Attachment 4 Questions- Answers 21MAY25.pdf

Evans Army Community Hospital Facilities Response to Contractor Questions EACH Shelving Project 20250520

Email 5/20/2025 6:43 AM from Larsen-Pitcher, Laura M.

Responses from Mr. Osborn in bold blue.

1. If needed, all contractors will get a pass at the front gate to enter Fort Carson. You can go to the kiosk at the front gate visitor center or go on line to request a pass at: https://home.army.mil/carson/contact/visitor-information / Select at the top, Access and Gate Hours / Under Visitor Access Requirements select the website: HTTPS://PASS.AIE.ARMY.MIL / select ARMY / select Fort Carson and follow the instructions given.

2. Contractors will meet every morning at Mr. Bob Osborn’s office for daily badges in Logistics area: Facilities office. Mr. Osborn are there any special instructions here?

Response. No. Please direct workers to Facilities in B7500 R0507 on the Service Level for Contractor’s Badge. The lead will sign for one badge before work begins and turn in the badge when work ends each day. Do not take the badge at the end of the day. It must be turned in.

3. The PAD, ER, and Optical all have codes or badge readers to get in the offices. Mr. Osborn, how will the contractors get in and out all day long for these areas?

Response. We will notify security, leadership and staff in each area. They will provide access. I can assist with access if any problems are encountered.

4. All three buildings are set next to each other and connected with walkways and elevators, with many entries and exits to use.

Response. We can orient workers on day one. Please see the attachment for each specific area. Rooms and routes for moving materials and equipment are indicated by red arrows. Dimensions of shelving units are included.

5. The warehouse dock will be used to deliver/take away items. Please be quick and safe when using this dock as it is used by many other personnel/companies throughout the day. Mr. Osborn, are there certain times of the day that are better than others to use the dock?

Response. The loading docks are used to support the facility’s mission. This work is also in support of the mission. The docks will be used for active loading and unloading only. When workers are in the building working on the project, their truck will be moved to a parking spot. The truck may be returned to the docks for active loading and unloading.

https://home.army.mil/carson/contact/visitor-information https://pass.aie.army.mil/

EACH Shelving Project 20250520

6. The freight elevator will be used to transport items from one floor to the next. Mr.

Osborn, what is the location of this elevator?

Response. We can orient workers on day one. Please see the attachment for each specific area. Rooms and routes for moving materials and equipment are indicated by red arrows. The service elevators are depicted in the attachment.

7. The ER Ambulance entrance/exit will be made possible to use to remove shelves out of the area on to a contractor’s truck.

Response. As discussed during the walk thru on Monday, 19 May 2025, we will coordinate with Department of Emergency Medicine leaders and staff regarding the use of exits in their area. They will be made aware of the plan and provide guidance. Specific instructions to workers will be provided.

Planned routes for material and equipment movement are depicted on the attachment by red arrows.

8. Mr. Osborn, do you know the brand name of rolling shelves they are in each room? I don’t know if that is such a thing. I didn’t look yesterday. This might help the contractor know what they will need to remove them.

Response. During the walk thru on Monday, 19 May 2025, contractors did not voice concerns or ask questions regarding brands. Several contractors took photos of the shelves for their reference. Happy to address this if it becomes a concern.

9. All rolling shelves in all areas will be marked for removal and or disposal with some sort of identification method. Ms. Osborn, what will they be marked with?

Response. For B7500 R1506 only. Shelves will be numbered and marked with a black marker. For example, 1 Remove, 2 Remove, 3 Remove … This is only a concern in B7503 R1506 where several other shelves will remain in place.

Photos of these marking may be found in the attachment. In B7500 R1951A and in B7500 R1963, ALL shelving units in each respective room will be removed and disposed of. Therefor the shelves in B7500 R1951A and B7500 R1963 will not be marked.

10. Shelves from HR (3 shelves) will be removed and reinstalled in Optical. All other shelves, in ER and PAD, will be disposed of once removed.

Response. That is accurate. With the exception of the rotary shelves that will be moved from B7505 R125 to B7500 R2214, all shelves in B7500 R1951A, B7500 R1963, and B7503 R1506 will be removed and disposed of.

EACH Shelving Project 20250520

11. All areas will need the floor to be level once the shelves are removed, except in HR where the shelves sit on carpet. Do not worry about the carpet condition once the shelves are removed.

Response. That is accurate. The raised platforms with the tracks will remain in place. The tracks must be filled level with the surface area of the platform with no trip or fall hazard. In B7503 R1506 one section missing the raised platform under a stationary shelf (#4 in the attachment) will not be removed.

12. ROOM 1: PAD / Patient Administration Division: Bldg 7500, Rm 1506: 7 rolling shelves. The 8th stationary shelf is no longer going to be removed. Remove and dispose of the 7 shelves. These shelves will be marked for removal/destruction.

For dimensions see the attachment. Mr. Osborn can you be more specific on the flooring fix and the stationary shelves.

Response. The raised platforms with the tracks will remain in place. The tracks must be filled to the level of the surrounding surface area of the platform with no trip or fall hazard.

13. ROOM 2: ER/Emergency Room: Bldg 7500, Rm 1951A, 6 shelves to remove and destroy. See attachment for dimensions. The floor will need to be made level with the flooring around it. Mr. Osborn can you be more specific on the flooring fix?

Response. The raised platforms with the tracks will remain in place. The tracks must be filled level with the surface area of the platform with no trip or fall hazard.

14. ROOM 3: ER/Emergency Room: Bldg 7500, Rm 1963, 5 shelves to be removed and destroyed. See attachment for dimensions. The floor will need to be made level with the flooring around it. You are not removing the sub-flooring. Mr.

Osborn can you be more specific on the flooring fix?

Response. The raised platforms with the tracks will remain in place. The tracks must be filled level with the surface area of the platform with no trip or fall hazard.

NOTE*Contractor will be responsible for all damages that occur during the transporting all shelves throughout the hospital facilities. (example: if you are rolling out shelves and end up breaking a glass door or putting a hole in the wall. The Contractor will be made liable to repair those incidentals at no cost to the government.

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EACH Shelving Project 20250520

15. ROOM 4: HR/Human Resources: Bldg 7505, Rm 1256, 3 shelves to be removed and re-installed at Optical bldg. 7500, Rm 224 second floor. These three shelves will be marked for removal and re-installation. See attachment for dimensions.

Response. The rotary cabinets in B7505 R125 are anchored to the floor. If there is no carpet under the cabinets, the contractor will be responsible to fill in the holes created by the anchors. The contractor will not be responsible to replace carpet. If there is carpet under the cabinets, the contractor will not be responsible for damage to carpet. The contractor will be responsible to fill in holes created by the anchors. Any hardware used to anchor the cabinets to the floor must be completely removed. If unable to completely removed contractor will have to ensure hardware is removed below the level of the subfloor to allow for installation of flooring.

16. ROOM 5: Optical: The 3 HR shelves will be re-installed here.

Response. The rotary cabinets will be installed in B7500 R2214 and anchored in the same manner the cabinets were anchored in B7505 R125. The contractor will be responsible for ensuring shelving is installed and does not interfere with fire sprinklers (NFPA 13), does not block any existing accessories in the room (doors must have full swing function, do not block cabinets, eyewash stations, sinks, fire pull stations, etc.)

Email 5/20/2025 0652 AM Larsen-Pitcher, Laura M.

The distance from each building is very close and connected by walkways. You can literally walk to each building without going outside. There are many elevators, walkways, and halls. The contractor will use the doors in Bldg 7505 and the Freight elevator.

Response. See attachment for routes and service elevators.

Room 2214 is on the second floor of building 7500 the center building. There is a freight elevator to use to get to this second-floor office that goes from basement on

up. Mr. Osborn what is the flooring type in this office?

Response. Vinyl tiles with cement underlayment. The rotary cabinets will be installed in B7500 R2214 and anchored in the same manner the cabinets were anchored in B7505 R125.

Room 125 is in bldg. 7505 on the bottom floor. There is a door to take items out. These sit on the carpet and anchored in. These 3 shelves will be re-installed in Optical on the second floor. Mr. Osborn, with these shelves have to be mounted or anchored in Optical?

Response. The rotary cabinets will be installed in B7500 R2214 and anchored in the same manner the cabinets were anchored in B7505 R125.

EACH Shelving Project 20250520

No need to use stairs, although there may be steps depending on the exit that is used to carry out equipment.

Response. See attachment for routes and service elevators.

Email 5/20/2025 1115 AM Larsen-Pitcher, Laura M.

Contracting is requesting the following:

Dimensions of the units being moved per room.

Response. See attachment.

Map of the hospital.

Response. See attachment.

Dimensions of the room in Optical.

Response. See attachment.