W911SA-15-R-0014_Attachment_19_Questions_ _Answers_Part_2.xlsx
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W911SA-15-R-0014 Attachment 19 Questions Answers Part 2
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Questions
| Question # | RFP Reference | CONTRACTOR QUESTIONS | GOVERNMENT RESPONSE |
| 1 | CBA, Exhibit 8 | The PrimeTech CBA reads that it is a sub-contractor CBA to VSE. Can the government provide the VSE CBA if applicable? | Current CBAs, provided with Solicitation Amendment #2. |
| 2 | CBA, Exhibit 8 | The CBA provided has expired. Is there a new CBA in force? Can the government please provide the most current and relevant CBA's for this effort? | Current CBAs, provided with Solicitation Amendment #2. |
| 3 | PWS, Sec 5.2.1, Phase-In | Can the government please clarify that Phase-in is 30 days as stated in Schedule B. Section 5.2.1 reads "The Phase-In Plan shall establish procedures by which the contractor shall prepare to assume full responsibility for all areas outlined in the PWS two (2) days after award" | As stated in CLIN 0005 of the solicitation, the phase in period is 30 days. However the phase-in plan shall establish how the contractor will assume responsibility after award. |
| 4 | PWS 4.6 | Will the government provide the required square footage, supporting equipment, and specifications of the building? The number of vehicles and trailers that will be serviced at any given time? Will cranes or lifts be required? | Government does not have this data but as stated must be large enough to preform service on M1000 trailer. this is the largest item that will be repaired. The contractor will have to determine this data by using Exhibit 4. The contractor is responsible for 95% -100% of the workload, the workload is divided between both locations. |
| 5 | PWS 4.2 | Will the government reimburse the contractor for the PPE through the use of an ODC? How do you want the contractor to capture the cost of the PPE? | PPE will be provided at no direct cost to the Government. |
| 6 | PWS 4.1 | What is considered an individual tool kit? Is it a common number one tool kit? | Master Mechanic Tool kit or equivalent . |
| 7 | L-4.2 | Is it accurate that we are not to use the name of our company throughout all of Part II - Technical? If so, it makes it difficult to elaborate on our use of subcontractors and to effectively display our organization on the organizational chart to include which companies will be responsible for which sections and locations. | The Technical portion (Part II) shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in Subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page. |
| 8 | L-4.2 | If we are not allowed to use the name of the companies on our team, how will you determine our past performance qualifications? | As stated in the solicitation, contractor is to provide their DUNS Number, which will be used to review past performance. |
| 9 | Attachment 2 Price Schedule | Because workmen's compensation rates vary by labor category, by state, is it permissible for the contractor to change individual cell formulas in the spreadsheet? | As stated in the solicitation, IF formulas must be changed please provide a detailed explanation as to why the formula was changed. |
| 10 | Attachment 2 Price Schedule | Please clarify the meaning of GL/UMB | Standard umbrella insurance coverage that comes with each employee. |
| 11 | Attachment 12, Exhibit 8 | Per Attachment 0012, Exhibit 8, the Fort Hunter Liggett CBA expired on 30 Sep 2015. Will the government confirm that this CBA is the only CBA renewed and if the new CBA will be provided to offerors? | Current CBAs, provided with Solicitation Amendment #2. |
| 12 | Equipment Density | Can the government provide equipment density for operator licensing requirements of the contractors. | No. This varies by location, and the density of the supported units. Contractor should be prepared to operate all equipment assigned to the Army Reserves. |
| 13 | Equipment Density | Can the government provide example equipment densities for one or more of the ECS or AMSAs? | No. This varies by location, and the density of the supported units. Contractor should be prepared to operate all equipment assigned to the Army Reserves. |
| 14 | Attachment 10, Exhibit 6 | Per Attachment 0010 Exhibit 6, multiple sites state, example AMSA 9 is used by Army Reserve Units to provide Direct Support for the maintenance of Army equipment. Contracted employees at this site would be expected to maintain 0% to 1% of the work orders generated in support of this site. Does the workload shown for AMSA 9 (5319 hours) reflect up to 1% the contracted workforce needs to support? | The man hours shown (5319) in Exhibit 4 is total Man hours for AMSA-9 the contract should be prepared to support up to 1% of the total man hours. It is up to the contractor how to provide this service. |
| 15 | Attachment 10, Exhibit 6 | Per Attachment 0010 Exhibit 6, ECS 171 indicates 1248 Automotive work orders and 328 Armament work orders. Can the government confirm automotive is non-heavy rolling stock and that armament refers to small arms weapons systems? | Confirmed |
| 16 | Attachment 10, Exhibit 6 | Per Attachment 0010 exhibit 6, the narrative to ECS 170 states: “The contractor should expect inventory and exercise requirements to increase by 60% for the POP of this contract”. Will the government define “exercise requirements” in order for the offeror to analyze the appropriate labor categories impacted? | Exercise requirements refers to all Training Exercises ECS-170 is required to support. |
| 17 | PWS Para 1.6.4 and 1.6.4.1, pg 20 | The referenced sections of the PWS indicate the requirement for 24/7 support, OPTEMPO and greater workloads during each period of performance. The PWS does not define the scope or level of these specific requirements, thus the offeror has no basis of estimate for developing a FFP proposal. Request the Government provide a separate CLIN for funding these efforts or definitive workload data that defines the level of effort for these requirements for consistency amongst all offerors. | Contractor services MAY BE required for up to 24 hours per day, 7 days per week (including holidays). The Government will provide initial time lines NLT 120 days prior to the requirement and finalize requirement NLT 30 days prior. |
| 18 | RFP L-4.2. Part II – Technical, Subfactor 1(d): Key Personnel, pg 54 | This paragraph still references multiple Project Managers. Request the Government change this PWS requirement so that only the single contract-level PM be subject to the Key Personnel requirements of the referenced section. | Only one Project manager is required. However, contractor determines staffing requirements. |
| 19 | PWS 1.8.1 pg. 25 Contract Management | The referenced section of the PWS states "The contractor shall designate one individual for each location, hereafter referred to as the Project Manager (PM), to serve as the central contractor point of contact with the Government." Request that the Government revise its nomenclature throughout the PWS to differentiate between the role of the PM and that of the designated Lead/supervisor Positions. | Only one Project manager is required. However, contractor determines staffing requirements. |
| 20 | PWS 1.9.7 PPE, pg 31 | The referenced section of the PWS and the CBAs require contractor to provide PPE at no cost to the Government. As PPE is a requirement of the PWS, request the Government consider changing this requirement to allow contractors to bill PPE as a cost reimbursable ODC or that these costs will be provided at no direct cost to the Government. | PPE will be provided at no direct cost to the Government. |
| 21 | PWS 1.12 Post Award Conference/Periodic Progress Meetings, pg 32 | The referenced section of the PWS requires contractor to meet this requirement at no additional cost to the Government. As these meetings are a requirement of the PWS, request the Government consider changing this requirement to contractors to bill these expenses as a cost reimbursable ODC or that these costs will be provided at no direct cost to the Government. | These meetings can be attended via teleconference. Therefore, there is no requirement for travel or travel expenses. |
| 22 | PWS 5.2.1 Phase-In Plan, pg 38 | Request the Government please clarify the difference between the 30 day Phase-In Period and the verbiage in PWS paragraph 5.2.1 stating that "… the contractor shall prepare to assume full responsibility for all areas outlined in the PWS two (2) days after award." | As stated in CLIN 0005 of the solicitation, the phase in period is 30 days. However the phase-in plan shall establish how the contractor will assume responsibility after award. |
| 23 | Wage Determination Listing, pgs 46-47 | The referenced listing appears to be duplicated. Request the Government provide a single listing for all offerors. | Duplicate Wage Determination List has been removed. |
| 24 | Attachment 4 PRS Table, PRS # 08-A | The Acceptable Level of Performance is stated as "90% pass rate per primary course". The greatest training in the world does not guarantee that an individual will pass the course. Since the abilities and performance levels of the trainees are beyond the control of the offeror, request this criteria either be removed or significantly reduced. | 90% Pass rate will be met for all primary courses |
| 25 | PWS Para 1.6.6, pg 20; Attachment 2, Price Schedule; and RFP Section B | The PWS defines this contract type as FFP, while Attachment 2 contains Cost Reimbursable CLINs (X002 and X003 series). Request the Government please clarify this apparent inconsistency. | These are Travel CLIN and Material CLINS and are Reimbursable as stated within the CLIN descriptions. |
| 26 | RFP Section B and Attachment 2, Price Schedule | The RFP lists CLINs X002 and X003 as FFP while Attachment 2 labels these plug numbers as Cost Reimbursable. Request the Government please clarify this apparent inconsistency. | CLINS are Reimbursable as stated within the CLIN descriptions. |
| 27 | RFP Section B and Attachment 2, Price Schedule | The plug numbers for CLINs X002 and X003 do not match between the two referenced documents (SF 1449 and ATT 2 (Price Schedule)) for the Option Periods. (The RFP keeps these plug numbers constant while the Price Schedule escalated them in the Option Year 1 and kept that constant from that point on.) Request the Government please correct this situation and revise the appropriate document(s). | As stated in the solicitation, these numbers are just plug numbers. Contractor shall determine if pricing will remain constant or escalated as part of their quote. |
| 28 | Attachment 2, Price Schedule | The plug numbers for CLINs X002 and X003 have a 3.5% increase between the Base Period and Option Period 1. There is no subsequent escalation in the remaining option periods. Request the Government please review and adjust if appropriate. | As stated in the solicitation, these numbers are just plug numbers. Contractor shall determine if pricing will remain constant or escalated as part of their quote. |
| 29 | Attachment 2, Price Schedule | Column I requires offerors to provide "TE 3 Historical WL". Attachment 7 / TE 3 is a Government estimate of current workload and does not include the "expected growth as stated in Density and Workload Exhibit #4". Request that the Government please clarify exactly what data is requested in this column. | Column I is to be used to identify Historical Workload from Technical Exhibit 3. See sample in Tab 1 Directions of the Price Schedule. |
| 30 | Attachment 2, Price Schedule | Under this FFP, the Government is mandated that offerors use a specific FICA threshold for the entire term of the contract. Request the Government address how it will monitor and make adjustments for changes to this statutory requirement that may impact offerors pricing in the out-years. | Pricing in the option periods are to be addressed within each option period of the price schedule. |
| 31 | Attachment 2, Price Schedule | It is not apparent how Offerors will integrate subcontractor pricing without making changes to the formulas in the Price Schedule. Request the Government provide instructions to all Offerors on how to incorporate sub-contractor pricing into ATT 2. | Guidance is not available for subcontractors to submit pricing separately, as there is not a requirement for it. Any details to work out between your organization and your subcontractor is between you and your subcontractor. |
| 32 | Attachment 2, Price Schedule | Does the Government anticipate having sub-contractors submit sealed bids and if so, will the Government provide separate instructions for sub-contractor sealed bids submissions? | Guidance is not available for subcontractors to submit pricing separately, as there is not a requirement for it. Any details to work out between your organization and your subcontractor is between you and your subcontractor. |
| 33 | Attachment 2, Price Schedule | As our indirect rate buildup does not align with the Government's cost elements and formulas, trying to map/align our actual cost elements into the current Attachment 2 structure will mis-represent our costs. Request the Government allow offerors to modify the costs elements and formulas to conform to their respective accounting practices. | As stated in the solicitations, IF formulas are changed an explaining as to why the formulas were changes must be provided. |
| 34 | Attachment 2, Price Schedule | Due to the fact there are multiple CBAs in effect under this contract, with varying Fringe and H&W requirements, the single column provided in ATT 2 for H&W (Column W) does not allow offerors to map/align/include all of their cost elements. Request the Government allow offerors to modify the costs elements and formulas to conform to their respective accounting practices. | As stated in the solicitations, IF formulas are changed an explaining as to why the formulas were changes must be provided. |
| 35 | Attachment 2, Price Schedule | Request clarification on the following conflicting instructions contained in cell A8 of referenced document: -- "DO NOT change any of the formulas embedded within these spreadsheets. If formulas must be changed please provide a detailed explanation as to why the formula was changed." Will an offeror's proposal be compliant if the formulas are changed and an explanation provided? | As stated in the solicitations, IF formulas are changed an explaining as to why the formulas were changes must be provided. |
| 36 | Attachment 2, Price Schedule | The basis of productive hours in Attachment 2 is 1,880 while Attachment 8 uses 1,920. Request the Government please correct this apparent inconsistency and reissue the appropriate document(s). | This contract should be based on the productive man-year of 1,920 hours |
| 37 | Attachment 8 Density and Workload | The referenced attachment indicates an increase of staffing at several locations (listed below) during the period of performance, where the Government states; "This site is expected to have a xx% increase in requirements for the Period of Performance of this contract." For the purposes of proposal evaluation, all offerors require a consistent basis of estimate for developing FFP pricing. Request the Government provide definitive guidance for when these increases will occur (e.g., NTP plus 30, NTP plus 60, NTP plus 180, etc) or provide a separate CLIN/plug number to accommodate these increases. -- AMSA 5, ECS 162, ECS 2, ECS 87, ECS 170, ECS 171 | These are estimated increases in requirements over the period of the contract. No additional CLINs will be added |
| 38 | Attachment 8 Density and Workload | The referenced attachment indicates a 60% increase in staffing at ECS 64 at the start of the period of performance. For the purposes of proposal evaluation, all offerors require a consistent basis of estimate for developing FFP pricing. Because of the time involved in hiring new personnel request the Government provide definitive guidance for how soon this increase will have to occur (e.g., NTP plus 30, NTP plus 60, NTP plus 180, etc). or provide separate CLIN/plug number to accommodate this increase. | The 60% estimate is the expected growth through the POP. There will not be a CLIN to accommodate this increase. The contractor should be prepared to support this workload. |
| 39 | Attachment 7 Workload Estimates and Attachment 8 Density and Workload | The MAST position title appear to be used interchangeably for both Administrative and Supply Technician duties. From an SCA/CBA perspective, the position descriptions are decidedly different as well as the salary level by location. For a FFP requirement, these positions need to be segregated with workload estimates for each different function in order to establish a level baseline for all offerors. Request the Government please clarify this situation and reissue documents reflecting this information as appropriate. | The government is requesting personnel that can perform both Supply and maintenance Management task. |
| 40 | Attachment 8 Density and Workload | ECS 170 indicates the 1,920 hours of workload for the Electronics Repairmen, but zero Total Staff. Request the Government please clarify this apparent inconsistency. | Staffing numbers were only a snapshot at current time this does not reflect current or future requirements |
| 41 | Attachment 7 Workload Estimates | The table in referenced exhibit indicates 1,920 hours of "Admin" workload, but also indicates that this is "included in MAST numbers". It is unclear whether these hours are duplicative or separate. Request the Government please clarify these workload amounts. | These are included in the MAST numbers |
| 42 | Attachment 7 Workload Estimates | The table in referenced exhibit indicates 1,920 hours of "QA/QC" workload, but also indicates that this is "included in supervisor numbers". It is unclear whether these hours are duplicative or separate. Request the Government please clarify these workload amounts. | This is for reference only, the QA/QC is a contractor responsibility. |
| 43 | Attachment 12, Exhibit 8 FHL-CBA | The referenced CBA expired on 30 Sep 2015. Request the Government provide a current CBA document or provide direction to all offerors as to propose staff covered by subject CBA. | Current CBAs, provided with Solicitation Amendment #2. |
| 44 | Attachment 12 (Exhibit 8 FHL-CBA) and Attachment 13, (Exhibit 9 General CBA) | Besides the Fort Hunter Ligget CBA referenced in Attachment 12, are there any other CBAs that apply to this contract? | Current CBAs, provided with Solicitation Amendment #2. |
| 45 | PWS (General) | The Government's ability to successfully assess the offeror's Past Performance capability is critical. The Government indicates that it will utilize the Past Performance Information Retrieval System (PPIRS) and Federal Award Performance and Integrity Information System (FAPIIS) data. This data is often incomplete or non-existent. IAW with FAR 15.3 (Section 15.305/(2) Past performance evaluation), request the Government provide offerors an opportunity to identify past or current contracts of similar scope and effort as part of their submission as a separate Past Performance Volume submission, or as an inclusion to Part II - Factor I: Technical (with a page limit increase). | Past Performance is evaluated by the Government. There is not a requirement for the contractor to submit separate past performance information. |
| 46 | Attachment 8 Density and Workload | Since there are no Supply Technicians listed as Contractor Provided requirements at Fort Hunter Liggett, it appears that the Government is filling this role. Can offerors assume that in meeting the anticipated increase in requirements at this site that the Government will fill any increased Supply Technician requirements from their own ranks? | Anticipated growth would/could include supply functions performed by MAST positions |
| 47 | PWS 4.1 | Since the contractor is responsible for providing all individual tool kits, it is assumed that the incumbent (in the event they do not win this award) will be taking all of their tools with them at the end of this contract. Can the Government provide a concise list of tools that will meet this requirement? | All contract owned tools will be removed. The government does not have a list of contract owned tools. |
| 48 | W911SA-15-R-0014, Paragraphs L-3.2.3 and L-4.2 | Paragraph 3.2.3 states “Each part of the proposal shall be separately bound. A cover sheet shall be bound in each book, clearly marked as to part number, title, copy number, solicitation identification and the offeror's name.” In Paragraph states “The Technical Part shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in Subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page.” Question: Does each part have the offeror’s name included in the cover sheet? | The Technical portion (Part II) shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in Subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page. |
| 49 | W911SA-15-R-0014, Section SF 1449, Page 13, Paragraph 4) | First paragraph on page 13 of 108 states “The guaranteed minimum for the base year is 3 (three) months of Logistics Maintenance Services (CLIN 0001). Does the guaranteed minimum for the base year of 3 months include phase-in costs? | Phase-in costs are listed under CLIN 0005 |
| 50 | W911SA-15-R-0014, Section SF 1449, Page 13, Paragraph 4) | First paragraph on page 13 of 108 states “In accordance with FAR 52.232-18; Availability of Funds: FY16 funds are not presently available for this solicitation and resultant contract.” If the funds are not available for FY 16, what will the Government do? | This requirement is at solicitation phase, and FY16 fund are not available in the solicitation phase. |
| 51 | W911SA-15-R-0014, Section SF 1449, Page 13, Paragraph 5) In accordance with DFAR Clause 252.216-7006“Ordering,”: | To better understand the volatility of the workload, can the Government provide historical information about the number of Task Orders issued in a year and the average turnaround time? | (Task order) Exhibit 4 shows work order information |
| 52 | W911SA-15-R-0014, Attachment 12, Exhibit 8, FHL-CBA | Attachment 12, Exhibit 8, provides the union agreement at Hunter Liggett, CA. Can the Government provide information concerning any problems with the union that impacted the work performed by the current contract? | Government does not have this data |
| 53 | W911SA-15-R-0014, PWS Paragraph 1.6.8, Security Requirements | PWS paragraph 1.6.8 states: "Contractor personnel (to include subcontractors) performing work under this contract must have an appropriate level of security clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification. A DD 254 was not provided as part of the solicitation. Will the Government provide a DD 254? | DD254 has been added as Attachment 17 and Attachment 18. |
| 54 | W911SA-15-R-0014, PWS Paragraphs 4.6 through 4.8 | PWS paragraphs 4.6 thru 4.8 address the contractor provides a Contractor Owned/Contractor Operated facilities to support maintenance requirements at ECS 171 which must be large enough to perform maintenance on M1074 tractors and M1000 trailers with Government oversight for Quality Assurance. There is no CLIN identified for the fixed facility. Will the Government provide one? | This facility will be provided and funded by contractor |
| 55 | W911SA-15-R-0014, PWS Paragraphs 4.5 and 5.19 | Referenced PWS paragraphs indicate "CORs". Does the Government intend to appoint a single COR or CORs at different locations for this contract? If multiple CORs will be appointed, will the Government please provide how many and their locations? | Multiple CORs will be appointed for this contract. Locations have not been determined at this time. |
| 56 | Exhibit 4 | Exhibit 4, ESC 2 says we should expect a 30% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 57 | Exhibit 4 | Exhibit 4, ESC 30 say this workload will be moved to AMSA 85. When will this happen? Need to know to accurately staff and price this area. | This occurred 1 October 2015 |
| 58 | Exhibit 4 | Exhibit 4, ESC 64 says we should expect a 60% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 59 | Exhibit 4 | Exhibit 4, ESC 87 says we should expect a 15% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 60 | Exhibit 4 | Exhibit 4, ESC 162 says we should expect a 10% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 61 | Exhibit 4 | Exhibit 4, ESC 170 says we should expect a 60% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 62 | Exhibit 4 | Exhibit 4, ESC 171 says we should expect a 30% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 63 | Exhibit 4 | Exhibit 4, AMSA 5 says we should expect a 15% increase during the POP of this contract. When will this happen? Need to know to accurately staff and price this area. | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 64 | Attachment 12 | Attachment 12 FHL-CBA and Attachment 2 Price Schedule. Discussion: Attachment 2 has productive hours set at 1920 but the CBA in Attachment 12 is lower because of Vacation time and Sick time. Will the government either adjust Attachment 2 to allow for correct productive hours or will the government allow for an equable adjustment upon contract award? | Attachment 2 will not be adjusted and an equitable adjustment will not be allowed. 1920 hours takes into consideration vacation and sick time. |
| 65 | Follow up to Questions and Answers in Amendment 1 | Q n A #12: Will the Government be answering this question at all? If so when? If not why not? | Staffing numbers were only a snapshot at current time this does not reflect current or future requirements |
| 66 | Follow up to Questions and Answers in Amendment 1 | Q n A #25 So to clarify further, the contractor is only response for the percentage of the total as described in each location. So if there are for example 1000 Work Orders and contractor is response for 0 to 1 or 0 to 5% then we should calculate only 0 to 10 or 0 to 50 works orders. Is this correct? | This is correct |
| 67 | Follow up to Questions and Answers in Amendment 1 | Q n A #32: The governments answer implies we do not need to staff or price those areas now. Is this a correct assumption? If the government needs help in future, the contractor will provide staffing and receive an equable adjustment on case by case basis. Is this correct assumption? | This is a estimate of the increase in workload during the Period of Performance to include options years. The contractor should factor this increase into the proposed staffing and be prepared to support this. |
| 68 | Follow up to Questions and Answers in Amendment 1 | Q n A #33 The Government answer in part is “ECS-2 Government Small arms repairer position is not authorized as of 1 October 2015. The contractor should be prepared to support the armament workload at this location.” So we do NOT need to Staff and Price for this RFP? If needed in future the Government will give the contractor an equable adjustment to add that person, correct? | The contractor will have to be prepared to provide staffing if required up to percent estimated for future requirements. Their will not be an adjustment for this increase in staffing. |
| 69 | Follow up to Questions and Answers in Amendment 1 | QnA#37 & 38 Should this staffing be staffed and priced against AMSA85 then? | This is correct |
| 70 | Follow up to Questions and Answers in Amendment 1 | QnA #37 & 38 Does AMSA 85 already have the workload accounted for in the data there or not? | Work load is shown for AMSA 85 in Exhibit 4, when information was compiled |
| 71 | Follow up to Questions and Answers in Amendment 1 | Q nA # 39 thru 43 and 45 thru 51: Who is doing the work currently? This question was not answered initially. | When this data was compiled government employees were responsible for this workload. |
| 72 | Sections L-3.1, Proposal Preparation Instructions, and L-4.2, Proposal Content, Section M-2.2., Evaluation Approach. | Sections L-3.1, Proposal Preparation Instructions, and L-4.2, Proposal Content, provide proposal instructions for addressing Part II – Factor 1: Technical and Part III – Factor 2: Price. However, Section M-2.2., Evaluation Approach, describes the evaluation criteria for “Factor 2” as Past Performance. Additionally, there is no reference to Past Performance under Sections L-3.1 (Proposal Preparation Instructions) or L.4 (Proposal Content). |
(a) Does the government intend to issue an RFP amendment to clarify the title for Factor 2 in Sections L-3.1 and M.2.2, respectively?
(b) Does the government intend to issue an RFP amendment that provides requirements for preparing Past Performance responses?
| Past Performance is evaluated by the Government. There is not a requirement for the contractor to submit separate past performance information. | ||
| 73 | L-3.2.3 (Proposal Format); L-4.2. Part II – Technical | Section L-3.2.3 of the solicitation states “The proposals shall be organized into three (3) parts. Each part of the proposal shall be separately bound. A cover sheet shall be bound in each book, clearly marked as to part number, title, copy number, solicitation identification and the offeror's name. ” At the same time Section L-4.2 of the solicitation states “The Technical Part shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in Subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page.” Does the government want offerors to refer to themselves by their respective DUNS Numbers or by their corporate names? |
| The Technical portion (Part II) shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in Subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page. | ||
| 74 | Amendment 001 - Questions and Answers, #9 and #52 | In response to these questions the government stated that “Past Performance is further defined on page 59 and page 60 of the solicitation. The Government will review Past Performance as part of evaluating the contractor's quote.” Pages 59 and 60 describe the government’s Evaluation Approach; however, it does not explain or stipulate (1) requirements for the number of past-performance references, (2) which of the three proposal Parts the past-performance response should be included in, or (3) the required information to be presented in each contract reference. |
Will the government please specifically address (1) the requirements for the number of past-performance references, (2) which of the three proposal Parts the past-performance response should be included in, and/or (3) the required information to be presented in each contract reference?
| Past Performance is evaluated by the Government. There is not a requirement for the contractor to submit separate past performance information. | |
| 75 | L-4.2 (Part II – Technical Content); M-2.2 (Evaluation Approach); PWS, 1.8.1 (Contract Management); |
Attachment 10-Exhibit 6 (Worksite Locations) Sections L-4.2 and M-2.2 provide extensive criteria for the Key Personnel positions, Project Managers, Logistic Analyst, and Supervisors. PWS Section 1.8.1 states “The contractor shall designate one individual for each location, hereafter referred to as the Project Manager (PM), to serve as the central contractor point of contact with the Government.” Attachment 10-Exhibit 6 lists 33 discrete worksites.
(a) Are the terms “location” (referenced in PWS 1.8.1) and “worksite” (referenced in Attachment 10) synonymous?
| (b) Is there a limit to the number of resumes/bios for key personnel? | This is incorrect should read “The contractor shall designate one individual for each location, hereafter referred to as the supervisor/ lead. The Project Manager (PM), will serve as the central contractor point of contact with the Government.” The PWS in the solicitation has been updated. The project manager, all supervisors and Logistic Analyst shall have either resumes or bios | ||
| 76 | File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload” | In column G, “Total Hours” of the Reference A file (Exhibit 4), hours are provided only for 17 of the 33 locations included in the that file. Hours are not provided in that file for the following 16 locations: |
• ECS 7, Robstown, TX
• ECS-15, Barling, AR
• ECS-16, Los Alamitos, CA
• AMSA 9, Texarkana, TX
• AMSA 11, Lubbock, TX
• AMSA 13, Vallejo, CA
• AMSA 14, Fresno, CA
• AMSA 18, Marana, AZ
• AMSA 20, Broken Arrow, OK
• AMSA 26, Austin, TX
• AMSA 34, Kirkland Base, NM
• AMSA 73, Houston, TX
• AMSA 77, Beaumont, TX
• AMSA 85, Dublin, CA
• AMSA 94, Bell, CA
• AMSA 96, Phoenix, AZ Why are no hours provided in column G of Exhibit 4 for the 16 locations listed above?
| These sites did not have contractor support at the time this data was compiled. | ||
| 77 | File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload" | In column C, “Man hours expended” of the Reference A file (Exhibit 4), hours are provided only for 30 of the 33 locations included in the that file. Hours are not provided in that file for the following 3 locations: |
• COE - 63d RSC SMMS, N. Little Rock, AR
• PBT Support - 63d RSC DOL SLMS, Mountain View, CA
• NEFF/ETS, Barling, AR Why are no hours provided in column C of Exhibit 4 for the 3 locations listed above?
| Man-hour expended is only shown in reference to the work orders, these location provides a service but do not open work orders. | |
| 78 | File: “W911SA-15-R-0014_Attachment12_Exhibit8_FHL-CBA” |
File: “W911SA-15-R-0014_Attachment13_Exhibit9_GeneralCBA”
| Two Collective Bargaining Agreement files were provided by the Government as part of this solicitation. Those two files are referenced above. Are there any other collective bargaining agreements that would apply to the work performed under a contract award resulting from this solicitation? | No, updated CBA's are provided with this amendment. | ||
| 79 | File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload" | For purposes of identifying the appropriate Area Wage Determination rate or Collective Bargaining Agreement rate, should bidders use the location (in columns C-E) associated with the "Total Hours" in column G? | Yes |
| 80 | A: File - "W911SA-15-R-0014_Attachment8_Exhibit4_Density and Workload" |
B: File – “W911SA-15-R-0014_Attachment12_Exhibit8_FHL-CBA” Reference A file shows a total headcount of 6 for “Gunsmith” as follows:
ECS 64 (Gatesville, TX) 2 ECS 87 (El Paso, TX) 1 ECS 162 (Ft Sill, OK) 1 ECS 170 (Ft Hunter Liggett) 1 ECS 171 (Barstow, CA) 1
The CBA for Ft Hunter Liggett (Reference B file) identifies one of the CBA labor categories as “Gunsmith II”.
The SCA Wage Determinations applicable to Gatesville TX, El Paso TX, Ft Sill OK, and Barstow CA each include three gunsmith labor categories as follows:
Occupation Code Title .
23391 Gunsmith I 23392 Gunsmith II 23393 Gunsmith III What is the Occupation Code and Title for the gunsmith positions in:
ECS 64 (Gatesville, TX)?
ECS 87 (El Paso, TX)?
ECS 162 (Ft Sill, OK)?
| ECS 171 (Barstow, CA)? | 23392 Gunsmith II | |
| 81 | Solicitation Amendment 1, Questions & Answers (#5) |
W911SA15R00140000_Section_SF14 49_2, PART 1, GENERAL INFORMATION, Paragraph 1.8.6.1 Q&A # 5 (Reference C), in answer to the question, stated that the “MAST” labor category was for the position “Maintenance Administrative Supply Technician”. Does the “MAST” labor category correspond the following SCA Wage Determination labor category? :
Occupation Code Category Title .
01410 Supply Technician
If not, to which WD labor category does the MAST position apply?
| Yes: The MAST labor category would correspond Occupation Code 01410 Supply Technician | |
| 82 | W911SA-15-R-0014-SOL-MostConformedCopy.pdf |
Paragraph L-4.2.
Referenced Language:
Part II shall have NO pricing information included. The Technical Part shall not contain the name of the company, subcontractors/team members or individual/persons names (Except for in Subfactor 1d) and shall identify their firm by DUNS number one time only on the cover page.
Question:
Can the Government confirm that identifying information such as Prime Offeror company name, subcontractors/team members and individual/persons names should not be shown anywhere in Part II except for Subfactor 1(d)?
| That is correct. | |
| 83 | W911SA-15-R-0014-SOL-MostConformedCopy.pdf |
Paragraph L-4.2. Subfactor 1(c)
| Section L Part II Subfactor 1(c) states, “Identification of proposed subcontractors and a discussion of the communications and internal control procedures that will be employed in order to ensure timeliness and quality of all subcontracted effort and how this work will be coordinated. Identify what specific work the prime, subcontractors or teaming/mentor partners are performing”. Question: Can the Government clarify whether or not Offerors are allowed to identify the subcontractor? | ||||
| Subcontractor(s) should not be identified in this section. | ||||
| 84 | General | Is cross-referencing between Part I and Part II acceptable? | No, the responses to Part I and Part II should be able to stand alone. | |
| 85 | W911SA-15-R-0014_Attachment13_Exhibit9_GeneralCBA.pdf | Which locations and labor categories are covered by this CBA? | None this CBA was attached in error. The most current CBAs will be provided. | |
| 86 | W911SA-15-R-0014_Attachment12_Exhibit8_FHL-CBA.pdf | Which locations and labor categories are covered by this CBA? | ECS-170 | |
| 87 | Attachment 8, Exhibit 4 | In Column G of the Ref A file, the sum of the "Total Hours" amounts in the yellow-shaded cells is 403,200 hours. In Column D of that same file, the sum of the total amounts for "Manhours Expended" is 488,159 hours. Do either of these total hours amounts represent the historic hours actually worked and paid for by the government for the contract year, and if so, which of the two amounts? Why are these amounts different? | These are totally different Column G represent the contractors on hand at the time this data was complied. Column D shows man hours worked on work orders during the period. Neither shows actual contract hours worked | |
| 88 | Attachment 8, Exhibit 4 | Is it the intent of the Government that either the "Total Hours" (403,200 hours) or the "Manhours Expended" (488,159 hours) be used by bidders to calculate proposed price amounts, and if so, which amount ("Total Hours" in column G or "Manhours Expended" in column D)? | This was not the intent of these total man hours this was to provide information | |
| 89 | Attachment 8, Exhibit 4 | Of the 33 locations listed in the referenced file, the "Total Hours" amounts (403,200 hours) in Column G are listed in only 17 of those locations, and the "Manhours Expended" amounts (488,159 hours) are shown in 30 of those locations. | These are totally different Column G represent the contractors on hand at the time this data was complied. Column D shows man hours worked on work orders during the period. Neither shows actual contract hours worked | |
| 90 | Attachment 8, Exhibit 4 | For purposes of identifying the appropriate Area Wage Determination rate or Collective Bargaining Agreement rate, should bidders use the location associated with the "Total Hours", or should the location associated with the "Manhours Expended" be used for identifying the appropriate rate? | It is the same location | |
| 91 | Attachment 7, Exhibit 3 | The "Total" Hours shown are 456,960 hours. Does this amount (456,960 hours) represent the historic hours actually worked and paid for by the government for the contract year? Is it the intent of the Government that the "Total" amount of 456,960 hours be used by bidders to calculate proposed price amount? | This was not the intent of these total man hours this was to provide information | |
| 92 | Ref A - File: "W911SA-15-R-0014_Attachment10_Exhibit6_WorksiteLocations" Ref B - File: "W911SA-15-R-0014_Attachment7_Exhibit3_WorkloadEstimates" | Ref A file (Attachment 10, Exh. 6 - "Worksite Listing") provides the 33 work locations to which the pertinent wage determinations (WDs) and collective bargaining agreements (CBAs) apply. Ref B file (Att. 7, Exh. 3)contains labor category and labor hours (total 456,960 hrs.) information. However, Ref B does not provide the specific location information necessary for identification of labor categories and hours to the appropriate WDs or CBAs. If it is the intent of the government that bidders use the hours and labor category data in Ref B file in the development of their price proposal, would the Government please provide the specific work location for those labor categories and hours? | The government will provide the two CBS for the two locations that are covered under the labor agreements. | |
| 93 | Ref B - File: "W911SA-15-R-0014_Attachment7_Exhibit3_WorkloadEstimates" | Ref B file includes a "Program Manager" position in its listing of labor categories. Ref C (Att. 8, Exh. 4) file does not include the "Program Manager" labor category position. Should bidders assume that this labor category is a key position that is exempt from SCA? | YES | |
| 94 | Ref C - File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload" | Ref C file includes an "Electronics Repair" position in its listing of labor categories. Ref C file does not include this position. Does the Government intend that the "Electronics Repair" position will be required for contract performance? | Yes the Electronic Worker is required, At the time the contract numbers were compiled the electronic worker was not filled by the contractor | |
| 95 | Ref B - File: "W911SA-15-R-0014_Attachment7_Exhibit3_WorkloadEstimates" Ref C - File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload" | With the exception of the "Program Manager" and the "Electronic Repairer" positions, there appears to be a match between Ref B and Ref C files for all other 20 labor categories. And for 8 of these 20 labor categories, the number of hours/FTEs are shown as the same in Ref B and Ref C files. However, for the other 12 labor categories, the number of hours/FTEs shown is difference, in some cases substantially different. For instance, Ref B shows 86,400 hours (45 FTEs) for Mobile Equipment Servicers, whereas Ref B shows on 49,920 hours (26 FTEs) for this category. Should bidders use the hours/FTE amounts in Ref B or those in Ref C in developing their proposed price? | It is up to the contractor to determine the proposed bid. The total hours of exhibit 4 was actual contract numbers when data was compiled. Exhibit 3 is an estimate not to include expected growth sense date was compiled | |
| 96 | Ref B - File: "W911SA-15-R-0014_Attachment7_Exhibit3_WorkloadEstimates" Ref C - File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload" | Should bidders use the hours/FTE amounts in Ref B or those in Ref C in developing their proposed price? | It is up to the contractor to determine the proposed bid. The total hours of exhibit 4 was actual contract numbers when data was compiled. Exhibit 3 is an estimate not to include expected growth sense date was compiled | |
| 97 | Ref B - File: "W911SA-15-R-0014_Attachment7_Exhibit3_WorkloadEstimates" Ref C - File: "W911SA-15-R-0014_Attachment8_Exhibit4_Density_and_Workload" | Please explain the differences in hours/FTEs between Ref B and Ref C. | The total hours of exhibit 4 was actual contract numbers when data was compiled. Exhibit 3 is an estimate not to include expected growth sense date was compiled | |
| 98 | Resumes | Can the Government specify how many resumes each offeror shall submit for the Project Manager position? | This is to be determined by the Contractor. | |
| 99 | Resumes | Can the Government specify how many resumes each offeror shall submit for the Logistical Analyst position? | This is determined by the contractor | |
| 100 | Resumes | Can the Government specify how many resumes each offeror shall submit for the Supervisor position? | This is determined by the contractor | |
| 101 | Font Size | Using Microsoft Word formatting terminology, is the minimum font size 12 point or 10 point? Please clarify the font requirement. | As stated in L.3.2.7.."no less than 10 point font" | |
| 102 | Price Volume | The table on page 50 states that a hard copy of the Price volume is to be submitted. However, it seems that the Price volume consists only of the Attachment 2 spreadsheet. It seems that this spreadsheet would be exceedingly difficult to print effectively due to its size. The text would be very small even on 11 x 17 paper. Can the Government clarify what, if anything, is to be included in the hard copy of the Price volume? | The table listed on page 50 shows "no limitation" for page limits on the Price volume. As stated in L-3.1, Part III shall include a completed SF1449 and Price Schedule. | |
| 103 | Attachment 7, Technical Exhibit 3 gives a total # of hours at 456,950; Attachment 8, Technical Exhibit 4 gives a total # of hours at 389,760. | Attachment 7, Technical Exhibit 3 gives a total # of hours at 456,950; Attachment 8, Technical Exhibit 4 gives a total # of hours at 389,760. Attachment 7 shows a total of 456,960 hours or 238 FTE while Attachment 8 Exhibit 4 which includes Work site Locations, Density and Workload (which should be higher) only shows 389,760 hours or 203 FTE. Can you explain t he difference? | ||
| The total hours of exhibit 4 was actual contract numbers when data was compiled. Exhibit 3 is an estimate not to include expected growth sense date was compiled | ||||
| 104 | Solicitation Item No 0003, page 4 and PWS para 4.5, page 37 | The RFP for CLIN 0003 states "THE ONLY REIMBURSABLE MATERIAL AUTHORIZED IS MATERIAL RELATED IN SUPPORT OF PWS CONTRACTOR REIMBURSABLE PURCHASES. SEE PWS 4.5 FOR MATERIAL REQUIREMENTS." PWS 4.5 does not specifically state what is reimbursable, only what is not. Will the Government please provide a list of historically reimbursable material purchases? | The government will not provide list of past item as this requirement is different. | |
| 105 | Solicitation Item No 0003, page 4 and PWS para 4.5, page 37 | The RFP for CLIN 0003 states "THIS CLIN IS A PLUG NUMBER OF $150,000.00 MATERIAL REIMBURSABLE." "THE ONLY REIMBURSABLE MATERIAL AUTHORIZED IS MATERIAL RELATED IN SUPPORT OF PWS CONTRACTOR REIMBURSABLE PURCHASES. SEE PWS 4.5 FOR MATERIAL REQUIREMENTS." PWS para 4.5 does not address G&A or Material Handling costs. Will the Government please state if the plug number of $150,000.00 in CLIN 0003 includes qualified G&A and Material Handling costs associated with the contractors approved accounting practices | No it does not | |
| 106 | Solicitation Item No 0002, page 4 and PWS para 5.19, page 44 | Item Number 0002 is a plug number of $200,000.00 for travel reimbursement. PWS para 5.19 states "All travel will be reimbursable." Will the Government please state if reimbursable travel includes indirect costs associated with contractor travel? | No it does not it only includes the cost of the travel. This is only travel the is requested by the government. | |
| 107 | Solicitation page 20; PWS para 1.6.4 and 1.6.4.1 | PWS para 1.6.4 states that "When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential." PWS para 1.6.4.1 states that "Due to OPTEMPO the contractor shall be required to support extended hours and days of operation. The contractor can expect more workload in the base and option year periods." Will the Government provide accurate workload estimates of this requirement, as well as extended hours and days of operation, so that offerors can accurately price and address the essentiality of stability and continuity of work? | This can not be determined accurately as it is estimated by the increase in percent in exhibit 4. | |
| 108 | Solicitation Page 22; PWS para 1.6.7.6 | PWS para 1.6.7.6 states "All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment." There were no VSE contractor uniforms, nameplates, emblems, or patches seen on the site visit to ECS 170, Fort Hunter Liggett. Will the Government please clarify if uniforms, nameplates, emblems, or patches are a requirement? If so, are velcro patches allowed? | It is a requirement for all contract employees to be identified. | |
| 109 | Solicitation page 22; 1.6.8 | Does the Government intend to issue a DD254 for the security requirements of this contract? | Yes, please see Attachments 17 and 18. |
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