Performance Work Statement (PWS) (amendment 0001).pdf

PWS_FBTX_CatholicPriest_FY26_V6 1

PERFORMANCE WORK STATEMENT (PWS)

Fort Bliss Clergy-Catholic-Priest

FBTX

Part 1

General Information

1.GENERAL. This is a non-personnel services contract to provide Clergy-Catholic-Priest services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Catholic Priest as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

All work shall be accomplished within the guidelines of the Roman Catholic Church, AMS Priests’ Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. The Contractor shall provide the required services as indicated in this PWS.

1.2. Background. The Contractor shall provide support to the Fort Bliss Catholic population as specified in this PWS.

1.3. Objectives. Services provided shall be conducted in accordance with Army Regulation 165-1 Army Chaplain Corps Activities. All services under this contract shall be performed by an ordained Priest of the Catholic Church who is endorsed by the Archdiocese for the Military Services, USA (henceforth, simply “AMS”), with faculties accepted or granted by the AMS Archbishop and in cooperation with the Contracting Officer Representative (COR).

No Priest presented by a third party will be endorsed. The contract priest, although having no military authority, will nonetheless serve as the authoritative subject matter expert delegated by the AMS in all Catholic matters when he is the only priest at an installation or post. The Catholic Priest shall provide regular and special Catholic mass, sacraments, and confessions to the Catholic congregation at the locations and dates identified herein. The Contractor shall advise the Government Chaplaincy personnel as the Catholic subject matter expert (SME). The Contractor shall serve as the SME on Catholic religious instruction in compliance with the conformity listing maintained by the AMS.

1.4. Scope. This is a Non-Personal Services Contract between the USAG Fort Bliss Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein. This PWS defines the requirements and deliverables of the contractor that support the individual Free Exercise of Religion for military personnel, family members, and authorized personnel.

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1.4.1. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance. Payment will be made monthly on a per service basis.

1.4.2. The Contractor shall only provide services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians, or volunteers are able to perform. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.3. This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours.

1.4.4. No UMT member, military member, DA Civilian, fellow contractor, or volunteer may supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

Under no circumstances shall a Contractor provide direction to a Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall the Contractor represent in an official capacity of the Federal Government, U.S. Army or Air Force or the local congregation that the contract supports.

1.4.5. The services of a Catholic Priest fall under the Fort Bliss Garrison Commander’s approved annual Command Master Religious Program (CMRP). The mission of the CMRP is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the CMRP is to ensure the free exercise of religious preference which is a statutory requirement under USC Title X. As a non-personal services Contractor, the Catholic Priest is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 01JUL2026 to 30JUN2027 Option Year 1: 01JUL2027 to 30JUN2028 Option Year 2: 01JUL2028 to 30JUN2029 Option Year 3: 01JUL2029 to 30JUN2030

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Option Year 4: 01JUL2030 to 30JUN2031 Dash 8 six-month extension: 01JUL2031 to 01 JAN2032

1.6. General Information

1.6.1. Quality Control. The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract. The contractor will provide a copy of the QCP to the Contracting Officer (KO) for approval.

1.6.2. Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The QASP is a government-only document.

1.6.3. Recognized Holidays.

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 3rd Monday in June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.6.4. Hours of Operation. Government business hours are between 0930-1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of services are essential.

1.6.5. Place of Performance. The services to be performed under this contract shall be performed primarily at Fort Bliss, TX. Services may also be performed at White Sands Missile Range.

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1.6.6. Type of Contract. The government will award a firm fixed contract.

1.6.7. Security Requirements. There are no security requirements for this position.

1.6.7.1. AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees/subcontractor personnel. AT Level I training is available at https://jko.jten.mil (Deliverable A. 001)

1.6.7.2. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.3. For contractors that do not require CAC, but require access to a DOW facility or installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

1.6.7.4. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award. (Deliverable A.002).

1.6.7.5. OPSEC Training. Per AR 530-1 (Operations Security) all contractor/subcontractor employees shall complete OPSEC Level 1 training within 30 calendar days after contract starts, date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each

PWS_FBTX_CatholicPriest_FY26_V6 5 affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. Training will be conducted annually thereafter, if applicable. OPSEC training is available at:

https://securityawareness.usalearning.gov/opsec/index.htm

1.6.8. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.1. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references for keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.3. The Contractor shall prohibit the use of Government issued keys/key cards by any person other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8.5. Special Qualifications. All services under this contract are to support the USAG Fort Bliss CMRP. The Contractor shall be a Catholic who is confirmed and in good standing in the Catholic Church and has 2 years of experience with Catholic programming.

1.6.8.6. The Contractor shall furnish in writing to the COR within five business days after award of the contract, all certifications, background checks, contact information and

PWS_FBTX_CatholicPriest_FY26_V6 6 personal identification information (PII) of any Subcontractor that will participate in the performance of this contract.

1.6.8.7. Experience in military chapel programs is preferred. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Ability to speak English clearly and with excellent comprehension is essential.

1.6.8.8. The Contractor shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

1.6.8.9. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Nor shall the Contractor employ a person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500-7R.

1.6.8.10. The Contractor is cautioned that off-duty active military personnel and Department of the Army Civilians hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of Contractor employees at any time shall not constitute an excuse for nonperformance under the contract.

1.6.8.11. All individuals who perform work under this contract shall be employees of the Contractor and/or employees of an approved subcontractor.

1.6.8.12. Contractor personnel shall present a neat and clean, well-groomed, and business-like appearance. Appearance shall be appropriate for religious worship services and other activities identified in this PWS while performing under this contract.

1.6.8.13. All Contractor personnel shall communicate and behave with etiquette in the workplace that is indicative of respectful and courteous professional manners befitting US military religious support activities. Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications

1.6.9. The following is a list of the required screenings per the Army Directive 2014-23.

REGULAR/RECURRING contact with children: Definition: Recurring and more than incidental contact with or access to children during the performance of duties on an Army installation, related to a program or as part of a military-sanctioned activity.

1.6.9.1. Required screening: Pre-employment screening: I) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

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Preliminary investigation: I) Installation Record Check (if applicable), 2) FBI Fingerprint Check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

CNACI - Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line-of-Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

1.6.9.2. SHORT TERM/OCCASIONAL contact with children: Definition: Contact with children does not fall under the definition of Regular/Recurring contact.

Required screening: Pre-employment screening: I) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

1.6.9.3. No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime, or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination will be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of AD 2014-23. At any time, a contractor can decide not to proceed with the PRB process.

Find additional information at https://www.opm.gov.

Re-verification (IRC and FBI fingerprint check) is required every 5 years.

1.6.9.4. U.S. Citizen. Contractors that work with or teach youth under the age of 18 years are subject to local and state-side background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor shall replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace

PWS_FBTX_CatholicPriest_FY26_V6 8 employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each favorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.004).

The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each unfavorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.005). The COR will forward a copy of each background check to the Contracting Officer. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check will be grounds for termination.

1.6.10. Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically (at least quarterly) with the contractor to review the contractor's performance. At these meetings the contracting officer will appraise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action should be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10.1. Contracting Officer Representative (COR). Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letters. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Issue written interpretations of technical requirements, including Government drawings, designs, specifications

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• Monitor Contractor's performance and notifies both the Contracting Officer (KO) and Contractor of any deficiencies

• Coordinate availability of Government property

• Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.11 Key Personnel. RESERVED

Function Name Qualifications

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel. RESERVED

1.6.14. Other Direct Costs. RESERVED

1.6.15. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf

PWS_FBTX_CatholicPriest_FY26_V6 10 satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. Combat Trafficking in Person.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP) 1.The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2.Has documented actions on file citing appropriate action to TIP violations.

3.Record of documented violations to date (if any).

4.The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.18 Phase In/ Phase Out Period. RESERVED

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1. DEFINITIONS.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have a contract with the subcontractor.

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2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS.

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIEE Procurement Integrity Enterprise Environment

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

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PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RSO Religious Support Office

TE Technical Exhibit

WAWF Wide Area Workflow

WSMR White Sands Missile Range

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES.

3.1. Services. Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above-cited FAR reference.

The Government will provide Contractor with access to chapel or other congregational spaces to fulfil the requirements.

3.2. The Government will provide chapels and office space for the contractor to perform the required services in this contract.

3.3. Utilities: The Government will provide the utilities available in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: The Government will provide the minimum equipment and supplies required to perform worship services and sacramental obligations.

3.5. Materials: The Government will provide Standard Operating Procedures and Policies pertinent to the performance of contractual services.

3.6. Transportation: The Government will provide transportation only to restricted areas where personally owned vehicles are not allowed to transit. The Government may also grant an exception to policy and allow the contractor to use a personally owned vehicle in restricted areas. The USAG Fort Bliss command will decide the most suitable means of transportation is restricted areas.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1. General. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Secret Facility Clearance: RESERVED

4.3. Materials RESERVED.

4.4. Equipment RESERVED

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PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS.

5.1. Basic Services.

5.1.1. The Contractor shall attend planning and coordination meetings and provide necessary actionable input for services as prescribed by the Contracting Officer’s (KO) scheduling. Up to 12 Units (1 unit = 1.0 hour)

Standard: Attend planning and coordination meetings IAW KO scheduling AQL: 100% of the time

5.1.2. The Contractor shall provide a resume to the COR indicating that the Priest is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the Archdiocese of Military Services (AMS) prior to contract start of performance. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor shall comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA.

Standard: Provide a resume that indicates Priest is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the Archdiocese of Military Services

AQL: 100% of the time Deliverable A.003: Resume, NLT one day prior to performance period.

Deliverable A.004: Favorable background check within seven (7) days of receipt by the contractor.

Deliverable A.005: Unfavorable background check within seven (7) days of receipt by the contractor.

5.2. Clergy Catholic Priest Services.

5.2.1. Weekend Mass: The Contractor shall conduct a total of 250 masses on Saturdays and Sundays in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the COR. The service times will vary from 0700-1800. Up to 250 units (1 unit equals 1.5 hours).

Standard: Conduct weekend masses on Saturdays and Sundays

Deliverable A.006: signed Religious Services Detailed Income Record (DIR)

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5.2.2. Holy Day Mass. The Contractor shall conduct mass on Holy Days of Obligation in accordance with the General Instruction of the Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government POC. Up to 8 units (1 unit equals

1.5 hours).

• Epiphany

• Mary, Mother of God

• Ascension of Jesus

• The Body and Blood of Christ

• Assumption of Mary

• All Saints

• Immaculate Conception of Mary

• Christmas

Standard: Conduct mass on Holy days of Obligation

5.2.3. Penance Service. The Contractor shall administer the Sacrament of Penance services normally lasting one hour no more than twice a year during Lent and/or Advent.

The Contractor shall provide special mass during Lent and/or Advent Season. Up to 2 units (1 unit equals 1.5 hours)

Standard: Administer the Sacrament of Penance Lasting one hour

5.2.4. Confession. The Contractor shall hold confession at least once each week, scheduled by the COR, with scheduled times separated from mass by at least 15 minutes.

Up to 104 units (1 unit equals 1.0 hours)

Standard: Hold confession At least once each week

5.2.5. Baptism Preparation. The Contractor shall schedule and prepare subjects for baptisms in accordance with the AMS Priest’s Manual. Up to 30 units (1 unit equals 1.5 hours)

Standard: Perform the preparations for baptisms IAW AMS Priest’s Manual

5.2.6. Baptism Sacrament. The Contractor shall schedule and perform the Sacrament of Baptism in accordance with the AMS Priest’s Manual. Up to 6 units (1 unit equals 1.5 hours)

PWS_FBTX_CatholicPriest_FY26_V6 18

Standard: Perform the Sacrament of Baptism IAW AMS Priest’s Manual

5.2.7. Baptism Records. The Contractor shall record baptisms in accordance with the AMS Priest’s Manual. Up to 2 units (1 unit equals 1.5 hours)

Standard: Record the baptisms IAW AMS Priest’s Manual

Deliverable A.007: copy of Baptism Records

5.2.8. Confirmation. Contractor shall schedule and prepare subjects for Confirmation IAW AMS. Up to 6 units (1 unit equals 1.5 hours)

Standard: Prepare subjects for Confirmation IAW AMS Priest’s Manual

5.2.9. First Communion. Contractor shall prepare subject for First Communion rites IAWQ AMS. Up to 1 unit (1 unit equals 1.5 hours).

Standard: Instruct and supervise OCIA IAW AMS

5.2.10. Order of Christian Initiation of Adults (OCIA). Contractor shall instruct the OCIA, scripture study sessions, and the Confraternity of Christian Doctrine (CCD) programs as required and IAW AMS. Up to 12 units (1 unit equals 1.5 hours).

Standard: Instruct and supervise OCIA IAW AMS

5.2.11. Pastoral Care and Counseling. Contractor shall provide other Catholic-Specific Counseling, Catholic-Specific Relationship Counseling and/or triage for referral to Garrison Family Life Chaplain or other referral agencies IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel”. Up to 52 units (1 unit equals 1.0 hours)

Standard: Provide other Catholic-Specific Counseling IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel”

AQL: 100% of the time

5.2.12. Pre-matrimonial Counseling. The Contractor shall schedule and provide Marriage Preparation Counseling with corresponding documentation. Up to 12 units (1 unit equals 3

PWS_FBTX_CatholicPriest_FY26_V6 19

Standard: Provide Marriage Preparation Counseling with corresponding documentation

AQL: 100% of the time

5.2.13. Matrimony. The Contractor shall schedule and conduct the Sacrament of Matrimony with corresponding documentation. Up to 12 units (1 unit equals 1.5 hours)

Standard: Provide Sacrament of Matrimony with corresponding documentation

5.2.14. Annulment Counseling. The Contractor shall schedule and provide Annulment counseling with corresponding documentation. Up to 6 units (1 unit equals 1.5 hours)

Standard: Provide Annulment Counseling With corresponding documentation

5.2.15. Funerals, and Burials. The Contractor shall preside over and perform burial and funeral rites as scheduled by the COR and IAW AMS. Up to 12 units (1 unit equals 1.5

Standard: Preside over and perform burial and funeral rites

5.2.16. Anointing of the Sick. The Contractor shall schedule and preside over and perform the Sacrament of Anointing of the Sick. Up to 104 units (1 unit equals 1.5 hours)

Standard: Preside over and perform Sacrament of Anointing of the Sick

5.2.17. Recording of Sacraments. Contractor shall record sacraments of Baptism, Matrimony, Confirmation, Penance and Reconciliation, Anointing of the Sick, Holy Orders and the Eucharist in accordance with the AMS Priest’s Manual. Up to 12 units (1 unit equals

1.0 hour).

Standard: Record sacraments IAW AMS

5.2.18. Emergency On-Call Coverage. The Contractor shall Provide emergency on call coverage before and after normal duty hours, on weekends, Federal holidays and installation training holidays in case of emergencies within 2 hours of notification from the COR. Provide an call response report containing a brief description of the situation and the priest’s response to the COR via email NLT 24 hours after the on-call response. Up to 365 units (1 unit equals 1.0 hour)

PWS_FBTX_CatholicPriest_FY26_V6 20

Standard: Provide on-call response within 2 hours and report actions

Deliverable A.009: Call response report via email to the COR

5.2.19. RESERVED.

5.2.20. Assess and Advise. The Contractor shall advise the COR and Garrison Chaplain on the Roman Catholic aspects of religious support IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel.” Submit a monthly email to COR with any relevant observations and recommendations to benefit the Catholic community at FBTX. Up to 12 units (1 unit equals 1.0 hours)

Standard: Advise the Garrison Chaplain IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel”

Deliverable A.011: Email with observations and recommendations

5.2.21. Special Masses. The Contractor shall conduct Special Masses for Confirmation, 1st Communion, Funerals, Thanksgiving Day, etc. Up to 24 units (1 unit equals 1.0 hours)

Standard: Conduct Special Masses

5.3. General Services.

5.3.1. Log of work performed. The Contractor shall maintain a log of the work performed, including a signed Verification of Services Delivered form, under this contract and shall provide a copy of the log and Verification of Services Delivered form to the COR monthly NLT the 5th day of the following month. Up to 12 units (1 unit equals 1.0 hours)

Standard: Provide a copy of work log NLT the 5th day of the following month

Deliverable A.012: Log of work

5.3.2. Maintain language proficiency. The Contractor shall have the ability to communicate in English at Level 3 of the Interagency Language Roundtable (ILR) Proficiency Levels for coordination with the congregation / parish and for satisfactory completion of administrative tasks.

Standard: Communicate in English Level 3 ILR

PWS_FBTX_CatholicPriest_FY26_V6 21

5.3.3. Invoice. The Contractor shall submit an invoice to the COR and into WAWF through PIEE by Close of Business (COB) NLT the 5th of each month. Up to 12 units (1 unit equals

1.0 hour).

The invoice shall include:

• Vendor’s name

• Contract number

• CLINs provided and quantity of each

• Quantities of Occurrences Used & Occurrences Remaining

• Explanation of CLINs service provided such as the nature of the service; contractor shall comply with PII protection protocols.

• Date of invoice

• Dates of service

• Total cost per service type

• Total of invoice

Standard: Submit an invoice to the COR and into WAWF (COB) on the 5th of every month

5.4. Service Contract Reporting: RESERVED

PWS_FBTX_CatholicPriest_FY26_V6 22

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS).

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PWS_FBTX_CatholicPriest_FY26_V6 23

PART 7

ATTACHMENT/ TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/ TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

PWS_FBTX_CatholicPriest_FY26_V6 24

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized as performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Task PWS Paragraph

Standard/AQL Method of Surveillance

First failure will result in the issuance of a Contractor Action Request Continuance for not meeting performance standard. Consecutive failures will result in a corrective action plan developed at the discretion of the KO.

Weekend Mass 5.2.1 Conduct up to four weekend masses on Saturdays and Sundays. 100%

Periodic Inspection

Monthly COR Reports to the KO

Confession 5.2.4 Hold Confession before or after each weekend mass.

100%

Periodic Inspection

Monthly COR Reports to the KO

Holy Day Mass 5.2.18 Conduct eight Holy Day masses. 100%

Periodic Inspection

Monthly COR Reports to the KO

Penance Service

5.2.19 Conduct two

penance services.

100%

Periodic Inspection

Monthly COR Reports to the KO

Special Masses 5.2.21 Conduct 24 special masses. 100%

Periodic Inspection

Monthly COR Reports to the KO

Counseling (Pastoral Care, Marital & Pre-marital, etc.)

5.2.11, 5.2.12, 5.2.14

Counsel various special needs as specified.

Periodic Inspection

Monthly COR Reports to the KO

PWS_FBTX_CatholicPriest_FY26_V6 25

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # Copies Medium/Format Submit To

A.001 - AT Level I awareness training; PWS (Para. 1.6.7.1)

Within 30 calendar days after the contract start-date and within 5 calendar days after completion of training

1 Hardcopy COR

A.002 - iWatch Training; PWS (Para1.6.7.3)

Within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance

1 Hardcopy COR

A.003 – Resume NLT one day prior to Period of Performance.

1 Email/pdf COR

A.004 - Favorable background check (Para. 1.6.9.4)

Within seven (7) calendar days of receipt by the Contractor

1 Hardcopy COR

A.005 - Unfavorable background check (Para. 1.6.9.4)

Within seven (7) calendar days of receipt by the Contractor

1 Hardcopy COR

A.006 – Signed DIR for weekend Mass

Weekly 1 Hardcopy or email/PDF

COR

A.007 – Baptism Records Monthly 1 Email/PDF COR

A.008 – Recording of Sacraments

Monthly 1 Email/PDF COR

A.009 – Call response report NLT 24 hours after on-call response

1 Email/PDF COR

A.010 – Signed DIR for weekday Mass

Weekly 1 Email/PDF COR

A.011 – Observations and recommendations

Monthly 1 Email/Narrative COR

A.012 – Log of Work Monthly 1 Email/PDF COR

PWS_FBTX_CatholicPriest_FY26_V6 26

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME

ESTIMATED QUANTITY

UNITS HOURS

1 Attend planning and coordination meetings 12 12 hrs./yr.

2 Weekend Mass 200 300 hrs./yr.

3 Holy Day Mass 8 12 hrs./yr.

4 Penance Service 2 3 hrs./yr.

5 Confession 110 110 hrs./yr.

6 Baptism Preparation 15 23 hrs./yr.

7 Baptism Sacrament 15 5 hrs./yr.

8 Baptism Record 15 3 hrs./yr.

9 Confirmation 1 1 hr./yr.

10 First Communion 1 1 hr./yr.

11 OCIA 12 20 hrs./yr.

12 Pastoral Care and Counseling 12 52 hrs./yr.

13 Pre-matrimonial Counseling 6 12 hrs./yr.

14 Matrimony 6 12 hrs./yr.

15 Annulment Counseling 6 12 hrs./yr.

16 Funerals and Burials 2 2 hrs./yr.

17 Anointing of the Sick 2 2 hrs./yr.

18 Recording of Sacraments 12 6 hrs./yr.

19 Emergency On-Call Coverage 3 3 hrs./yr.

20 RESERVED 0 0

21 Assess and Advise 12 12 hrs./yr.

22 Special Masses 24 24 hrs./yr.

23 Maintain a log of the work performed 12 12 hrs./yr.

24 Invoice 12 12 hrs./yr.

TOTAL 500 651 hrs./yr.