Roofing Questions Answers.pdf

Roofing Solicitation W911S7-25-B-A004 Questions and Answers:

Q: Who is the Incumbent?

A: Heenan Construction

Q: Past Contract Award #?

A: W911S722D1500

Q: Has the budget been approved for this contract?

A: The budget for this contract has not been fully approved at this time. This solicitation will result in an Indefinite Delivery Indefinite Quantity (IDIQ) base contract, which means that funding approval will occur as each task order is placed. The total base contract amount is an estimate; therefore, the final sum of the task orders may vary based on the specific requirements and scope of work outlined in each order.

Q: The buildings from the site visit, are these buildings to be in the scope of work for the base bid? If not can you provide information on the buildings that will be within this scope of work i.e (building height, perimeter space for equipment, etc)

A: The buildings visited during the site visit were merely shown as examples of roof types that are located on Fort Leonard Wood. For this solicitation, the contractor is bidding on the different tasks that are listed on the bid sheet. Quantities and Units of Measure are given on the bid sheet. All buildings maintained by DPW are subject to this contract.

Q: The scope we are bidding from Technical Exhibit A, will this be awarded as the base scope of work or is this a qualification for future task orders?

A: The Task List that is being bid on includes the Base Year plus the four (4) Option Years.

Price propose on Technical Exhibit A will be used to price out each job on an individual basis.

Q: Would the Government consider changing the NAICS code to General Contracting to increase competition?

A: No. The NAICS code assigned is to ensure a certain level of competency from the bids received

Q: What is the difference between install and provide, as in item #23 (INSTALL residential...gutter guards) and item #44 (PROVIDE residential gutter screens)?

A: Item #23 includes the entire system (gutters, screens, and down spouts), item #44 is the gutter screens only. The words provide, and install are used interchangeably throughout the task list. In either case, the contractor is expected to provide as well as install the listed material(s).

Q: Should the work require tasks that are not included on the Technical Exhibit A including asbestos abatement, metal deck replacement, etc., will these items be negotiated between the contractor and the government?

A: If there is any work needed that is not on Technical Exhibit A, the government may request a proposal from the contractor for that work and a modification to the contract may be issued.

Q: If the work requires non-standard equipment, such as a crane for taller buildings, will these items be negotiated between the contractor and the government?

A: Yes, the costs for non-standard equipment like a crane would be negotiated through a modification to the contract from the government.

Q: Will the government be utilizing FAR 28.106-5 - Consent of Surety for changes more than 25 percent or $50,000?

A: The Government will utilize FAR 28.106-5 regarding the consent of surety for changes that exceed 25 percent of the original contract price or $50,000. Also, this is a construction contract, the Government requires that the penal amount of the performance and payment bonds be set at 100% of the original contract price, in accordance with FAR 52.228-15. This ensures that adequate surety is maintained for the completion of the contract, even in the event of significant changes.

Q: What are the specific staffing requirements concerning supervision, quality control and safety personnel?

A: The government does not specify the staffing requirements for the contractor. The contractor is responsible for providing the necessary personnel to complete the tasks within the contract.

A safety plan must be provided if selected and approved by installation safety office.

Q: Are CLINs that are set-aside for bonds (0002, 1002, 2002, 3002, 4002) for price evaluation purposes only?

A: Yes

Q: It is requested that the individual task orders are bonded separately. A single order year bond would carry the exposure and risks of all task orders awarded in that year.

A: A $3M payment and performance bond is required at the beginning of the contract and every option year after. A running tally of task orders against the bond will be maintained. If the bond is used completely, an increase in surety will be require for the remainder of the tasks for that contract year. Please see FAR Clause 52.228-15.

Q: Will a modification be issued to a contractor if non-standard work hours are required by the government?

A: See Specifications 01 11 00 Sections 4.1-4.3. If the government requires after hour work, a modification to the contract would be issued by the government.

Q: For small task orders (<1 acre), is the MODNR land disturbance permit required or waived?

A: No

Q: Will asbestos/lead testing and clearance sampling be provided by the Government, or will it be the responsibility of the Contractor before demolition? If Contractor, will this cost be negotiated with the government?

A: Testing for asbestos will be completed by the government. Testing is only necessary when asbestos is suspected or unknown. The contractor is not responsible for asbestos removal.

Q: Must off-site fabrication personnel complete AT/OPSEC training, or only those physically entering the installation?

A: Only contract personnel on the installation are required to have AT/OPSEC Training.

Q: During the site visit on December 3rd, it was observed that a new roof was a black EPDM. However, the specification for this contract stipulates white EPDM. May the government accept black EPDM on this contract?

A: EPDM should be bid as directed in the Specifications, 2.2.1 EPDM Sheet. Color shall be white.

Q: How will FAR Clause 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements, be utilized with this contract.

A: FAR Clause 252.204-7019, which addresses the Notice of NIST SP 800-171 DoD Assessment Requirements, will be utilized with this contract to inform contractors of their obligation to comply with the security requirements outlined in NIST SP 800-171. This clause serves as a notification that the contractor must implement the necessary security controls to protect Controlled Unclassified Information (CUI).

Under this contract, contractors will be required to acknowledge their understanding of these requirements and ensure that they have established the appropriate security measures in place.

Additionally, contractors may be subject to assessments to verify compliance with NIST SP 800-

171. This clause is critical for maintaining the security of sensitive information and fulfilling the Department of Defense's commitment to safeguarding CUI throughout the contract's duration.

Q: How will FAR Clause 252.204-7020 NIST SP 800-171 DoD Assessment Requirements, be utilized with this contract.

A: FAR Clause 252.204-7020, which pertains to the NIST SP 800-171 DoD Assessment Requirements, is a mandatory requirement for all Department of Defense (DoD) contracts. This clause ensures that contractors implement adequate security controls to protect Controlled Unclassified Information (CUI).

Under this contract, compliance with NIST SP 800-171 will be assessed to confirm that the contractor meets the necessary security requirements. Contractors will be expected to provide evidence of their compliance and may be required to undergo assessments as specified in the clause. Adhering to these requirements is essential for doing business with the government and maintaining the integrity of sensitive information.

Q: Please provide clarification for Task line #73. The correlation between Task line #73 and Task lines 32, 132, 232, 332 and 442 is unclear.

A: When retrofitting a metal roof system and task 73 is being used, task 32, 132, 232, 332 and 432 must be used at the same time depending on the option year. Task item 442 needs to be 432.

Q: Please provide clarification for Task line #74. The correlation between Task line #74 and Task lines 32, 132, 232, 332 and 442 is unclear.

A: When retrofitting a metal roof system and task 74 is being used, task 32, 132, 232, 332 and 432 must be used at the same time depending on the option year. Task item 442 needs to be 432.

Q: Will the government provide a two-week extension of the bid due date, allowing ample time to review RFI answers to provide the best price possible?

Q: Will the government clarify if the Prime Contractor is required to have an OSHA 30 certified on-site Superintendent? If so, is this Superintendent required to be on-site at all times?

A: The contractor is required to follow OSHA regulations. The contractor will provide a safety plan to the FLW safety office for approval.

Q: Will the government clarify if the Prime Contractor is required to have an on-site Quality Control Manager for each Task Order?

A: The government does not specify the staffing requirements for the contractor. The contractor is responsible for providing the necessary personnel to complete the tasks within the contract.

Q: Will a Site Safety and Health Officer (SSHO) be required for each Task Order on this

IDIQ?

Q: Can an SSHO, Quality Control Manager, and Superintendent have collateral duties in one or more of the other roles for each Task Order? Or will that be determined at the Task Order level?

Q: Will the government allow the Prime Contractor to delegate an OSHA 30 Superintendent and associated responsibilities to a member of the subcontractor’s team?

Q: Will the government clarify if all subcontractors on-site are required to be OSHA 10 certified?

A: Yes, OSHA 10 is required. The contractor will provide a safety plan to the FLW safety office for approval.

Q: Will the government clarify if a TB test is required for all on-site personnel, including the Prime Contractor and any subcontractors?

A: A TB test is not required at this time.

Q: Will the government clarify if there is any asbestos or lead based paint in the areas proposed to be under construction?

A: Please read specification 01 11 00 paragraphs 9.2 and 9.3.

Q: Will the government provide an asbestos survey for the affected areas?

A: Yes, if needed. See specifications 01 11 00 paragraphs 9.2 and 9.3.

Q: In reference to the Roofing IDIQ Specifications Base 2025 PDF; Section 01 11 00 Summary of Work, Subsection 9.2 Asbestos Testing states the inspection will be conducted prior to construction or demolition and the services of the inspection will be obtained through the Contracting Officer. It also states that the removal of asbestos will be completed by individuals certified by the State of Missouri. Will the government confirm if the contractor is responsible for the removal of asbestos, or will the government be responsible for finding and funding the individuals for asbestos removal?

Q: If the contractor is responsible for the removal of asbestos, will the government include a Task Description, Quantity, Unit of Measure, and Unit Price line item in the Technical Exhibit A Spreadsheet for potential asbestos abatement?

Q: In reference to the Roofing IDIQ Specifications Base 2025 PDF; Section 01 11 00 Summary of Work, Subsection 9.3 Lead Base Paint (LBP) Testing states that the Contractor or Proponent is responsible for testing and must coordinate the testing with the Fort Leonard Wood DPW Environmental Division through the Contracting Officer. Will the government include a Task Description, Quantity, Unit of Measure, and Unit Price line item in the Technical Exhibit A Spreadsheet for Lead Base Paint Testing?

A: Testing for Lead Based Paint will be completed by the government. Testing is only necessary when asbestos is suspected or unknown. The contractor is not responsible for Lead Base Paint/LBP removal.

Q: Will the government also include a Task Description, Quantity, Unit of Measure, and Unit Price line item in the Technical Exhibit A Spreadsheet for Lead Base Paint Removal and Disposal?

A: Testing for Lead Based Paint will be completed by the government. Testing is only necessary when asbestos is suspected or unknown. The contractor is not responsible for Lead Base Paint/LBP removal.

Q: Could the government please clarify whether supplemental construction drawings will be required for the IDIQ project? If so, will the preparation and cost of these drawings be negotiated on a task order basis, given that the scope may vary between individual project?

A: There are no supplemental drawings required. Contractor is to provided submittals per the specifications and task list.

Q: Will the government confirm if a bid bond is required for this IDIQ requirement? Or since there is no seed project, does the government want a bonding capability letter from the offerors surety to confirm the ability to bond the anticipated projects within this IDIQ?

A: Please see W911S7-25-B-A004 Conformed page 1 #10 Work Description #10:

A bid guarantee (SF24) is required and shall be provided in the amount of 20% of the overall bid, not to exceed (NTE) $3,000,000.00

FAR clause 52.228-1 is also in the solicitation.

Q: Will roof-mounted equipment curbs and penetrations be required to be removed under this IDIQ?

A: Items to be removed are discussed in Task 75. Other items will be handled on a case-by-case basis and a modification may be issued if necessary.

Q: Will the government clarify if there is the maximum response time that they are willing to accept for a warranty call-outs?

A: When the manufacturer or his approved applicator fails to perform the repairs within 72 hours of notification, emergency temporary repairs performed by others will not void the warranty. Also, the contractor will be held liable for any charges or damages accrued due to their failure to respond.

Q: Will the government issue a sales tax exemption certificate for this job to Prime Contractors, subcontractors, or suppliers, or are offerors to include sales tax in their bids?

A: When requested by the Contractor, if applicable the Contracting Office shall provide the Missouri Department of Revenue Form 5060, Project Exemption Certificate.

Q: The solicitation references FAR 52.214-25 Step Two of Two Sealed Bidding. Was there already a Step One for this requirement?

A: No, there was not a Step One in the Two-Step Sealed Bidding process for this requirement. The solicitation references FAR 52.214-25, indicating that the government has established technical acceptability through the criteria outlined in Technical Exhibit A (TE A) based on prior evaluations or assessments. This is a recurring requirement, and the government has confidence in the technical qualifications of the bidders based on existing standards.

Therefore, we are proceeding directly to Step Two, where price proposals will be evaluated.

Q: Will the government allow the electronic submission of bids via email to reduce the impacts of possible winter weather on timely bid submission?

A: No. Please see Section 00 21 00 – Instructions on page 10 Submission Of Bids/Proposals

(HANDCARRIED AND MAILED) .

Q: Will the government confirm the quantity of curbs and sky lights that require 6-inch flashing and fiber flashing?

A: NO

Q: Will the government allow an opportunity to conduct a formal pre-construction walk for each individual task order, allowing the contractors to review site conditions, verify scope details, and address any potential issues before work begins?

A: YES

Q: If pre-construction walks are permitted and additional repair needs are identified that fall outside the original task order scope, what process does the government expect the contractor to follow to develop and submit accurate pricing for this unforeseen work?

A: A RFI will be submitted to the Contracting Officer

Q: Will individual task orders be issued simultaneously for different locations? If so, will the government coordinate the timing and sequencing of each task order with the contractor to ensure the contractor can mobilize the appropriate number of crews needed to perform the work effectively?

A: If this were to happen, the government will work with the contractor on their provided schedule to ensure that required timelines are obtainable.

Q: Will the government confirm whether task orders will be issued for roof repairs at the Lake of the Ozarks Recreation Area (LORA)?

A: Yes, LORA is included in this contract. Read specification 01 11 00 Paragraph 1, Description of Work, Subparagraph 1.2.

Q: What is the total dollar amount expendable under the award for the base period and all option periods? Can this dollar amount be exceeded?

A: The total estimated magnitude of this contract is more than $10,000,000 and $25,000,000.

Q: What is the project magnitude of the first task order?

A: The first task order is unknown at this time. This will not be known until after the contract is awarded.

Q: Will a material storage or staging area on FLW and LORA be available for the contractor to store equipment and materials, as well as to receive deliveries?

A: Storage / staging areas on the job site are not guaranteed. The requirements will be addressed by delivery order and coordinated by the contractor with DPW.

Q: Is the contractor responsible for moving any electrical, TV antenna, HVAC, or other equipment within the project area and placing it back in its existing or new location?

A: Items to be removed are discussed in Task 75. Other items will be handled on a case-by-case basis.

Q: Will the government provide existing drawings for each facility that requires repairs when the task order is issued?

Q: Technical Exhibit A, Task Description #3 mentions “Remove deteriorated roof sheathing and replace with new,” but does not specify the type of new sheathing material in case different materials are encountered during roof removal.

a. Will the government include a Task Description, Quantity, Unit of Measure, and Unit Price line item in Technical Exhibit A for replacing plywood/OSB sheathing?

A. Please read the Roofing IDIQ, Task Description, Task Item #3

b. Will the government include a Task Description, Quantity, Unit of Measure, and Unit Price line item in Technical Exhibit A for replacing lightweight concrete roof deck?

A. No

c. Will the government include a Task Description, Quantity, Unit of Measure, and Unit Price line item in Technical Exhibit A for replacing metal roof deck?

Q: Are there any specified manufacturers that should be used for the materials?

A: The manufacturers are not specified. The contractor shall follow the specifications and submit all products through the submittal process as required.

Q: What are the specifications for thickness on all layers on a BUR flat roof system?

A: Remove existing built-up roof system (BUR), including but not limited to membrane, protection board, insulation, fasteners, cants, expansion joints, asphalt adhesive, blocking, gravel stop, and vapor barrier. Clean roof deck so it is ready to receive the material or system that is to replace the BUR. See Specification 02 41 00 2.4.2.

Q: Are there minimum specifications for R value on each type of roof system?

A: Yes, match existing roof system.

Q: Will core samples be allowed to be obtained after the request but prior to the submission of each project?

A: Yes

Q: What will be the basis for determining the cause of damage an under warranty roof system? Specific weather reporting systems and investigating responsibility for potential acts of vandalism?

A: This will be evaluated by the COR, KO and DPW personnel.