QA Amendments 1 and 2 - combined.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- W911QY-23-R-1021
About this file
This document contains questions and answers related to a solicitation for upgrading an existing base-wide fire alarm transmission system at multiple buildings on an Army base. The solicitation seeks design and installation of a new digital radio fire alarm system to replace aging infrastructure and standardize the network. Key requirements include evaluating existing fiber and equipment for re-use or abandonment; adding fire alarm panels, antennae, and circuits as needed; firestopping penetrations; and coordinating work between buildings. The Army will conduct design review and requires drawings be prepared and stamped by qualified fire protection professionals. The anticipated award date is not provided.
View the file
Other files
Show all 30
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| # | Question | Help | Answer |
| Amendment 1 Q&A Responses | |||
| 1 | The Campus Police receives the signals in their office, with an auxiliary computer laptop used to over ride signals located in Electric Room #035. The laptop sits on a folding chair. Cooling for the room, and all of the other equipment, is by a blower coil unit. Will some of the existing equipment be removed? Or will it be re-arranged to accommodate the new Fire Alarm receiving system? | Room 035 contains the headend of the Simplex computer(inside rack) to keep cool which needs to stay, that system is mirrored inside Room 036 (police desk). The monitor was placed on the chair for user convenience. | |
| 2 | How does the Lap top interface the Campus system currently? Do all buildings report to it, or only those with working systems? | The interface is connected by fiber to the building and report to the simplex computer inside Room A035 and A036. | |
| 3 | The “1.3 Project Background and Scope. 1.3.1.1 General” mentions a Phased Construction approach. Will this Phasing impact how the job/work is delivered? | All work within each building must coordinated with the Contracting Officer's Representative (Bruce Coffin), and approved by the Contracting Officer (Brandon Rivett). | |
| 4 | Assume HVAC work is limited to electrical room? | Correct; it is expected that the mechanical scope is limited to Room 035 in Building 1. Refer to scope of work within bid documents of expected to be designed and constructed. | |
| 5 | Is Spec intac specifications required for this project or can we do specs on the | No, specs can be completed in Word format. | |
| 6 | Can drawings be CAD or Revit? | Files to be submitted in both AutoCAD (2010 format) and Revit. | |
| 7 | Are there any buildings where adding an additional power source to energize the building’s new Fire Alarm Antennae is not feasible? | No, all buildings have enough power to handle a new fire alarm antenna. | |
| 8 | Section “1.3.7.4 Electrical New Work” states to provide a dedicated 120V 20 amp circuit, with a new circuit breaker in the existing panelboard. Does the existing Electrical panel have the capacity to add a new circuit breaker? | No capacity issues have been noted in existing infrastructure, electrical panels can carry the additional 120V, 20 ampere branch circuit. | |
| 9 | Table 1.3.8.4-1 indicates in several buildings that the existing feed to that builidng’s FACP was not able to be located. Is locating these missing feeds to be included? | Yes, this shall be included within the scope of work for the Designer of Record. | |
| 10 | Table 1.3.8.4-1 indicates that PP1 or PP2 in B86 does not have any spares? Will the Electrical Panel require an upgrade to accommodate a new circuit breaker for the Fire Alarm upgrade? | No, there are other panels in the vicinity that have spares that can accommodate new circuit breakers for the fire alarm upgrade. | |
| 11 | Assume electrical work (other than required to support FA) is limited to electric room? | Yes, outside the FA branch circuits and equipment all work is at the panelboards in their respective spaces. | |
| 12 | Section “1.3.8.8 Firestopping Utility Penetrations” states that the floor openings in the neighboring electrical room, including a large opening with multiple conduits, must be fire stopped. Is this Room #033 in Building 1? | This is Room 035 located within Building 1. | |
| 13 | Are life safety plans required for each building? | This requirement has been removed. Section 3.5.3 has been removed from TE-08. | |
| 14 | In the “1.3 Project Background and Scope. 1.3.1.1 General” section, it is noted that parts for repairs are difficult to find and is re-using parts from demo’d panels. Are there any buildings in the scope of work where the Fire Alarm Control Panels currently are not in function? | FACPs are all functioning. Many have active trouble signals but repairing trouble signals is not in scope of this project. | |
| 15 | Are there any panels that are of an age where converting to a Digital Radio Masterbox is not possible, and would need further upgrades to make the conversion achievable? | Refer to TE-08 for year of installation of panels where known (included via amendment 1). Assume they are modern addressable panels for bidding purposes. TE-08 has been added via amendment to this solicitation. | |
| 16 | Section “1.3.8.10 New Work – Building 1 Item #5 states that if the new virtual receiver model is available at time of construction, this would be preferred to model 7705-II. Should this be shown as an Add/Alternate? | Yes, it is alternative and preferred if available at the time of construction. | |
| 17 | Section “1.3.8.12 Portable Fire Extinguishers” gives the requirements for Fire Extinguishers. Besides Electrical Room #035, what other locations will require Fire Extinguishers? | No other locations will require fire extinguishers. | |
| 18 | Section “1.3.8.14 Secondary Power” has requirements for Monitor Modules and Control Modules. Please identify location(s) and equipment that will need these to be added to. | If monitor or control modules are not needed this section can be ignored. | |
| 19 | Drawings need to be stamped by a FA P.E. ? | Refer to TE-08 which has been added via amendment 1 to the solicitation. | |
| Can the existing fiber be abandoned in place upon successful completion of the project? | Existing fiber cable to be cut, tagged, and labeled “abandoned fiber cable”. | ||
| 20 | RFP Section 1.3.8.6: The RFP requires that the fire alarm design be done by a NICET IV Technician. Does this apply to the Design drawings or just the Shop drawings? | See forthcoming contract amendment adding specification TE-08 DESIGN AFTER AWARD. Design drawings must be prepared by the Contractor’s Qualified Fire Protection Engineer (QFPE). Shop drawings to be prepared under the oversight of a NICET IV Technician, stamped by the NICET IV Technician, and reviewed and approved by the Contractor’s Qualified Fire Protection Engineer (QFPE) prior to formal submission to the Government for review. | |
| 21 | RFP Section 1.3.8.12: Please clarify where the portable Fire Extinguishers are required. | Additional portable fire extinguishers are not in scope. | |
| 22 | Please confirm that the Safety Plans and a Fire Protection design analysis are not required for each facility. | See amendment 1, adding specification TE-08 DESIGN AFTER AWARD. | |
| 23 | We are looking to obtain a copy of the plans and specifications, for the above project, INV# W911QY-23-R-1021. Could you advise where we may locate the plans and specifications? Or if the documents could be emailed? | Currently all the requirements to complete the job are explained in the solicitation and supporting documents on SAM.gov (see Solicitation W911QY-23-R-1021). No solicitation documents will be emailed. | |
| 24 | I am reaching out about the above solicitation that was posted on SAM.GOV. Monaco is a Fire Alarm and Emergency Communications company that has been serving the DoD for over fifty years, and has systems on over 300 DoD sites. This solicitation appears to call out one manufacturer's system (AES) and specifies it in multiple locations throughout the requirements. However I do not see a sole source notice, or J&A as would normally be required when a single source is defined. Can you clarify if alternatives are going to be considered? | A Justification and Approval has been provided via Amendment 1 to this Solicitation. Alternatives will not be accepted. |
| Amendment 2 Q&A Responses | ||
| 25 | Please provide sign in sheet from the site visit. | This has been uploaded to SAM.gov, under W911QY-23-R-1021; please see "Copy of Site-Visit Attendee List.pdf" |
| 26 | Since only one building was viewed during site visit, can pictures of the other buildings and locations be provided for review? | There will be no additional pictures provided, as the remaining locations have a similar setup. The Specifications provided should be sufficient for estimating purposes. |
| 27 | What is the full extent of the HVAC scope? | See Amendment 1 Q&A Responses and TE-01, Question #4. |
| 28 | Troubles were shown on the panel during the site visit. It is not certain these troubles will go away from the new system. What is the scope for the troubles on the panel(s)? | Offerors shall only include work shown within the specifications and bid documents. No other work to be included. |
| 29 | What troubles are shown on the panel(s) not viewed during the site visit? | Offerors shall only include work shown within the specifications and bid documents. No other work to be included. |
| 30 | What are the wall types for where the work is to be done? | Specifications to be determined during design phase. Existing data provided in this solicitation will be sufficient for estimating purposes. |
| 31 | Please provide any test reports that have been recently completed on the existing fire alarm system. | No recent tests have been completed. |
| 32 | Division 09 is shown in the submittal register attachment. Please provide pictures or scope summary for Division 09 items so it can be quantified for bid purposes. | The Submittals are not to be provided until the Design Phase of the work. The generic descriptions provided should be sufficient for estimating purposes, and they correlate directly with the information provided for each location within TE-01. No additional pictures will be provided with the Solicitation. |
| 33 | Division 08 is shown in the submittal register attachment. Please provide pictures or scope summary for Division 08 items so it can be quantified for bid purposes. | The Submittals are not to be provided until the Design Phase of the work. The generic descriptions provided should be sufficient for estimating purposes, and they correlate directly with the information provided for each location within TE-01. No additional pictures will be provided with the Solicitation. |
| 34 | Please provide layouts for each building. Locations are needed for the fire alarm panel. | Specifications to be determined during design phase. The details provided in TE-01 and Appendix A, should be sufficient to develop an estimate. |
| 35 | Please provide layout for each building. Locations are needed for the conduits runs; how far runs need to be | Specifications to be determined during design phase. The details provided in TE-01 and Appendix A, should be sufficient to develop an estimate. |
| 36 | Please provide layout for each building. Locations are needed for the penetration for roof | Specifications to be determined during design phase. The details provided in TE-01 and Appendix A, should be sufficient to develop an estimate. |
| 37 | Please provide layout for each building. Locations are needed for the doors needing to be replaced. Need existing door types to determine which ones need to be replaced. | Specifications to be determined during design phase. The details provided in TE-01 and Appendix A, should be sufficient to develop an estimate. |
| 38 | Please provide layout for each building. Locations are needed for all the scopes that do not have definable quantities. | Specifications to be determined during design phase. The details provided in TE-01 and Appendix A, should be sufficient to develop an estimate. |
| 39 | Please provide layout for each building. Locations are needed for the existing fiber optic that need to be demolished to quantify length. | See Amendment 1 Q&A Responses, located above. |
| 40 | Are the existing fiber optic cables in conduit? If so, does the conduits need to be demolished as well? | See Amendment 1 Q&A Responses, located above. |
| 41 | Please provide the number of fire extinguishers in each building, location, wall type, and fire rating of walls. | No fire extinguishers required. |
| 42 | The existing fire alarm conduit is not painted red. Is the requirement to only paint new conduit? | Yes, only paint new conduit. |
| 43 | What is the intent for the grounding requirement. Is there an existing ground issue? | No known grounding issues have been identified. Offerors shall only include work shown within the specifications and bid documents. If it is determined that work that was initially out of scope is required after award, it can be reviewed at that time. |
| 44 | Please provide as-built information on the chilled water system used for the equipment closet in building 1. | There are no available as-builts for the existing Chilled Water System in the subject closet, so the appropriate assumption has to be made to upgrade the existing Chilled Water piping as well as Blower Unit as required. The proposed upgrade of any items not specifically outlined within the scope of work, should be accompanied with a justification for their inclusion, and this will be taken into account when determining the technical aspects of your organization's proposal. |
| 45 | Please privde roof maufacturer. | The building 1 main roof is about 20 years old so there is no manufactures warranty. The lobby roof is under warranty and is a Carlisle System installed by Progressive Roofing. |
| 46 | Is the exsiting roof under a warranty? | The building 1 main roof is about 20 years old so there is no manufactures warranty. The lobby roof is under warranty and is a Carlisle System installed by Progressive Roofing. |
File details come from the government source that posted it. Updated .