Government Answers to Questions Received on W911S7-24-B-0002 (BPA).pdf

W911S7-24-B-0002 Fort Leonard Wood Laundry & Dry Cleaning (BPA) Questions

Contractor Question 1: If re-compete, what is the current contract number and who is the incumbent?

Government Answer 1: Contract number: W911S0-18-P-0021; Incumbent:

Robinson’s Cleaners, LLC. Please note this BPA requirement is a new portion of the current contract with no historical data.

Contractor Question 2: Who is the incumbent currently performing laundry services?

Government Answer 2: Robinson’s Cleaners, LLC

Contractor Question 3: What is the current contract number?

Government Answer 3: W911S0-18-P-0021; Please note this BPA requirement is a new portion of the current contract with no historical data.

Contractor Question 4: What is the current value of the contract?

Government Answer 4: $7,580,643.01; Please note this BPA requirement is a new portion of the current contract with no historical data.

Contractor Question 5: Can contractors submit proposals electronically? The solicitation instructs o erors to mail in proposals.

Government Answer 5: Electronic submissions will not be accepted. As noted in the solicitation, all documentation must be hard copies either mailed or delivered to the MICC-Fort Leonard Wood o ice prior to the bid opening date and time.

Contractor Question 6: 2.1.1 The Contractor shall operate and manage the Laundry Distribution and Collection Point(s) for the issue, receipt, requisition, exchange, warehousing, and turn-in of linens. Question(s): Where are the Laundry and Distribution Points Located? What are the hours of Operation?

Government Answer 6: Hours of Operation are addressed in PWS para 2.3.

Attachment 8 - Customer Locations and Attachment 9 – Installation Map have been added and address the location of anticipated customers. Attachment 9 is a digital file that allows zooming to properly identify each building number.

Contractor Question 7: The solicitation states that electronic submissions of o ers will not be accepted. Question(s): Does the Government want 3 separate Volumes in Binders?

Volume 1: SF 1449, Amendments, and Price; Volume 2: Technical Capability; Volume 3:

Past Performance. How many copies of each volume?

Government Answer 7: Electronic submissions will not be accepted. The solicitation has been amended to reflect additional instructions to o erors and state documentation required to be submitted by each o eror. Please refer to FAR 52.212-1, Addendum Instructions to O erors.

Contractor Question 8: The Technical Exhibit B Weekly route Schedule is blank. Can the Government please provide the locations and times for delivery?

Government Answer 8: TE-B is used as a form for the Contractor to submit not as an informational document. The Contractor will manage the schedule, but the customer will set appointments. PWS para 2.5.3.5 discusses the Contractor’s correspondence with the customer.

Contractor Question 9: Can the Government Provide historical quantities by specific item for the last 2 years?

Government Answer 9: This BPA requirement is a new portion of the current contract with no historical data. Attachment 5 is an average estimated quantity that reflects the current workload.

Contractor Question 10: Inventory and issue: Will the Government provide an updated inventory of linens at the Contract start/issue of linen? Will a concurrent count (with a contractor and government representative) of the Linens listed in Attachment 4 be conducted during the transition period at the start of the contract?

Government Answer 10: Attachment 4 is reserved on the BPA. There is no GFP issued to the contractor.

Contractor Question 11: Attachment 1 PRS has an inspection period cited for each item.

What is the inspection period (Daily/weekly, Monthly, other)?

Government Answer 11: The customer will be responsible for all inspections at time of delivery.

Contractor Question 12: Will a concurrent count of soiled linen collected and clean linen issued (DX Linens) be required at each pickup and delivery with a contractor and government representative, and signed for by each party establishing accountability?

Government Answer 12: Yes, all items must be accounted for during each pickup and delivery. The Contractor and customer will sign documentation based on the concurrent counts.

Contractor Question 13: Attachment 3 – Example Direct Exchange (DX) Schedule.

Attachment 3 states it is an example DX Schedule. Is this the current schedule being performed? If not, could the government provide the current schedule?

Government Answer 13: Attachment 3 is “Linen Specifications.” Attachments 8 and 9 address the locations of anticipated customers. The contractor is responsible for developing the schedule when they start performance.

Contractor Question 14: Wage Determination – There is no Service Contract Labor Standards wage determination attached to the solicitation. Can the Government please provide the applicable Executive orders and SCA Wage Determination for this contract.

Government Answer 14: The solicitation has been amended to add the wage determinations for Pulaski, Phelps, and Boone counties. Additional counties may be added after award, if necessary, to reflect the location(s) where work is being performed.

Contractor Question 15: Is there a Union or Collective Bargaining Agreement that is associated with this contract?

Government Answer 15: Yes, there is a Collective Bargaining Agreement (CBA) with this contract. The CBA is R14-150 with the National Association of Government Employees.

Contractor Question 16: PARA 2.1.16 OCIE Items shall be folded and bundled by size and like-items to provide ease of count and in a manner to preserve the sanitary condition of the finished work during all phases of handling and transit. Question: Can the Government please provide the finishing codes for all BPA items (Example Folded/Stacked/Bundled or Pressed/stacked/wrapped)?

Government Answer 16: OCIE Items shall be folded and bundled by size and like-items to provide ease of count and in a manner to preserve the sanitary condition of the finished work during all phases of handling and transit. Sleep systems will be treated as bulk items.

Contractor Question 17: I was wondering is there a previous contract and dollar amount available.

Government Answer 17: The previous contract was W911S0-18-P-0021 with a value of $7,580,643.01. Please note this BPA requirement is a new portion of the current contract with no historical data.

Contractor Question 18: During the site visit it was noted that some locations have docks some do not. Some entrances were closer to the road, and some were further away.

Question: Will the customer provide help for getting linens to and from the transportation vehicles or does the contractor need to account for the labor to make several trips per customer to and from the customer building locations?

Government Answer 18: Attachments 8 and 9 address the locations of anticipated customers and availability of loading docks at each location. The contractor shall pick up from the buildings and deliver to the buildings.

Contractor Question 19: TE-B Weekly Route Schedule is blank. Question: Will the scheduled provided by the contractor be the final schedule used or does the government have to get with each customer/unit to gain their acceptance of schedule dates and times prior to finalization? If the schedule has to be changed due to a customer not accepting the quoted day and time, the contractor could have additional transportation and labor costs that will not be calculated in their price due to having to conform to customer need

Government Answer 19: TE-B is used as a form for the Contractor to submit on not as an informational document. The Contractor will manage the schedule, but the customer will set appointments. PWS para 2.5.3.5 addresses the Contractor’s correspondence with the customer.

Contractor Question 20: Para 2.1.17 The Contractor shall clean shop rags for authorized customers. All shop rags shall be free of oil and grease. Scales shall be National Type Evaluation Program (NTEP) approved and legal for trade. Any shop rags turned in from the customer must be returned to the same customer. Question: Are required scales available at customer pick up and delivery locations? Question: Is the contractor required to provide NTEP scales? And if so will the be required to be on transportation vehicles for use at pick up and delivery location with the customer? Question: Will a NTEP scale at contractor’s facility be su icient? Will government accept contractor’s weights if not weighed concurrently with customer at customer location?

Government Answer 20: Contractor shall provide NTEP scales. Rags must be weighed at pickup to ensure accountability of Government items. All items must be accounted for during each pickup and delivery. The Contractor and customer will sign documentation based on the concurrent counts.

Contractor Question 21: Para 2.1.18 All dry cleaning of flags, tablecloths and bunting, shall be cleaned, wrinkle free, and be free of dirt and soil IAW manufacturer/care label instructions. Question: Are these items to be hung on hangers and covered in plastic? Or folded and bundled?

Government Answer 21: The Government will not decide how the Contractor manages their operations.

Contractor Question 22: Para 2.1.19 Draperies accepted by the Contractor for processing shall be invoiced by the Contractor at the established rate per square foot. This price shall include appropriate processing, ironing, and delivery of the completed work to the Requiring Organization. Question: Are these items to be hung on hangers and covered in plastic? Or folded and bundled?

Government Answer 22: The Government will not decide how the Contractor manages their operations.

Contractor Question 23: Will the Government allow the comingling of soiled items with clean laundered articles within the laundry production facility, or is a clean/soiled barrier wall with pass thru equipment required in the contractor’s laundry facility?

Government Answer 23: IAW the CDC guidance “A laundry facility is usually partitioned into two separate areas – a “dirty” area for receiving and handling and a “clean” area for processing the washed items.”

Contractor Question 24: Will the Government allow the comingling of soiled items with clean on the same transportation vehicle? Or is the contractor required to have a transportation vehicle for clean items and a separate transportation vehicle for soiled items?

Government Answer 24: IAW PWS para 2.1.23 “All cleaned laundry and dry-cleaning items shall be transported separately from items to be cleaned and dry cleaned.”

Contractor Question 25: New amendments and responses to questions may generate new questions. Will the Government allow for additional questions after the current round of responses and amendment is posted?

Government Answer 25: The question-and-answer period has expired. No further questions shall be submitted, and no further answers will be provided.

Contractor Question 26: Is the contractor required to provide any kind of laundry carts for service, storage of GFP, or transportation? If so are there certain specifications and/or quantities required?

Government Answer 26: Laundry carts are not required. Clean and dirty items must NOT comingle.

Contractor Question 27: Are contractor transportation vehicles required to be dock height? Or are they required to have a tailgate lift or lift of some sort for locations without docks?

Government Answer 27: There are no specific contractor transportation vehicle requirements. There is not a dock height vehicle requirement. See Attachments 8 and 9 for the locations of anticipated customers and availability of loading docks at each location.

Contractor Question 28: Is the contractor required to provide laundry tickets? If so are there certain specifications required for the laundry ticket (Dimensions; Carbon Copy 2,3,or 4 part; di erent colors for each part)? Can the government provide an estimated annual quantity of tickets required?

Government Answer 28: Yes, Attachment 2 para 2.1.8 discusses the ticket requirements. Please note this BPA requirement is a new portion of the current contract with no historical data. Estimated quantity is 300 per year.

Contractor Question 29: Technical Exhibit J Laundry ticket: Question: Is this the ticket that should be used for Dry Cleaning as well? If not, will the Government provide an example of the dry cleaning ticket with specifications and annual quantities required?

Government Answer 29: Yes, the ticket is used for both laundry and dry cleaning services.

Contractor Question 30: When the Contractor arrives at the unit how will linens be prepared for turn in? Will they still be on beds with Contractor required to remove? Will they be in a pile with Contractor required to lay out and sort by like item? Will they already be laid out and sorted by like item for so that the Contract and Unit personnel can easily distinguish and concurrently count items being turned in?

Government Answer 30: Linen will be separated prior to Contractor arrival.

Pillowcases, blankets, and sheets will be held in a designated indoor room prior to pick up. This includes sleeping systems. Sleeping systems shall be unzipped, separated, and laid out in designated indoor room prior to arrival.

Contractor Question 31: 2.1.5. The Contractor personnel shall be clean in appearance and be appropriately dressed (IAW the contractor’s dress code) for the work to be performed while on duty. The contractor shall provide employees with appropriate dress code information that aligns with Army values for their required functional area. The Government will not provide for or reimburse the contractor for the cost of uniforms or appropriate dress. --- Can you please clarify in detail what kind of dress code is required here to comply.

Government Answer 31: The Contractor shall provide employees with appropriate dress code information that aligns with Army values for their required functional area.

Contractor Question 32: 2.1.6 The Contractor shall be compliant with Federal, State, Local and Department of Health regulations and CDC. --- We are compliant with the CDC and follow that however do we need to acquire any certification with respect to Health regulations and CDC.

Government Answer 32: The contractor must obtain any required certifications that are required to run a commercial laundry facility IAW CDC, OSHA, or local/state regulations.

Contractor Question 33: 2.1.7 The Contractor shall use bio-base Laundry and Dry- Cleaning cleaning products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. --- Can you please clarify here what kind of Bio-based Laundry and dry cleaning products are required here. Is it in context of for example the use of Bio degradable bags while packing up the laundry clothes? We are currently using the Bio-based products but details in clarify will help to understand to provide the Quality service at utmost.

Government Answer 33: Bio-base Laundry and Dry-Cleaning cleaning products are required. The Government will not decide how the Contractor manages their operations. Please refer to PWS para 4.4.3.

Contractor Question 34: 2.1.17 The Contractor shall clean shop rags for authorized customers. All shop rags shall be free of oil and grease. Scales shall be National Type Evaluation Program (NTEP) approved and legal for trade. Any shop rags turned in from the customer must be returned to the same customer. --- Do we need to buy a rags and give it as a trade when we pick up the dirty one to Laundered as part of the replacement. Can you please clarify in details and if that is the case then can you please provide the specification for that as well.

Government Answer 34: PWS paras 2.1.11 and 2.1.17 discuss the cleaning cycle and requirement. Shop rag replacement is discussed in PWS para 2.1.20. There is not a one-for-one exchange at time of pickup for shop rags. Contractor will pickup dirty rags, clean rags, and return to customer. Replacement will only occur if rags are destroyed during cleaning process utilized by Contractor.

Contractor Question 35: 2.1.18 All dry cleaning of flags, tablecloths and bunting, shall be cleaned, wrinkle free, and be free of dirt and soil IAW manufacturer/care label instructions.

--- Is it a dry cleaning items? or flag is the one for Dry cleaned?

Government Answer 35: Each item, to include flags, tablecloths and bunting, will be dry cleaned.

Contractor Question 36: Can you please specify what exact items are categorized as Laundry items and Dry cleaning items?

Government Answer 36: Please see the following lists.

LAUNDRY

Firefighting Red Du le Bag Firefighting Black Du le Bag Cooling Vest Tan Cooling Vest Blue Radio Harness Bunker Coat Bunker Overalls Cold Weather Coat Cold Weather Overalls Wet Weather Bottom, Synthetic OCP Insulated Coveralls Gloves/Liners Cover, Helmet Silk Weight Undershirt Silk Weight Drawers Grid Fleece Undershirt Grid Fleece Drawers Maintenance Coveralls Poncho Liner Coat, JLIST Trousers, JLIST Glove Insert, JLIST Blouse, JLIST Anti Contamination Suit Hood Mechanic Coveralls UCP Pillowcase Sheet

Blanket, Fleece Blanket, Wool Pad, Mattress Bag, Nylon, Medium, Stu Sack for Sleeping Sag Bag, Bivy Cover, Nylon, Protective, for Sleeping Bag Sleeping Bag, Lightweight, Patrol-MSBS Component Sleeping Bag, Intermediate-MSBS Component Tablecloth Shop Rags, Wipes (LB)

DRY CLEANING

Tablecloth Albs Chasubles Ribbons/Streamers Chaplain Vest Flags/Tapestry