W911SA-22-Q-3064 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W911SA22Q3064 20-May-2022

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 May 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CARLOS F SALDARRIAGA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011737901

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QM MICC FT MCCOY (RC)

KO DIRECTORATE OF CONTRACTIN

BLDG 1108 SOUTH R STREET

FORT MCCOY WI 54656-5142

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W5CD3E 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,000,000

NAICS:

561710

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF99

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. An Award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain Commercial Items.

2. The period of performance is anticipated to be June 01, 2022 to May 31, 2023 (or subsequent date), with four (4) one (1) year options periods, and a six (6) month option to extend services.

3. Quotes shall be emailed to carlos.f.saldarriaga.civ@army.mil. Quotes are due to the Government on or before the date/time listed on the solicitation in central time. It is the contractor’s responsibility to ensure their quote is received by the due date and time. As an Addendum to FAR 52.212-1, contractor shall submit all items in accordance with the Supplemental Information by the solicitation closing date and time. The contractor SHALL provide all required documents with submission of quotes.

Signed SF 1449 Completed information from the Supplemental Information section of the solicitation Completed Price Schedule Attachment Signed Amendments (if applicable)

If all required documents are not provided with the quote submission, your quote MAY NOT be considered for award.

4. If a quote is based on a teaming/partnering relationship or a joint venture, the contractor shall provide, with the quote, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

5. This procurement is Set Aside as 100% Total Small Business NAICS Code 561710 with a size standard of $15.5 Million.

6. 6. Prior Contract Information Previous Contract Number: W912ES-20-P-0043 Incumbent Contractor: MTNT CONSTRUCTION, LLC As of 23 April 2022, Total Contract Value (TCV): $490,246.00

7. Period for acceptance of quotes. The contractor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

8. Site visit: ***A site visit will be held Monday, May 23, 2022 at the 10AM CST.

Installation Pest Management Coordinator Directorate of Public Works 2171 S. 8th Ave.

Conference Rm B USAG Fort McCoy, WI 54656-5136

The POC for the solicitation is Carlos F. Saldarriaga, phone: (608) 388-4980, email:

carlos.f.saldarriaga.civ@army.mil

For Site Visit information, see Site Visit clause 52.237-1. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable).

Attendees at the pre-proposal conference/site visit are cautioned that the Government will not wait for anyone who is late or lost and will not hold another pre-proposal conference/site visit. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

9. Written questions must be furnished to the Government no later 24 May 2022. At 4:00pm CST; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, contractors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

10. SAM Unique Entity ID: ______________________________.

11. TAXPAYER ID #______________________________.

12. CAGE CODE __________________________________.

13. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A DUNS Number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505. You will receive SAM Unique Entity ID after registering in SAM.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 561710, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 561710, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered contractor.

d. Within the SAM Representations and Certifications, please ensure you company has selected that you wish to bid on, or currently hold Department of Defense (DoD) issued or DoD funded Contracts. The DFARS provisions in SAM must also be completed by solicitation closing date and time.

e. Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

14. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

15. Contracting Officer: TBD at time of award.

16. Contracting Officer’s Representative (COR): TBD at the time of Award.

17. The Government intends to evaluate quotes and award a contract without discussions. Therefore, the contractor’s initial offer should contain the contractor’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

18. Service Contract Reporting (SCR): Contractors will report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.gov) consistent with existing service contract reporting requirement under the federal acquisition regulation subpart 4.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at FAR 4.1703. As part of its quote, the vendor must include the estimated total cost (if any) incurred to comply with the Service Contract Reporting requirement.

19. Post Award Conference: In the event the Contracting Officer decides to conduct a Post Award Conference in accordance with DFARS 242.5, the awardee will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

20. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html

21. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

22. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-

26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

23. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

24. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

Employee Class Monetary Wage -- Fringe Benefits Pest Controller WG-7

25. Required insurance:

The contractor shall provide, within ten (10) calendar days after contract award. The Contractor shall provide the Certificate of Insurance (COI) via email to the Post Award Contracting Officer and Post Award Contract Specialist. The COI shall be updated and sent to the Post Award Team on an annual basis.

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws

Employer’s Liability Insurance $100,000 per accident General Liability Insurance - Bodily Injury Liability $500,000 per occurrence

Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $20,000 per occurrence Contractor shall require the insurance company to specify contract number in the Description of Operation block of the Certificate of Insurance (COI) and the below statement.

"The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective- (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer."

26. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

27. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g.

final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

28. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

PWS

Annex A

Performance Work Statement (PWS)

Pest Management Services

Fort McCoy, WI

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.1.1 Population

1.1.2 Planned Buildings, Structures, and Facilities

1.1.3 Electricity

1.1.4 Water and Wastewater

1.1.5 Natural Gas and Liquid Propane Gas

1.1.6 Roads and Grounds

1.2 Objectives

1.3 Climatic Conditions

1.4 Restoration of Landscape Damage

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information.

2.1.3 Place of Performance and Hours of Operation.

2.1.4 Federal Holidays

2.1.5 Emergency Services

2.1.6 Contract Administration and Management

2.1.7 Contracting Officer’s Representative Tracking Tools.

2.1.8 Subcontract Management

2.1.9 Contractor Employees

2.1.10 Contractor Requirements

2.1.11 Business Relations

2.1.12 Data Rights

2.1.13 Organizational Conflict of Interest

2.1.14 Media Information

2.1.15 Government Performance of Service

2.2 Work Management and Control.

2.2.1 Coordination

2.2.2 Scheduling, Coordination, Tracking and Reporting

2.3 Geospatial Information System (GIS)

2.3.1 GIS Support Services

2.3.4 GIS Files

2.3.5 Other Documents

2.4 Network Access

2.4.1 Access to Government Information Systems

2.5 Security

2.5.1 Access and General Protection/Security Policy and Procedures

2.5.2 Access to Secured Areas

2.5.3 Physical Security

2.6 Administrative Office Area

2.7 Motor Vehicle Operators

2.8 Contractor Vehicle Registration

2.9 Parking

2.10 Staging Area/Contractors Space

2.11 Key Control

2.11.1 Keys.

2.11.2 Lock Combinations.

2.12 Security Training.

2.12.1 Antiterrorism (AT) Level 1 Awareness Training

2.12.2 Operations Security (OPSED) Training

2.12.3 iWATCH Training

2.12.4 Threat Awareness and Reporting Program (TRAP) Training

2.13 Safety

2.13.1 Safety Plan

2.13.2 Occupational Safety and Health

2.14 Training, Physical Requirements, or Other Expertise Required

2.14.2 Certifications, Licensure, and Special Qualifications

2.15 Environmental Requirements.

2.15.1 Green Procurement

2.15.2 Environmental Compliance

2.15.3 Spill Response Plan

2.15.4 Enterprise Environmental, Safety and Occupational Health – Management Information System (EESOH-

MIS)

2.16 Contingency Plans.

2.16.1 General

2.16.2 Mobilization Contingency Plan

2.16.3 Disaster Contingency Plan

2.16.4 Dispute Contingency Plan

2.16.5 Plan Updates

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO).

3.1.1 Quality Assurance

3.1.2 Quality Control Plan (QCP)

3.1.3 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Contractor Manpower Reporting (CMR)

3.3 Performance

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX.

4.1 Performance Requirements Summary Description

5.0 COMMON LEVELS OF SERVICE (CLS)

5.1 Statement of Work

5.2 Workload

5.3 Contractor's Duties

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS.

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications.

7.2.1 References

7.3 Technical Exhibits (TE) and Technical Library (TL)

7.3.1 Technical Exhibits

7.3.2 Technical Library

7.4 Government Furnished Property, Equipment, Items, and Services

7.4.1 Services

7.4.2 Facilities

7.4.3 Government Furnished Equipment (GFE)

7.4.4 Automation Equipment

7.4.5 GFP Joint Inventory

7.4.6 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor Furnished Vehicles and Equipment

7.5.2 Identification

7.5.3 Fuels and Lubricants

7.5.4 Contractor Furnished Automated Data Processing and Cellular Phone Equipment

7.5.5 Contractor Furnished Materials

7.5.6 Administrative Supplies

7.5.7 Removal of Contractor Property

7.5.8 Personal Safety Equipment

7.5.9 Telephone, Fax Machine, Copiers, and Reproduction Services

7.5.10 Housekeeping

7.5.11 Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

1.0 Introduction. This is a non-personal services contract to provide Integrated Pest Management Services (IPM) at Fort McCoy, Wisconsin. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide non-personal services, to include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform services in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract. The Contractor shall comply with all applicable Federal, regional, State, and local laws, codes, regulations, directives, industry, and commercial standards.

Background. Fort McCoy is located in Monroe County, Wisconsin in the Coulee Region of West Central Wisconsin.

It is located along Hwy 21 between the cities of Tomah and Sparta. The associated worksite includes:Fort McCoy Installation Cantonment Area (North Post)

Fort McCoy Family Housing Area (South Post) Fort McCoy’s Airfield (South Post) North Post Range and Training Areas (North Post) South Post Range and Training Areas (South Post)

Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, is a support site for power projection missions. Attachment 1 contains detailed Fort McCoy Base data.

1.1.1 Population. Fort McCoy consists of approximately 60,000 acres and over 1400 buildings. The Population consists of over 3,000 permanent military, government civilian, and contractor personnel, as well as up to an additional 15,000 transient troop personnel on a given training exercise.

1.1.2 Planned Buildings, Structures, and Facilities. Fort McCoy’s buildings, structures, and facilities inventory will be changing throughout the term of the contract.

1.1.3 Electricity. The primary electrical distribution system on Fort McCoy is privatized, owned and operated by Xcel Energy. Auxiliary generators and Uninterruptible Power Supplies (UPS) are used for backup power sources for various critical functions, and are Government owned and operated.

1.1.4 Water and Wastewater. The water storage and distribution system and wastewater collection systems on Fort McCoy are Government owned and operated. There are two separate municipal water distribution systems and one wastewater collection system servicing the majority of Fort McCoy. Local systems serve areas not serviced by the main domestic water and wastewater systems.

1.1.5 Natural Gas and Liquid Propane Gas. Natural Gas lines are currently owned and operated by Xcel Energy.

Liquid Propane (LP) gas is supplied by Contract, to those facilities serviced. Xcel Energy and the LP gas contractor are responsible for their systems to the meter or regulator.

1.1.6 Roads and Grounds. Ground improvements, including all access transportation facilities, roads and other paved areas, such as sidewalks and vehicular parking areas, non-paved areas such as trails and gravel storage areas are maintained year round. There are approximately 180 miles of paved roads; approximately 250 miles of unpaved roads; 100 miles of tank trails; 8 miles of railroad track with 9 loading ramps; 10 vehicle bridges; 1 paved airfield, E- W Runway 4,700 LF and N-S Runway of 4,200 LF with supporting aprons and taxiways; 1 Gravel Air Assault Strip, 6,350 LF and taxiway; 78,000 SY of Sidewalks; and both paved and gravel equipment storage lots. There are approximately 2,960,000 square yards (SY) of combined paved roadway/lot areas and approximately 3,510,000 SY of combined gravel surfaced roadway/lot areas at Fort McCoy. There are approximately 2,600 acres of grounds that are maintained with grass cutting operations throughout the growing season with various levels of maintenance.

Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets pest management standards and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables (Attachment 2) presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The PWS is written to define “what” is required and leaves it to the Contractor the decision of “how to perform the work. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill Facility Maintenance and Repair Services and Pest Management Services and their component needs, emphasizing innovation and commercial best practices. The nature of the work requires the Contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This shall require work outside normal duty hours for unscheduled emergency work to meet mission requirements. The Contractor may be required to coordinate with installation garrison and non-garrison (e.g. tenant activities), or other DPW contractors to accomplish service projects.

Climatic Conditions. Fort McCoy is in Monroe County, WI which is in the Upper Mississippi River Valley of the Midwest with relatively hilly terrain and bluffs. The area experiences a temperate climate with both warm and cold season extremes.

Winter months can bring occasional heavy snows, intermittent freezing precipitation or ice, and prolonged periods of cloudiness. While true blizzards are rare, winter storms impact the area on average about 3 to 4 times per season.

Occasional arctic outbreaks bring extreme cold and dangerous wind chills.

Temperatures between river valleys and surrounding ridges can vary greatly. Typically high temperatures on ridges are 3° to 5°F colder than valleys. This can lead to slightly more average snowfall on ridge tops and occasionally a difference in winter precipitation types from ridge to valley. Temperatures in lowlands, or bogs, are often 10 to 15 degrees colder at night and can even freeze in summer.

Thunderstorms occur on average 30 to 50 times a year, mainly in the spring and summer months. The strongest storms can produce associated severe weather like tornadoes, large hail, or damaging wind. Heat and high humidity is occasionally observed in June, July, or August.

The autumn season usually has the quietest weather. Valley fog is most common in the late summer and early fall months. On calm nights, colder air settles into valleys leading to colder low temperatures compared to ridge top locations.

Below are basic climatology figures for the Monroe County area. Data is valid for Ft McCoy, WI based on a 30-year period (1981-2010).

Month

Normal Maximum

Temperature

Normal Minimum

Temperature

Average Temperature

Precipitation

Snowfall

JAN 25.8 6.1 15.9 0.61” 10.4”

FEB 31.6 11.1 21.3 0.80” 7.6”

MAR 43.2 22.7 32.9 1.57” 5.8”

APR 57.9 34.5 46.2 3.32” 1.9”

MAY 69.4 45.5 57.4 4.32” 0.0”

JUN 79.0 55.6 67.3 4.69” 0.0”

JUL 83.1 60.1 71.6 4.43” 0.0”

AUG 81.1 58.1 69.6 4.41” 0.0”

SEP 72.8 48.8 60.8 3.87” 0.0”

OCT 59.9 36.5 48.3 2.30” 0.2”

NOV 44.0 25.7 34.8 2.21” 3.4”

DEC 29.7 11.2 20.5 1.03” 9.7”

Year 56.3 34.9 45.6 32.86” 40.1”

1.4 Restoration of Landscape Damage. Trees, turf, or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support (CLS) or Functional Area

(FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Type of Contract. The Government will award a Firm Fixed Price Services Contract. The quantity shown per CLIN is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

2.1.2.2 Period of Performance (PoP). The PoP consists of 5 years, base period with 4 option years.

2.1.2.3 Transition (Phase In/Phase Out). The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services are maintained at the required level of proficiency. During the 30 days prior to follow on contract full performance start, the Contractor's key personnel, shall allow observance of all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable the follow on contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility.

2.1.2.3.1 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During the thirty (30) calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor contractor (and the successor contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any services for the purpose of transferring responsibility to the successor contractor. The Contractor shall fully cooperate with the successor contractor and the Government so as not to interfere with their work or duties.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract is Fort McCoy, WI.

2.1.3.2 Hours of Operation. Unless otherwise specified, the Government’s regular (normal) duty hours shall be 0700 to 1630, Monday through Friday. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The Contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in the Performance Work Statement. Support may require services 24-hours, 365 days per year. The Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The Contractor shall provide the KO, COR and the Installation Pest Management Coordinator (IPMC) emergency telephone numbers for those individuals determined by the Contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the Contractor shall update the roster and provide it to the KO and COR within one (1) business day.

2.1.3.3 Compensation for Other than Normal Duty Hour Work. Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The Contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the Contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the Contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

2.1.3.4 Outside Normal Hours. The Contractor shall provide 24 hour personnel support as required, including weekends and holidays, to support the Directorate of Public Works (DPW) mission. The Project Manager (PM) shall be available after normal hours to serve as the central point of contact for Contractor operations.

2.1.3.5 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.3.6 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO and IPMC if inclement weather suspends operations within two (2) hours.

The Contractor shall resume operations with KO approval.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, except in emergency situations. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off do not apply to Private Sector operations.

The Contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

2.1.5 Emergency Services.

2.1.5.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) thirty (30) minutes of the incident.

2.1.5.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity. Reimbursement shall be made to the US Government.

2.1.5.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration

(OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO and COR/ACOR immediately, not later than (NLT) thirty (30) minutes of the accident for each such occurrence. The Contractor shall report contract employees’ accidents and injuries to the Contractor’s PM or APM, the KO, the COR and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10.

2.1.5.3.1 Traffic Accident. If the Contractor is involved in a traffic accident, on Government property, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the KO, COR and Installation Safety Office, a verbal report within 4 hours and a complete written report of each occurrence within 3 business days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor. DES contact numbers: Ambulance/Fire/Police Emergencies, 911;

Law Enforcement Non-Emergency, 608-388-2266.

2.1.6 Contract Administration and Management.

2.1.6.1 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO, COR/ACOR, IPMC, and other Government personnel, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. Written minutes of meetings will be recorded by the KO signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

The Contractor shall be required to send appropriate representative(s) to training meetings for the purpose of acquiring knowledge of new automated systems. These meetings shall be at no additional cost to the Government.

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.6.2 Roles and Respective Authority. The following provides the roles and their respective authority during the performance of the contract:

2.1.6.2.1 Director, Directorate of Public Works (DPW). The DPW acts as the Garrison Commander's (GC) principal staff officer for all matters pertaining to facilities engineering and RPMA services required under the contract. The Director plans, programs, prioritizes, and coordinates all facilities engineering and RPMA services required under the contract.

2.1.6.2.2 Operations and Maintenance (O&M) Division. The Operations and Maintenance Division consists of the CORs/ACORs in coordination with other DPW Divisions direct, supervise, and coordinate facilities engineering activities related to all RPMA services required under the contract.

2.1.6.2.3 Business and Operations Integration Division (BOID). The BOID Division provides support to all internal Public Works customers in the areas of Information Technology, Administration, Budget, Training, Security, and Process Measurement and Improvement in relation to the DPW.

2.1.6.2.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.6.2.5 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR, ACOR and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.6.2.5.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.6.2.5.2 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

2.1.7 The Contracting Officer Representative Tracking Tools (SPM/JAM) (https://cac.piee.eb.mil/-JAM) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.8 Subcontract Management. The awarded Contractor is solely responsible for any subcontracted worked performed.

2.1.9 Contractor Employees.

2.1.9.1 Key Personnel. The following personnel are considered key personnel by the Government and shall be on-site during the performance of the contract: Project Manager (PM), Alternate Project Manager (APM) and a Pest Control Specialist(s). Failure to provide any / all key personnel as proposed may be grounds for an unacceptable rating or termination if after award.

2.1.9.1.1 Project Manager (PM). The Contractor shall provide a Project Manager who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall actively manage and be available on site between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

The PM shall have documented satisfactory experience such as the ability to manage and coordinate efforts and must be able to supervise, resolve conflict, and communicate effectively. The name of the PM shall be provided by the Contractor to the KO. The PM shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.9.1.2 Pest Control Specialist(s). The Pest Control Specialist must be familiar with pest species identification and IPM techniques, certified in pesticide applications as stated in Annex A, section 2.14, proficient in basic word processing and spreadsheet use (MS Word and MS Excel), knowledgeable in internet research and data entry, and possess professional public contact skills.

2.1.9.2 Personnel Roster, Organization Chart, and Strength Report. The Contractor shall provide to the KO, COR and IPMC a roster listing by functional area, all employees and their respective job titles at least two (2) business days prior to the contract full performance date. The Contractor shall also maintain a current Organizational Chart showing functional responsibilities.