Exhibits_1_-_Performance_Work_Statement.pdf

Exhibit 1, Performance Work Statement (PWS) i

TABLE OF CONTENTS

LIGHTNING PROTECTION SYSTEM SERVICE CONTRACT

1. Introduction

1.1 Background

1.2 Objectives

1.3 Climatic Conditions (Not Used)

1.4 Facility Access (Not Used)

1.5 Traffic Flow (Not Used)

1.6 Drainage (Not Used)

1.7 Restoration of Landscape Damage (Not Used)

1.8 Dust Suppression (Not Used)

2. Requirements

2.1. Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information / Period of Performance

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel / Temporary Duty (Not Used)

2.1.6 Emergency Services

2.1.7 Contract Administration and Management

2.1.8 COR / ACOR Functions

2.1.9 Quality Control

2.1.10 Subcontract Management (Not Used)

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management (Not Used)

2.3 As-Builts and Geospatial Information System (GIS) (Not Used)

2.4 Historic Property or Archaeological Site (Not Used)

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or Other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans (Not Used)

2.5.7 Contractor Caused Damages

2.5.8 Inspections by Regulatory Agencies

2.5.9 Citations

2.6 Job Order Contract (JOC) Quality Assurance (QA) / Inspection Support (Not Used)

3. Performance Requirements and Standards

3.1 High Level Objective (HLO)

3.2 Performance Task Requirements, Standards and AQLs

3.3 Transition Period (Phase-In / Phase-Out)

3.4 Contractor Manpower Reporting Application (CMRA)

3.5 Workmanship

3.6 Work Management

3.7 Marking Utilities

3.8 Excavation Permits

4. Performance Requirements Summary (PRS)

4.1 Quality Assurance

4.2 Quality Control Program

5. Common Levels of Service (CLS) (Not Used)

6. Deliverables

7. Related Documents

7.1 Definitions and Acronyms

7.2 Applicable Directives and Publications

ii

7.3 Technical Exhibits

7.4 Government-Furnished Material/Property/Equipment

7.5 Contractor-Furnished Material/Property/Equipment

7.6 U.S. Department of Labor Wage Determinations 15-5338 and 15-5344

7.7 U.S. Department of Labor General Decision KS170061

7.8 Performance Requirements Summary (PRS)

7.9 Samples of Records, Reports, and Forms

7.10 Common Levels of Service (CLS)

7.11 Deliverables

7.12 Past Performance Questionnaire

7.13 Pre-Proposal Conference Questionnaire

7.14 Quality Assurance Surveillance Plan

Technical Exhibits:

Technical Exhibit A Location Maps (Contract Section J, Attachment 3, Location Maps) Technical Exhibit B LPS Drawings (Contract Section J, Attachment 4, LPS Drawings) Technical Exhibit C LPS Visual Inspection and Certification Testing Report Templates (Contract Section J, Attachment 5, LPS Report Templates) Attachments:

Attachment 2 U.S. Department of Labor Wage Determinations (Contract Section J, Exhibits 3, Service Contract Labor Standards) Attachment 3 U.S. Department of Labor General Decision (Contract Section J, Exhibits 4, General Decision Number KS 180061 & KS180054) Attachment 4 Performance Requirements Summary (PRS) (Contract Section J, Exhibits 2, PRS) Attachment 5 Samples of Records, Reports, and Forms (Contract Section J, Exhibits 5, Samples of RR&F) Attachment 6 Common Levels of Service (CLS) (Not Used) (Contract Section J, Exhibits 6, CLS - Not Used) Attachment 7 Deliverables (Contract Section J, Attachment 6, List of Deliverables) Attachment 8 Past Performance Questionnaire (Contract Section J, Attachment 1, PPQ) Attachment 9 Pre-Proposal Conference Questionnaire (Contract Section J, Attachment 2, PPCQ) Attachment 10 Quality Assurance Surveillance Plan (QASP) NOT PROVIDED Government use only

SECTION C - DESCRIPTION AND SPECIFICATION

PERFORMANCE WORK STATEMENT (PWS)

1. Introduction: This is a non-personal services contract to perform visual inspections, preventive maintenance, repairs, and certified testing of lightning protection systems (LPS). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The

Contractor shall provide all supervision, management, personnel, plant, labor, supplies, tools, equipment, communications devices, transportation, and fuel necessary to perform visual inspections, preventive maintenance, repairs and certified testing of lightning protection systems (LPS) for ammunition and explosives storage and handling areas and facilities at Fort Riley as defined in this Performance Work Statement (PWS) and the Technical

Exhibits and Attachments, except the materials, property, and equipment specified in paragraph 7.4. The Contractor shall perform to the standards in this contract. All work performed by the Contractor shall be performed in accordance with all this PWS, applicable laws, regulations, Army standards, instructions, and commercial practices.

1.1 Background: Fort Riley is home for the 1st Infantry Division “The Big Red One” and located in Geary and

Riley Counties in northeast Kansas. The military installation consists of approximately 100,000 acres and 2,000 buildings. The population base consists of approximately 16,000 military and Government civilian and Contractor personnel, as well as, 8,000 resident family members. Fort Riley Military Installation houses numerous explosive areas and facilities within its boundaries. Ammunition and explosive storage and handling areas and facilities are equipped with lightning protection systems (LPS) as defined by the NFPA 780 and the DA Pam 385-64. These LPS systems are continuously subjected to natural and man-made hazards that may impede the overall quality and performance of the systems’ abilities to effectively protect its personnel and cargo from the potential effects of a lightning or electric discharge. The performance of visual inspections, preventive maintenance, and system repairs every year help to ensure that the systems are installed per their intended use. The performance of certified inspections bi-annually as required per the NFPA 780 and DA Pam 385-64 provide accurate meter readings of all components of the LPS’ to ensure that they are working in compliance with the requirements for protection as set forth.

1.2 Objectives: The Contractor shall ensure all work is accomplished in accordance with requirements as set forth by the NFPA 780 and DA Pam 385-64 and the standards set forth in this contract and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the documents in paragraph 7.

1.3 Climatic Conditions: Not Used.

1.4 Facility Access: Not Used.

1.5 Traffic Flow: Not Used.

1.6 Drainage: Not Used.

1.7 Restoration of Landscape Damage: Not Used.

1.8 Dust Suppression: Not Used.

2. Requirements:

2.1 Description of Services:

2.1.1 Non-Personal Services: The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information / Period of Performance: This contract will have a 4-Year Ordering Period of 1 April

2019 thru 31 March 2023.

2.1.3 Place of Performance and Hours of Operation:

2.1.3.1 Place of Performance: The work to be performed under this contract will be performed at any designated location on the Fort Riley, Kansas Military Installation. Refer to Technical Exhibit A – Location Maps for location maps of all Fort Riley built-up areas and range areas. More detailed Facilities Location Maps showing specific building locations will be provided following contract award.

2.1.3.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 a.m.

to 4:30 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS when the Government facility is open/operational.

2.1.3.3 Installation Closures:

2.1.3.3.1 If severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Fort Riley closures. Installation closures are reported by FROC at 785-239-3700 or 785-240-2798. The toll-free number for the FROC is 866-562-7319.

Closures are also available on the Fort Riley Website at http://www.riley.army.mil/AboutUs/Advisories.aspx and shall be verified with the COR.

2.1.3.3.2 When an Installation closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the KO: (1) Perform the work on the following work day. (2) Reduce payment due according to work not performed. (3) Reschedule the work on any day satisfactory to the Government and the Contractor.

2.1.4 Federal Holidays: The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year's Day Labor Day

Martin Luther King's Birthday Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

2.1.5 Travel/Temporary Duty: Not Used.

2.1.6 Emergency Services: Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor.

2.1.6.1 The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

2.1.6.2 Emergency medical treatment is available at Irwin Army Community Hospital, 650 Huebner Road, in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends.

Charges for medical care will be at the prevailing rate and at the Contractor's expense.

2.1.7 Contract Administration and Management:

2.1.7.1 Post Award Conference/Performance Evaluation Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with FAR 42.5. The

KO and COR/ACOR may meet quarterly with the Contractor to review the Contractor's performance. Written http://www.riley.army.mil/AboutUs/Advisories.aspx minutes of meetings will be recorded by the Government and signed by the Program/Project Manager and the KO or

COR/ACOR and distributed within 5 workdays after the meeting. The Contractor may request a meeting with the

KO or COR/ACOR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved, and distributed within 5 workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the

Government or the Contractor, such non-concurrence shall be provided in writing to the KO or COR/ACOR within

2 workdays following receipt of the minutes.

2.1.7.2 Contract Administration: Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO): The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.1.7.3.2 Contracting Officer’s Representative (COR): The KO shall designate task order level CORs during the term of this contract. Additional government personnel may be assigned to assist in contract oversight. IAW AR

70-13. Other surveillance personnel will be designated as ACOR, and shall be trained and appointed in accordance with DoDI 5000.72 and DFARS 201.602-2. These alternate surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training and experience requirements and are appointed by the contracting officer as Alternate CORs (ACOR). The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform in accordance with the responsibilities and duties identified in the appointment letter. A letter of designation issued to the COR/ACOR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost or price estimates or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions of the resulting order.

2.1.7.3.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.8 COR/ACOR Functions: The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and coordinate site entry of Contractor personnel. The Contracting Officer Representative

Tracking (CORT) (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.9 Quality Control (QC): Refer to paragraph 4.2.

2.1.10 Subcontract Management: Not Used.

2.1.11 Contractor Employees:

https://wawf.eb.mil/xhtml/auth/home/home.xhtml

2.1.11.1 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contract on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Submit the project manager's name, documented past experience, and a description of the project management organization, including a chart showing the lines of authority and the project manager's chain of authority in accordance with Attachment 9 - Deliverables.

2.1.11.2 Identification of Contractor Employees: All Contractor employees shall wear personal identification cards, or badges, while working on the Installation, to avoid creating an impression that they are Government officials.

Identification cards shall be a minimum 3-1/2 by 2-1/4 inches and clearly visible at all times and shall display as a minimum: name of contract, Contractor's name and contract number (legal name under which the Contractor is doing business), Contractor's phone number, worker's name, color photograph of worker (full face), issue date, and expiration date.

2.1.11.3 Standards of Conduct: The Contractor shall ensure that Contractor employees conduct themselves in a courteous and professional manner at all times and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor’s corporate logo displayed on the garments. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

2.1.11.4 Employees: Provide a sufficient number of properly trained and qualified employees to perform the requirements of this contract.

2.1.11.5 Employees List: The Contractor shall prepare a written list containing the complete name and duties of each employee who will perform under this contract and submit the list in accordance with Attachment 9 -

Deliverables. The Contractor shall resubmit corrected lists as changes occur.

2.1.11.6 Employee Training: Provide all necessary employees training. LPS service supervisors and workers shall receive appropriate training which prepares them to accomplish LPS service tasks specified in this contract.

Training shall also include safety and proper use of materials and equipment. Training available from commercial sources shall be obtained, scheduled, and funded by the Contractor. Submit proof of training to the KO before personnel begin working. Specific training shall include: (1) A general orientation of Lightning Protection Systems of Structures Housing Explosive Materials. (2) Complete instruction on the visual inspection, maintenance, repairs installation and certified testing of Lightning Protection Systems of Structures Housing Explosive Materials. Also refer to paragraph 2.2.3.3.

2.1.12 Business Relations: Not Used.

2.2 Work Management: Not Used.

2.3 As-Builts and Geospatial Information System (GIS): Not Used.

2.4 Historic Property or Archaeological Site: Not Used.

2.5 Special Requirements:

2.5.1 Security: Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by

Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshal Office, Director of Emergency

Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.5.1.1 Criminal Background Checks: Not Used.

2.5.1.2 Employee Sign In and Sign Out: At any facility that requires sign-in and sign-out for access, Contractor employees must sign in upon arrival and sign out upon departure from facilities at the access control point. The

Contractor shall follow all facility access requirements. These facilities include, but are not limited to, all existing and any future ammunition and explosive storage and handling areas and facilities on the installation.

2.5.1.3 Special OPSEC Requirements for Ammunition and Explosives Storage and Handling Areas and Facilities:

2.5.1.3.1 Pre-Award OPSEC Requirements:

(1) Contractor shall fill out and return, in person, the Installation Clearance FR Form 103 one (1) week prior to arrival for the Site Visit. FR Form 103 is provided (see Technical Exhibit ‘B’).

(2) Contractor shall sign a Non-Disclosure Agreement prior to viewing the plan set (provided on day of site visit).

(3) Plan set will only be available for review at MICC with the KO/COR present on the day of the site visit.

(4) Contractor shall sign-in and sign-out of the plan review room the day of the site visit.

(5) No copies, photos, videos or sketches of any kind shall be permitted at any time while on the Fort Riley

Installation.

(6) The contractor will not be provided any digital copies of any plan sets or photos.

2.5.1.3.2 Post-Award OPSEC Requirements:

(1) Contractor shall obtain all required clearances as defined in Section 1.6.19 prior to issuance of the Notice to

Proceed (NTP).

(2) Contractor shall obtain Department of Defense (DoD)/Ft. Riley Access Card for duration of current performance period.

(3) Contractor shall identify all possible sub-contractors to be used upon award.

(4) KO will issue the contractor two (2) copies of the plan sets upon award, any request for additional copies shall be coordinated and controlled through the KO.

(5) Contractor shall sign a liability non-disclosure agreement and shall ensure that all plans are to be controlled and accounted for throughout the performance period.

(6) Contractor shall not reproduce the provided plans in any way.

(7) Contractor shall report the loss or destruction of a plans set to the KO and DPTMS ATO within one (1) hour of loss or destruction.

(8) Contractor shall cooperate with any additional requirements at the discretion of the DPTMS ATO following a report of loss or destruction of a plans set.

(9) Contractor shall not obtain or take any photos, videos or sketches of any kind at any time while on the Fort

Riley Installation.

(10) Contractor will not be provided any digital copies of any plan sets or photos.

(11) Contractor shall return to the KO all the copies of the plans provided upon completion of the contract performance period requirements.

2.5.1.4 Physical Security of Government-Furnished Material/Property/Equipment: Not Used.

2.5.1.5 Key Control: Keys may be issued to the Contractor for access to some areas. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop written key control procedures and submit the key control procedures in accordance with Attachment 9 - Deliverables and include them in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO. All references to keys include key cards.

2.5.1.5.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.5.1.5.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the

Contractor’s employees. Prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.5.1.6 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. Ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

2.5.1.7 Lost and Found Property: Turn in all articles of possible personal or monetary value found by the

Contractor's employees while performing duties under this contract to the KO or COR. Obtain receipts for articles turned into the KO or COR.

2.5.1.8 Vehicle Identification: Contract employee's vehicles and equipment shall bear the Contractor's name and logo while the vehicles and equipment are working at Fort Riley. Names and logos shall be displayed on a dashboard sign as a minimum.

2.5.1.9 Vehicle, Motorcycle, and Equipment Operators Requirements: Contractor employees must comply will all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees must possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate Contractor-furnished or their privately-owned vehicles and motorcycles on the installation. In addition, Contractor employees operating vehicles and equipment with a gross vehicle weight rating (GVWR) or gross combined weight rating (GCWR) of 26,000 pounds or more must possess a valid state commercial driver's license

(CDL). It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a vehicle, motorcycle, and construction equipment on the installation. Vehicle, motorcycle, and equipment operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging. Violation of this regulation may result in a traffic citation and fine.

2.5.1.10 Motorcycle Operators Requirements: All personnel entering Fort Riley must have all appropriate safety and licensing documentation on their possession while operating motorcycles, mopeds, and motor scooters. All civilian personnel and contractor personnel that are properly licensed to ride a motorcycle are not be required to receive service sponsored training, or to prove that they have taken other motorcycle training in order to operate a motorcycle on a DoD installation, except civilians and contractors that operate Government owned motorcycles, mopeds, motor scooters and ATVs. All personnel operating a motorcycle on Fort Riley must wear the proper personal protective equipment (PPE) outlined in paragraph 11-9.c., AR 385-10. Also refer to paragraph 2.5.1.8.

2.5.1.11 Installation Access:

2.5.1.11.1 Contractor and Vendor Access: Fort Riley is a guarded secure military installation. All Contractor and vendor personnel whether operating their privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the installation through one of the secure access control points (ACP) except as described in paragraph 2.5.1.11.3. Under the present installation Force Protection Condition (FPCON), vehicle and equipment operators and passengers must all possess a valid U.S. Government issued photo identification card, required access badge, or temporary pass in order to gain unescorted access to the installation.

Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the installation

FPCON, an elevated FPCON may require additional security screening and/or limited installation access. Vehicle and equipment operators and passengers without a valid U.S. Government issued photo identification card, required access badge, or temporary pass must report to the Visitor Control Center (VCC) at the Henry Drive ACP and undergo an NCIC III background check and obtain a temporary day pass.

2.5.1.11.2 RAPIDGate Program: RAPIDGate passes no longer allow contractor and vender personnel access onto the installation. Contractor and vender personnel with existing RAPIDGate badges must possess a valid installation access badge or temporary pass as described in paragraph 2.5.1.11.1 above.

2.5.1.11.3 Commercial Delivery Vehicles and Equipment: All commercial delivery vehicles and equipment must enter the installation through the 12st Street ACP or the Estes Road ACP 5:00 a.m. to 7:00 p.m., Monday thru

Friday, Federal holidays accepted. When entering either from the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road.

Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS and FedEx trucks, U-Haul trucks operated by contractors and used for commercial purpose, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the installation on Sundays and Federal holidays. Exception - Concrete and asphalt paving delivery trucks with required access badges and temporary passes may still enter through any of the installation’s

ACPs during their regular operating hours. Other exceptions must be coordinated through the GC and DES. All other contractor, vendor, and commercial delivery vehicles with required access badges and temporary passes may enter through any of the installation's ACPs during their regular operating hours. As determined by the installation

FPCON, an elevated FPCON may require all contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

2.5.2 Security Training:

2.5.2.1 Antiterrorism (AT) Level I Training: Pursuant to DoDI 2000.16 and AR 525-13 all Contractor employees, to include subContractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subContractor personnel in accordance with Attachment 7 - Deliverables. AT level I awareness training is available at the following website https://jkodirect.jten.mil/Alas2/faces/page/login/Login.seam.

2.5.2.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-

Contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-

9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in

Contractor security matters or processes.

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander https://jkodirect.jten.mil/Alas2/faces/page/login/Login.seam installation/facility access and local security policies and procedures (provided by government representative), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.5.2.3 iWATCH Program Information: This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-

Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The link is http://www.riley.army.mil/Community/iWATCH.aspx. This training shall be completed within five (5) calendar days of contract award and within five (5) calendar days of new employees commencing performance. The results shall be reported to the KO not later than NLT 5 calendar days after contract award in the form of a memorandum that documents when the training was held and who attended the training in accordance with Attachment 7 -

Deliverables.

2.5.2.4 Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training in accordance with Attachment 7 - Deliverables. The link is http://www.cdse.edu/catalog/operations-security.html.

2.5.2.5 Threat Awareness Reporting Program: Not Used.

2.5.2.6 Annual Training: Contractor personnel must complete the following annual training requirements: Anti-terrorism Level 1 and OPSEC. The Contractor shall submit the Annual Training Plan electronically via e-mail in accordance with Attachment 7 - Deliverables. The COR shall approve/disapprove, in writing within 10 days of receipt. The Contractor shall incorporate Government approved changes within 5 days.

2.5.3 Safety Requirements: The contractor shall perform work in a safe manner as required by OSHA Safety and

Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to

Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Prepare and submit required Technical Report of U.S. Army Ground Accident in accordance with 2.5.3.2.4 below.

2.5.3.1 Safety and Health Program: The Contractor shall establish and maintain a safety and health program that complies with EM 385-1-1 and applicable OSHA, DOD, Army, Federal, state, and local safety and health requirements. The safety and health program shall incorporate appropriate elements from Section 1, EM 383-1-1, and including provisions (1) To identify and correct unsafe conditions and acts related to their contract work. (2) To report unsafe or hazardous conditions caused by elements out of their control (for example, public or Army personnel, adjacent processor work activity, and so forth) to the COR. (3) To report all accidents, injuries and illnesses occurring on the project to the COR in accordance with the contract accident–reporting procedures. (4) To investigate accidents and provide reports.

2.5.3.2 Accident Prevention Plan (APP): The Contractor shall prepare a written site-specific Accident Prevention

Plan (APP) in accordance with Appendix A, EM 385-1-1, and the requirements below, and submit the APP in accordance with Attachment 9 - Deliverables. Approval of the plan, by the KO, is required prior to the start of performance. Implement the approved APP prior to the start of contract work. The APP must include (1) An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a APP for controlling these hazards. (2) Designation of the Contractor quality control qualified personnel primarily responsible for safety and health at the project site. (3) A description of how the Contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of (a) A pre-work review of appropriate activity hazard analysis, to be reviewed with each worker. (b) Regular safety training for the workforce. (c) Frequent and regular checks for compliance with contract safety requirements by Contractor and

Subcontractor workforce. (d) Daily records providing factual evidence of quality control activities for safety performance and state the following: items/areas checked the results, and any instructions or corrective actions. (4)

Specific elements of an audit program by the Prime Contractor should include onsite inspection of Subcontractors, method of determining accident rates, and traceability of hazards. Resubmit the APP within 5 working days prior to any proposed changes in the plan.

http://www.riley.army.mil/Community/iWATCH.aspx http://www.cdse.edu/catalog/operations-security.html

2.5.3.2.1 Use of Mind Altering Substances: The APP shall indicate that while on duty, use of or under the influence of alcohol, narcotics, intoxicants, or similar mind altering substances will not be tolerated. The APP shall indicate the disposition of those employees found to be under the influence of or consuming such substances.

2.5.3.2.2 Personal Protective Equipment: The APP shall outline procedures to be followed to assure the proper use, fit, wear, selection and maintenance of personal protective and lifesaving equipment (e.g., protective footwear, protective gloves, hard hats, and safety glasses, hearing protection, body harnesses and lanyards). The APP shall provide that the Contractor ensures that employees are physically able and medically determined qualified to use the personal protective and safety equipment required in the job duties.

2.5.3.2.3 Hazardous Substances, Agents, and Environments: The APP shall provide that employees are protected from exposure, through inhalation, ingestion, skin absorption, or physical contact, to any chemical, biological, or physical agent in excess of acceptable limits in the most recently published American Conference of Governmental

Industrial Hygienist (ACGIH), “Threshold Limit Values and Biological Exposure Indices”. The most common hazardous substances the Contractor should expect to be encountered will normally be lead-based-paint and asbestos. The APP shall address training and certification of employees as well as handling and disposal methods the Contractor plans to use when hazardous substances are encountered.

2.5.3.2.4 Accident Reporting: The APP shall include notification to the COR immediately with information regarding with who, how, where, when, seriousness and medical treatment received of the injured personnel whenever accidents occur. The Government will advise the Contractor if additional information or forms are required. The APP shall indicate that except for rescue and emergency measures that, accident scenes shall not be disturbed until released by investigating personnel. The Contractor shall prepare Technical Report of U.S. Army

Ground Accident, DA Form 285, and submit required report(s) in accordance with Attachment 9 - Deliverables.

2.5.3.2.5 Emergency Planning: The APP shall provide for employee safety in case of fire or other emergency. The

APP shall provide for periodic training of employees of the emergency plans. The APP shall include emergency telephone numbers and reporting instructions for ambulance, physician, hospital, fire, and police and shall be easily available at each work site. The APP shall provide for employees working alone in remote locations or away from other workers to have an effective and readily available means of emergency communications by cellular phone, two-way radio, landline telephone, or other acceptable means.

2.5.3.3 Contract Safety Brief:

2.5.3.3.1 Prior to the start of contract work, the Contractor shall meet with representatives of PW, MICC-Fort Riley, Installation Safety Manager, and Mission Safety Office to discuss and develop a mutual understanding about the administration of the overall safety program.

2.5.3.3.2 The safety brief shall be attended by the KO or KA, COR and ACOR, and the Contractor’s authorized representative and should, to the extent possible, include (1) Contractor Project Superintendents. (2) Supervisors. (3)

Quality Control. (4) Safety. (5) Subcontractors. (6) KO’s QA/Safety Representative. (7) Outside organizations that may interact with or be affected by the Contractor’s work such as fire/emergency personnel, security, adjacent facility/process managers, and so forth.

2.5.3.4 Safety Compliance - Army Versus Contractor Responsibilities:

2.5.3.4.1 The KO and COR are responsible, with input from the Installation Safety Manager for evaluating and assuring Contractor compliance with the occupational safety and health requirements in the contract.

2.5.3.4.2 Whenever the KO and COR become aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the

COR will (1) Notify the Contractor orally. (2) Follow-up with written confirmation. (3) Request immediate initiation of corrective action.

2.5.3.4.3 This notice, when delivered to the Contractor, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

2.5.3.4.4 After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to take prompt corrective action, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this paragraph.

2.5.3.5 Warning Signs: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards. All signs shall be placed so that they are visible from all approaches.

2.5.3.6 Unattended or Unexploded Ordinance (UXO): The Contractor will notify the COR immediately after the discovery of any ordinance find. If ammunition of any kind is found, the Contractor shall immediately telephone

Range Control at 239-4516 and report the location. If communication by telephone is not possible, the Contractor shall immediately drive to Building 77709 (Range Control) and report the location of the ammunition. The

Contractor shall cease his operations at that location until the Government has removed the ammunition and he is informed that the area is safe. The Contractor shall also provide notification, within two (2) hours, to the KO and the COR after coordinating with Range Control.

2.5.4 Training, Physical Requirements, or Other Expertise Required:

2.5.4.1 Contract Manager and Alternate: Must have at least two (2) years' experience as a contract manager of contracts performing inspections, repairs, installations, and certifications of lightning protection systems. Proof of qualifications shall be submitted within 30 calendar days following award of contract.

2.5.4.2 Site Supervisor/Alternate Site Supervisor: At a minimum must be a licensed electrician with at least two years' experience inspecting, repairing, installing, and certifying lightning protection systems. Proof of qualifications shall be submitted within 30 calendar days following award of contract.

2.5.4.3 Army Training Courses: Site Supervisor/Alternate Site Supervisor and any contractor employees working on LPS must complete the Army Training Courses Army Electrical Explosive Safety (CERT) (4E-F33/645-F17

(DL)) and Ammunition Quality Assurance (9E-F62/920-F29 (DL)). These courses are available without cost on the

ALMS website. Proof of training shall be submitted within 30 calendar days following award of contract.

2.5.5 Environmental Requirements:

2.5.5.1 Environment and OSHA: The Contractor shall comply with all EPA, OSHA and KDHE laws and regulations, AR 200-1 and Installation regulations and plans regarding environmental matters. All environmental matters shall be coordinated through the COR and the PW Environmental Division. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The

Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The

Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

2.5.5.2 Spills: Immediately notify the COR or if not available, the DES Fire Prevention and Protection Division, the spillage or release of any fuel, hazardous material or waste occurring during the performance of work under this contract. This includes pesticides released not in accordance with EPA approved label directions. Clean up any spillage or release at the Contractor’s expense. Clean up and reporting shall be in accordance with EPA, OSHA and

KDHE laws and regulations, and Installation regulations and plans.

2.5.5.3 Disposal: Properly dispose of all hazardous materials and wastes generated in performance of this contract at the specified locations in accordance with EPA and KDHE regulations and DLA DS Turn-In Smartbook, or when not covered by the regulations or DLA DS Turn-In Smartbook, as directed by the COR.

2.5.5.4 Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade. The Contractor shall comply with tenants of the EO and when practicable, shall use: (1) products with post-consumer recycled content,

(2) products that are recyclable, (3) low toxicity or non-toxic products, and (4) low-maintenance products.

2.5.5.5 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the Environmental Protection Agency’s

Comprehensive Procurement Guidelines. The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed 7 calendar days; at prices not to exceed 5 percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA

Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the

COR/ACOR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the base year and each option year.

2.5.7 Contingency Plans: Not Used.

2.5.8 Contractor Caused Damages: The Contractor shall be responsible for all damages to Government property occurring as a result of contract employees’ work. The Contractor shall notify the COR no later than the next work day of any damages caused by the Contractor employee’s or equipment. The Contractor shall make all necessary repairs, at no cost to the Government, and to the satisfaction of the Government. The Government may perform necessary repairs that are required as a result of Contractor damage. The Contractor shall reimburse the

Government for all costs the Government incurs due to the cost of repairing, cost of removal of damaged item or loss of assessed/appraised value due to Contractor caused damage to Government Property within 30 days of completion of repairs. The Government estimate of costs for Contractor damages will be calculated either through direct replacement and repair costs or other industry recognized cost determination methods.

2.5.9 Inspections by Regulatory Agencies: The Contractor shall notify the COR immediately of any inspection or visit by agent(s) of any regulatory agency in accordance with Attachment 9 - Deliverables. The Contractor shall cooperate with the inspector.