2_PWS_LPS Services_11132025 (copy).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Lightning Protection Systems (LPS) Service and Repair

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform lightning protection system service and repair as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract and according to DA PAM 385-64 (24 MAY 2011).

1.2 Background: Lightning protection systems are used to reduce the risk, damage and destruction of a lightning strike to different buildings, docks and other specific sites. The lightning protection systems of Letterkenny Munitions Center (LEMC) consist of integral systems (lightning rods), mast systems and catenary systems (overhead wire). The integral system consists of air terminals mounted directly to the facility or structure to be protected, down conductors and a grounding system. The mast system consists of an air terminal (lightning rod) on a mast, down conductors and an earth electrode subsystem. The catenary system (overhead wires) consists of one or more overhead wires strung between masts and connected to a grounding system. LEMC uses a variety of all the mentioned systems in the docks, buildings and igloos. The requirement is that all the active LPS in LEMC is tested at least once per year, and the repairs will be listed as routine. A repair shall need to be scheduled within 48 hours of report.

This entire PWS will be monitored by the LEMC Contracts Manager (CM), Monica Dean or the LEMC TPOC, Jeffery Mccrady.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) 12-month Base Year and four (4) 12-month Option Years.

1.3.1 Base Year: 21 January 2026 to 20 January 2027

1.3.2 Option Year 1: 21 January 2027 to 20 January 2028

1.3.3 Option Year 2: 21 January 2028 to 20 January 2029

1.3.4 Option Year 3: 21 January 2029 to 20 January 2030

1.3.5 Option Year 4: 21 January 2030 to 20 January 2031

1.4 General Information:

1.4.1 Recognized Holidays: The following link provides all recognized US holidays:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. The contractor shall not, unless stated as an emergency request by the Government, perform services on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Day

1.4.3.6 Independence Day

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.3.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.2 Place and Performance of Services: The contractor shall provide services between the hours of 0700 to 1530, Monday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, weather conditions, or similar Government-directed facility/installation closings.

Performance shall be at the area of designation, according to a schedule provided by the government CM or TPOC. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force are essential.

1.4.3 Security Requirements: The contractor must identify all employees in advance with the government CM or TPOC, so all security measures may be completed in advance of any install, service or repair actions. The contractor shall provide information like, but not limited to: the dates of birth, places of birth, social security number, address, and phone number as necessary. If foreign nationals are employed, the contractor shall provide copies, of work visa, social security cards, permanent resident cards, passports, birth certificates or other documents. If the contractor and/or employee of the contractor do not possess a United States Citizenship and cannot get a favorable or acceptable response from the investigation conducted via the LEAD Information Form, then they shall not be authorized access to the organization. The contractor must have all employees complete the necessary background checks in order to gain access to the LEMC facility.

1.4.3.1 Contractor vehicles shall have their company logo affixed to both sides of their vehicle if that vehicle needs to enter the ammunition storage area. The vehicle and equipment shall have a fully charged 10BC rated fire extinguisher affixed inside of the vehicle, and/or to the piece of motorized equipment that is being introduced in to the ammunition storage area.

1.4.3.2 Contract personnel working in the ammunition storage area shall abide by the thunderstorm stand down procedures and the evacuation plans for the Letterkenny Munitions Center, which shall be provided by the LEMC CM or TPOC.

1.4.3.3 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4 Special Qualifications: The contractor must have technicians trained according to listed government standards to test, disassemble, renovate or conduct other modifications, or repair the

LPS according to government regulations and/or Standard Operating Procedures (SOP). This would include a skill set trained to conduct testing of the LPS with the appropriate electronic testing equipment and then be able to report and read the test equipment to make the pass/fail decision for the test. The test shall fail if the reading on the equipment is above or below 1 ohm of resistance. The contractor must have all on-site employees take and pass successfully the following training: AMMO-28-DL Army Electrical Explosive Safety.

1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, CM or TPOC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer shall appraise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced the contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6 Identification of Contractor Employees: All contract personnel working inside the LEAD/LEMC facility, are required to identify themselves, by wearing a government visitor badge or government issued identification badge, as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed and reported to the government designated CM or TPOC.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO): A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 DELIVERABLE: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.6 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK: Monday through Thursday, unless specified otherwise.

2.2 ACRONYMS:

AE Ammunition and Explosives AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CM Contracts Manager CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense JMCN Joint Munitions Command LEAD Letterkenny Army Depot LEMC Letterkenny Munitions Center FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program NFPA National Fire Protection Association TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government shall provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government shall furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include parking space for the mobile equipment and LEMC CM or TPOC guidance for schedules, quality control and physical directions to the individual sites.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: None

3.5 Utilities:

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Equipment: The contractor shall provide all the equipment necessary in order to reach test sites that are in the air and the height range is from 0 feet to over 80 feet. This shall also include ladders, man lifts, climbing spikes (for the catenary systems), etc. The testing equipment shall be able to conduct electrical tests consisting of measuring the bonding resistance of the LPS components. The testing equipment must be capable of measuring resistance up to 1 ohm +10 percent. The test equipment shall be calibrated according to industry standards to test lightning protection systems.

5.0 Requirements: The contractor shall:

5.1 Testing: The testing shall be conducted according to a schedule established by the LEMC CM or TPOC and the testing criteria shall be described in the PWS and then evaluated for quality by the LEMC CM or TPOC. The entire system at LEMC must be tested every two years.

Each test must be documented on an original document provided by the government and returned to CM or TPOC.

5.1.1 Testing of Earth Covered Magazines in accordance with form JMCN 3751-R. Magazines should be tested IAW DA Pam 385-64 and test results documented on JMCN Form 3751.

Annotate results of 3-point fall of potential reading in notes section.

5.1.2 Testing of air terminals on Explosive Buildings, in accordance with form JMCN 3897-R.

Bonding Checks, in accordance with form JMCN 3897-R. Tests should be IAW DA Pam 385-64 with results annotated in JMCN Form 3897-R

5.1.3 Testing of the catenary systems on approximately 29 different docks, beside functioning rail tracks, accordance with form JMCN 3897-R. Tests should be IAW DA Pam 385-64 with results annotated in JMCN Form 3897-R

5.2 Repair: The repairs shall be scheduled for all items that do not successfully pass the testing process according to the list/steps in 5.1, within 48 hours of submission of the deficiency annotated on report form JMCN 3751-R or JMCN 3897-R. The static electricity charge dissipation subsystem must possess a required resistance of less than or equal to 25 kΩ to 1 MΩ (Ω is OHMs). The repairs may include replacement of ground rods (copper, copper-clad, stainless steel, hot-dipped galvanized steel), ground loops (counterpoise) (stranded copper, copper-clad steel cable), and air terminals (solid copper, copper-clad steel, hot-dipped galvanized steel, solid aluminum, tubular aluminum, tubular copper), and catenary (overhead wire) system (copper, copper-clad, aluminum, stainless steel) and main conductor cables (copper, aluminum), and main conductor solid strip (copper, aluminum), and bonding straps (solid or stranded) (copper, aluminum). After the repair is conducted, then a test must be conducted/repeated, in order to confirm the point is within the establish parameters. All test equipment shall be calibrated according to the industry standards established for this type of test equipment. The warranty on the repairs shall last at least 12 months from the date of the repair, which means that the repair will still be able to successfully pass the testing criteria in 5.0 up to 12 months from the date of the repair. If not, the repairs will be completed again, and the warranty period will begin from that date. Each repair and then re-test must be documented on an original document provided by the government and returned to the CM or TPOC.

5.3 Parts/Materials: This shall cover all parts and materials required for the repairs to be conducted in section 5.2. If the amount of the parts/materials exceed $500 then verbal approval from the LEMC CM or TPOC shall be required before any work is authorized to begin.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page)

Date of Publication Mandatory or Advisory Website

NFPA 780 2011 Edition Standard for the Installation of Lightning Protection Systems www.nfpa.org

DA PAM 385-64 24 May 2011 Ammunition and Explosive Safety Standards www.apd.army.mil

MIL-HDBK-419A 29 DEC 1987 Military Handbook, Grounding, Bonding and www.wbdg.org

Volume II of 2 Volumes

– Applications

Shielding for Electronic Equipment and Facilities

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality

Levels (AQL)

Surveillance Method / By Whom

5.1 Testing

The contractor shall perform 98% of the required testing each year.

100% Periodic Inspection – CM or TPOC shall review monthly work order logs.

5.2 Repairs 99% Repairs shall

pass test 1% rework

Periodic Inspection – CM or TPOC shall review monthly work order logs.

1.4.4 Special

Qualifications

All contract employees on site shall complete the training listed in 1.4.4

100%

Submit evidence of training annually to CM or TPOC – Begins when contract is awarded

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium / Format

Submit To

5.1 Test results on

form JMCN 3897-R or JMCN 3751-R

Each Test – Within 7 days of completion 1 Hard

Copy CM or TPOC

5.2 Repairs Test

results on form

JMCN 3897-R or

JMCN 3751-R

Each Test – Within 7 days of completion 1 Hard

Copy CM or TPOC

5.2 Warranty All Test Equipment 1 Hard

Copy CM or TPOC