PWS_Fire Alarm and Suppression ITM_3-19-2022.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fire Suppression, Fire Alarm, Fire Sprinkler Systems Maintenance

Service and Repair For

Joint Base Lewis-McChord (JBLM) and Yakima Training Center (YTC), Washington 19 May 2022

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide fire suppression, fire alarm and fire sprinkler systems inspection, testing, and maintenance (ITM). The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and guard against actions that are of the nature or personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (KO) immediately. The Contractor and the Contractor employees shall observe and comply with all applicable local, state, federal rules, licensing, regulations, and statutes, including those concerning fire, safety, sanitation, security, vehicle safety, and hazardous material handling.

1.1.Description of Services: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and personnel services necessary to examine, restore, maintain, repair, clean, inspect, and test the following: installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, aircraft hangar Aqueous Film Forming Foam (AFFF) systems (to include annual lab testing of the foam concentrate agent), automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), and electrical/electronic components of the systems. The Contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS).

The Contractor shall provide updated Computer-Aided Design (CAD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation.

Contractor shall provide a list of major component manufacturers and system components, year of installation as near as can be determined, as well as ITM cycle for sprinkler and suppression systems. Contractor shall submit reports to the Contracting Officers Representative (COR) at JBLM, Washington (WA) and leave a copy of the CAD drawing at the FACP in each building. All work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-601-02 Operations and Maintenance: Inspection, Testing, and maintenance of Fire Protections Systems, National Fire Protection Association (NFPA) Standards 10 through 25, 70, 72, 96, JBLM requirements and the manufacturer’s instructions.

The Unified Facilities Criteria (UFC) 3-601-02 shall take first precedence over other guidance. Technical Exhibit 1 (TE-1) shows the JBLM and YTC, WA facilities list.

PERFORMANCE WORK STATEMENT

Fire Suppression, Fire Alarm, Fire Sprinkler Systems Maintenance Service and Repair

1.1.1 Types of Facilities on JBLM & YTC. Facilities are categorized into several groups and types listed below.

Barracks/Residential Occupancy: These facilities are primarily apartment occupancy style barracks that contain FACPs and transmitters with smoke and/or heat detection, MNS and wet system fire sprinklers throughout the facility. This type also includes child care buildings, youth buildings, fire stations, and schools. Small component dry fire sprinkler systems may be located in some attic locations. Individual barracks rooms will have smoke detectors with sounder bases and additional notification appliances. Audible and visual notification appliances will be located in the facility common areas.

Administrative/Business Occupancy: These contain Fire alarm panels, transmitters with speaker strobes or horn strobes, pull stations, and MNS. Facilities over 15,000 square feet will have fire sprinklers. This includes assembly occupancies and mercantile occupancies such as the Base Exchange, theatre buildings, food courts, and adult educational facilities. A minimal amount of detectors are limited to Heating, Ventilation and Air Conditioning (HVAC) duct smoke detectors, detectors for the elevators and a detector at the FACP.

Industrial Occupancy: These consist of hangars with a deluge, foam system, FACP, transmitter with speaker or horn strobes and pull stations. These are predominantly wet fire sprinklers with limited applications of dry pipe sprinklers and fire pumps serving multiple buildings. Some have individual fire pumps. Deluge systems and foam systems will have smoke/heat detection, flame detection, and Infrared (IR) detection throughout protected areas for activation of the system. Water storage tanks, and foam product storage tanks, and associated control equipment may be present.

Commercial Occupancy: These consist of equipment maintenance facilities, warehouse, and storage facilities. They contain FACPs and transmitters with speaker or horn strobes and pull stations. Frequently there are wet fire sprinklers with limited applications of dry pipe sprinklers. Large facilities will have fire pumps serving multiple buildings. Some facilities may contain individual fire pumps. A minimal amount of detectors are limited to HVAC duct smoke detectors, detectors for the elevators and a detector at the FACP.

Occupancy Size Description

Barracks/residential Large With MNS

Barracks/residential Small Without MNS

Administrative/business Large 15,000 sf or more

Administrative/business Small Less than 15,000 sf

Industrial Occupancy Large Hangars with open head deluge or foam agent system and closed- head water sprinklers and limited applications of dry pipe sprinklers, FACP, transmitter with speaker strobes or horn strobes and pull stations. Will have fire pumps serving multiple buildings.

Some have individual fire pumps. A separate building or room containing a diesel or electric water pump to supply water for one or more facilities.

Deluge and foam systems will have smoke/heat/flame detection throughout protected areas. Water storage tanks and foam product storage tanks and associated control equipment.

Commercial Occupancy Large Includes facilities with specialty fire suppression equipment/features, fire pumps, a separate building or room contains the diesel or electric water pump to supply water for one or more facilities. Dining Facilities are also included.

Commercial Occupancy Small Facilities without fire pumps and without specialty fire suppression equipment/features.

Commercial Kitchen Hood Exhaust Fire Suppression

Large Commercial Kitchen Hood Fire Suppression Systems will have commercial appliances with commercial exhaust hood containing a fire alarm interconnect.

Residential (Non- commercial) Kitchen Hood Exhaust Fire

Suppression

Small Residential Kitchen Hood Fire Suppression systems will have residential appliance with residential exhaust hood containing a fire alarm interconnect.

1.2. Scope: The Contractor shall provide services outlined in PART 5 - SPECIFIC TASKS of this PWS. The Contractor shall meet the following objectives:

The Contractor shall conduct Fire Alarm/Suppression and Sprinkler ITMs of the facilities on JBLM and YTC. TE-1 shows the JBLM and YTC facilities list. Although the facilities listings are believed to be accurate, the buildings/facilities list for this requirement will increase and decrease throughout the contract term.

The Contractor shall develop ITM reports for all facilities and systems inspected. The report shall include the findings from the inspection and prioritized recommendations for program repairs and improvements along with associated cost estimates.

1.3. Type of Contract: The Government intends to award a Firm Fixed-Price (FFP) contract.

1.4. Place of Performance: The contract work is located at Joint Base Lewis-McChord (JBLM), which consists of Lewis North, Lewis Main, McChord Field, and Yakima Training Center (YTC). JBLM is a United States Army Joint Base primarily located in Pierce and Thurston Counties, Washington. YTC is located in Yakima County, Washington east of the Cascade Mountains.

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it’s assured that the work complies with the requirement of the contract. As a minimum, the Contractor shall develop QCP procedures addressing the areas identified in the Performance Requirements Summary (PRS). After acceptance of the QCP the Contractor shall receive KO acceptance in writing of any proposed change to the QCP.

1.5.2. Quality Assurance: The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates. The appointed Contracting Officer's Representative (COR) and/or Quality Assurance Evaluator (QAE) will perform on-site inspections to verify the Contractor's services meet the minimum standards of the contract requirements throughout the contracts performance period.

1.5.3. Government Remedies: In the event that the Contractor fails to perform satisfactory services or fails to correct non-conforming services, the KO shall seek remedy in accordance with the contract clauses.

1.5.4. Hours of Operation: The Contractor is responsible for providing services between the hours of 7:00AM-5:00PM (Local) Monday through Friday except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. However, due to mission requirements and or security concerns it may not be possible to schedule all facilities during normal working hours.

The Contractor will not be held accountable for changes in scheduling due to mission or security concerns but shall make every effort to reschedule the facilities as soon as possible. The ITM for the kitchen hood fire suppression systems may be required to be scheduled and performed after normal business hours. In these instances, this work shall be coordinated with the facility manager and the COR.

The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.5.5. Special Qualifications: The Contractor shall be licensed to perform this type of work in the state of Washington IAW paragraph 1-8.1.1 and 1-8.13 of the UFC 3-601-02. All Contractor personnel shall be considered fire systems maintenance personnel that can perform work on fire systems as defined in the Washington Administration Code (WA-WAC 296-46b) and the State Revised Code of Washington (RCW) 19.28, and RCW 18.160. The Contractor technicians shall provide evidence of valid licensing, EL06 limited energy system license, evidence of National Institute for Certification in Engineering (NICET) level II certification for all technicians and NICET level III for fire alarm systems and Inspection and Testing Water-Based Systems and NICET Level II for Inspections and Testing of Fire Alarm Systems for all supervisors. The Contractor technicians are required to specifically possess this licensing. The Contractor and all personnel shall maintain levels of all qualifications throughout the contract period of performance; all newly employed Contractor technicians shall provide proof of licensing, certification, and security clearances before performing work under this contract. Apprentices or trainees are not considered to have an acceptable skill level and experience to perform work on the equipment unless they are under hands-on supervision at all times.

With the exception of water-based systems technicians listed below, all ITM tasks and repairs shall be performed by a minimum NICET level II certified technician having eighteen (18) months of current experience in the maintenance and repair of various systems. All final connections to devices and control panels shall be performed by the certified individual.

The Contractor is expected to be capable of performing all types of repairs to all manufacturers, makes, and models of fire protection equipment in facilities on JBLM. This may require the

Prime Contractor to subcontract some work to factory authorized representative Contractors for some manufacturers, makes, and models of fire protection equipment. This subcontracting effort shall be the responsibility of the Prime Contractor and shall be invoiced on the appropriate existing Contract Line Item Number (CLIN) structure.

The Contractor’s firm shall be an Underwriters Laboratories (UL) certified company for the installation, testing and maintenance of fire alarm systems. The Contractor shall provide documentation of this to the COR 10 days prior to period of performance start date. The Government will accept the UL from another area as long as the Contractor requests for the Washington area listing prior to the end of Phase-in. This certification shall also be submitted to the COR.

Underwriters Laboratories offers several types of alarm system certification categories. The two UL certifications recommended are “Central-station Protective Signaling Services” and “Local, Auxiliary, Remote Station and Proprietary Protective Signaling Services.”

The Contractor’s water-based systems technicians shall be certified by NICET Level II in inspection and testing of water-based systems and have a minimum of two (2) work years’ experience with water- based systems. The Contractor’s suppression systems technicians shall be certified by NICET Level II in special hazards suppression systems and have a minimum of two

(2) years of work experience with suppression systems. The Contractor’s fire pump and foam system technicians shall be certified by NICET Level III and have five (5) years’ experience performing ITM on fire pumps and foam systems. Copies of all certifications and experience shall be submitted to the COR 10 days prior to period of performance start date.

1.5.6. Utility Outages: Utility outage requests (such as water and power) shall be scheduled a minimum of five (5) working days in advance of the outage. The Contractor shall schedule outages with and in coordination with DPW Services Branch, DPW Maintenance and Repair Division, and JBLM Fire Department. Upon approval, the Contractor shall notify the occupants and other affected parties 48 hours prior to the scheduled outage.

1.5.7. Safety Requirements: Contractor and employees shall perform work in a safe manner and comply with OSHA, WISHA and the latest version of Engineer Manual EM 385-1-1, Safety and Health Requirements, Department of the Army, Corps of Engineers. EM 385-1-1 is available at https://www.saw.usace.army.mil/Media/News-Stories/Article/587802/em-385-1-1-safety-health-requirements-manual-available/

1.5.8. Equipment Warranties: The Government COR will furnish to the Contractor, within 15 working days after the contract award and as necessary thereafter, a list of equipment that is covered by the manufacturer's warranty. The list will indicate the expiration of each warranty.

The Contractor shall not repair, replace, or otherwise correct defects in warranted equipment without obtaining prior authorization from the COR. All Contractor installed equipment shall have a one year warranty.

1.5.9. Security Requirements

1.5.9.1. Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. If work is to resume in the same area the following day, the Contractor's equipment may be left in the same location at the Contractor's own risk.

The Government is not liable for the Contractor's equipment.

1.5.9.2. Anti-Terrorism/Operations Security Requirements: The Contractor and all subcontractor employees shall comply with applicable installation, facility, facility access and local security policies and procedures for JBLM. The Contractor shall also provide all information required for background checks to the Provost Marshal Office, Director of Emergency Services or Security Office to meet installation access requirements. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or the installation change, the Government may require changes in Contractor security matters or processes.

1.5.10. Post Award Conference / Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with the Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, and other Government personnel (as appropriate) shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of any issues being experienced. Appropriate action shall be taken to resolve any outstanding issues that have been identified. These meetings shall be at no additional cost to the Government.

1.5.11. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the functions identified in the letter of appointment issued to the COR and the Contractor. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.5.12. Key Personnel: The Contractor's Management Personnel Representative (CMPR) is considered key personnel by the Government. The Contractor shall provide a CMPR who shall be responsible for the performance of the work, as well as, an alternate who shall act for the Contractor if the primary CMPR is absent. The designated CMPR shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The CMPR shall be available during normal hours of operation in accordance with PWS paragraph 1.5.4.

1.5.13. Identification of Contractor Employees: All contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are marked with company letterhead or that Contractor participation is appropriately disclosed.

1.5.14. Business Relations: The Contractor shall successfully integrate and coordinate all activities needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

1.5.15. Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operation at JBLM and the Contractor's corporate offices.

1.5.16. Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer this requirement. The Contractor shall respond to Government requests for contractual actions in a timely manner. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders.

1.6. Security

1.6.1. AT Level I Training: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at website: https://jko.jten.mil

1.6.2. DoD facility/installation access without Common Access Card (CAC): Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.3. iWatch Army Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH Army information is available at the following website: https://www.dvidshub.net/video/583923/iwatch-2018

1.6.4. Operational Security (OPSEC): The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The Contractor shall implement OPSEC measures as ordered by the commander. In addition, the Contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

OPSEC denies adversaries sensitive information, critical information or essential elements of friendly information. This information requires special protection from disclosure that could cause compromise or threat to our National Security, an Army organization, activity, family member, DA civilian, or DOD Contractor. OPSEC is everyone’s responsibility that comes in contact with the information. Information that is described below must be controlled, and if the information is in digital or hardcopy format, it needs to be destroyed at contract completion.

Control includes not disclosing the information to personnel who do not have the need to have this information; if digital, do not post in a manner open to the public (on cloud storage or publicly available site) and if hard copy, secure in a locked area (office, trailer, vehicle, etc…).

Level I OPSEC Awareness Training: Per AR 530-1 Operations Security, Contractor and subcontractor personnel must complete Level I OPSEC Awareness training. The Contractor shall submit certificates of completion for each affected Contractor employees and Subcontractor employees, to the COR within 10 calendar days after completion of training by all employees and Subcontractor personnel. New employees shall be trained within five (5) calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm.

1.6.5. Installation Access and General Protection/Security Policy and Procedures:

Contractor and all associated Subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.7. Emergency Services and Emergency Medical Treatment:

FOR IMMEDIATE EMERGENCY PERSONNEL RESPONSE DIAL 911. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Madigan Army Medical Center (MAMC), Bldg. 9040 is available as the first point of emergency medical care for injuries occurring on the installation. Fees associated with emergency medical treatment are the sole responsibility of the Contractor and are not reimbursable. Contractor personnel shall immediately notify their supervisor, whenever possible, of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR not later than one (1) hour following the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.8. Accident and Damage Report: Provide a verbal report to the COR as soon as possible but not later than four (4) hours after each occurrence of damage to Government property or an accident resulting in death, lost work day, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the COR within five (5) calendar days of each occurrence. Comply with Occupational Safety and Health Administration (OSHA) and EM 385-1-1, Section 1, for record keeping and reporting of all accidents. ACCIDENT AND DAMAGE REPORT FORMS. Where specific OSHA or EM 385- 1- 1 forms are not required, use forms of the Contractor's own design.

1.9. Environmental Requirements.

1.9.1. Lead-Containing Paint: If repair work is required on a system and the repair requires penetration of the building structure, prior to the repair, the Contractor shall perform a complete lead paint inspection of all areas affected by the work described in this PWS in accordance with all Federal and Local regulations. A Certified Lead Paint Inspector shall perform the inspection.

The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, and percentage by weight and Toxic Characteristic Leaching Procedure (TCLP) characteristics. No penetration will be done without COR notification.

1.9.2. Environmental Management System (EMS): The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470).

Both the JBLM environmental policy and an environmental awareness training resource are available at the JBLM EMS webpage: https://home.army.mil/lewis-mcchord/index.php/my- Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system.

1.9.3. Flushing sprinkler systems: Must be managed in such a way that contaminated water shall be disposed of in a manner consistent with the Clean Water Act, JBLM Regulation 200-2, and JBLM National Pollutant Discharge Elimination System (NPDES) permits. At no time shall the wastewater be discharged to the ground or storm sewer system. All wastewater generated during fire alarm suppression and sprinkler flushing maintenance shall be collected and tested for contaminants prior to disposal. Based upon sampling results, either a JBLM temporary discharge permit may be requested and approved to discharge the wastewater to JBLM sanitary sewers, or if not approved, the Contractor shall proceed to collect the wastewater in portable tanks to be sent offsite for disposal as required.

1.9.4. Sustainable Acquisition: In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, JBLM requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio- based products, non-ozone depleting substances, and environmentally preferable products. For a list of designated items, associated requirements and managing program websites, https://sftool.gov/greenprocurement. The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the COR for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at https://www.lewis-mcchord.army.mil/designstandards/pdf/hjb%20225.pdf.

Additional information is available from the JBLM Sustainable Acquisition Program at usarmy.jblm.id-readiness.list.dpw-green-procurement@mail.mil or (253) 966-6466.

1.9.5. Hazardous Materials: Prior to the use of any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measures and Safety Data Sheets for each product). A copy of these documents must be submitted to the JBLM Pollution Prevention Program at usarmy.jblm.id-readiness.list.dpw-aul@mail.mil prior to beginning work. These items must be reviewed by Pollution Prevention and authorized for use if they are not already on the Contractor’s Authorized Use List issued by the JBLM Pollution Prevention Program. The Contractor shall not use any hazardous materials not authorized by Pollution Prevention. The Contractor shall ensure that all non-storm water discharges from cleaning is collected and appropriately disposed of.

For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project (if the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by January 15 of the new calendar year). Storage of hazardous materials on JBLM in not authorized. All HJB 953 inventories shall be submitted electronically and addressed to the KO and COR with usarmy.jblm.id-readiness.list.dpw-hm-inventory@mail.mil included in the “CC” line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program at 253-966-6469.

1.9.6. Anti-Idling: The Contractor shall monitor its use of vehicles and other energy consuming equipment for abuse and unnecessary use beyond that needed to perform the services in accordance with this PWS. The Contractor shall turn off engines when vehicles and equipment are parked or a driver/operator is not at the controls unless maintenance operations require the engine to be idling. The Contractor shall idle engines for no longer than is necessary to produce sufficient temperature and pressure for vehicle operation.

1.10. PHASE-IN: The Contractor’s Phase-in procedures shall not disrupt or adversely impact day-to-day Government business or the current Contractor in conducting business. The Phase-in period begins the first day of the Period of Performance. The one-month Phase-in period is for the benefit of the Contractor’s staffing, cross training and familiarization activities. The Phase-in price shall be invoiced against the appropriate CLIN.

1.11. PHASE-OUT: During the one-month period immediately prior to termination or completion of the contract, Contractor shall permit the successor organization to observe Contractor personnel in performance of contract requirements.

1.12. LAND RESOURCE. A lay-down area will be provided at no charge upon request by the Contractor for use in performing this contract, subject to the normal Directorate of Public Works permitting process. (a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the lay-down area, which are not to be removed. The Contractor shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR. (b) The Contractor shall protect from damage all existing improvements and utilities (1) at or near the lay- down area, and

(2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in utilizing the lay-down area. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.13. OPERATIONS AND STORAGE AREAS: (a) The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized by the Government. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance (b) Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. Facilities shall meet all fire code requirements and provide adequate ventilation, containment, and protection from the elements. Provide warning signs, limit access to the facility, and lock it when it is unattended. The Contractor shall pay for the hook up and use of all utilities at the lay-down area. Do not use the lay-down area provided by the Government for any purpose other than in the performance of this contract. No materials shall be stored in vehicles overnight or for any length of time. (c) When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the Government.

2.1.3. Deliverable: Anything that can be physically delivered, but may include non‐ manufactured things such as meeting minutes or reports.

2.1.4. Non-Personal Service: Personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.5. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.7. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.2 ACRONYMS:

AFFF Aqueous Film Forming Foam CMPR Contractor's Management Personnel Representative COR Contracting Officer Representative

FACP Fire Alarm Control Panel FAR Federal Acquisition Regulation KO Contracting Officer OSHA Occupational Safety and Health Organization POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Unified Facilities Criteria WISHA Washington Industrial Safety and Health Act

PART 3

GOVERNMENT FURNISHED ITEMS & SERVICES

3.1. Facilities: None.

3.2. Equipment: None.

3.3. Materials: None.

3.3. Utilities: The Government will furnish utilities as currently installed on Joint Base Lewis- McChord. The Contractor shall not change or modify any utility system or component without prior COR review and written approval. The Contractor shall not connect any Contractor furnished property, equipment, or system without prior COR review and written approval. The Government will provide access to water sources and electrical power if it is in the immediate area of the work to be performed and in good working order. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the services in accordance with this

PWS.

PART 4

CONTRACTOR FURNISHED ITEMS & SERVICES

4.1. General Information: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Materials: The Contractor shall provide all materials and supplies necessary to meet the requirements of this PWS.

4.3. Equipment: The Contractor shall provide all equipment necessary to meet the requirements of this PWS.

PART 5

SPECIFIC TASKS

5.1. SERVICE DELIVERY PLAN. Contractor shall prepare and provide a Service Delivery Plan to the COR for review within 30 calendar days after contract award. The Contractor shall maintain, update, and edit the provided Service Delivery Plan as any changes occur. TE-1, provided by the Government, will show a list and previous inspection dates of facilities that require ITM and will serve as the basis to create a work schedule for the service delivery plan.

The TE-1 shall be examined closely by the Contractor for needed changes on a monthly basis and updated as required. The following shall be addressed in the Service Delivery Plan:

management (staffing matrix, training, and maintaining qualified personnel), operational procedures for the delivery of required services including the facility scheduling, Quality Control Plan, Safety Plan, Purchasing Plan, environmental management, and record keeping and reporting. The inspection schedule provided to the Government shall be amended throughout the year. The Facility Scheduling Plan shall be organized into twelve sections, each titled with a month of the year, and have listed in each section the facility numbers and ITM services that will be scheduled/provided during that month.

5.2. INSPECTION, TESTING, AND MAINTENANCE (ITM). The Contractor shall perform operational ITM on installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps and monitoring devices, fire sprinkler monitoring devices, foam systems to include annual lab testing of the foam concentrate agent, automatic fire alarms, fire alarm panels, associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems, facilities transmitter/receiver systems, alarm system software, computer systems networking, MNS in facilities along with monitoring systems IAW the UFC, applicable NFPA codes and standards, base requirements, and manufacturer’s instructions.

5.2.1. INSPECTION, TESTING, AND MAINTENANCE (ITM) PROGRAM. The Contractor shall implement a planned ITM program, as defined in UFC 3- 601-02. The plan shall be used to prevent and correct deficiencies with the systems, minimize system failure and service interruptions, extend component life, and maximize operating efficiency. The Contractor shall coordinate all scheduled ITM, notify JBLM Directorate of Emergency Service (DES) Fire Inspection Branch and each building occupant Point of Contact (POC)/manager to schedule entry and access for testing dates at each facility. The same applies for the YTC location also. This coordination shall be accomplished by the Contractor before proceeding with any ITM or repairs on installed fire alarm, suppression, sprinkler and MNS systems and associated equipment.

Contractor shall coordinate with the facility POC/manager in advance to allow for a scheduling timeline. At the conclusion of ITM and repair, the Contractor shall inform the originally notified facility POC/manager that the maintenance work is completed for that day or will continue the next workday.

5.2.2. NOTIFICATION TO CONDUCT SCHEDULED ITM. In addition, before initiating any scheduled test, the Contractor shall ensure the Facility Manager notifies the building's occupants. The Facility Manager may observe the ITM tests and the sequence of operation.

Installed fire alarm systems (detection), extinguishing systems (suppression & sprinkler), and monitoring systems located in areas that not readily accessible for safety considerations such as continuous process operations areas and areas that need equipment to reach system components that are congested are to be tested during scheduled operation shutdowns. The tests shall be accomplished with minimal interruption to the occupying organization, and/or at intervals according to the UFC.

5.2.3. INSPECTION, TESTING, AND MAINTENANCE (ITM) INTERVAL &

EXCEPTION. Note. The fire suppression system, fire sprinkler systems, and fire pumps do not require a Monthly ITM or an Annual ITM to be performed on this contract. The Government (DPW) will perform the monthly and annual ITM for the fire pumps on this contract. The Contractor shall perform 2, 5, 10 and 20 year ITM requirements in accordance with UFC 3-601-

02. The Fire Alarm Annual requirement is included in this contract.

The kitchen hood exhaust fire suppression systems shall be serviced (ITM) at six (6) month intervals as stated in the UFC. The facility fire alarm systems and associated equipment shall be tested and serviced ITM at one (1) year intervals as stated in the UFC.

The Contractor shall establish the required ITM interval for each fire protection system based on the age of the system. The Contractor shall schedule the next appropriate ITM based on the previously performed ITM and the UFC provided guidance. Contractor shall perform the next interval ITM service due for each facility. For facilities with fire protection systems that were not ITM’d for some circumstance, Contractor shall consider the facility age or fire protection system and/or the installation date as a base line to determine the next required ITM.

It is required that the Contractor perform all ITM in a particular facility simultaneously.

Examples: when performing ITM on a fire pump that serves a building, the fire pump shall be ITM’d at the same time the fire alarm panel/system is ITM’d to ensure the fire pump controllers are properly signaling the FACP and transmitting to the model D-21 fire management system control panel. Simulating conditions that cause inputs to the FACP are not authorized, the Contractor must actually test the function, shorting or jumping circuits is not acceptable for a substitution of full functional testing. A facility must be tested as one life safety system, not as separate components (i.e. sprinkler system separate from fire pump separate from fire alarm).

The fire alarm technician and crew must be on site with the fire sprinkler technician and the fire pump technician to ensure the fire protection features in the entire facility are working as required. Note that the NFPA 25 prohibits tripping/testing dry pipe sprinkler systems during winter months.

Work area Cleanliness. It is the Contractor’s responsibility to ensure the work area is cleaned up after performing maintenance. Contractor caused debris, spills, soiling the area, ground erosion or other messes shall be completely cleaned up, remediated and repaired before departing the area.

In addition to the UFC requirements, while performing ITM on fire alarm systems, Contractor shall test the releasing fire doors/curtains to actually set them in motion as part of the annual

ITM of facilities. Inspecting doors released by fusible links is required as well as doors released by the fire alarm panel. Replacing fusible links when required is incidental to the overall ITM cost. The Contractor is responsible for resetting the doors. All facilities with vertical transportation equipment (elevators) that have electrical machine rooms, control rooms, and control spaces outside the hoist way, shall have the fire extinguisher serviced annually and IAW NFPA 10, Chapter 7. There are approximately 88 elevators on JBLM.

5.3. PLANNED WORK SCHEDULE. Once per month after the contract is awarded, the Contractor and COR shall review the current inspection, testing, and maintenance schedule for all systems in facilities maintained under this contract. After review, if deemed necessary, the Contractor shall submit to the COR a revised work schedule for review.

5.4. DELIVERY SERVICE. Contractor shall deliver required services of this contract in accordance with the delivery plan and request approval from the Contracting Officer (KO) to modify or deviate from procedures.

5.5. SMOKE AND HEAT DETECTORS. On the fire alarm systems, the Contractor shall maintain smoke and heat detectors as needed. Cleaning internally may be needed at the time of testing/certification due to a fault and shall be cleaned per the manufacturer requirements.

Cleaning may result, in some cases, as instructed by the COR.

5.6. UPDATING COMPUTER-AIDED DESIGN (CAD) OR AS BUILT FACILITY

DRAWINGS. There are occasionally facilities discovered with incomplete or inaccurate as-built CAD drawings. These facilities’ drawings require the Contractor to update the CAD drawing to support proper testing (ITM). The Contractor shall update the CAD drawings depicting the actual as-built fire alarm system to reflect as close as can be ascertained the structure or fire alarm system configuration and associated equipment. After the award of this contract, the existing CAD as-built drawings for most facilities will be provided to the Contractor electronically.

Historically, the Contractor labor time associated with updating drawings is on average 1.5-2.0 hours per facility. If no CAD drawings exist, the Contractor shall notify the COR. Auto CAD 2020 version is preferred for submittals and updates.

5.7. SYSTEMS BATTERIES. Generally, the basic batteries used at JBLM fire alarm systems are 7/8AH, 12AH, 18AH, 26AH, 35AH, 55AH, 79AH, and 105AH batteries. This is not a complete list of batteries to be used for this contract. The Newer JBLM fire alarm systems may have different size or type batteries installed.