SOLICITATION W911S6-21-R-0005 DPG 05052021.pdf

SEE ADDENDUM

(No Collect Calls)

W911S621R0005 05-May-2021

b. TELEPHONE NUMBER

435-831-2103

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911S69. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PATRICIA S. NATIVIDAD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011613508

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC- DUGWAY PROV GRD

5330 VALDEZ CIR

MS 1 CCMI-CHD-DP

DUGWAY UT 84022-5001

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

324110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Period- DPG Propane Non-AFH

FP-EPA

PROPANE - NON AFH as per the Performance Work Statement. Period of Performance (POP) 07/01/2021 To 06/30/2022, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

PURCHASE REQUEST NUMBER: 0011613508

ADDITIONAL MARKINGS: Mark all items W911S6-21-P-XXXX SHIP VIA: Best Way ( Shippers Option)

NET AMT

Base Propane - DPG AFH (Family Housing)

FP-EPA

Propane- AFH as per the Performance Work Statement. Period of Performance:

07/01/2021 To 06/30/2022, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

PURCHASE REQUEST NUMBER: 0011613508

Base Period for Phase In Propane

FFP

Phase In (Optional CLIN) As per the Performance Work Statement as per Phase In plan

OPTION Option Period One - DPG Propane Non-AFH

FP-EPA

PROPANE - NON AFH as per the Performance Work Statement. Period of Performance (POP) 07/01/2022 To 06/30/2023, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period One - DPG Propane - AFH

FP-EPA

Propane- AFH as per the Performance Work Statement. Period of Performance:

07/01/2022 To 06/30/2023, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Two- DPG Propane Non-AFH

FP-EPA

PROPANE - NON AFH as per the Performance Work Statement. Period of Performance (POP) 07/01/2023 To 06/30/2024, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Two - DPG Propane - AFH

FP-EPA

Propane- AFH as per the Performance Work Statement. Period of Performance:

07/01/2023 To 06/30/2024, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Three- DPG Propane Non-AFH

FP-EPA

PROPANE - NON AFH as per the Performance Work Statement. Period of Performance (POP) 07/01/2024 To 06/30/2025, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Three - DPG Propane - AFH

FP-EPA

Propane- AFH as per the Performance Work Statement. Period of Performance:

07/01/2024 To 06/30/2025, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Three- DPG Propane Non-AFH

FP-EPA

PROPANE - NON AFH as per the Performance Work Statement. Period of Performance (POP) 07/01/2025 To 06/30/2026, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Four - DPG Propane - AFH

FP-EPA

Propane- AFH as per the Performance Work Statement. Period of Performance:

07/01/2025 To 06/30/2025, Informational CLIN Only and Funding shall be added at the SubCLIN:

The total CLIN amount is not to exceed $ The CLIN structure will be qty of dollars at unit price $1.00. This allows for the fluctuation of propane pricing w/out modifying contract multiple times. This statement follows to all propane CLINS below.

OPTION Option Period Four Phase out Propane

FFP

Phase out (Optional CLIN) As per the Performance Work Statement as per Phase In plan

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0002 N/A N/A N/A N/A 0003 N/A N/A N/A N/A 1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A 2001 N/A N/A N/A N/A 2002 N/A N/A N/A N/A 3001 N/A N/A N/A N/A 3002 N/A N/A N/A N/A 4001 N/A N/A N/A N/A 4002 N/A N/A N/A N/A 4003 N/A N/A N/A N/A

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

3002 N/A N/A N/A N/A

4001 N/A N/A N/A N/A

4002 N/A N/A N/A N/A

4003 N/A N/A N/A N/A

PERFORMANCE WORK STATEMENT

Performance Work Statement

1.0 General

1.1 Objective/ Description of Services

1.1.1 Objective:

The contractor shall supply propane to US Army Garrison, Dugway Proving Ground, UT (DPG) to include all DPG customers, and tenants.

1.1.2 Description:

The contractor shall conduct the delivery and supplies in a sound, safe, and legal manner; to include propane tank systems meeting propane industry standards (NFPA 58 Liquefied Petroleum Gas Code). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide propane supply.

Contractor maintains useable fill level in both Government owned and contractor owned propane tanks. The contractor shall ensure propane tanks with capacities greater than 30 gallons do not run empty, and, in accordance with standards identified in the PWS.

The Government requires fuel levels no less than 20% of tank capacity in propane tanks of capacities 30 gallons and greater. Contractor provides accurate accounting, invoicing, reporting, etc., as required in the contract. There shall be no propane outages on the installation unless outage(s) have been approved by the Contracting Officer (KO) or the Contracting Officer Representative (COR), to include emergencies, or to change out propane tanks. The contractor shall ensure that all enclosures around propane tanks are secure (all gates locked and no breach in enclosures). Any problems with the enclosures, including keys or locks, the contractor shall immediately notify the COR of the problem.

1.1.3 Background

DPG is located in a remote area. The main gate is approximately 90 miles southwest of Salt Lake City, UT and 40 highway miles over a mountain pass from the nearest town with services (Tooele, 12). The nearest natural gas lines are located 40 miles away, so DPG uses propane in lieu of natural gas for facilities on the installation.

Propane tanks at DPG range in size from 5 to 30,000 gallons, used in system configurations varying from 1 to 6 tanks, depending on site requirements. The majority of the tanks are owned, operated, and maintained by the current contractor. A tank list is provided as Attachment #1 and provides information regarding delivery location numbers, capacities, tank ownership, and delivery addresses.

The Government reserves the right, during the life of the contract, to add and/or delete tanks of varying sizes as required. The Government will notify the Contractor of such changes via written electronic communication (email).

1.2 Scope

The contractor shall provide propane supplies to fuel the tanks. Contractor is responsible to maintain the contractor provided propane tanks to ensure they are operating up to standards at no additional cost to the Government. The contractor shall not be responsible for maintenance of the Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems, when fueling Government owned tanks. The Contractor inspect provide the Government result of inspection of their tanks.

The contractor shall provide propane and supplies to variety of sized of tanks as necessary per the listed in attachment one. Total capacity for all tanks is given in attachment one for each Government owned tanks and contractor owned tanks is specified in the attachment one below.

The contractor shall maintain a list of all contractor supplied tanks to be included in a format that is agreed on by the COR and the Contractor. An updated tank list shall be submitted to the Government with status of each tank by the 2nd business day of each month starting at the award of contract. The contractor shall report any propane tank, lines, regulator or other issues to the

COR

1.3 Summary List of Tanks

Tank Size in Gallons

Amount of Tanks Government Owned or Contractor Owned

30,000 5 Government Owned 18,000 2 Government Owned 15055 2 Government Owned 2000 1 Government Owned 1990 1 Government Owned 80 28 Government Owned 30 4 Government Owned 9.9, 7.7, 6.8 1 EACH Government Owned

4.6 3 Government Owned

- 8 Government Owned –Safari

Grid 1000 173 Contractor Owned

(approx.)** 500 11 Contractor Owned (approx.)

9.9, 7.7,6.8 1 EACH Contractor Owned (approx.)

4.6 23 Contractor Owned(approx.)

1.4 Summary for Locations of Tanks:

The majority of the tanks are located in “English Village” at Dugway Proving Ground approximately one mile from the front entrance. The second major location “Ditto” is 12 miles approximately from front entrance. The third major location “Life Sciences” is 20 miles from the front entrance to DPG. The following locations “mountain and remote site” have tanks that are considered remote for the contractor shall be required to provide propane tanks as requested and coordinated with the COR. The description of these locations:

1. Cedar Peak: 30 miles approximately from the front entrance of DPG. Majority of the road is paved with the last few miles unimproved road with sharp curves.

2. Sapphire: 30 miles approximately from the front entrance of DPG. Majority of the road is paved with the last few miles few miles unimproved road.

3. West Granite: 30 miles approximately from the front entrance of DPG.

4. 5 Mile Hill: 6 miles approximately from the front entrance of DPG (Steep Grade) and few miles unimproved road with sharp curves.

5. 777 Location: 15 miles from front entrance of DPG.

Some of the following locations require range clearance due to be on the testing range.

1.5 Phase In/Phase Out (as required)

1.5.1 Tank Phase In / Phase Out (PI/PO) Plan (as required)

The Contractor shall provide tank systems of the same size as those currently in use. The Contractor and the incumbent contractor shall coordinate the effort to minimize the amount of down time to Government services. Should tank replacement be required, existing fuel shall be transferred from the incumbent tanks to the new replacement tanks. The tank swap shall be completed within the 90 calendar day Phase In. The transition is to be performed in a manner in which lack of propane service does not exceed 10 hours per tank system. The Government will not provide the contractor "lift support."

To test the tanks integrity, leak tests shall be conducted by the Contractor on the new propane tank systems (including associated equipment as appropriate) in accordance with Federal, State, and Local regulations, and standard industry practices. Leak tests shall be coordinated with the Contracting Officer's Representative (COR).

1.5.2 Phase In / Phase Out (PI/PO) Plan (as required)

PI/PO Plan shall be developed and implemented by the Contractor, in accordance with specification of the contract, to minimize any decreases in productivity, and to prevent possible negative impacts on additional services. The contractor shall have qualified personnel onboard during the 90 calendar day PI/PO periods. The contractor shall adhere to the approved PI/PO Plan, and keep the Government fully informed of status throughout the transition period.

Change requests to approved PI/PO Plans shall be submitted in writing to the KO. Written approval of change requests from the KO is required prior to implementation of changes.

Throughout the PI/PO periods, it is essential to minimize interruptions or delays to work in progress that would impact the mission. The contractor shall plan for the transfer of work control, delineating the method for processing and assign new tasks during the PI/PO periods.

The following information is provided to assist the contractor in development and submittal of the PI/PO Plan:

(a) Description: The proposed PI/PO Plan shall be provided in narrative format. The plan may include descriptive material, sketches, drawings, photographs, tables, forms, graphs, worksheets, charts, etc. The plan shall be type written or printed on standard size paper

(8.5” x 11”), with the pages sequentially numbered and securely bound together. As necessary, graphic material may be one-way foldouts. All attachments shall be identified and referenced in the text. Each section and paragraphs shall be numbered. All documents shall be legible and reproducible and may also be requested in electronic format. Plans of more than 30 pages in length shall contain a table of contents. Plans of more than 120 pages in length shall also include an index.

(b) Delivery Instructions: The draft PI/PO plans shall be included in the proposal. The vendor shall provide an electronic copy (via email) of the Final PI/PO Plan, to the KO and COR within

(5) calendar days after notification of award. The final PI/PO Plan is based upon the PI/PO plan submitted during the proposal.

(c)Content: The PI/PO Plan shall include, but is not limited to the following:

(1) Milestones and specific dates for completion of all pertinent tasks required for a smooth transition.

(2) The process to ensure an orderly transition, and to minimize any impact on the entire operation.

(3) The process to remove existing incumbent owned tanks, and replace with new vendor owned tanks, if required.

1.6 Place of Performance

The work to be performed at the United States Army Dugway Proving Ground, Utah.

1.7 Hours of Operation

The contractor is responsible for conducting business, between the hours of 0700 and 1630 Mountain Standard Time. Monday through Thursday except Federal holidays (exceptions listed above), or when the Installation is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall not be reimbursed when the Installation is closed for the above reasons. The contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Transport (tractor-trailer rig) deliveries to Government owned propane tanks are NOT allowed to deliver on holidays.. Transport deliveries are allowed on Federal holidays to the contractor owned storage tank(s) located on Manookin Road (propane in these tanks is not measured or metered, but is used as a supply for the bobtail truck)

1.8 Federal Government Observed Holidays

The following Federal holidays are observed:

New Year’s Day Martin Luther King Jr. Birthday Presidents Day Memorial Day

Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If any of the above holidays falls on a Sunday, the following Monday shall be observed as the holiday; if a holiday falls on a Friday or Saturday, the preceding Thursday is observed as the holiday.

1.9 General Information

1.9.1 Execution

Once the contractor has received the award notice from the KO, the contractor shall use reasonable diligence and work in an efficient and expeditious manner and in accordance with all of the terms and provisions of the contract.

1.9.2 Security Requirements.

Contractor shall comply with all security requirements as identified below.

1.9.2.1 Security

Contractor and all associated sub-contractor employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

1.9.2.2 Access and General Protection / Security Policy and Procedures

This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by Department of Defense (DOD), Headquarters Department of Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require Common Access Card (CAC), but require access to a DOD facility or installation;Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at Other than Continental United States (OCONUS) locations, in accordance with status of forces agreements and other theater regulations. Contractor shall acquire and need to return all issued United States (U.S.)

Government Common Access Cards, installation badges, and/or access passes.

Search and Control: DPG is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190- 13, Chapter 8, will apply to Contractor personnel entering or leaving DPG.

1.9.2.3 Criminal Background Checks

In the unlikely event that unsupervised contact with students or unescorted access to school, youth, or childcare facilities are required by contractor, a satisfactory Federal and/or State criminal background check shall first be performed by DODEA, through the Office of Personnel Management, on each identified contract employee prior to unsupervised student contact or unescorted facility access being granted. For US Citizens Unescorted Access shall pass the Child Care National Agency Check with Written Inquiries (CNACI).

1.9.2.4 Key Control

The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Contractor Quality Control Plan (CQCP). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer (KO). The contractor shall ensure that all enclosures around propane tanks are secure (all gates locked and no breach in enclosures). Any problems with the enclosures, keys, or locks contractor shall immediately notify the COR of the problem(s).

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of Government issued keys by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. Procedures for complying with these requirements shall be included in the

CQCP.

1.9.2.5 Antiterrorism (AT) and Operations Security (OPSEC)

1.9.2.5.1 AT Level I Training

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

All Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

http://jko.jten.mil/

1.10 Quality Control

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality supplies to the Government.

The contractor shall establish and maintain an effective Quality Control (QC) system in compliance the contract requirements. The Contractor's Quality Control Plan (CQCP) shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that its work complies with the requirement of the contract. The contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract.

Maintain records of all contractor QC checks and corrective actions. These files shall be maintained by the contractor throughout the term of this contract and shall be made available to the KO or designated representative(s) upon request. The contractor shall retain the QC files for not less than one year after completion or termination of contract. The Quality Control Plan shall be submitted to the KO within 10 days after award. After acceptance of the quality control plan, the contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system. The contract supervisor/manager shall be held responsible for the quality of work and is subject to removal by the KO for non-compliance with the quality requirements specified in the contract.

a. Notification of Changes: The contractor shall notify the KO and the COR in writing of all proposed changes for review and acceptance no later than 45-working days from the anticipated change. If change is required without allowance for the notification, the contractor shall notify these individuals no later than 24-hours from the contractor’s knowledge that such change is occurring.

b. Review/Discussion/Coordination. During the Post-Award Conference, the CQCP will be discussed. The contractor shall meet with the KO and/or the COR and the contracting office and others from DPG to discuss the CQCP. During the meeting a mutual understanding of the system details shall be developed, including the forms for recording the CQCP operations, design activities, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of the contractor’s management and control with the Governments QA representative(s) and the COR.

Minutes of the meeting shall be prepared by the contractor and submitted to the COR within 48 hours for review and acceptance. There may be occasions when a subsequent conference will be called by either party to reconfirm mutual understanding and/or address deficiencies in the CQCP system or procedures, which may require corrective action by the contractor. Contractor CQCP personnel shall be available in the event such a meeting is called for by the Government.

The CQCP shall include at a minimum, address and include the following to cover all requirements and operations, both onsite and offsite, including work by subcontractors, consultants, suppliers, and others under the contractor's employ as they relate to the PWS and the contract:

A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the contractor’s quality control (CQC) staff shall implement all aspects of the work specified within the PWS.

a) The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

b) Procedures for scheduling, conducting and documentation of inspection.

c) Discrepancy identification and correction.

d) Procedures for root cause analysis to identify the root cause.

e) Procedures for trend analysis.

f) Corrective action (to include root cause corrective action) procedures to include procedures for addressing Government discovered non-conformances.

g) Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, consultants, suppliers, and others under the contractor's employ.

h) Control, verification, and acceptance testing procedures for each specific test to include the test name, specification of PWS paragraph requiring test, feature of work to be tested, test frequency, and name of person responsible for test.

i) Procedures for tracking preparatory, initial, and follow-up control phases, verification, and acceptance tests phases, including documentation associated with those processes.

j) Procedures for tracking requirements deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected. This requirement shall also address any and all customer complaints, and provide documentation utilized to investigate and follow up on the corrective actions taken by the contractor to the Government on the results and actions taken.

k) Reporting procedures, including proposed reporting formats, scheduled deadlines, and recipients of those reports and how they are tracked and utilized.

l) Procedures requesting Government acceptance / quality assurance evaluation of requirements.

m) Description of contractor's approach to continuous process improvement.

n) Procedures for ensuring compliance with Security requirements and associated

Security paragraphs / sub-paragraphs.

o) Procedures for ensuring compliance with Antiterrorism (AT) and Operations

Security (OPSEC).

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1.11 Quality Assurance

The Government shall evaluate the contractor’s performance under this contract. The Government may, at its own discretion, develop a Quality Assurance Surveillance Plan

(QASP). This plan is a Government only document, primarily focused on what the Government will do to assure that the contractor has performed in accordance with the requirements of the contract. Although the Government may develop a QASP, Government surveillance of contractor performance is not limited to the QASP. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

The COR is responsible for technical administration of the contract and overseeing the contractor's performance, including scheduled and unscheduled observations. Scheduled observations may be scheduled and coordinated with the contractor's site supervisor and conducted by the COR, properly appointed Alternate CORs (ACORs), Technical Points of Contact (TPOCs), or Subject Matter Experts (SMEs). In addition, Quality Assurance Specialists (QASs) and other Government representatives (e.g. Appropriate Government audit agencies,) may also conduct surveillance observations, on occasion. Unscheduled observations may be conducted by the COR and other Government representatives noted above.

Acceptable Performance: The Government will document positive performance as applicable.

Unacceptable Performance: When unacceptable performance occurs, including on-the-spot correction, the COR will inform the contractor and document non-conformance with contract requirements on a Nonconformance Report (NCR). The COR will submit the NCR to the KO for his/her continuing action as appropriate. Work deemed by the KO not to be in compliance with the PWS contract, shall be corrected by the contractor at no additional cost to the Government.

The COR may rely upon Customer Complaints to investigate allegations of contractor non-conformance. The COR may investigate and make a determination as to the validity of the Customer Complaint and document his/her findings. These findings will be provided to the KO and documented in the COR's contract file. The result of the COR's investigation may result in the issuance of a NCR, in which case, the COR will proceed as noted above.

1.12 Project Management and Coordination

Project management and coordination are the responsibility of the contractor.

1.12.1 Integration and Coordination

The contractor shall integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification.

The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.12.2 Scheduling

Project management and coordination shall include, but not be limited to: Scheduling of all work, coordinating deliveries, quality control, requests for certain work, if applicable, such as excavation permit, requesting blue staking of utilities, request for a hot-work permit, inspections of the work, coordination for scheduling road closures, and coordination for scheduling utility outages, etc.

1.13 Contract Management and Administration

The contractor shall establish processes and assign appropriate resources to effectively manage and administer the requirements. The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract. The following provides additional information.

1.13.1 Contract Management

The contractor shall have a business structure that meets all the requirements. The contractor shall interact between onsite management and corporate office as well as any other management aspects specific to PWS. The contractor shall have management and other resources to respond to new task orders, resolution of deficiencies, trend analysis, and interface with Government inspectors. The contractor shall identify those individuals responsible for those actions.

The contractor shall manage and maintain a comprehensive subcontractor base (if required) and ensure timely compensation for subcontractor services.

The contractor shall provide a Project Manager with at least five years of demonstrated experience with the type of work specified by this PWS.

1.13.2 Contract Administration

The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

1.13.3 Contractor Personnel Administration

The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall provide necessary infrastructure to support contract tasks.

1.13.4 Contractor Personnel Disciplines & Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

1.13.5 Contractor Personnel Conduct

The contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. In accordance with Department of Defense Directive (DODD) 5500.7-R, "Joint Ethics Regulation, contractor employees will avoid improper influence in the execution of their duties under the contract. The contractor shall ensure employee conduct complies with Title 41 of the United States Code (USC) Section 423 (41 USC 423) relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The contractor shall ensure no contractor employees conduct political related activities or events on DPG property.

The Government reserves the right to deny (bar from DPG property) an individual’s access to DPG for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. The contractor shall not sell any commodity or service to any individual on DPG or associated with this agreement. The contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract.

1.13.6 iWatch Training

The Contractor and all associated sub-contractors shall brief all employees on the local iWatch program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days after contract award.

1.13.7 Identification of Contractor Personnel & Work Areas

All contractor employees shall be identified as such by wearing badges at all times while performing work at this Government facility and when performing work for the Government under the scope of this contract at other Installations or non-Government sites to include attendance at meetings, seminars, etc. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges will include contractor's company name and employee's name. The badges shall be colored white with black lettering and a minimum badge size of 1.5 inches wide by 3 inches long. A company logo may be placed on the badge, at the company's discretion. No other items may be placed on the badge. All contractor correspondence (written, facsimile, and email display) shall include their company name.

1.13.8 Organizational Conflict of Interest (OCI)

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interest (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes evident that such access or participation may result in any actual or potential OCI, and shall promptly (no later than 10 calendar days) submit an OCI Mitigation Plan to the KO to avoid or mitigate any such OCI. The contractor mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13.9 Protecting Existing Property and Conditions

Protecting existing property and conditions is the contractor's responsibility. Any damage to existing Government property or installed systems shall be repaired to the satisfaction of the COR, KO at the contractor's expense. At the completion of the work, the condition shall be equal to or better than that which existed before the damage occurred. Damage shall be reported immediately to the COR, KO, and to the Safety Officer on Dugway Proving Ground via phone and electronically (email).

1.14 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no OCI considerations. Contractors may add subcontractors to their team after notification to the KO and the COR. Cross teaming may or may not be permitted.

1.15 Publicity / Release of Information

The contractor shall not disclose information concerning this agreement or his activities at DPG unless he has obtained written approval from the KO.

1.16 Warranties and Guarantees

The contractor warrants and guarantees that:

a) Contractor’s personnel are technically qualified, certified to perform the work and provide proof training and certification to the COR.

b) Contractor is familiar with and will comply with all general and special Federal, State, and local laws, rules, ordinances, and regulations that may in any way affect the performance of this contract.

c) Contractor and subcontractors are familiar with the requirements of the work as defined within the PWS, Plans, appendices and all such associated contract documents related to the work. Government review of work completed by the contractor does not relieve the contractor of the responsibility to comply with the work as defined within the contract documents.

e) All materials, supplies, equipment and workmanship furnished in performance of the work, or any portion thereof, shall be free of defects in design, material, and workmanship, and all such materials and equipment shall be of first-class quality, shall conform with all applicable codes, specifications, standards, and ordinances, and shall have service lives and maintenance characteristics suitable for the intended purpose, in accordance with sound, currently accepted industry and design standards, and best engineering practices.

2.0 Contracting Officer's Representative (COR)

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

3.0 Government Furnished Property, Equipment, and Services

3.1 Facilities

The Government will provide a fenced area on Manookin Road for placement of contractor owned interim bulk storage tank(s), which may be placed at this location by the contractor for the convenience of the contractor for refilling bobtail propane delivery trucks. The contractor is responsible for maintaining and keeping track of government furnished facilities and property (land, storage area). The fenced area on Manookin Road is approximately 190 feet X 190 feet (36,100 square feet) fenced area. The picture is provided below. PICTURE?

A signed license agreement shall be obtained by the contractor prior to use of the area mentioned below. In order to obtain the license agreement, the contractor shall initiate contact and coordination through the COR and the Directorate of Public Works. Contractor shall adhere to all requirements as stated in the license agreement to include utility usage of any type. This license agreement consists of the following: Term of license, Consideration of license, Notice and correspondence, Authorized Representatives, Supervision by the Garrison Manager, Conditional use, Condition of premises, Cost of utilities (electricity only), Protection of property, Termination, etc. Should contractor need a space here on the installation, this license will need to be signed by the contractor. Utilities are electricity only.

3.2 Equipment

There is no Government Furnished Equipment. The contractor shall understand the Attachment One provides a list containing Government owned tanks, however, the tanks do not become the property of the contractor, and as such, they are neither leased nor possessed by the Contractor at any time during this contract. The contractor shall not be responsible for Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems when fueling Government owned tanks.

4.0 Contractor Furnished Items and Responsibilities

4.1 General

The contractor shall furnish all supplies, equipment, facilities and services required to perform work.

4.1.1 Materials

The contractor shall furnish materials, supplies, and equipment necessary to meet the requirements of the contract.

4.1.2 Equipment

The contractor shall furnish propane tanks and associated ancillary items, such as 1st stage regulators, attachment nozzles, valves, connectors, etc., to make the contractor owned tanks operational. The contractor shall provide their own tank systems. The contractor owned tank systems shall be operated and maintained also by the Contractor. The contractor shall not be responsible for Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems when fueling Government owned tanks. No additional costs for the maintenance of the contractor owned tanks will be charged to the Government after the phase in period.

5.0 Performance…