AMENDMENT ONE 21-R-0005 DPG 20MAY2021.docx

W911S621R0005

W911S621R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SITE VISIT

Offerors are urged and expected to inspect the site for services are to be. Performed or supplies to be delivered and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A Site visit is scheduled for 09:30 am MST on day Wednesday, May 26, 2021. Offerors interested in attending the site visit shall contact Patricia S Natividad, Contract Specialist via email patricia.s.natividad.civ@mail.mil by no later Monday, May 24, 2021, 11 AM MST .

To request admittance to DPG/Site Visit, contractor shall include the following information:

(1) Name of the individuals attending,

(2) Name of the company representing;

(3) Telephone number; and

(4) Citizenship status. i.e. US Citizen (yes/no).

(5) Drivers License Number and Expiration date.

(6) Date of Birth.

Contractors are advised to arrive at the security building no later than 30 minutes before scheduled time in order to gain access to DPG and proceed to the Contracting Building 5330 Valdez Circle, Southwest Wing (South Side Entrance), Dugway, UT 84022. An introduction in front of Building 5330 shall be done and proceed with Contractor’s following us to various locations for the site visit. Contractors driving onto post shall bring current vehicle registration and proof of insurance. Temporary badges/passes issued by DPG shall remain in your physical custody at all times. Wear appropriate Personal Protective Gear for COVID 19 (i.e. Mask), outdoor shoes, and wear appropriate clothing for being off road. Weather at Dugway does change so please bring a light jacket due to any windy or cooler conditions.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-May-2021 10:00 AM to 02-Jun-2021 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The additional markings Mark all items W911S6-21-P-XXXX has been added.

CLIN 4001

The CLIN description has changed from Option Period Three- DPG Propane Non-AFH to Option Period Four- DPG Propane Non-AFH.

CLIN 4002

The CLIN extended description has changed from:

Propane- AFH as per the Performance Work Statement. Period of Performance: 07/01/2025 To 06/30/2025, Informational CLIN Only and Funding shall be added at the SubCLIN: The total CLIN amount is not to exceed $The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

To:

Propane- AFH as per the Performance Work Statement. Period of Performance: 07/01/2025 To 06/30/2026, Informational CLIN Only and Funding shall be added at the SubCLIN: The total CLIN amount is not to exceed $The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

CLIN 4003

The additional markings Mark all items W911S6-21-P-XXXX has been added.

The following have been added by full text:

252.232-7007 LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

(a) Contract line item(s) are incrementally funded. For this/these item(s), the sum of $---- tbd of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For items(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause, or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT".

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraph (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "DEFAULT." The provisions of this clause are limited to work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract if fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) or (e) of this clause.

(h) Nothing in this clause affects the right of the Government to this contract pursuant to the clause of this contract entitled "TERMINATION FOR CONVENIENCE OF THE GOVERNMENT."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $-- tbd

(month) (day), (year) $----

(month) (day), (year) $----

(month) (day), (year) $----

(End of clause)

The following have been modified:

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS.

INSTRUCTION TO OFFEROR:

General: This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will utilize the Lowest Priced Technically Acceptable offer. To be considered for an award, the proposal shall conform to all terms and conditions contained in the Request for Proposals (RFP).

FACTOR ONE: TECHNICAL

Subfactor One: Corporate Experience Submission Instructions: The Offeror shall submit a summary of work experience of a similar nature, scope, complexity, and difficulty to that which will be performed under the prospective contract contemplated by this solicitation. This submission will illustrate similar work that the Offeror has been awarded or hired for but does not include the evaluation of the Offerors performance.

Subfactor Two: Mission Capability Submission Instructions: The Contractor shall provide a clear and detailed approach to meeting the Government’s objective and executing all PWS requirements. The Contractor shall provide a resume of their proposed key personnel that meets the qualifications of the position in the PWS. If the proposed key personnel is/are not a current employee of the Contractor, the Contractor shall include a signed commitment letter from the employee that reflects their intention and willingness to perform in the event the Contractor is awarded the contract. The Government is also interested in the offering contractor's assessment of the difficulties and risks it may encounter, and its approach to dealing with them while still successfully performing the work.

Sub Factor Three: Management Approach Submission Instructions: The Offeror shall provide a Management Approach that specifically defines and details the Offeror’s capabilities to successfully manage, perform, and execute the Government’s requirements. The Offeror shall:

1) Provide a draft Quality Control Plan that demonstrates how quality, as outlined in the PWS, will be met. The Offeror must provide performance measures in addition to those stated in the PWS that are meaningful, measurable, challenging and show the Offeror’s ability to meet the objectives identified in the PWS.

2) Provide a draft Phase-In Plan that describes how the transition will be accomplished in the designated transition period. The draft Transition-In Plan must include a schedule with task dependencies for transitioning in all of the PWS requirements, including working with incumbent contractors. The Transition-In Plan shall address the Offeror’s plan to effectively and efficiently initiate support immediately at task order award. The Transition-In Plan shall present a process for transitioning program management to minimize impact to customers, an appropriate skill mix for transitioning staffing to minimize impact to customers, and an approach for managing transition risks.

FACTOR TWO: PAST PERFORMANCE

Past Performance Submission Instructions: The Offeror shall provide CPAR’s past performance information for no more than three (3) of the most relevant contracts performed for Federal agencies.

Submission Instructions: A summary of the Offeror’s past performance providing services relevant to the subject requirements with some portion of performance having been completed in the last three years. The summaries of three relevant projects performed in the last three years shall include:

1. project name, contract and/or task order number;

2. contract dollar value;

3. period of performance;

4. customer point of contact (including name, work number, cell number, and email address);

5. detailed description of work performed;

6. roles and responsibilities;

7. the results achieved; and

8. a narrative that addresses how the work performed is similar in scope and complexity. Customers may be Federal, State, or Local Government, corporate, university, or association customers.

-If the example referenced has a CPAR available, the Offeror shall submit the CPAR as part of its proposal.

**Note: The Government reserves the right to include its own past experience with the Offeror, CPARS, as well as other sources of past performance information available to the Government.

FACTOR THREE: PRICING

Instructions for Pricing: The Offeror shall submit proposed pricing and supporting documentation as follows:

The Offeror shall complete the line items in Schedule B of the 1449. The Offeror shall complete Attachment 2 Table entitled “Pricing." The Offeror shall ensure that the information submitted in Attachment Two Pricing is consistent with and fully supports the amounts set forth in the line items in Schedule B of the 1449. For proposed Phase- In/Phase Out costs, the Offeror shall do the following: Complete the Phase-In CLIN 0003 and Phase-Out CLIN 4003 of Attachment Two, Pricing and provide a separate submittal delineating all pricing required to complete the Phase-In and Phase-out requirement. This would include a listing all labor categories and the hours proposed for each, a complete breakdown of hourly rates and indirect rates, and all other costs necessary to complete Phase- In and Phase-Out requirement, such as materials, equipment, replacement of tanks, travel, etc. Details are to be labeled as Phase-In/Phase-Out cost and delivered with the proposal.

Failure to follow the above preparation instructions may cause your offer to be deemed unacceptable by the Government. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to determine fair and reasonable pricing.

Instructions for Fixed Price Contract Line Item (CLIN) with Economical Price Adjustment for Propane Gas:

For this requirement a “fixed price” shall be established to track changes in the market price of propane gas sold and/or distributed in the State of Utah for the Dugway Proving Ground Propane. This fixed price is established within the proposed propane indexes that will be used to establish the prices per delivery on this contract. The fixed price is reported weekly in the Butane-Propane News (BPN) Weekly Propane Newsletter, Published by Butane-Propane News, Inc., 3380 E. Foothill Blvd., P.O. Box 660698, Arcadia, CA 91006. Phone: (626) 357-2168.

This newsletter is published on Mondays and reports rack prices (excluding other fees, assessments, and taxes) for the previous Thursday (except for holidays). Throughout the period of performance of the contract for the fixed price with economic price adjustment change method(s) or other publication will be considered for Agreement administration during the term of the Agreement.

Fixed Price Changes:

BPN Weekly Newsletter will be used as the fixed price for the Dugway Contract for each month’s billing cycle. The Agreement bench price shall be calculated on a monthly basis on the last week of the month published index price. The updated fixed price shall go into effect on the 1st day of the following month and shall continue in effect through the duration of the month.

The contractor shall email in advance the rate for the future and upcoming delivery to the COR and have acknowledgement of that price and next month rates established by the BPN Weekly Propane Newsletter. The Government will acknowledge receipt of the pricing via electronic means (email) of monthly rate. Include this information in the deliverable reports.

DISCLOSURE OF UNIT PRICE INFORMATION: This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

PROPOSAL SUBMISSION FORMAT:

***Proposal shall be in 2 volumes: 1 Technical and 2 Price. The volumes shall be separate and complete. The volumes shall be separate and complete, so that evaluation of one may be accomplished independently of, and concurrently with, the evaluation of the other. No pricing information shall be provided in volume 1.***

The total number of pages for the technical proposal shall not exceed thirty (30) pages, using 1” margins, single spaced, font type Time New Roman, and a font size of 12.

***The solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal. It is also advised that the Contracting Officer (KO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. ***

PROPOSAL DUE: All proposals are due, electronically through email to Patricia.S.Natividad.civ@mail.mil for the Request for Proposal no later than June 2, 2021, 10:00 p.m. Mountain Standard Time.

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2:

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

EVALUATION FACTORS

Instructions to Offerors:

General: This is a Lowest Price Technical Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will utilize the Lowest Priced Technically Acceptable offer. To be considered for an award, the proposal shall conform to all terms and conditions contained in the Request for Proposals (RFP).

RFP REQUIREMENTS, TERMS AND CONDITIONS: The Government intend to award a single award. The Offeror proposal shall deemed responsible in accordance to FAR Part 9.1, and the Request for Proposal’s provisions, clauses, terms and conditions, representations and certifications, and technical requirements herein, in its entirety. Failure to comply with the terms and conditions and meet technical portion of the RFP may result in the Offeror proposal being determined technically unacceptable and ineligible for award. Offerors must identify any exception to the solicitation terms and conditions and provide accompanying rational. All technically acceptable offers shall be treated equally except for their cost/price.

Basis of Award:

LPTA: Award of this Contract will be made on a competitive basis using the “lowest price, technically acceptable” approach. Evaluation will be made to identify all Offerors whose quotes are technically acceptable in accordance with the Government’s requirements and the evaluation criteria. Award will be made to the Offeror from the pool of technically acceptable proposals, whose price is lowest.

The Offeror’s proposal will evaluated for the technical factors and subfactors on an acceptable or unacceptable basis. Any sub-factor that is rated Unacceptable will result in the overall factor being determined Unacceptable. Only those proposals determined to be technically acceptable will be considered for award.

SubFactors 1, 2, and 3 will receive one of the adjectival ratings defined below.

solicitation.

FACTOR ONE: TECHNICAL

SubFactor One: Corporate Experience Evaluation: The Government will evaluate the summary of work experience for similar nature, scope, complexity, and difficulty to that which will be performed under the prospective contract contemplated by this solicitation, assessing the likelihood that the Offeror’s relevant experience will minimize risk to the Government of unsuccessful performance.

Subfactor Two: Mission Capability Evaluation Factor: The Contractor will be evaluated on its ability to:

3) Demonstrate a clear understanding of the work to be performed;

4) Meet the Government’s objective;

5) Perform the tasks and deliverables of the PWS within the period of performance;

6) Deliver key personnel that meets the PWS’s qualification requirements; The Offeror’s proposal will be evaluated on the extent to which its approaches and plans to completing the work demonstrate that the Government’s requirements will be met. The Government will also evaluate how the Offeror plans to assess difficulties and risks it may encounter, and how the Offeror plans to deal with them while still successfully performing the work.

Subfactor Three: Management Approach Evaluation Factor Three: The Management Approach Factor will be evaluated as follows:

The proposal will be evaluated on the basis of the extent to which the proposal demonstrates capabilities to successfully manage, perform, and execute the Performance Work Statement.

The Quality Control Plan will be evaluated to determine how well the Offeror demonstrates quality oversight and how quality standards, as outlined in the Performance Requirements Summary, will be achieved and maintained during performance.

The draft Phase In Plan will be evaluated for completeness, timeliness of transition process, efficiency, understanding and consideration of the current environment, and risk identification and mitigation strategies that will allow a timely and seamless assumption of services while transitioning all requirements. The Transition-In Plan will be evaluated for compliance to the RFP, assurance of continuity of services, orderly transition of responsibility, workforce stability, and impact and risk to customers and management.

FACTOR TWO: PAST PERFORMANCE

Past Performance 1 Evaluation Factor: The Government will evaluate the quality of the Offeror's past performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the Offeror and any other sources of information available to assess past performance. The Government will evaluate past performance on an Acceptable/Unacceptable basis as follows:

Acceptable: Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable: Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror shall be determined to have unknown (or “neutral”) past performance.

Past Performance Evaluation Factor: The Government will evaluate the degree to which past performance evaluations for relevant efforts, either included in the quotation or identified by the evaluators in any other manner, reflect success in the requirements and the degree to which these evaluations of past performance reflect a history of customer satisfaction and collaboration. Past performance information will be utilized to determine the quality of the Offeror’s past performance as it relates to the probability of success of the required effort. Due to the wide variety of past performance history of individual Offerors, the Government is not required to ensure that an equal number of references be obtained for each Offeror. A lack of recent and relevant past performance will be evaluated as neutral.

FACTOR THREE: EVALUATION FOR PRICING

9. The evaluated price for the FIXED PRICE PER GALLON CLINS is defined as the unit price proposed for the CLIN multiplied by the quantity specified in Schedule B for the respective CLINS.

10. The evaluated price of Attachment Two: Pricing.

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal issued before award.

PERFORMANCE WORK STATEMENT

Performance Work Statement

1.0 General

1.1 Objective/ Description of Services

1.1.1 Objective:

The contractor shall supply propane to US Army Garrison, Dugway Proving Ground, UT (DPG) to include all DPG customers, and tenants.

1.1.2 Description:

The contractor shall conduct the delivery and supplies in a sound, safe, and legal manner; to include propane tank systems meeting propane industry standards (NFPA 58 Liquefied Petroleum Gas Code). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide propane supply.

Contractor maintains useable fill level in both Government owned and contractor owned propane tanks. The contractor shall ensure propane tanks with capacities greater than 30 gallons do not run empty, and, in accordance with standards identified in the PWS.

The Government requires fuel levels no less than 20% of tank capacity in propane tanks of capacities 30 gallons and greater. The propane consumption varies so the Contractor provides accurate accounting, invoicing, reporting, etc., as required in the contract. There shall be no propane outages on the installation unless outage(s) have been approved by the Contracting Officer (KO) or the Contracting Officer Representative (COR), to include emergencies, or to change out propane tanks. The contractor shall ensure that all enclosures around propane tanks are secure (all gates locked and no breach in enclosures). Any problems with the enclosures, including keys or locks, the contractor shall immediately notify the COR of the problem.

Any bonefide emergencies or delays shall be coordinated with Contracting Officer Represenatative. The government shall approve bonefide emergencies and delays via email from the Contractor and shall “cc” the Contracting Officer.

1.1.3 Background

DPG is located in a remote area. The main gate is approximately 90 miles southwest of Salt Lake City, UT and 40 highway miles over a mountain pass from the nearest town with services (Tooele, 12). The nearest natural gas lines are located 40 miles away, so DPG uses propane in lieu of natural gas for facilities on the installation.

Propane tanks at DPG range in size from 5 to 30,000 gallons, used in system configurations varying from 1 to 6 tanks, depending on site requirements. The majority of the tanks are owned, operated, and maintained by the current contractor. A tank list is provided as Attachment #1 and provides information regarding delivery location numbers, capacities, tank ownership, and delivery addresses. All Contractors tanks are above the ground.

The Government reserves the right, during the life of the contract, to add and/or delete tanks of varying sizes as required. The Government will notify the Contractor of such changes via written electronic communication (email).

1.2 Scope

The contractor shall provide propane supplies to fuel the tanks. Contractor is responsible to maintain the contractor provided propane tanks to ensure they are operating up to standards at no additional cost to the Government. The contractor shall not be responsible for maintenance of the Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems, when fueling Government owned tanks. The Contractor inspect provide the Government result of inspection of their tanks.

The contractor shall provide propane and supplies to variety of sized of tanks as necessary per the listed in attachment one. Total capacity for all tanks is given in attachment one for each Government owned tanks and contractor owned tanks is specified in the attachment one below. The contractor shall maintain a list of all contractor supplied tanks to be included in a format that is agreed on by the COR and the Contractor. An updated tank list shall be submitted to the Government with status of each tank by the 2nd business day of each month starting at the award of contract. The contractor shall report any propane tank, lines, regulator or other issues to the COR

1.3 Summary List of Tanks

(approx.)**

1.4 Summary for Locations of Tanks:

The majority of the tanks are located in “English Village” at Dugway Proving Ground approximately one mile from the front entrance. The second major location “Ditto” is 12 miles approximately from front entrance. The third major location “Life Sciences” is 20 miles from the front entrance to DPG. The following locations “mountain and remote site” have tanks that are considered remote for the contractor shall be required to provide propane tanks as requested and coordinated with the COR. The description of these locations:

1. Cedar Peak: 30 miles approximately from the front entrance of DPG. Majority of the road is paved with the last few miles unimproved road with sharp curves.

2. Sapphire: 30 miles approximately from the front entrance of DPG. Majority of the road is paved with the last few miles few miles unimproved road.

3. West Granite: 30 miles approximately from the front entrance of DPG.

4. 5 Mile Hill: 6 miles approximately from the front entrance of DPG (Steep Grade) and few miles unimproved road with sharp curves.

5. 777 Location: 15 miles from front entrance of DPG.

Some of the following locations require range clearance due to be on the testing range. Contractor shall provide and determine the size of tank used at Manookin Road.

1.5 Phase In/Phase Out (as required)

1.5.1 Tank Phase In / Phase Out (PI/PO) Plan (as required)

The Contractor shall provide tank systems of the same size as those currently in use. The Contractor and the incumbent contractor shall coordinate the effort to minimize the amount of down time to Government services. Should tank replacement be required, existing fuel shall be transferred from the incumbent tanks to the new replacement tanks. The tank swap shall be completed within the 90 calendar day Phase In. The transition is to be performed in a manner in which lack of propane service does not exceed 10 hours per tank system. The Government will not provide the contractor "lift support."

To test the tanks integrity, leak tests shall be conducted by the Contractor on the new propane tank systems (including associated equipment as appropriate) in accordance with Federal, State, and Local regulations, and standard industry practices. Leak tests shall be coordinated with the Contracting Officer's Representative (COR).

1.5.2 Phase In / Phase Out (PI/PO) Plan (as required)

PI/PO Plan shall be developed and implemented by the Contractor, in accordance with specification of the contract, to minimize any decreases in productivity, and to prevent possible negative impacts on additional services. The contractor shall have qualified personnel onboard during the 90 calendar day PI/PO periods. The contractor shall adhere to the approved PI/PO Plan, and keep the Government fully informed of status throughout the transition period. Change requests to approved PI/PO Plans shall be submitted in writing to the KO. Written approval of change requests from the KO is required prior to implementation of changes. Throughout the PI/PO periods, it is essential to minimize interruptions or delays to work in progress that would impact the mission. The contractor shall plan for the transfer of work control, delineating the method for processing and assign new tasks during the PI/PO periods.

The following information is provided to assist the contractor in development and submittal of the PI/PO Plan:

1. Description: The proposed PI/PO Plan shall be provided in narrative format. The plan may include descriptive material, sketches, drawings, photographs, tables, forms, graphs, worksheets, charts, etc. The plan shall be type written or printed on standard size paper (8.5” x 11”), with the pages sequentially numbered and securely bound together. As necessary, graphic material may be one-way foldouts. All attachments shall be identified and referenced in the text. Each section and paragraphs shall be numbered. All documents shall be legible and reproducible and may also be requested in electronic format. Plans of more than 30 pages in length shall contain a table of contents. Plans of more than 120 pages in length shall also include an index.

(b) Delivery Instructions: The draft PI/PO plans shall be included in the proposal. The vendor shall provide an electronic copy (via email) of the Final PI/PO Plan, to the KO and COR within (5) calendar days after notification of award. The final PI/PO Plan is based upon the PI/PO plan submitted during the proposal.

(c)Content: The PI/PO Plan shall include, but is not limited to the following:

(1) Milestones and specific dates for completion of all pertinent tasks required for a smooth transition.

(2) The process to ensure an orderly transition, and to minimize any impact on the entire operation.

(3) The process to remove existing incumbent owned tanks, and replace with new vendor owned tanks, if required.

1.6 Place of Performance

The work to be performed at the United States Army Dugway Proving Ground, Utah.

1.7 Hours of Operation

The contractor is responsible for conducting business, between the hours of 0700 and 1630 Mountain Standard Time. Monday through Thursday except Federal holidays (exceptions listed above), or when the Installation is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall not be reimbursed when the Installation is closed for the above reasons. The contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Transport (tractor-trailer rig) deliveries to Government owned propane tanks are NOT allowed to deliver on holidays.. Transport deliveries are allowed on Federal holidays to the contractor owned storage tank(s) located on Manookin Road (propane in these tanks is not measured or metered, but is used as a supply for the bobtail truck)

1.8 Federal Government Observed Holidays

The following Federal holidays are observed:

New Year’s Day Martin Luther King Jr. Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If any of the above holidays falls on a Sunday, the following Monday shall be observed as the holiday; if a holiday falls on a Friday or Saturday, the preceding Thursday is observed as the holiday.

1.9 General Information

1.9.1 Execution

Once the contractor has received the award notice from the KO, the contractor shall use reasonable diligence and work in an efficient and expeditious manner and in accordance with all of the terms and provisions of the contract.

1.9.2 Security Requirements.

Contractor shall comply with all security requirements as identified below.

1.9.2.1 Security

Contractor and all associated sub-contractor employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

1.9.2.2 Access and General Protection / Security Policy and Procedures

This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by Department of Defense (DOD), Headquarters Department of Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require Common Access Card (CAC), but require access to a DOD facility or installation;Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at Other than Continental United States (OCONUS) locations, in accordance with status of forces agreements and other theater regulations. Contractor shall acquire and need to return all issued United States (U.S.) Government Common Access Cards, installation badges, and/or access passes.

Search and Control: DPG is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-13, Chapter 8, will apply to Contractor personnel entering or leaving DPG.

1.9.2.3 Criminal Background Checks

In the unlikely event that unsupervised contact with students or unescorted access to school, youth, or childcare facilities are required by contractor, a satisfactory Federal and/or State criminal background check shall first be performed by DODEA, through the Office of Personnel Management, on each identified contract employee prior to unsupervised student contact or unescorted facility access being granted. For US Citizens Unescorted Access shall pass the Child Care National Agency Check with Written Inquiries (CNACI).

1.9.2.4 Key Control

The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Contractor Quality Control Plan (CQCP). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer (KO). The contractor shall ensure that all enclosures around propane tanks are secure (all gates locked and no breach in enclosures). Any problems with the enclosures, keys, or locks contractor shall immediately notify the COR of the problem(s).

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of Government issued keys by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. Procedures for complying with these requirements shall be included in the CQCP.

1.9.2.5 Antiterrorism (AT) and Operations Security (OPSEC)

1.9.2.5.1 AT Level I Training

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

All Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

1.10 Quality Control

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality supplies to the Government.

The contractor shall establish and maintain an effective Quality Control (QC) system in compliance the contract requirements. The Contractor's Quality Control Plan (CQCP) shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that its work complies with the requirement of the contract. The contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. Maintain records of all contractor QC checks and corrective actions. These files shall be maintained by the contractor throughout the term of this contract and shall be made available to the KO or designated representative(s) upon request. The contractor shall retain the QC files for not less than one year after completion or termination of contract. The Quality Control Plan shall be submitted to the KO within 10 days after award. After acceptance of the quality control plan, the contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system. The contract supervisor/manager shall be held responsible for the quality of work and is subject to removal by the KO for non-compliance with the quality requirements specified in the contract.

a. Notification of Changes: The contractor shall notify the KO and the COR in writing of all proposed changes for review and acceptance no later than 45-working days from the anticipated change. If change is required without allowance for the notification, the contractor shall notify these individuals no later than 24-hours from the contractor’s knowledge that such change is occurring.

b. Review/Discussion/Coordination. During the Post-Award Conference, the CQCP will be discussed. The contractor shall meet with the KO and/or the COR and the contracting office and others from DPG to discuss the CQCP. During the meeting a mutual understanding of the system details shall be developed, including the forms for recording the CQCP operations, design activities, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of the contractor’s management and control with the Governments QA representative(s) and the COR. Minutes of the meeting shall be prepared by the contractor and submitted to the COR within 48 hours for review and acceptance. There may be occasions when a subsequent conference will be called by either party to reconfirm mutual understanding and/or address deficiencies in the CQCP system or procedures, which may require corrective action by the contractor. Contractor CQCP personnel shall be available in the event such a meeting is called for by the Government.

The CQCP shall include at a minimum, address and include the following to cover all requirements and operations, both onsite and offsite, including work by subcontractors, consultants, suppliers, and others under the contractor's employ as they relate to the PWS and the contract:

A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the contractor’s quality control (CQC) staff shall implement all aspects of the work specified within the PWS.

a) The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

b) Procedures for scheduling, conducting and documentation of inspection.

c) Discrepancy identification and correction.

d) Procedures for root cause analysis to identify the root cause.

e) Procedures for trend analysis.

f) Corrective action (to include root cause corrective action) procedures to include procedures for addressing Government discovered non-conformances.

g) Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, consultants, suppliers, and others under the contractor's employ.

h) Control, verification, and acceptance testing procedures for each specific test to include the test name, specification of PWS paragraph requiring test, feature of work to be tested, test frequency, and name of person responsible for test.

i) Procedures for tracking preparatory, initial, and follow-up control phases, verification, and acceptance tests phases, including documentation associated with those processes.

j) Procedures for tracking requirements deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected. This requirement shall also address any and all customer complaints, and provide documentation utilized to investigate and follow up on the corrective actions taken by the contractor to the Government on the results and actions taken.

k) Reporting procedures, including proposed reporting formats, scheduled deadlines, and recipients of those reports and how they…