1_Solicitation Notes(1).pdf

SOLICITATION NOTES:

1. System for Award Management (SAM): In accordance with FAR 4.1102 Policy, Quoters shall be registered in the SAM database at the time of quote submission in order to be eligible for contract award. No award will be made to an quoter not registered. Registration can be accomplished at https://sam.gov/content/entity-registration.

Registration in this database shall remain active. There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit https://www.fsd.gov/gsafsd_spid=kb_article_view&sysparm_article=KB0016652&sys_kb_id=8cfe46491b1cb8909a c5ddb6bc4bcbbb&spa=1.

2. Annual Representations and Certifications: In accordance with FAR 4.1201 Policy, quoters shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://sam.gov/content/entity-registration.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least five (5) calendar days prior to the closing date, in order to be considered by the Contracting Officer. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Tom Hall at thomas.c.hall111.civ@army.mil. The Contract Specialist for this action is Bobie Burkett at bobie.j.burkett.civ@army.mil.

4. Award without Discussions: The Government intends to award without discussions; quoters should submit their best prices in their initial quote. FAR Provision 52.212-2 Evaluation-Commercial Products and Commercial Services is included; therefore, Quoters must submit all information requested therein in order for the Government to determine technical merit.

5. Amendments: The quoter shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your quote to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions for more information.

7. Period for Acceptance of Quotes: The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1 Type of Contract. For Requirements contracts all quantities are estimated and individual task orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities serviced.

9. Set- Aside: The proposed contract is 100% set-aside for small business concerns.

10. FOB Destination: Unless otherwise stated in the solicitation, Quoters shall provide FOB Destination prices.

11. Contact Information: A Technical Point of Contact (TPOC) will be appointed at the time of award. The successful Quoter will be furnished with the COR name and contact information at the time of contract award.

12. Wage Determination: WD 2015-4253, Revision 31, dated 07/08/2025, and is hereby incorporated. Wage Determination can be viewed at https://www.sam.gov.

13. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 per occurrence for property damage.

14. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103 Protests to the agency. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at: https://www.amc.army.mil/Connect/Legal-Resources/ If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.