Performance Work Statement Rev. 1.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

DRY CHEMICAL AND MICRO MIST FIRE SUPPRESSION TESTING AND REPAIR.

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items necessary to perform, emergency repairs, non-emergency repairs and inspections for Dry Chemical and Micro Mist Fire Suppression Systems on Letterkenny Army Depot as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform semi-annual tests and inspections of all the systems specified in Attachment A of this PWS. The contractor must also perform the six (6) year maintenance and the twelve (12) year hydrostatic test and recharge of dry chemical tanks per Attachment A. Five (5) year maintenance will also be preformed by the contractor on all micromist systems per date and location listed in Attachment A. The contractor shall perform to the standards in this contract.

This purchase includes on-site services and maintenance, equipment necessary to perform maintenance and repairs, materials, parts, quality control, inspections, and testing.

1.2 Background: The fire suppression systems used in conjunction with the industrial paint systems on Letterkenny Army Depot (LEAD) are an OSHA requirement. LEAD has installed eleven (11) chemical fire suppression systems. Seven (7) of these systems are dry chemical fire suppression systems and three

(3) of the systems are chemical water mist fire suppression systems. Also included is a kitchen suppression hood in the reserve center. In many cases, the manufacturer’s warranty on these items is running out. LEAD needs to establish a service contract in order to continue regular inspections and tests of these fire suppression protection systems to ensure OSHA compliance.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 March 2025 to 28 February 2025

1.3.2 Option Year One: 1 March 2026 to 28 February 2026

1.3.3 Option Year Two: 1 March 2027 to 29 February 2027

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth

1.4.3.6 Independence Day

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.3.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: All work shall be performed during Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two week pay period (80 hours). Monday through Thursday will be nine-hour days scheduled from 0600 through 1530. The first Friday of the pay period will be an eight-hour day scheduled from 0600 through 1430. The second Friday of the pay period will be the standard day off. Other hours, weekend, and holiday work will be considered separately as requested by the contractor and approved by the Contracting Officer. Performance for work under this contract shall be at Letterkenny Army Depot, 1 Overcash Ave, Chambersburg, PA 17201. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force is essential.

1.4.5 Letterkenny Security Requirements:

1.4.5.1 Access and general protection/security policy and procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.2 For contractors that do not require CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5.3 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.4 AT Level 1 Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.4.5.5 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training can be found at:https://www.letterkenny.army.mil/ctrresources/

1.4.5.6 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training can be found at:

https://www.letterkenny.army.mil/ctrresources/

1.4.6 Letterkenny Safety Requirements:

1.4.6.1 The contractor will meet or exceed all the following standards: LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, ANSI, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, 29 CFR 1910.94, applications and other consensus standards for the industry covered by the subject contract.As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

Contractor shall be familiar with and perform all inspections and maintenance in accordance with NFPA 25 and NFPA 17 regulations. In the case of a conflict among these laws, regulations, and standards contact the Contracting Officer Representative (COR) for clarification.

1.4.6.2 The contractor shall not request that LEAD personnel bypass any safety device or violate any safety standard without providing appropriate protective measures prior to the performance of work.

Examples of prohibited practices include, requesting the change out of components without proper identification or isolation of hazardous energy such as electricity, hydraulic pressure, etc.

1.4.6.3 All contractor personnel shall wear the appropriate PPE and Fall Protection as required.

1.4.6.4 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR.

1.4.6.5 Confined Space Entry: The inspection of one paint booth dry chemical fire suppression system on Letterkenny Army Depot requires a permit for Confined Space Entry. The contractor shall be responsible for obtaining and maintaining these permits and shall comply with all federal, state, local and Letterkenny rules and regulations pertaining to Confined Space Entry (see Applicable Documents, Section 6.0, in this PWS). Contractor employees shall be Confined-Space-Entry-trained by the contractor’s own OSHA-certified Confined Space Entry safety program. The contractor shall provide all equipment required by OSHA for Confined Space Entry.

1.4.6.6 The contractor shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.4.6.7 The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving. Certifications and licenses shall be provided upon request to the COR after award.

1.4.6.8 The Directorate HMAG coordinator is the point of contact responsible for facilitating HazMat validation. AMLD-Form 4785, Contractor Chemical checklist, shall be submitted along with the appropriate safety data Sheets (SDS) for approval prior to any chemical use on LEAD worksites.

1.4.6.9 A list of hazardous materials will be maintained at all times on LEAD worksites. All chemicals on the worksites must be vetted and approved by the LEAD Hazardous Material Approval Group (HMAG) prior to use per LEAD-R 385-1, Safety Bulletin 23-02. LEAD approved SDS’s shall be present at the worksites.

1.4.6.10 Each worksite will be assessed for hazards prior to the start of work. All training certifications and an Activity Hazard Analysis (AHA) will be on hand at the job site.

1.4.6.11 The contractor is reminded that Letterkenny Army Depot (LEAD) maintains a Safety Management System (SMS), LEAD-R 385-1 and is ISO 45001 certified, AS 9100 and AS 9110 certified.

1.4.6.12 The ‘LEAD Safety and Occupational Health Program’ (LEAD 385-1) can be found at https://www.letterkenny.army.mil/Visitors-Information/

1.4.6.13 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.4.7 Letterkenny Environmental Requirements:

1.4.7.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Chief, Emergency Management Division (EMD).

1.4.7.2 Compliance with License and Certification Requirements: Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary and ensure such licenses and certifications remain current throughout the duration of the contracted work to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority or agency as necessary to adhere to the specifications of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws or regulations shall be considered a contract deliverable upon award. It is the responsibility of the Contractor to identify and obtain all of the installations' required permits and approvals prior to commencement of any of the work specified under this contract and to meet all stipulated conditions and requirements at all times while performing any work. Contractor shall abide by all local and installation requirements and provide a site specific environmental plan as part of the deliverables. Appropriate and detailed notification shall be provided by the Contractor to the Chief of the EMD prior to excavating or conducting any kind of hot work anywhere on the installation where the work is to be performed.

1.4.7.3 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and Chief of the EMD, or their appointed backups in their absence.

1.4.7.4 Conformance with Environmental Management System: Contractor shall adhere to the guidelines stipulated by LEAD's Environmental Management System (EMS) during the performance of the contracted work and shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose a risk of contamination, or can negatively impact the natural or human environment. Contractors shall ensure compliance with all applicable environmental laws and regulations during the performance of their work and shall be familiar with the EMS goals and objectives to minimize environmental impacts. Contractors shall familiarize themselves with LEAD’s Environmental Policy and shall communicate it to their employees and shall make a conscious effort to minimize energy consumption, water consumption, and regulated waste, LEAD’s top three environmental impacts, during the performance of their work. Contractors shall ensure measures are in place to check and calibrate test equipment, instruments, and maintain appropriate documents and records. Contractors shall implement practices that promote the conservation of natural resources, increase efficiency and enhance compliance with environmental laws and regulations. The Contractor shall reference section 5 of this checklist for additional guidance in support of the EMS goals.

1.4.7.5 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities or tasks on AMC installations without proper and adequate qualifications or job competency training. Where the contracting work involves hazardous waste operations, the Contractor shall be responsible for ensuring his employees have completed a 24-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training, at a minimum, or a 40-hour HAZWOPER course based on the complexity of the project, if required by the Chief of the EMD. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contractor personnel's training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.4.7.6 Use of Hazardous Materials: Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Safety Division Chief who will assist the Contractor with achieving and maintaining compliance with hazardous materials management guidelines, to include requesting and obtaining an Hazardous Materials Approval Group (HMAG), labeling, storage, secondary containment, issue, use, and disposal requirements. Contractor shall submit to the COR or Chief of the EMD a hazardous material inventory for any materials to be used in the performance of the contracted work. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days and 15 days prior to commencement of work for contracts requiring under 180 days of consecutive work. The inventory list shall contain the hazardous material type and maximum quantities of materials anticipated to be used and stored on-site. The hazardous material shall be properly identified and labeled to include any applicable identification number, such as National Stock Number or Special Item Number and include any applicable hazardous materials management guidelines found on EEJ-010, Hazardous Materials Management; LEADR 385-1, Chapter 10 and all applicable hazardous communication (hazcom) requirements or as required. Contractor shall ensure all hazardous materials are properly secured and segregated by compatibility and kept under his or her control at all times. No expired hazardous materials shall be used or stored at the installation. Where applicable, and prior to bringing or removing hazardous materials on, at, or from the facilities where the contracted work is to be performed, the Contractor shall submit copies, preferably in electronic form, of Global Harmonization System (GHS) compliant Safety Data Sheets (SDSs) for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from Chief of the EMD. During the performance of the contracted work, the Contractor shall ensure that hazardous material containers remain under the control of the user at all times and that containers are properly closed when the material is not in use. The Contractor shall not bring into a government installation any non-approved hazardous materials for use in the performance of their work. Where liquid materials are to be stored, the Contractor shall provide appropriate secondary containment. In addition, the Contractor shall be responsible for maintaining an appropriate spill control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD. The Contractor shall, upon completion of each day’s work, clean, remove, and properly containerize or dispose of any resultant hazardous waste generated by the work performed under this contract, where required by the installation.

Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any hazardous material/waste debris, and coordinate with the EMD for pick up and turn in for disposal. Any unused hazardous material and any non-ozone depleting substances or refrigerants brought in by the Contractor shall be recovered and removed from the installation by the Contractor prior to vacating the work site.

1.4.7.7 Generation of Hazardous Waste: Contractor shall abide by the guidelines stipulated in LEAD EMSP 21-17, Waste Management and shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Hazardous Waste Program Manager who will assist the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. The EMD will provide hazardous waste drums for the Contractor to containerize hazardous waste generated through the contracted work.

Where liquid hazardous waste is to be stored, the Contractor shall provide appropriate secondary containment and ensure containers are properly bonded and grounded where the chemical waste requires it. In addition, the Contractor shall be responsible for maintaining an appropriate spill response and control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation, or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulations or policies. The Government is responsible for removal of all hazardous waste. Contractor shall contact the Hazardous Waste Program Manager for assistance.

The Contractor shall provide a 24-hour notification to the Hazardous Waste Program Manager or designee that hazardous waste containers are ready for pick up and turn in by the EMD. The EMD will remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved, off-post, permitted hazardous waste disposal facility. The Contractor shall coordinate appropriately with the COR and the Hazardous Waste Program Manager the management of all hazardous waste to include profiling and final disposal. The Contractor shall perform a daily walk-through to ensure all hazardous material and all hazardous waste is properly secured and segregated by compatibility. Contractor shall reference section 5 of this checklist to ensure compliance with Federal, State and local laws and regulations.

1.4.7.8 Corrective Action for Noncompliance: Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of the EMD. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken by the Contractor.

1.4.7.9 Pollution Prevention / Hazardous Waste Minimization: The Contractor shall implement practices that reduce, eliminate, or prevent pollution at the source and make a conscious effort to minimize the use of hazardous materials and the generation of hazardous waste. Contractor shall consult with the EMD for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for use as reference material to reduce environmental impacts generated through their work.

1.4.8 Special Qualifications:

1.4.8.1 The contractor shall have experience inspecting Dry Chemical and Water Mist systems in at least 3 other locations within the last 5 years.

1.4.8.2 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5.

The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.11 Identification of Contractor Employees: All contactor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Equipment: The Government will furnish all the fire suppression systems to be serviced as outlined in this PWS (See Attachment A).

3.3 Materials: NONE

3.4 Services: NONE

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 Contractor General requirements: The contractor shall provide all, labor, material, parts, and equipment necessary to perform preventive maintenance inspections, and perform unscheduled emergency and nonemergency repair on the Dry Chemical and Micro Mist Protection Systems on Letterkenny Army Depot. All maintenance and repair shall be performed in accordance with original equipment manufacturer (OEM) specifications. All excess equipment, shipping crates, scrap and materials used by the contractor shall be removed by the contractor. The requirements listed in this PWS remain applicable even if a Dry Chemical or Micro Mist Protection System is relocated within Letterkenny Army Depot.

5.2 Communication: Ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract. The Government is responsible for giving the contractor 30 days notice of any relocation of the protection systems. The COR shall coordinate with Letterkenny Department of Emergency Services (DES), Department of Public Works (DPW) and the Depot Fire Department in advance of any repairs or inspections. Upon inspection, maintenance or repair, the contractor personnel shall first check-in with the COR and any immediate supervisors or requisite facilities personnel. If the fire suppression system is required to be offline, then the contractor must inform the COR and supervision in the area before work is started and when work is completed to ensure no personnel are working in the area. If the system is to be offline for an extended period of time (multiple shifts) then the system shall be locked out and tagged in accordance with Letterkenny’s Lock-out/Tag-out (LOTO) Procedures found in the 385-1. If there is no way to apply LOTO, then the contractor shall make every effort to place signage in the area stating the fire suppression system is inoperative.

5.3 Deliverables: Contractor shall submit a written schedule electronically, preferably by email for service to the COR annually. The schedule will have service dates forecasting when the service is to be performed no more than 6 months apart, the type of service that will be done and an estimated duration of how long the service will take to complete. At the end of each service, the contractor shall submit a written report electronically, preferably by email with a complete cost breakdown for parts and labor as well as recommended maintenance and replacement parts found during inspection. The service report shall be provided to the COR via email within 5 business days of any inspection, preventive maintenance or repairs.

5.4 Semi-annual Preventive Maintenance and Inspection: The contractor shall inspect Dry Chemical and Micro Mist Protection Systems, in accordance with OEM specifications and regulations NFPA 17 and NFPA 25 respectively, for functional integrity and perform preventive maintenance (PM) on a semi-annual basis for the Dry Chemical and Micro Mist Protection Systems located within Letterkenny Army Depot as listed in Attachment A. The COR and contractor will coordinate when an inspection is due. The contractor shall notify the supervisor and personnel in the immediate area that a functions test is about to occur. If the contractor discovers any item that requires attention, the contractor shall notify the COR to coordinate the repair and will be billed under non-emergency or emergency depending on the severity designated by the COR. Upon completion of inspection the contractor shall notify the supervisor and personnel in the immediate area. The contractor will leave the Dry Chemical and Micro Mist Protection System in full operating condition.

5.5 Six (6) Year and Twelve (12) Year Maintenance and Inspection: The contractor shall inspect Dry Chemical Fire Suppresion Systems, in accordance with OEM specifications and regulation NFPA 17, for functional integrity and perform preventive maintenance (PM) for the Dry Chemical Fire Suppression System located within Letterkenny Army Depot as listed in Attachment A. The COR and contractor will coordinate when an inspection is due. The contractor shall notify the supervisor and personnel in the immediate area that a functions test is about to occur. If the contractor discovers any item that requires attention, the contractor shall notify the COR to coordinate the repair and will be billed under non-emergency or emergency depending on the severity designated by the COR. Upon completion of inspection the contractor shall notify the supervisor and personnel in the immediate area. The contractor will leave the Dry Chemical and Micro Mist Protection System in full operating condition.

5.6 Five (5) Year and Twelve (12) Year Maintenance and Inpsection: The contractor shall inspect Micro Mist Protection Systems, in accordance with OEM specifications and regulations NFPA 25 and NFPA 750, for functional integrity and perform preventive maintenance (PM) for the Micro Mist Protection Systems located within Letterkenny Army Depot as listed in Attachment A. The COR and contractor will coordinate when an inspection is due. The contractor shall notify the supervisor and personnel in the immediate area that a functions test is about to occur. If the contractor discovers any item that requires attention, the contractor shall notify the COR to coordinate the repair and will be billed under non-emergency or emergency depending on the severity designated by the COR. Upon completion of inspection the contractor shall notify the supervisor and personnel in the immediate area. The contractor will leave the Dry Chemical and Micro Mist Protection System in full operating condition.

5.7 NON-EMERGENCY REPAIR RESPONSE: The contractor shall return non-emergency repair service calls within 24 hours. Repairs identified by routine PM’s or inspections shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The Government reserves the right to perform non-emergency repairs in-house as required. The contractor shall schedule all non-emergency repair visits with the COR. All parts required during non-emergency repairs shall be billed as actuals under the parts CLIN in accordance with paragraph 5.9.

5.8 EMERGENCY REPAIR RESPONSE: The contractor shall return emergency repair service calls within 4 hours. Repairs identified by routine PM’s or inspections shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The Government reserves the right to perform emergency repairs in-house as required. The contractor shall schedule all emergency repair visits with the COR. All parts required during emergency repairs shall be billed as actuals under the parts CLIN in accordance with paragraph 5.9.

5.9 PARTS: The contractor shall also provide all necessary parts for all work performed under this contract required under paragraphs 5.1 through 5.8 to include all normally deteriorating components such as batteries, system discharge devices, etc. and all repair parts. All parts that cost more than fifty dollars ($50) each shall require prior approval by the COR. Parts shall be billed as actual. Contractor shall provide original part invoice to COR. Funding for parts will be allocated on individual delivery orders. The contractor does not have exclusive rights to supply parts for inspection, preventive maintenance and emergency/non-emergency services performed by the Government. The Government reserves the right to procure parts required for maintenance and repair performed in-house by the most advantageous means.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page)

Date of Publication Mandatory or Advisory Website

OSHA

1910.146

Permit Required Confined Spaces

2025 – 2027 Editions Mandatory www.osha.gov

NFPA 17

Standard for Dry

Chemical Extinguishing

Systems

2025 - 2027 Editions Mandatory www.nfpa.org

NFPA 25

Standard for the

Inspection, Testing, and

Maintenance of Water-Based Fire

Protection Systems

2025 - 2027 Editions Mandatory www.nfpa.org

NFPA 750

Standard on

Water Mist Fire Protection Systems

2025 - 2027 Editions Mandatory www.nfpa.org

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard Acceptable

Quality Levels

(AQL)

Surveillance Method / By

Whom

5.4 The contractor shall

perform inspections and service within the established timeframes established by semi-annual and annual schedule

Inspections shall be completed within the 6 month time frame.

Proper inspection type shall be completed at time of service.

0 exceptions allowed for this standard

COR

5.7 Routine non-emergency

service for dry chemical and micro mist systems on

LEAD

The Contractor shall be required to return repairs within 24 hours,or less after receiving a call requesting service.

Repairs identified by the non-emergency routine diagnostic services will be addressed by the COR who will authorized repairs by the method most advantageous to the Government.

100% Repairs completed

Inspection and record-keeping by

COR

5.8 Emergency service for dry

chemical and micro mist systems on LEAD

The Contractor shall be required to return repairs within 4 hours,or less after receiving a call requesting service. Repair services will be addressed by the COR who will authorized repairs by the method most advantageous to the Government.

100% Repairs completed

Inspection and record-keeping by

COR

5.9 Parts and materials for dry

chemical and micro mist systems on LEAD

A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship and parts.

100% of all parts warrantied.

Inspection and record-keeping by

COR

1.4.6.6 The contractor shall ensure

employees are properly trained prior to performing services.

The contractor shall ensure employees are properly trained prior to performing services.

100% compliance

0 exceptions allowed for this standard

Customer Feedback

1.4.5 1.4.6 1.4.7

5.1-5.9

The contractor shall conform to all safety, environmental, and regulatory standards in accordance with PWS

The contractor shall comply with all safety, environmental, and regulatory standards in accordance with PWS.

90% compliance.

No more than 2 notices of non-compliance with regulations within a 1 year period.

COR, Safety Inspectors

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

1.4.5.4 AT LEVEL 1

Awareness Training

Complete within 30 calendar days of contract start date and within 30 days of new employee start date

Electronic or hard copy of completion statement

Submit proof of training to COR

1.4.5.5 iWATCH Training

Complete within 30 calendar days of contract start date and within 30 days of new employee start date

Electronic or hard copy of completion

1.4.5.6 OPSEC

Training

Complete within 30 calendar days of contract start date and within 30 days of new employee start date

Electronic or hard copy of completion

5.3 – Service Report Within 5 business days from service completion

1 Electronic format or E-mail

COR

5.3 – Maintenance schedule Annually

2 Electronic format or E-mail

COR and KO

TECHNICAL EXHIBIT 3

Estimated Workload Data

(This information is provided for historical background only. It is not a guarantee of workload quantities.

Contractor will verify correct quantity and dates)

Item Name Annual Estimated Quantity

Semi-annual inspections of Dry Chemical Fire

Suppression Systems

14 In 2025 – 2026 14 In 2026 – 2027 14 In 2027 – 2028

Semi-annual inspections of Water Mist Fire

Suppression Systems

6 In 2025 – 2026 6 In 2026 – 2027 6 In 2027 – 2028

Semi-annual inspections of Wet Chemical Fire

Suppression Systems

2 In 2025 – 2026 2 In 2026 – 2027 2 In 2027 – 2028

12 year maintenance of Dry Chemical Fire

Suppression Systems 3 In 2027 – 2028

12 year maintenance of Water Mist Fire

Suppression Systems 3 In 2026 – 2027

6 year maintenance of Dry Chemical Fire

Suppression Systems 1 in 2026 – 2027

6 year maintenance of Water Mist Fire

Suppression Systems 1 in 2027 – 2028

ATTACHMENT A

PAINT KITCHEN

1 ea. – Pyro Chem Model PCI 70 ABC Dry Chemical Tank

1 ea. – Manual Pull Station

6 ea. – Fusible Links

Semi-annual Test and Inspection

6 year maintenance of above one (1) tank Due 2035

12 year hydrostatic test and recharge of above one (1) tank Due 2029

OPEN FRONT PAINT BOOTH #1

1 ea. – Kidde Model IND-25 Dry Chemical Tank

1 ea. – Kidde Model IND-75 Dry Chemical Tank

1 ea. – Manual Pull Station

6 ea. – Fusible Links

Semi-annual Test and Inspection

6 year maintenance of above two (2) tanks Due 2033

12 year hydrostatic test and recharge of above two (2) tanks Due 2027

OPEN FRONT PAINT BOOTH #2

1 ea. – Kidde Model IND-25 Dry Chemical Tank

1 ea. – Kidde Model IND-75 Dry Chemical Tank

1 ea. – Manual Pull Station

6 ea. – Fusible Links

Semi-annual Test and Inspection

6 year maintenance of above two (2) tanks Due 2033

12 year hydrostatic test and recharge of above two (2) tanks Due 2027

BATCH OVEN (OLD AREA)

4 ea. – Amerex 18 lb. Dry Chemical Tank

4 ea. – Amerex 45 lb. Dry Chemical Tank

1 ea. – Amerex SRX Control Panel

7ea. – Electric Heat Detector

4 ea. – Manual Pull Station

1 ea. – Audio/Visual

Semi-annual Test and Inspection

6 year maintenance of above eight (8) tanks Due 2033

12 year hydrostatic test and recharge of above eight (8) tanks Due 2027

BATCH OVEN (NEW AREA)

4 ea. – Amerex 18 lb. Dry Chemical Tank

4 ea. – Amerex 45 lb. Dry Chemical Tank

1 ea. – Amerex SRX Control Panel

7ea. – Electric Heat Detector

4 ea. – Manual Pull Station

1 ea. – Audio/Visual

Semi-annual Test and Inspection

6 year maintenance of above eight (8) tanks Due 2026

12 year hydrostatic test and recharge of above eight (8) tanks Due 2032

STAND ALONE PAINT BOOTH (Permit Required Confined Space Enty)

1 ea. Amerex SRX Control Panel with associated devices

6 ea. 35lb Dry Chemical Cylinders

Semi-annual Test and Inspection

6 year maintenance of above six (6) tanks Due 2027

12 year hydrostatic test and recharge of above six (6) tanks Due 2033

TEST CELL (D4894)

1 ea. – Fike Micromist 70 Gallon System

1 ea. – Fike Cheetah XI Control Panel

3 ea. – Manual Pull Station

2 ea. – Heat Detectors

All Horn/Strobes

Semi-annual Test and Inspection

5 year maintenance of above Due 2024

12 year hydrostatic test and recharge of above one (1) tank Due 2026

TEST CELL (D4895)

1 ea. – Fike Micromist 70 Gallon System

1 ea. – Fike Cheetah XI Control Panel

3 ea. – Manual Pull Station

2 ea. – Heat Detectors

All Horn/Strobes

Semi-annual Test and Inspection

5 year maintenance of above Due 2024

12 year hydrostatic test and recharge of above one (1) tank Due 2026

TEST CELL (R0681)

1 ea. – Fike Micromist 107 Gallon System

1 ea. – Fike Cheetah XI Control Panel

3 ea. – Manual Pull Station

2 ea. – Heat Detectors

All Horn/Strobes

Semi-annual Test and Inspection

5 year maintenance of above Due 2024

12 year hydrostatic test and recharge of above one (1) tank Due 2026

HAZMAT STORAGE ROOM

1 ea. – Kidde Model IND-45-IBC Dry Chemical Tank

1 ea. – Manual Pull Station

6 ea. – Fusible Links

Semi-annual Test and Inspection

6 year maintenance of above one (1) tank. Due 2028

12 year hydrostatic test and recharge of above one (1) tank Due 2034

KITCHEN HOOD

1 ea. Ansul R-102 Wet Chemical Cylider

3 ea. 1.5 gallon cylinders

4 ea. 360 K Links

Semi-annual Test and Inspection

12 year hydrostatic test and recharge of above one (1) tanks