Attachment 2 Revised SOW W911RZ-25-Q-A011.pdf

STATEMENT OF WORK (SOW)

Deinstallation Removal and Disposal of Rolling Shelves

Deinstallation Movement and Reinstallation of Rotary Cabinets

EVANS ARMY COMMUNITY HOSPITAL

Fort Carson, Colorado 80913

Part 1 General

Information

1. Description of Services/Introduction: This is a non-personal one-time service(s) contract to provide the deinstallation, removal and disposal of Rolling File System(s) located at the Evans Army Community Hospital, 1650 Cochrane Circle, Fort Carson, Colorado 80913, Building 7500 R1951A (ER), R1963 (ER), and Building 7503 R1506 (PAD). This contract will also include the disassembly, and movement of rotary file cabinets in Building 7505 R125 (HR) and the reinstallation of the rotary file cabinets in B7500 R2214 (Optical).

1.2. Scope: The Contractor Employee is required to check-in at Bldg 7500 Room 0507, Facilities Management Division, with the Space Utilization Specialist before proceeding to complete the service work.

• De-installation of the Rolling File System(s)

• Removal of Rolling File System(s)

• Transportation of de-installed Rolling File Systems off of the base

• Disposal of Rolling File System(s)

• Repairing the tracks to create a level surface free of any trip hazard with a flat metal surface attached to the floor that will not degrade over time and with use.

• Provide the Space Utilization Specialist a copy of all documentation containing the serial numbers of the removed equipment.

• De-installation of Rotary File System(s)

• De-installation and disposal for Rolling File System in B7500, R1951A, 5

Shelves (ER) and R1963, 5 Shelves (ER).

• De-installation and disposal of Rolling File System (7 Shelves) in B7505, R1506 (PAD). This specific De-installation and disposal is to be conducted during weeknights and/or weekend hours for the PAD office, B7503, R1506 de-installation/disposal, they must contact the Facilities Management team and the COR to make those arrangements.

• De-installation and movement of Rotary File System(s) (1 Unit;3 Shelves) from

B7505, R125 (HR).

• Re-installation of Rotary File System (3 Shelves) from B7505, R125 (HR) to

B7500, R2214 (Optical).

1.3. Persons Authorized to Make Calls: Only those people listed below, and the Contracting Officer are authorized to give the Contractor instructions, place service calls, or request updates status. The Government representative or COR will call and leave their name and number. The Contractor will return the call or come directly to the Logistics Division EMB Branch to verify instructions prior to initiating any action.

For de-installation:

#1: Space Utilization Specialist: (719) 526-7792 / Kerry Parker #2: Chief Facilities Management: (719) 526-7206 / Paul Russell

Any contract related questions and assistance:

Contract Officers Representative: 719-526-7318 / Laura Larsen-Pitcher

1.3.1. Contracting Officer's Representative (COR): A primary COR will be appointed throughout the life of the Contract and will provide guidance on all things contract related to the Customer, Medical Department or Equipment Management Branch/Property when requested.

1.3.2. Any service performed without the prior approval of one of the individuals outlined in 1.4, shall be at no cost to the Government.

2. Services Required and Specific Tasks:

2.1. De-Installation: Disassembly and removal of the Rolling File Systems from the Department of Emergency Medicine, Medical Records and Human Resources located at Buildings 7500, 7503 and 7505, 1650 Cochrane Circle, Fort Carson, Colorado, 80913.

• Rolling file system from B7500 R1963 (Department of Emergency Medicine)

• Rolling file system from B7500 R1951A (Department of Emergency Medicine)

• Rolling file system from B7503 R1506 (Medical Records/PAD)

• Rotary cabinet(s) from B7505 R125 (Human Resources) ***Move and re-install***

2.1.1 Contractor shall provide documentation for the removed equipment specified in paragraph 2.1 to the Space Utilization Specialist. Documentation must specify the serial numbers for the equipment removed.

2.2. Disposal & Transportation: Contractor shall dispose or retain possession of the old equipment specified in section 2.1 and transport any and all equipment from the base.

2.4. The Government will not be responsible for any damages or loss of Contractor supplies, materials, or equipment nor is the Government responsible for any damages or loss of the Contractor employees' personal belongings, due to fire, theft, accidents, or other causes.

2.5. The contractor shall report immediately to the COR, all accidents which may arise out of or in connection with the performance of services required within the scope of this contract.

2.6. Contractor is fully responsible for the security of any Contractor-furnished property, supplies, or equipment utilized in the performance of these contracted services and agrees to not hold the government liable for any damage or theft thereof.

2.7. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use and information of a confidential or sensitive nature. Neither the Contractor nor any of its personnel shall disclose, or cause to be disseminated, any information concerning the operation of the MTF that could result in, or increase the likelihood of, the possibility of breach of security or interrupt the continuity of operations or which breach the requirements of the Federal Privacy Act of 1974. However, the Contractor may be required to provide testimony or deposition in lawsuits or other administrative, civil, or criminal proceedings.

2.8. Movement and Re-Installation: Only the Rotary Cabinet(s) in Building 7505 R125 (HR) will be moved to Building 7500 R2214 (Optical) and re-installed in R2214 (Optical).

2.9. The Contractor is not responsible for the maintenance of equipment listed when damage resulted from act of God, or Government neglect/misuse/abuse, or when services from other than the Contractor's personnel have been performed.

2.10. Delays caused by Government will not be counted as contractor "down time" for the purpose of this requirement.

2.11. The Contractor shall establish and follow a procedural checklist when performing scheduled services. Any updates shall be supplied to the COR.

2.12. The Contractor shall comply with applicable federal, state, and local laws and regulations.

2.13. The contractor shall use reasonable efforts to continue uninterrupted until the equipment is operational. Equipment which is left unserviceable at the end of normal duty hours or until performance can be resumed, will be identified by the Contractor notifying the government POC and the COR. If the Contractor determines that additional parts are required, services will resume as soon as parts become available. The COR will be informed personally or in writing of the equipment status prior to the Contractor leaving the work site.

2.14. Contractor personnel shall leave job site in the same condition as found upon arrival.

3. Hours of Performance: Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however they may differ. Please refer to the following:

3.1. Government Facility Office Hours: For de-installation and installation the Government facility office hours are 0700-1600 except U.S. Holidays identified in paragraph 3.5 below or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will work during the evenings and/or weekends which include Saturday & Sunday, when working in the PAD office, B7503, R1506 (PAD/Medical

Records). The contractor must contact the Facilities Management team and COR to work these days and hours. The period of performance is 1 July 2025 to 30 August 2025 (60 days).

3.3. Contractor Support Hours: The Contractor shall provide support between the hours of 0800-1600 Monday to Friday. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. When the contractor works weeknights and or weekend hours for the PAD office, B7503, R1506 de-installation/disposal, they must contact the Facilities Management team and the COR to make those arrangements.

3.4. Training Holidays: The government will observe training holidays and will notify contractor should any changes be made to scheduled maintenance.

3.5. Government Observed Holiday: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving 4th Thursday in November Christmas Day December 25th

4. Safety.

4.1. The Contractor shall ensure its personnel are familiar with facility safety regulations. Such regulations include, but are not limited to, general safety, fire prevention and waste disposal. All EACH regulation are accessible through the EACH intranet or can be provided by the government personnel listed under section 1.3 upon request from the Contractor.

4.2. The Contractor shall ensure its personnel comply with the local installation requirements regarding the use of company or privately owned vehicles and the operation of same on the military installation to include appropriate driving licensure and liability insurance coverage.

4.3. Contactor will ensure that any company owned/operated vehicles used while providing these contracted services are maintained in a manner so as not to leak or otherwise contaminate the areas on which they are stationed. Contractor is fully responsible for the safe storage and disposal of any by-products produced while performing these contracted duties.

4.4. Contractor will not block entrances/exits. Items in hallways will only be left for no longer than 20-minutes. If there is an emergency, items in hallways and such must be removed immediately, by rolling them away to other areas during the emergency.

4.5. Contractor may use the loading dock and freight elevators at the facility. When using these places for drop of and pick up it must be done safely and quickly. No vehicles may stay at the loading dock for other than drop off and pick up purposes.

8. Physical Security. The contractor shall comply with all Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements.

9. Site Security.

9.1. Contractor shall ensure that their personnel comply with the local installation requirements for vehicle registration and operation on the military facility. Any vehicle operated by the Contractor or its employees in performance of this contract must have the minimum liability coverage required by the state in which the performance is located.

9.2. Contractor is fully responsible for the security of any Contractor-furnished property, supplies, or equipment utilized in the performance of these contracted services and agrees to not hold the government liable for any damage or theft thereof.

9.3. Contractor shall ensure its personnel prominently wear on their upper torso a company identification badge which clearly identifies them and the name of the company at all times while inside of Evans Army Community Hospital.

9.4. THIS IS NOT APPLICABLE FOR THIS CONTRACT. Investigating Requirements.

The Contractor shall ensure all personnel performing under the contract are required to maintain a minimum of a favorably adjudicated Tier 1 (T1) formerly known as National Agency Check with written Inquires (NACI) for IT Level III access or Tier 3 formerly known as a National Agency Credit and Law Check (NACLC) for IT-II access. The contractor must coordinate with the Contracting Officer Representative (COR) to initiate the Request for Personnel Security Action prior to performance start date. U.S. Citizenship will be verified by presenting original or certified copy of birth certificate, certificate of citizenship/naturalization issued by INS, or born aboard certificate (Form FS-240 or DS-1350) or a valid U.S. Immigration Form 1-151 and Alien Registration Card ("Green Card") and is completed investigation document(s) to the Personnel Security Office at the time of in processing for all contract personnel assigned to the contract. In order to maintain the security requirements any derogatory information, to include law enforcement issues, mental health issues, or alcohol/drug related issues must be reported to the COR and to the Personnel Security Office.

9.5. THIS IS NOT APPLICABLE FOR THIS CONTRACT. Access & General Protection/Security Policy & Procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. For Contracts that Require Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential," "Secret," or "Top Secret" and requires contractors to comply with- The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. A Secret security clearance is required for the contract employee to perform the scope of work. The Contractor shall have a proper Facility Clearance (FCL). The Contractor's employee shall report to the workplace with a favorable National Agency Check with Law and Credit/T3/T3R and a Secret or Interim Secret clearance in order to gain access to the workplace. DD254 shall be processed at no added cost to the contract.

9.6. Freedom of Information Act Program (FOIA & PRIVACY ACT). The contractor shall comply with DOD Regulation 5400.7-R, DOD Freedom of Information Act Program requirements. The Freedom of Information Act sets policy and procedures for the disclosure of records to the public and for marking handling transmitting and safeguarding For Official Use Only materials.

9.7. Reporting Requirements. The contractor shall comply with DoD 5200.2-R, January 1987, Personnel Security Program and AR 380-67, 9 September 1988, Department of the Army Personnel Security Program Regulation. Contractor shall report to the Security Manager any information or circumstances which may pose a threat to DOD or contractor personnel, resources, or DOD information.

9.8. Removal of Contract Employee. The government reserves the right to require immediate temporary or permanent removal of any individual whose actions raise reasonable suspicion that patient care or services may be compromised in any way or that pose a threat of harm to other contractor/government personnel or self. The employee may be required to submit to drug/alcohol testing. The government reserves the right to require temporary or permanent removal of any individual who refuses testing. Notification of all removals will be made by the Contracting Officer Representative (COR). Removal of any individual does not relieve the contractor of any performance requirement.

9.9. Contractors will report each workday at the beginning of their shift for a contractors badge issued by the Facilities Management team.

10. Conduct.

10.1. The Contractor is responsible for its personnel’s conduct, who are expected to act and present themselves in a professional manner while within EACH property, and while providing these contracted services.

10.2. Inquiries. Contractor shall ensure its personnel do not respond to any media inquiries, nor otherwise engage in any interview, nor provide any comment or response to media personnel regarding Evans Army Community Hospital without the knowledge and written approval from the EACH commander.

10.3. Complaints. The Contractor shall have no more than one (1) substantiated complaint about any of its personnel providing these contracted services during anyone (1) period of performance. Any complaints that are validated by the SPD Section Chief shall be reported in writing to the Contracting Officer Representative (COR) for appropriate action.

(END OF STATEMENT OF WORK)