SECTION_01_33_00_SUBMITTALS.docx

SECTION 01 33 00 SUBMITTALS

PART 1 GENERAL

1.1 SCOPE: This section and KDOT Part V along with the KDOT Standard Specifications provide a summary of submittals that are required in various sections of the specifications, and is provided for the convenience of the Contractor and the Government in the administration of the Contract. Any omission of a submittal in this summary, but required elsewhere in the specifications, shall not relieve the Contractor of the responsibility of furnishing the requested submittal.

1.2 DEFINITION: The term "submittal" includes, but is not limited to catalog cuts and samples; certificates of compliance; certified lists of major equipment and materials; installation, application, and finishing instructions; keying schedules; manufacturer's descriptive literature; operation and maintenance instructions; repair parts lists; shop drawings; test reports and results; batch and weigh tickets; applications for authorizations or permits; and other related information to be furnished by the Contractor to describe, in detail, specific portions of the work and materials required by the plans and specifications.

1.2.1 Certified Lists of Materials: The Contractor shall submit a certified list of materials in accordance with the Fort Riley and KDOT Standard Specifications. See KDOT Part V along with the KDOT Standard Specifications for further information.

1.2.2 KDOT Pre-Qualified Materials List (PQL): Materials referenced within the KDOT specifications that are contained within the PQL shall be identified and referenced by the Contractor on the ENG 4025 form. All other materials shall comply with this specification for review and approval. The PQL may be found at: http://www.ksdot.org/bureaus/burMatrRes/PQL/default.asp ENG Form 4025-R can be found at: http://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/

1.2.3 Installation Instructions: Manufacturer's written installation, application and finishing instructions that are required in various sections of the specifications, includes all installation, application and finishing instructions, recommendations, suggestions, and guidance, whether published separately, noted on the manufacturer's shop drawings, or printed on the product or its packaging.

1.2.4 Samples: Samples of materials proposed for use in the project shall be furnished to the Contracting Officer, if requested.

1.2.5 Test Reports: Test reports, or other technical analyses proving that materials proposed for use in the project conform to the requirements specified, shall be furnished to the Contracting Officer, if requested. See KDOT Part V along with the Standard Specifications.

1.2.6 Applications for DA Radiation Authorizations or Permits: The Contractor or their testing laboratory shall not operate nuclear density testing equipment without obtaining a Radiation Permit from the Fort Riley Radiation Protection Officer at 785-239-0517. The Contractor shall prepare and submit DA Form 3337, Application for Department of the Army Radiation Authorization or Permit, 60 days before use of nuclear density testing equipment. Form can be found at: http://www.apd.army.mil/ProductMaps/PubForm/DAForm.aspx

1.2.7 Obtain KDHE Authorization under Construction Storm water General Permit: Earthwork projects that disturb more than one acre of land shall obtain authorization from the Kansas Department of Health and Environment to discharge construction storm water runoff under the State’s general permit. The Contractor shall submit a complete application package to KDHE including completed forms, site map with contours and erosion control measures, erosion control report, etc. KDHE will invoice the Contractor annually for the permit fee. Once construction is completed and final stabilization is achieved, a Notice of Termination shall be submitted to KDHE to terminate the permit coverage and annual fee. The Contractor shall submit all construction storm water permit information to the Contracting Officer for the Government records. The KDHE website is located at this address: http://www.kdheks.gov/stormwater/#construct

1.2.8 Construction Schedules: The Contractor shall submit a construction schedule IAW paragraph 1.5.12 of Section 01 11 00 in four (4) printed copies. After approval by the Contracting Officer, one (1) copy shall be returned to the Contractor. Updates to the approved construction schedule shall be submitted in four (4) printed copies for review and approval on a weekly basis throughout contract performance.

1.3 GENERAL: Submittals shall be adequate, in themselves, to decide conformance with the Contract plans and specifications. Certificates of compliance submitted shall be notarized. The Contractor shall coordinate all submittals and review them for accuracy, completeness, and compliance with contract requirements, and show their approval thereon as evidence of such coordination and review. Submittals submitted to the Contracting Officer without evidence of the Contractor's approval will be returned without action for resubmission. The Contracting Officer will show their approval or disapproval of the submittals, and if not approved as submitted, show their reasons for disapproval. No material for which a submittal is required shall be incorporated into the work without prior approval of the submittal. Any materials incorporated into the work or purchased before approval of submittals shall be at the Contractor's own risk. Approval by the Contracting Officer will not relieve the Contractor from responsibility for any errors or omissions in shop drawings, or from responsibility for complying with the requirements of this Contract, except with respect to variations described and approved according to the following paragraph.

1.4 VARIATIONS: If submittals show variations from the Contract requirements, the Contractor shall describe the variations in writing, separate from the basic submittal document, at the time of submission.

1.5 DEVIATIONS: Contractor is not authorized to deviate from the approved specifications or approved materials without authorization from the Contracting Officer. Contractor’s failure to obtain authorization prior to commencing work may result in re-performance of work at contractor’s own expense or deduction in payment.

PART 2 PRODUCTS (not used)

PART 3 EXECUTION

3.1 SUBMITTAL SUBMISSION:

3.1.1 Where to Submit: Submission of submittals shall be to the Contracting Officer, Mission and Installation Contracting Command, Building 1792, Fort Riley, Kansas 66442-0248.

3.1.2 When to Submit: All submittals for a project shall be submitted at the same time, whenever possible. Submittals shall be submitted a minimum of 15 business days prior to commencement of work on an individual task order. No work shall commence on an individual task order until all submittals are approved. The Government will process the initial submittal within 10 business days after receipt from the Contractor.

3.1.3 What to Submit: All submittals shall be accompanied by properly filled out ENG Form 4025-R, which are available from the Contracting Officer. The Contractor shall submit for approval four (4) copies of all submittals except physical samples of materials and applications for DA Radiation Authorizations or Permits. Only one item of a physical material sample is required for submission. Eight (8) copies of DA Form 3337, Application for DA Radiation Authorization or Permit shall be submitted. Three (3) sets of submittals shall be retained by the Contracting Officer and one (1) set shall be returned to the Contractor. The one (1) physical material sample submitted shall be retained by the Contracting Officer unless stated otherwise. ENG Form 4025-R can be found at:

http://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/

3.2 SUBMITTAL SUMMARY: Along with KDOT Std. Spec. and Part V submittal requirements, some submittals required by various Fort Riley sections of the are summarized as follows:

Referenced Section and Description of Submittal Section 01 11 00, Asphalt Equipment Backup Plan.

Section 01 45 00, Contractor Quality Control Plan.

Section 01 55 26, List of Materials. Traffic Control Plan

Section 01 57 23, List of Materials & Construction Storm water Permit.

Section 02 41 00, Receipts & DD Form 1348-1A.

Section 31 00 00, Test Results & Application for DA Radiation Authorization or Permit.

Section 32 31 13, List of Materials & Application Instructions.