Q and A - FINAL - Bldg 1 - 3rd Floor Renovations (16 SEP).pdf

16 September 2025

Questions and Answers in Response to Solicitation W911QY25RA026

Bldg1 Third Floor A303/Hallway/3 Office Renovation

Question 1: Is there an area or room we can store the furniture/TV’s?

Answer 1:

The government will address all items to be removed prior to the start of work.

Question 2: At the area of the water damage on the wall, are we to remove and replace the drywall?

Answer 2:

Remove, disposal, replace the drywall and prepare and paint the new drywall.

Question 3: The “Statement of Work” states to replace damaged ceiling tiles. Can we get a more defined scope?

Possibly a percentage of ceiling areas?

Answer 3:

NO ceiling tiles to be replaced, only in room 303

Question 4: How many new room signs are we furnishing & installing?

Answer 4:

Five (5), all the rooms on the SOW see UFC 3-120-01 for signs and requirements

Question 5: Per the ACM testing report, “Black Carpet Mastic at Edge” is positive for asbestos. Is this at the perimeter of the entire room? Do you have an approximate quantity?

Answer 5:

In room 303, all the carpet area shall be considered with Asbestos

Question 6: Can you quantify the total number of electrical devices that are requested to be moved from surface mount to recessed with in wall?

Answer 6:

Approximately five (5), the contractor shall verify the Qty for accuracy and cost estimate (CE).

Question 7: After removing wallpaper from areas, what is the level of finish required before paint can be applied?

Answer 7:

The contractor’s knowledge and experience are expected to repair/prepare/paint the walls, after removing the wallpaper or without wallpaper.

Question 8: Furniture Relocation – The Statement of Work (SOW) requires that furniture in Room 303 and the offices be relocated during renovation activities. To minimize costs and logistical challenges associated with placing a temporary storage unit in the parking lot, would it be permissible to temporarily use adjacent offices to store furniture while work is performed in one office?

Answer 8:

The government will address all items to be removed prior to the start of work.

Question 9: AC Condensation Leaks – Will the base address any existing AC condensation leaks, or should we include this cost in our proposal?

Answer 9:

DPW Inspected the HVAC Ducts and components, all in good condition, no cost shall be included to repair leaks or condensation.

DPW already replaced the damaged tiles.

Question 10: Office 303 – Ceiling Grids – After the wood columns are removed, should the drop ceiling grids in Office 303 be extended or remain as they are?

Answer 10:

The ceiling grids will be extended to the columns, also the ceiling grid and ceiling tiles next to the wood sliding doors shall be extended. see photos:

Question 11: Office 303 – Signage – Should we provide a new sign for Office 303, or is it acceptable to reinstall the existing sign?

Answer 11:

All the offices will have new signage :303-304-office #6, #7and #8 the contractor will coordinate with DPW PM the numbers for office 6-7-and 8. Shall follow UFC 3-120-01 for size, color, specs.

Question 12: Furniture Removal – Will the elevator be available for removing furniture from the building?

Answer 12:

NO, the contractor is not required to move/store the furniture/boxes. The Contracting office/DPW will move and relocate the furniture/boxes to temporary space.

Question 13: Please confirm if taxes should be carried in proposals?

Answer 13:

YES

Question 14: Please confirm if any state, local, and/or Federal permits will be required on this project?

Answer 14:

No Permits states or federal permits are required for this project, except the asbestos.

For Asbestos: Contractor shall verify if a PERMIT is required for Asbestos removal/disposal.

Question 15: Please confirm if there are any known hazardous materials?

Answer 15:

YES, for room 303 only.

The Asbestos test/lab report is available for Room 303; no asbestos was detected in the other areas/offices/hallway.

The contractor is allowed to:

1. Remove the asbestos and transport the disposed material using the elevator located at the end of the corridor. The Asbestos shall be concealed with double bags and shall be transported on a dolly or similar kind of transportation NOT by hand, coordination is required to schedule time and days to move the asbestos out from the building. The contractor shall coordinate with DPW PM and user before using the elevator, because the contracting office will be affected, or they can use the stairs no coordination required only notification.

2. If grinding is required after removing the carpet, the contractor shall notify the DPW environment Dept.

Note: Dry grinding is not allowed, and the area shall be concealed to meet asbestos removal requirements.

Question 16: The PoP stated on the RFP Section F - Deliveries or Performance states that Line Item 0001 has 100 Calendar Days from the Date of NTP and Line Item 0002 states the same 100 Calendar Days from the Date of NTP.

The PoP stated on the Statement of Work Section 3 Period of Performance states that Line Item 0001 has 75 Working Days after NTP and Section 6 Period of Performance states that Line Item 0002 states 25 Working Days. Please confirm the set Period of Performance for both CLINS? Please confirm if these are working days or calendar days?

Answer 16:

75 Working days.

Question 17: The drawings state match existing ceiling tiles. Please confirm what the existing tile for the existing ceilings tiles are as we were unable to get this information during the site walk?

Answer 17:

Ceiling replacement is not required, except for Room 303 where a new full ceiling tiles replacement is required, the metal grill shall be white.

Question 18: During the site walk it was noticed that there was water damaged to the drywall outside of Room 4 as well as visible mold. Please confirm no mold remediation/drywall removal is required outside Room 4?

Answer 18:

No mold remediation is required, instead remove the damaged exterior gypsum board in room 304, shall be replaced, prepared, and painted.

Question 19: Please confirm what signage is supposed to be removed/disposed vs removed and reinstalled?

Answer 19:

Existing signs - Remove and disposal, new signage will be required for rooms 303-304- 6. #7and #8 follow UFC 3-120- 01 and coordinate with DPWP PM Architect

Question 20: Please confirm if wood wall panel in 4 is to remain or be removed/disposed?

Answer 20:

Room 304: All the wood/molding will remain, the contractor shall repair if damaged, the door shall be clean and touch up to good condition

Question 21: Please confirm if there will be elevator access to load in tools/materials and load out demo/abatement debris?

Answer 21:

Affirmative, the contractor and DPW will coordinate with the tenants, to minimize inconvenience and work disruption.

Question 22: Please confirm if there will be a location to place a dumpster on site for disposal of debris?

Answer 22:

Yes, DPW will provide a site location to install the dumpster, trailer and storage if required by the contractor.

Question 23: Please confirm load out path to dumpster?

Answer 23:

The contractor will submit to DPW Environment the weight and type of material to be disposed

- off base. (standard procedure). DPW will provide the required information to the awarded contractor about enter-exit to the Base. Contractor will provide their own dumpster for disposal materials.

Question 24: Please confirm if there’s a phasing schedule that needs to be followed for the different rooms or will all rooms be available at one time?

Answer 24:

NO Phases: All the rooms will be available at one time.

Question 25: Please confirm no noise restrictions – if so when would noisy work be permitted?

Answer 25:

No noise restrictions due to equipment and standard work procedure, except for loud music and unrelated work matters. The contractor will be working in a very restricted and professional environment; cursing is discouraged as well as loud music.

Question 26: Carpeting total Sq Footage in SOW states 400/sf - Room 4 110/sf, Room 6 110/sf, Room 7 110/sf, and Room 8 110/sf totaling 440/sf while drawings show Room 4 being 218/sf, Room 6 being 174/sf, Room 7 being 172/sf, and Room 8 being 166/sf totaling 730/sf. Please confirm which Sq Footage is correct?

Answer 26:

The TOTAL Sq. Ft. for the offices, Conference room is 1,466.8 SF and 675 SF the Hallway approximately.

Office # 6 16’8” x 10’ Office # 8 16’8” x 10’ Office # 303 34’ x 21’4” Office # 7 16’8” x 10’ Office # 304 14’ 7” x 16’

Question 27: Have the water-damaged drywall and ceiling tiles been tested for mold? Should offerors plan on removing the materials as contaminated or treated in place and repaired?

Answer 27:

No mold tested was required for the damaged wall, the wall has been damaged for years, and the exterior wall shall be replaced, light fixtures on the wall shall be removed and re-installed respectively.

Question 28: Please provide the contact information for the building’s current HVAC controls contractor.

Answer 28:

POC to request information about HVAC contractor Carlos A. Benevides Mechanical Engineering Technician/COR/ACOR Building #45 Rm L 10 General Greene Ave.

Natick, Ma 01760 Office 508-206-4015 Cell 508-243-8760

Question 29: Please indicate a location for the contractor’s storage container and dumpster.

Answer 29:

The information will be provided after the award to the selected contractor, by DPW planner.

Question 30: Can the duties of supervisor, quality control manager, and site safety and health officer be performed by one individual?

Answer 30:

YES, if he/she is qualified and complies with the requirements to perform his/her duties.

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