Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Maintenance and Support of Letterkenny Army Depot (LEAD) Fire and Emergency Services (F&ES) Self Contained Breathing Apparatus Equipment.

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform maintenance, requested repairs, and certification to Letterkenny Army Depot (LEAD) Fire and Emergency Services (F&ES) Self Contained Breathing Apparatus (SCBA) equipment as defined in this Performance Work Statement, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The LEAD F&ES SCBA is a vital part of mission support for the installation. SCBA is an essential piece of firefighting equipment that provides respiratory protection to our firefighters, while working in toxic environments. Firefighters wear SCBAs to perform the duties of their profession at structure fires, hazardous materials, and confined space incidents.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 3 March 2025 to 2 March 2026

1.3.2 Option Year One: 3 March 2026 to 2 March 2027

1.3.3 Option Year Two: 3 March 2027 to 2 March 2028

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth

1.4.2.6 Independence Day

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day

1.4.2.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Building 521. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3.1 Emergency Service: The contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 1.4.3

1.4.4 Security Requirements: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.4.5.2.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.5.2.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.5.3 AT Level 1 Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5.4 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.4.5.5 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5.6 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5.7 For contractors that do not require a CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used within the performance of this contract. The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Badge and uniform if a uniform is not available a garment with the company’s logo and name is required to be worn while on the Depot.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment. LEAD will provide clear access to the equipment to be serviced.

3.2 Equipment: No equipment will be provided to the contractor.

3.3 Materials: No materials will be provided to the contractor.

3.4 Services: No services will be provided to the contractor.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall: The contractor shall provide all labor, material, parts, tools, services, and equipment to perform the following and ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract.

5.1 Perform Preventative/Remedial Maintenance and Emergency Service on the LEAD F&ES Self Contained Breathing Apparatus Equipment. Upon contract award the contractor will conduct an initial assessment of the system and its components. Preventative maintenance will then be conducted semi-annually (see 5.1.2).

5.1.1. Initial assessment of the system and its components, the contractor shall provide a complete inventory list detailing the system. The inventory list shall include, where applicable, Make, Model, Serial Number, of each asset and/or component in the system.

5.1.2 The contractor shall perform semi-annual preventative maintenance to ensure fully operational status of all equipment associated with the LEAD F&ES Self Contained Breathing Apparatus Equipment. Existing scheduled maintenance dates (as needed). Preventative/Scheduled maintenance will include:

a. Hydrostatic test of SCBA cylinder (5500PSI) – 45 and 75 minutes

b. Hydrostatic test of SCBA Cylinder (4500PSI) – 15 minutes

c. Quarterly air samples/testing of:

1) Station compressor/fill station

2) Trailer mounted compressor/fill station

d. Preventative/scheduled maintenance performed by SCOTT™ Certified technicians, IAW SCOTT™ brand requirements and NFPA 1989.

1) Station compressor/fill station

2) Trailer mounted compressor/fill station

3) Use of SCOTT™ authorized parts where required

e. Diagnosis, service, and repair performed by SCOTT™ Certified technicians, IAW SCOTT™ brand requirements and NFPA 1989.

1) Station compressor/fill station

2) Trailer mounted compressor/fill station

3) Use of SCOTT™ authorized parts where required

f. Diagnosis, service, and/or repair of trailer components not directly part of SCBA equipment. (Example: wheels and tires, frame, body panels, coupler, battery, lights, wiring, et al.)

g. Certification, calibration and repair of LEAD Posichek flow test system.

h. Provide a Preventive Maintenance Report to the TPOC.

I. Quality Control Checklist

After completion of the semi-annual maintenance report the contractor has 24 hours to submit the report to the COR.

SCBA Budget Years:

Base Year Option Year 1 Option Year 2

Station Compressor Station Compressor Station Compressor

Air Sampling 4 quarters Air Sampling 4 quarters Air Sampling 4 quarters

Trailor Mount Compressor Trailor Mount Compressor Trailor Mount Compressor

Air Sampling 4 quarters Air Sampling 4 quarters Air Sampling 4 quarters

Posichek calibration Posichek calibration Posichek calibration

Hydro Static Testing -75 min Cylinder

No Cylinders Due

Hydro Static Testing - 45 min Cylinder

Replacement parts $5000 Replacement parts $5000 Replacement parts $5000

5.1.3 Non-emergency Repair: The Contractor shall furnish parts, labor, and equipment required to repair systems and their components.

5.1.3.1 Repair requests generated from RM/Inspection, or the COR shall be estimated and submitted to the COR for approval before repairs are completed. The repair report shall consist of the following: parts/labor list with estimated prices, and an update to inventory lists. Submission may be made by email, facsimile, or verbal. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the non-emergency report the contractor has 24 hours to submit the report to the COR.

5.1.3.2 Any non-emergency repairs generated from RM/Inspection, or the COR shall be completed within 30 calendar days. Any requests for extensions shall be submitted for approval to the COR with adequate justification on why more time is required.

5.1.3.3 The Contractor should provide emergency repair as requested on an as needed basis. All emergency repairs and materials must be first approved by the COR before starting work. If parts are needed to fix a problem, any parts must be billed to the contract as an actual cost. A manufacture’s price list may be requested at any time from the Contractor if needed. The repair report shall consist of the following: description of work with justification, parts/labor list with estimated prices, and an update to inventory lists. Submission may be made by email, facsimile, or verbal. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the emergency report the contractor has 24 hours to submit the report to the COR.

5.1.4 Emergency Repair: The Contractor shall have sufficient manpower, equipment, tools, etc., to respond after normal business hours (paragraph 1.4.4) to emergencies, within two hours of telephonic notification by the Government COR. For purposes of this contract, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel. The contractor will take the necessary action to attempt to prevent or mitigate any such threatened damage, injury, or loss. The Contractor will make reasonable efforts to minimize any cost associated with remedial action in case of such an emergency.

5.1.4.1 The COR/KO shall be notified by the Contractor of any emergency repair that is reported by any other Government entity before responding to the call.

5.1.5 Parts: The contractor will, at the request of the KO or COR, provide parts associated with the system at cost to provide an overage at the site for emergency use and restoration of system capabilities.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page) Date of Publication

Mandatory or Advisory

Website

Army Regulations various Mandatory http://armypubs.army.mil/default.aspx

AR 385-10 Army Safety Program/Prevention of Motor Vehicle Accidents/Accident

Reporting

24 Feb 2017 Mandatory https://armypubs.army.mil/ProductMaps/PubForm/A R.aspx

Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program

4 August 2020 Mandatory 385-1 LEAD Safety and Occupational Health Program.pdf

(army.mil)

OSHA Part 1910- Occupational Safety and

Health Standards

Various Advisory https://www.osha.gov/lawsregs/ regulations/standardnumber/1910

All applicable federal, state and local laws, executive orders, rules and regulations

Various Mandatory

Vehicle code of the Commonwealth of Pennsylvania

Various Mandatory https://www.dmv.pa.gov/Information-Centers/Laws- Regulations/Pages/PA-Vehicle-Code-(Title-75).aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable

Quality Levels

(AQL)

Surveillance Method / By Whom

5.1 & 5.1.1 Preventative Maintenance

Upon contract award the contractor will conduct an initial assessment of the system and its components.

Initial assessment of the system and its components, the contractor shall provide a complete inventory list detailing the system. The inventory list shall include, where applicable, Make, Model, Serial Number, of each asset and/or component in the system.

97% of services completed.

Periodic Inspection – Visual inspection and COR will review Preventative Maintenance Report.

5.1.2 Semi-Annual Preventative Maintenance

Perform semi-annual preventative maintenance, every January and June to ensure fully operational status of all equipment associated with the LEAD F&ES Self Contained Breathing Apparatus Equipment.

Existing scheduled maintenance dates (as needed).

97% of services completed.

Periodic Inspection – Visual inspection and COR will review Preventative Maintenance Report.

5.1.3 - 5.1.3.3 Non-Emergency

Repairs

The Contractor shall furnish parts, labor, and equipment required to repair systems and their components.

Any non-emergency repairs shall be completed within 30 calendar days.

97% services performed to standard.

Periodic Inspection – COR will review monthly work order

5.1.4 & 5.1.4.1 Emergency

Repair

The Contractor shall have sufficient manpower, equipment, tools, etc., to respond after normal business hours (paragraph 1.4.2) to emergencies, within two hours of telephonic notification by the Government

COR.

100% response within 2 hours.

100 Percent Inspection - COR will confirm arrival at site each time emergency repair is requested.

5.1.5 Parts

The contractor will, at the request of the KO or COR, provide parts associated with the system at cost to provide an overage at the site for emergency use and restoration of system capabilities.

97% of services completed.

Periodic Inspections – Visual inspection, Random

Sampling, and reviewal of reports.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

1.4.5.3 AT

Level 1

Awareness Training

Annually 1 Electronic Submission COR

1.4.5.4 Threat Awareness Reporting

Program

Annually 1 Electronic Submission COR

1.4.5.5 iWatch Annually 1 Electronic Submission COR

1.4.5.7 OPSEC

Training

Annually 1 Electronic Submission COR

1.4.9- Contract Manager’s Info Once 2 Electronic Submission COR

5.1.2. Annual Preventive

Maintenance Report

Annually 1 Electronic Submission COR

5.1.3 Non-Emergency Repairs

Report

As needed 1 Electronic Submission COR

5.1.3.4. Emergency Repairs As needed 1 Electronic Submission COR