W911SA-22-Q-3064 Amendment 0002.pdf

0011737901

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment tw o (2) is to respond to vendor questions and incorporate the current Collective Bargaining Agreement (CBA) as part of the PWS attachments. All other terms and conditions of the solicitation remain unchanged.

The Point of Contact for this actions is Carlos F. Saldarriaga, phone: (608) 388-4980, email: carlos.f.saldarriaga.civ@army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 41

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-May-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA22Q3064

X 9B. DATED (SEE ITEM 11)

20-May-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-May-2022

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA22Q3064

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1: Can you confirm that this is a change from the current contract and that the government is requesting a price for a separate PM to manage on site or if it is acceptable to have a ‘working PM’ that has authority to make decisions and perform the work?

A1: Yes, it is acceptable to have a ‘working PM’ that has authority to make decisions and perform the work.

Q2: Is there a CBA to be aware of during pricing?

A1: There is an existing CBA and will be incorporated with this amendment.

The following have been modified:

PWS

Annex A

Performance Work Statement (PWS)

Pest Management Services

Fort McCoy, WI

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.1.1 Population

1.1.2 Planned Buildings, Structures, and Facilities

1.1.3 Electricity

1.1.4 Water and Wastewater

1.1.5 Natural Gas and Liquid Propane Gas

1.1.6 Roads and Grounds

1.2 Objectives

1.3 Climatic Conditions

1.4 Restoration of Landscape Damage

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information.

2.1.3 Place of Performance and Hours of Operation.

2.1.4 Federal Holidays

2.1.5 Emergency Services

2.1.6 Contract Administration and Management

2.1.7 Contracting Officer’s Representative Tracking Tools.

2.1.8 Subcontract Management

2.1.9 Contractor Employees

2.1.10 Contractor Requirements

2.1.11 Business Relations

2.1.12 Data Rights

2.1.13 Organizational Conflict of Interest

2.1.14 Media Information

2.1.15 Government Performance of Service

2.2 Work Management and Control.

2.2.1 Coordination

2.2.2 Scheduling, Coordination, Tracking and Reporting

2.3 Geospatial Information System (GIS)

2.3.1 GIS Support Services

2.3.4 GIS Files

2.3.5 Other Documents

2.4 Network Access

2.4.1 Access to Government Information Systems

2.5 Security

2.5.1 Access and General Protection/Security Policy and Procedures

2.5.2 Access to Secured Areas

2.5.3 Physical Security

2.6 Administrative Office Area

2.7 Motor Vehicle Operators

2.8 Contractor Vehicle Registration

2.9 Parking

2.10 Staging Area/Contractors Space

2.11 Key Control

2.11.1 Keys.

2.11.2 Lock Combinations.

2.12 Security Training.

2.12.1 Antiterrorism (AT) Level 1 Awareness Training

2.12.2 Operations Security (OPSED) Training

2.12.3 iWATCH Training

2.12.4 Threat Awareness and Reporting Program (TRAP) Training

2.13 Safety

2.13.1 Safety Plan

2.13.2 Occupational Safety and Health

2.14 Training, Physical Requirements, or Other Expertise Required

2.14.2 Certifications, Licensure, and Special Qualifications

2.15 Environmental Requirements.

2.15.1 Green Procurement

2.15.2 Environmental Compliance

2.15.3 Spill Response Plan

2.15.4 Enterprise Environmental, Safety and Occupational Health – Management Information System (EESOH-

MIS)

2.16 Contingency Plans.

2.16.1 General

2.16.2 Mobilization Contingency Plan

2.16.3 Disaster Contingency Plan

2.16.4 Dispute Contingency Plan

2.16.5 Plan Updates

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO).

3.1.1 Quality Assurance

3.1.2 Quality Control Plan (QCP)

3.1.3 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Contractor Manpower Reporting (CMR)

3.3 Performance

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX.

4.1 Performance Requirements Summary Description

5.0 COMMON LEVELS OF SERVICE (CLS)

5.1 Statement of Work

5.2 Workload

5.3 Contractor's Duties

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS.

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications.

7.2.1 References

7.3 Technical Exhibits (TE) and Technical Library (TL)

7.3.1 Technical Exhibits

7.3.2 Technical Library

7.4 Government Furnished Property, Equipment, Items, and Services

7.4.1 Services

7.4.2 Facilities

7.4.3 Government Furnished Equipment (GFE)

7.4.4 Automation Equipment

7.4.5 GFP Joint Inventory

7.4.6 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor Furnished Vehicles and Equipment

7.5.2 Identification

7.5.3 Fuels and Lubricants

7.5.4 Contractor Furnished Automated Data Processing and Cellular Phone Equipment

7.5.5 Contractor Furnished Materials

7.5.6 Administrative Supplies

7.5.7 Removal of Contractor Property

7.5.8 Personal Safety Equipment

7.5.9 Telephone, Fax Machine, Copiers, and Reproduction Services

7.5.10 Housekeeping

7.5.11 Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

1.0 Introduction. This is a non-personal services contract to provide Integrated Pest Management Services (IPM) at Fort McCoy, Wisconsin. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide non-personal services, to include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform services in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract. The Contractor shall comply with all applicable Federal, regional, State, and local laws, codes, regulations, directives, industry, and commercial standards.

1.1 Background. Fort McCoy is located in Monroe County, Wisconsin in the Coulee Region of West Central Wisconsin. It is located along Hwy 21 between the cities of Tomah and Sparta. The associated worksite includes:Fort McCoy Installation Cantonment Area (North Post)

Fort McCoy Family Housing Area (South Post) Fort McCoy’s Airfield (South Post) North Post Range and Training Areas (North Post)

South Post Range and Training Areas (South Post)

Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, is a support site for power projection missions. Attachment 1 contains detailed Fort McCoy Base data.

1.1.1 Population. Fort McCoy consists of approximately 60,000 acres and over 1400 buildings. The Population consists of over 3,000 permanent military, government civilian, and contractor personnel, as well as up to an additional 15,000 transient troop personnel on a given training exercise.

1.1.2 Planned Buildings, Structures, and Facilities. Fort McCoy’s buildings, structures, and facilities inventory will be changing throughout the term of the contract.

1.1.3 Electricity. The primary electrical distribution system on Fort McCoy is privatized, owned and operated by Xcel Energy. Auxiliary generators and Uninterruptible Power Supplies (UPS) are used for backup power sources for various critical functions, and are Government owned and operated.

1.1.4 Water and Wastewater. The water storage and distribution system and wastewater collection systems on Fort McCoy are Government owned and operated. There are two separate municipal water distribution systems and one wastewater collection system servicing the majority of Fort McCoy. Local systems serve areas not serviced by the main domestic water and wastewater systems.

1.1.5 Natural Gas and Liquid Propane Gas. Natural Gas lines are currently owned and operated by Xcel Energy.

Liquid Propane (LP) gas is supplied by Contract, to those facilities serviced. Xcel Energy and the LP gas contractor are responsible for their systems to the meter or regulator.

1.1.6 Roads and Grounds. Ground improvements, including all access transportation facilities, roads and other paved areas, such as sidewalks and vehicular parking areas, non-paved areas such as trails and gravel storage areas are maintained year round. There are approximately 180 miles of paved roads; approximately 250 miles of unpaved roads; 100 miles of tank trails; 8 miles of railroad track with 9 loading ramps; 10 vehicle bridges; 1 paved airfield, E- W Runway 4,700 LF and N-S Runway of 4,200 LF with supporting aprons and taxiways; 1 Gravel Air Assault Strip, 6,350 LF and taxiway; 78,000 SY of Sidewalks; and both paved and gravel equipment storage lots. There are approximately 2,960,000 square yards (SY) of combined paved roadway/lot areas and approximately 3,510,000 SY of combined gravel surfaced roadway/lot areas at Fort McCoy. There are approximately 2,600 acres of grounds that are maintained with grass cutting operations throughout the growing season with various levels of maintenance.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets pest management standards and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables (Attachment 2) presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The PWS is written to define “what” is required and leaves it to the Contractor the decision of “how to perform the work. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill Facility Maintenance and Repair Services and Pest Management Services and their component needs, emphasizing innovation and commercial best practices. The nature of the work requires the Contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This shall require work outside normal duty hours for unscheduled emergency work to meet mission requirements. The Contractor may be required to coordinate with installation garrison and non-garrison (e.g. tenant activities), or other DPW contractors to accomplish service projects.

1.3 Climatic Conditions. Fort McCoy is in Monroe County, WI which is in the Upper Mississippi River Valley of the Midwest with relatively hilly terrain and bluffs. The area experiences a temperate climate with both warm and cold season extremes.

Winter months can bring occasional heavy snows, intermittent freezing precipitation or ice, and prolonged periods of cloudiness. While true blizzards are rare, winter storms impact the area on average about 3 to 4 times per season.

Occasional arctic outbreaks bring extreme cold and dangerous wind chills.

Temperatures between river valleys and surrounding ridges can vary greatly. Typically high temperatures on ridges are 3° to 5°F colder than valleys. This can lead to slightly more average snowfall on ridge tops and occasionally a difference in winter precipitation types from ridge to valley. Temperatures in lowlands, or bogs, are often 10 to 15 degrees colder at night and can even freeze in summer.

Thunderstorms occur on average 30 to 50 times a year, mainly in the spring and summer months. The strongest storms can produce associated severe weather like tornadoes, large hail, or damaging wind. Heat and high humidity is occasionally observed in June, July, or August.

The autumn season usually has the quietest weather. Valley fog is most common in the late summer and early fall months. On calm nights, colder air settles into valleys leading to colder low temperatures compared to ridge top locations.

Below are basic climatology figures for the Monroe County area. Data is valid for Ft McCoy, WI based on a 30-year period (1981-2010).

Month

Normal Maximum

Temperature

Normal Minimum

Temperature

Average Temperature

Precipitation

Snowfall

JAN 25.8 6.1 15.9 0.61” 10.4”

FEB 31.6 11.1 21.3 0.80” 7.6”

MAR 43.2 22.7 32.9 1.57” 5.8”

APR 57.9 34.5 46.2 3.32” 1.9”

MAY 69.4 45.5 57.4 4.32” 0.0”

JUN 79.0 55.6 67.3 4.69” 0.0”

JUL 83.1 60.1 71.6 4.43” 0.0”

AUG 81.1 58.1 69.6 4.41” 0.0”

SEP 72.8 48.8 60.8 3.87” 0.0”

OCT 59.9 36.5 48.3 2.30” 0.2”

NOV 44.0 25.7 34.8 2.21” 3.4”

DEC 29.7 11.2 20.5 1.03” 9.7”

Year 56.3 34.9 45.6 32.86” 40.1”

1.4 Restoration of Landscape Damage. Trees, turf, or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support (CLS) or Functional Area

(FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Type of Contract. The Government will award a Firm Fixed Price Services Contract. The quantity shown per CLIN is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

2.1.2.2 Period of Performance (PoP). The PoP consists of 5 years, base period with 4 option years.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract is Fort McCoy, WI.

2.1.3.2 Hours of Operation. Unless otherwise specified, the Government’s regular (normal) duty hours shall be 0700 to 1630, Monday through Friday. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The Contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in the Performance Work Statement. Support may require services 24-hours, 365 days per year. The Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The Contractor shall provide the KO, COR and the Installation Pest Management Coordinator (IPMC) emergency telephone numbers for those individuals determined by the Contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the Contractor shall update the roster and provide it to the KO and COR within one (1) business day.

2.1.3.3 Compensation for Other than Normal Duty Hour Work. Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The Contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the Contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the Contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

2.1.3.4 Outside Normal Hours. The Contractor shall provide 24 hour personnel support as required, including weekends and holidays, to support the Directorate of Public Works (DPW) mission. The Project Manager (PM) shall be available after normal hours to serve as the central point of contact for Contractor operations.

2.1.3.5 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.3.6 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO and IPMC if inclement weather suspends operations within two (2) hours.

The Contractor shall resume operations with KO approval.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, except in emergency situations. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off do not apply to Private Sector operations.

The Contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

2.1.5 Emergency Services.

2.1.5.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) thirty (30) minutes of the incident.

2.1.5.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity. Reimbursement shall be made to the US Government.

2.1.5.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration

(OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO and COR/ACOR immediately, not later than (NLT) thirty (30) minutes of the accident for each such occurrence. The Contractor shall report contract employees’ accidents and injuries to the Contractor’s PM or APM, the KO, the COR and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10.

2.1.5.3.1 Traffic Accident. If the Contractor is involved in a traffic accident, on Government property, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the KO, COR and Installation Safety Office, a verbal report within 4 hours and a complete written report of each occurrence within 3 business days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor. DES contact numbers: Ambulance/Fire/Police Emergencies, 911;

Law Enforcement Non-Emergency, 608-388-2266.

2.1.6 Contract Administration and Management.

2.1.6.1 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO, COR/ACOR, IPMC, and other Government personnel, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. Written minutes of meetings will be recorded by the KO signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

The Contractor shall be required to send appropriate representative(s) to training meetings for the purpose of acquiring knowledge of new automated systems. These meetings shall be at no additional cost to the Government.

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.6.2 Roles and Respective Authority. The following provides the roles and their respective authority during the performance of the contract:

2.1.6.2.1 Director, Directorate of Public Works (DPW). The DPW acts as the Garrison Commander's (GC) principal staff officer for all matters pertaining to facilities engineering and RPMA services required under the contract. The Director plans, programs, prioritizes, and coordinates all facilities engineering and RPMA services required under the contract.

2.1.6.2.2 Operations and Maintenance (O&M) Division. The Operations and Maintenance Division consists of the CORs/ACORs in coordination with other DPW Divisions direct, supervise, and coordinate facilities engineering activities related to all RPMA services required under the contract.

2.1.6.2.3 Business and Operations Integration Division (BOID). The BOID Division provides support to all internal Public Works customers in the areas of Information Technology, Administration, Budget, Training, Security, and Process Measurement and Improvement in relation to the DPW.

2.1.6.2.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.6.2.5 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR, ACOR and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.6.2.5.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.6.2.5.2 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

2.1.7 The Contracting Officer Representative Tracking Tools (SPM/JAM) (https://cac.piee.eb.mil/-JAM) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.8 Subcontract Management. The awarded Contractor is solely responsible for any subcontracted worked performed.

2.1.9 Contractor Employees.

2.1.9.1 Key Personnel. The following personnel are considered key personnel by the Government and shall be on-site during the performance of the contract: Project Manager (PM), Alternate Project Manager (APM) and a Pest Control Specialist(s). Failure to provide any / all key personnel as proposed may be grounds for an unacceptable rating or termination if after award.

2.1.9.1.1 Project Manager (PM). The Contractor shall provide a Project Manager who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall actively manage and be available on site between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

The PM shall have documented satisfactory experience such as the ability to manage and coordinate efforts and must be able to supervise, resolve conflict, and communicate effectively. The name of the PM shall be provided by the Contractor to the KO. The PM shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.9.1.2 Pest Control Specialist(s). The Pest Control Specialist must be familiar with pest species identification and IPM techniques, certified in pesticide applications as stated in Annex A, section 2.14, proficient in basic word processing and spreadsheet use (MS Word and MS Excel), knowledgeable in internet research and data entry, and possess professional public contact skills.

2.1.9.2 Personnel Roster, Organization Chart, and Strength Report. The Contractor shall provide to the KO, COR and IPMC a roster listing by functional area, all employees and their respective job titles at least two (2) business days prior to the contract full performance date. The Contractor shall also maintain a current Organizational Chart showing functional responsibilities. The roster shall also identify the employee’s name, position title, department, full-time / part-time / seasonal / temporary / security clearance (if applicable), date of hire, date of termination, the status of each employee’s security clearance or TNAC as appropriate. Strength Report: the Contractor shall update the roster and organizational chart electronically and provide it to the COR no later than the 5th of each month. This report shall include sub-contractors employed during the month being reported.

2.1.10 Contractor Requirements.

2.1.10.1 National Agency Check (NAC). Contracting personnel shall have, at a minimum, a favorable National Agency Check.

2.1.10.2 U.S. Residency. All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.10.3 Common Access Card (CAC). Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH- MIS) or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI. The Contractor will designate in writing a Contractor Company Representative who will serve as their company’s single point of contact to the appropriate Government Trusted Agent. The Contractor shall retrieve and turn in Government issued Common Access Cards (CAC) to the Trusted Agent (TA) prior to employees clearing the Installation.

2.1.10.4 Qualification Standards. Throughout this contract as required, the Contractor shall utilize properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.10.5 Contractor Identification. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract.

Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract full performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.1.10.6 Correspondence. The Contractor shall not submit any contractor correspondence directly to the Command Group or higher headquarters directly. Any correspondence generated via email shall clearly identify the sender as a contractor employee, including company name, and employee title. Contractor letterhead or logo shall not be affixed to forms or documents used in performance of services to include, but not limited to: Technical Library documents.

2.1.10.7 Standards of Conduct. The Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.1.10.8 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR and/or the IPMC corrective action plans, timely identification of issues, and effective management of subcontractors within seven

(7) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.12 Data Rights. All records, files, documents, and working papers, both hard copy and electronic, provided by the Government and/or generated by the Contractor during performance of this contract become and remain

Government property. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974. All reports, records, files, documents, contractor policies/operating instructions, and working papers, both hard copy and electronic, shall be made available to the Contracting Officer, Contracting Officer’s Representatives (COR), Defense Investigative Service (DIS) staff, and other authorized Government representatives, for up to 6 years and 4 months after the expiration of the contract. The Contractor shall obtain Contracting Officer approval before releasing any information input or stored, generated, or archived related to this contract to the Contractor’s corporate or other off-site offices, to other Government activities, agencies, or to other contractors or private parties. The Contractor shall provide technical advice, attend Government meetings, and provide access to data generated by the Contractor at the request of the Government. The Contractor shall prepare and deliver to the COR, as requested, data and reports that are associated with any and all parts of the Public Works operation, and the reports specified in the contract Deliverables Attachment 2.

2.1.12.1 Un-programmed Requirements. Upon notification and within required time frames, the Contractor shall provide data/information associated with any and all parts of the contracted services. The data is often required within a very short suspense time. This includes, but is not limited to: input for staff studies; fact sheets; audits; one-time reports; equipment listings, densities, and maintenance records; quality control data and records; recommendations for amending, revising or originating Government regulations or policies within the scope of this contract; information requested by Government personnel performing official duties, to include monitoring contract compliance.

2.1.12.2 Data Criteria. The Contractor shall provide data, reports and other documentation, subject to Government review for adequacy, utilizing the following criteria:

Complete: includes all required information.

Accurate: factual and correctly tabulated data.

Timely: provided within the specified time frames.

Properly prepared: in accordance with applicable publication or other specified format.

Properly distributed: provided to the specified distributes.

Includes name and signature of Project Manager, certifying completeness and accuracy of submitted data.

Submission by prescribed means.

Electronic submission shall be in a 2010 or later Microsoft version, or current versions of other programs as applicable.

Hard copy submission shall be of legible and readable quality.

2.1.13 Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.14 Media Information. The Contractor shall not, in the performance of this contract, provide any information for media release without the approval of the Installation Public Affairs Officer. No member of the media or of the Congress (House or Senate) shall be invited onto Fort McCoy by the Contractor. All media/Congressional inquiries shall be referred to the Installation Public Affairs office. Requests for medial release of information shall be submitted, in writing, to the Contracting Officer at least fifteen business days prior to the proposed release date, and specify what information is to be released, how it is to be released, the purpose of the release, and when it is proposed for release.

The Contracting Officer will coordinate with the COR for functional recommendation for approval/disapproval and submit to the Public Affairs Officer for decision. Once the Contracting Officer obtains the approval/disapproval from the Public Affairs Officer, the Contracting Officer will notify the Contractor in writing.

2.1.15 Government Performance of Services. If, for any reason, the Contractor fails to perform any service covered by the contract, or should an emergency require performance of services beyond the capability of the Contractor, the Government may, if the Contracting Officer determines that the military mission of Fort McCoy is endangered, perform or supplement performance of such contract services with Government personnel. Such performance shall not constitute a breach of contract by the Government. The Government shall be entitled to an equitable adjustment to the estimated cost of the contract for any service, if any, which is performed by Government personnel pursuant to this paragraph. Such performance and such adjustment shall not constitute a termination within the meaning of contract clause entitled “termination for Convenience of the Government” of this contract. Nothing in this paragraph shall be deemed to waive or limit any rights of the Government under contract clause entitled “Default.”

2.2 Work Management and Control. Applicable for 510.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the IPMC to minimize disruptions to the facility mission.

The Contractor shall receive work and direction from the IPMC or COR. Service order calls for pest control may also be submitted by the DPW Work Reception Center (WRC). The Contractor shall not accept work from other sources under this contract.

The Contractor shall notify the IPMC immediately when the scope of the original service requires consideration of approval to be changed, within 4 hours, or the completion date be extended, within 24 hours. The Contractor shall notify the IPMC by email, text or phone call of the detailed specifics explaining why the work cannot be responded to or completed within the service order response or completion time requirements. If the Contractor notifies the IPMC by text or phone, the Contractor shall follow up with an email. The IPMC will review and send responses back to the Contractor.

The Government will not compensate the Contractor for rework.

2.2.2 Scheduling, Coordinating, Tracking and Reporting. The Government may provide service requests to the Contractor verbally, telephonically, text message or via email. The Contractor shall perform the work identified and annotate the status of each service request as the status changes (complete, sub-contract, etc.). The Contractor shall schedule, coordinate with IPMC, and inform facility managers of any work to be accomplished to minimize disruptions to the facility mission. The Contractor shall prearrange and coordinate with the facility manager for access to facilities. The Contractor shall schedule and arrange work so as to cause the least interference with normal operations and mission. Obtain customer approval prior to the start of any work (excluding Emergency services). The Contractor shall report to the IPMC instances where access could not be obtained to facilities because the requestor failed to be available at the prearranged time. The Contractor shall contact the IPMC for resolution. When reporting such instances, the Contractor shall provide the IPMC with a copy of the work document and pertinent facts related to the incident. If work requires scheduled or unscheduled interruption or that a facility be vacated, the Contractor shall take action five (5) work days in advance if interruption is scheduled) to: (a) notify customers/facility users and the IPMC, (b) avoid damage to customer equipment, and (c) minimize the impact of the interference, inconvenience, interrupted service, and customer discomfort. Every effort shall be made to provide the facility manager or personnel in the immediate location of the work, a status of the work being performed.

2.3 Geospatial Information System (GIS).

2.3.1 GIS Support Services. The Government will provide GIS support to the Contractor. GIS support includes, but is not limited to, updating both the electronic/digitized drawings and GIS related databases.

2.3.2 GIS Files. GIS drawings and database files shall remain the property of the DPW. The Contractor shall turn over GIS drawings and database files to the IPMC and/or COR/ACOR as requested.

2.3.3 Other Documents. Throughout contract performance, the Contractor shall be required to provide to the Contracting Officer’s Representative (COR) and IPMC information to updates to TE, TL, and other documents.

2.4 Network Access. The Government will provide information technology connections in the Contractor's offices, which will be used to connect the Government's computer equipment to Government systems. Government e-mail systems shall be accessed via Government furnished computers, software, and network capability. All Government computers used by the Contractor shall require the utilization of CAC access.

2.4.1 Access to Government Information Systems. All contractors with access to government information technology systems must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to access and then annually thereafter. All contractor employees working with information awareness and information technology (IA/IT ) functions must comply with DOD and Army training requirements in DOD 8570.01, DOD 8570.01M and AR 25-2 within 6 months of employment. All contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01M must be completed upon contract start date. This is an annual requirement. (Submit training certificates to the COR, Contract Office and the Network Enterprise Center).

2.5 Security.

2.5.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors' employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors' employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).