Safety Review W911N225Q0002.pdf

DEPARTMENT OF THE ARMY

LETTERKENNY ARMY DEPOT

1 OVERCASH AVENUE

CHAMBERSBURG, PENNSYLVANIA 17201

AMLD-SAF 10 July 2024

MEMORANDUM FOR: Directorate of Industrial Operations, (DIO)

ATTN: Erin M. Robinson, Industrial Engineer Technician

SUBJECT: Safety Office Review of Dry Chemical and Micro Mist Fire Suppression Testing and Repair

1. Purpose: LEAD Safety Office review of the Dry chemical and Micro Fire Suppression Testing and Repair. The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items for non-personal services necessary to perform, emergency repairs, non-emergency repairs and inspection for Dry Chemical and Micro Mist Fire Suppression Systems on Letterkenny Army Depot as defined in the performance work statement (PWS) (received 7/10/24) except as specified in Paragraph 3.0 as Government furnished. This includes the semi-annual inspections and tests of the systems as well as the 6, 12, 5-12 year inspection on the pressure vessels. The contractor will verify the estimated quantiles and dates of the system identified in the technical exhibits and appendix for accuracy to ensure no inspectable item is missed and will notify the COR of any missed items. The contractor shall perform to the standards in this contract.

This purchase includes on-site services and maintenance, equipment necessary to perform maintenance and repairs, materials, parts, quality control, inspections, and testing.

The fire suppression system used in conjunction with the industrial paint system on Letterkenny Army Depot (LEAD) are an OSHA requirement. LEAD has installed eleven chemical fire suppression systems. Seven of these systems are dry chemical fires suppression system and three of the systems are chemical water mist fire suppression systems. Also included is a kitchen suppression hood in the reserve center. In many cases, the manufacturer's warrant on these items is running out. LEAD needs to establish a service contract in order to continue regular inspections and test of these fire suppression protection systems to meet or exceed OSHA compliance. The contract shall have experience inspecting Dry Chemical and Water Mist Systems in at least 3 other locations withing the last 5 years (See PWS Attachment A).

This contract is for one base year and 4 options years. Each out year shall require a Safety Review memo.

The requester is responsible for ensuring the adequacy of the item(s) for the intended use or purpose of the request prior to submittal for safety review.

AMLD-SAF

SUBJECT: Safety Office Review for Fire Suppression Testing and Repair Contract at Letterkenny Army Depot (LEAD)

2. The following information is recommended to be added to the Performance Work

Statement (PWS). If there is no PWS for the contract or the PSW has already been approved, the contractor shall be notified of the following items.

a. Letterkenny Army Depot (LEAD) maintains a Safety Management System (SMS), LEAD-R 385-1 and is ISO 45001 certified, AS 9100 and AS 9110 certified.

b. The contractor will meet or exceed all the following standards: LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, ANSI, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, 29 CFR 1910.94, applications and other consensus standards for the industry covered by the subject contract. In the case of a conflict among these laws, regulations, and standards contact the Contracting Officer Representative (COR) for clarification.

c. All on-site Service shall follow proper lockout/tagout (LOTO) action and procedures for addressing and controlling hazardous energy during service and maintenance of machines and equipment in accordance with OSHA 29 CFR 1910.147 and LEAD-R 385-1.

d. All maintenance and repair shall be performed in accordance with the original equipment manufacturer (OEM) specifications.

e. The 'LEAD Safety and Occupational Health Program' (LEAD 385-1) can be found at https://www.letterkenny.army.mil/Visitors-lnformation/

f. The contractor shall not request that LEAD personnel to bypass any safety device or violate any safety standard. Specific safety request shall be reviewed by LEAD Safety Office in writing.

g. A list of hazardous materials will be maintained at all times on LEAD worksites. All chemicals on the worksites must be vetted and approved by the LEAD Hazardous Material Approval Group (HMAG) prior to use per LEAD-R 385-1, Safety Bulletin 23-

02. LEAD approved SDS's shall be present at the worksites.

h. The Contractor shall ensure all employees and all associated sub-contractor's employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving. Certifications and licenses shall be provided upon request to the COR after award.

i. All contractor personnel shall wear the appropriate PPE and Fall Protection as required.

j. Each worksite will be assessed for hazards prior to the start of work. All training certifications and an Activity Hazard Analysis (AHA) will be on hand at the job site.

AMLD-SAF

SUBJECT: Safety Office Review for Fire Suppression Testing and Repair Contract at Letterkenny Army Depot (LEAD)

k. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR.

I. The contractor shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

3. The Directorate HMAG coordinator is the point of contact responsible for facilitating HazMat validation. AMLD-Form 4785, Contractor Chemical checklist, shall be submitted along with the appropriate safety data Sheets (SOS) for approval prior to any chemical use on LEAD worksites.

4. If the requirements for this contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

5. The POC for this memo is Terrie Doom, Safety Engineer, Letterkenny Army Depot (717) 267-8678, Terrie.L.Doom.civ@army.mil.

Digitally signed by

DOOM.TERRIE DOOM.TERRIE.L.13931076

.L.1393107614 Date: 2024.07.1015:29:58 -04'00'

Terrie L. Doom Safety Engineer Letterkenny Army Depot