Amendment_0001_W911S7-19-R-0013_Appliance_Maintenance.pdf

0011103695

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate revisions to Sections L, M, PWS, PRS and TE 3. This amendment removes the requirement for offerors to submit ceritications and registrations w ith their proposal.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S719R0013

X 9B. DATED (SEE ITEM 11)

03-Apr-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Apr-2019

CODE

MICC - FORT LEONARD WOOD

8112 NEBRASKA AVENUE

FORT LEONARD WOOD MO 65473

W911S7 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S719R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work

Statement

Attachment 2 Technical Exhibit 1 PRS 2 Attachment 3 Technical Exhibit 2 -

Inventory

Attachment 4 Technical Exhibit 3 Brands and Model Numbers

Attachment 5 Technical Exhibit 4 Workload Data

Attachment 6 Technical Exhibit 5 Task List

Attachment 7 SCA Wage Determination 2015-5093 Rev No. 9 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 10 TE 3 Brands and Model

Numbers 22Apr19

1 22-APR-2019

Attachment 3 Technical Exhibit 2 - Inventory

Attachment 5 Technical Exhibit 4 Workload Data

Attachment 6 Technical Exhibit 5 Task List

Attachment 7 SCA Wage Determination 2015-5093 Rev No. 9

Attachment 8 Revised PWS 22 Apr 19 24 22-APR-2019 Attachment 9 PRS TE 1 22Apr19 2 22-APR-2019

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL INSTRUCTIONS

Addendum to 52.212-1(b), Instructions to Offerors. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS). One original copy of the SF1449, Volume I, Contracting and Pricing shall be emailed to addresses indicated below. Volume II, Technical Requirements requires one original copy and shall be emailed to addresses below.

To be considered, the complete proposal must be received by email not later than the date and time established in Block 8 of the SF 1449, at the following:

Adeline Fuata, Contract Specialist E-mail: adeline.f.fuata.civ@mail.mil and

Timothy Hull, Contracting Officer E-mail: Timothy.j.hull4.civ@mail.mil

Late submissions, modifications, revisions and withdrawals of offerors will be handled IAW 52.212-1(f).

3.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Page Limitations. Page limitations shall be treated as maximums. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The background color of each page of the proposal submission shall be white or ivory stock only. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. See table below for specific number of copies required and pages for each of the Volumes.

TITLE

NUMBER OF COPIES

MAXIMUM NUMBER OF

PAGES

Volume I. Contracting & Pricing Original No page limitation.

Volume II. Technical

Original Limited to no more than twenty

(20) pages total.

3.2 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

3.3 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size when printed. Displays requiring 11 x 17 paper may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

3.4 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements.

The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

3.5 File/Document Type. All documents shall be submitted in an Adobe or Microsoft Office compatible file.

4.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. Each Offeror shall submit a contracting & pricing volume IAW the format below:

Volume I – Contracting & Pricing

Volume II – Technical

4.1 Volume I – Contracting & Pricing.

4.1.1 Instructions. The KO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the KO will review this determination and if, in the KO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the KO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the KO to determine the reasonableness of the price.

Tab 1: Solicitation.

A complete copy of the solicitation shall be submitted to include:

Schedule of Supplies/Services. The Offeror shall complete the Schedule of Supplies/Services of the RFP and submit within Volume I. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award. The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Schedule of Supplies/Services.

As part of its proposal, the offeror shall provide the total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the Schedule, CLIN(s) 0115, 0215, 0315, 0415 & 0515 to price or not-separately-price the CMRA requirement. CLIN(s) 0115, 0215, 0315, 0415 & 0515 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the eCMRA requirement.

Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

Tab 2: Offeror shall submit a signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12, 17, and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

4.2 Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Subfactor. All requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(i) Technical Subfactor 1 – Capability Statement Standard: Describe your knowledge and understanding of the requirements outlined in the Performance Work Statement (PWS). Describe your qualifications and capabilities specifically related to performing the work required in the PWS. Describe your plan or preventative maintenance, repair, and inventory management to accomplish the work within the timeframe described in the PWS.

(ii) Technical Subfactor 2 – Quality Control (QC): In accordance with 1.8 of the PWS, prepare a written QC plan addressing offeror’s commercial service and quality standards. The offeror shall identify management concepts for ensuring compliance with the essential contract requirement and shall include:

(a.) Methods of direct and indirect communications

(b.) Inspection System (techniques)

(c.) Methods of identifying and correcting deficiencies in the quality of services before the level of performance become unacceptable in accordance with the PWS and PRS.

5.0 Questions. Please forward questions via email to the following individuals NLT Monday, 10 April 2019 at 10:00 a.m. CST.

Adeline Fuata, Contract Specialist – adeline.f.fuata.civ@mail.mil Timothy Hull, Contracting Officer – timothy.j.hull4.civ@mail.mil

Addendum to 52.212-1(c) Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g) Contract Award is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards is deleted in its entirety.

(End of Provision)

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

PROPOSAL EVALUATION

EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price, Requirements contract for this competitive Small Business Set-Aside service acquisition. Award will be made to the technically acceptable offeror with lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award.

It is the Government’s intent to evaluate proposals and award a contract IAW FAR 13.106. FAR Part 15 based evaluations will NOT be used for this acquisition. The initial proposal should contain your best terms; however; the Government reserves the right to conduct exchanges if determined necessary by the Contracting Officer to resolve issues such as technical or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise proposals.

1.0 Evaluation Process. The Government may consider, throughout the evaluation, the “correction potential” of any proposal. The judgment of such “correctional potential” is within the sole discretion of the Government. If any aspect of an offeror’s proposal does not meet the Government’s requirements and is not considered correctable, the offer may be ineligible for award. The Government may determine one or a few offerors have the highest potential to provide the best value to the Government. All technically acceptable proposals shall be treated equally except for their cost/price record. Only proposals rated technically acceptable are eligible to receive an award.

1.1 Proposals. The Government will rank proposals based on an initial assessment of offeror’s total evaluated prices, followed by a full evaluation of Technical Acceptability and Price Reasonableness as follows:

Rank by Total Evaluated Price, as submitted. The Government will rank all proposals by the initially proposed total evaluated price, from lowest to highest, including all ordering periods. An offeror’s proposed estimated price will be determined by multiplying the estimated quantities by the proposed unit price for each CLIN. The extended amount for each CLIN will be totaled to obtain the estimated total for each performance period. The estimated total for the basic performance period will then be added to the estimated total for each ordering period including all Not to Exceed (NTE) CLIN totals to obtain the Total Evaluated Price. The Total Evaluated Price consists of the base, all ordering periods, and the additional 6 month option. The contract will include five 1-yr ordering periods with an option to extend the contract an additional 6 months beyond the awarded contract performance period is included IAW FAR 52.217-8 (Option to Extend Services Clause).

1.2 Technical Evaluation. If the Government receives three (3) or fewer proposals all proposals will be evaluated for Technical Acceptability. If the Government receives three (3) or more proposals the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government’s best interest. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price.

1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:

(i) Acceptable – The proposal clearly meets the minimum requirements of the solicitation.

(ii) Unacceptable – The proposal does not clearly meet the minimum requirements of the solicitation.

1.4 Evaluation of Factors. Only technically acceptable proposals are eligible for award. The Government will evaluate the proposals, selected in paragraph 1.2, for technical acceptability on an Acceptable/Unacceptable basis.

For the technical proposal to be rated as “Acceptable”, all technical sub factors must be rated acceptable. If any technical sub factor is rated “Unacceptable”, the overall proposal will be rated as “Unacceptable”. The technical proposal will be evaluated for the following technical subfactors:

(i) Technical Subfactor 1 – Capability Statement

Standard: Describe your knowledge and understanding of the requirements outlined in the Performance Work Statement (PWS). Describe your qualifications and capabilities specifically related to performing the work required in the PWS. Describe your plan or preventative maintenance, repair, and inventory management to accomplish the work within the timeframe described in the PWS.

The standard has been met when: The offeror adequately demonstrates their understanding and capability to perform Appliance maintenance & repair services with a competent and qualified workforce with the appropriate equipment.

(ii) Technical Subfactor 2 – Quality Control (QC)

Standard: In accordance with 1.8 of the PWS, prepare a written QC plan addressing offeror’s commercial service and quality standards. The offeror shall identify management concepts for ensuring compliance with the essential contract requirement and shall include:

(a.) Methods of direct and indirect communications

(b.) Inspection System (techniques)

(c.) Methods of identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable in accordance with the PWS and PRS.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, and effective quality control plan that identifies, prevents, and ensures non-recurrence of deficiencies to achieve an acceptable level of quality and compliance with the requirements of the PWS.

1.5 Price Evaluation: The Government will conduct a complete price analysis of the technically “Acceptable” offer with the lowest evaluated price, to determine if proposed prices are reasonable and balanced. All proposed prices for all contract periods will be evaluated for reasonableness, which may be determined based on prices submitted by the competition, historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other proposal analysis techniques. The Government may require submission of information other than cost or pricing data to the extent necessary to evaluate price reasonableness.

(End of Provision)

(End of Summary of Changes)