W9115112R0035Amendment0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

INSTRUCTIONS TO OFFERORS

The Government contemplates award of a firm fixed price requirements type contract resulting from this solicitation.

Offerors shall be registered in SAM (System for Award Management) at https://www.sam.gov.

Instructions to Offerors can be found in Section L (see Addendum to FAR 52.212-1).

Evaluation/Basis for Award can be found in Section M (see Addendum to FAR 52.212-2).

MANDATORY SOURCE OF SUPPLY

The Contractor shall provide all supplies necessary for performing services under this contract in accordance with FAR Clause 52.208-9, Contractor Use of Mandatory Sources of Supply and Services. Also see PWS Section 4.5.

SITE VISIT

The Government will hold a site visit at numerous buildings on Fort Hood, Texas on 11 October 2012. For planning purposes offerors planning to attend the site visit shall notify the contract specialist (michael.p.christ2.civ@mail.mil) on or before 5 October 2012. Site visit registration will be from 8:00 AM-9:00 AM, CST, with the site visit/pre-proposal conference beginning at 9:00 AM, CST in the III Corps Headquarters Building 1001, Room W113. The III Corps building is located at the intersection of 761st Tank Battalion Avenue and TJ Mills Blvd. Attendees must register at the Visitors Center as you enter the Fort Hood installation. A visitor’s pass is required for access to the installation, and it can take up to an hour to acquire one. Attendees should plan to arrive early in order to obtain their visitor’s pass and arrive at the site visit on time (for additional information visit: http://www.hood.army.mil/visitors.center.aspx?2). During the site visit, the technical representatives and/or Contracting Officer will entertain questions and clarifications of the requirements in the solicitation; however, no verbal answers or responses will be considered official Government answers.

QUESTIONS

The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. All questions regarding this solicitation shall be submitted in writing via email not later than 4:00 PM, CST, 12 October 2012 to the Contracting Officer and Contracting Specialist identified below:

Contracting Officer: Susheep Oden, (254) 287-5479, susheep.oden.civ@mail.mil Contracting Specialist: Michael Christ, (254) 287-6495, michael.p.christ2.civ@mail.mil Questions raised after the specified date/time will not be accepted by the Government. Responses to the questions will be incorporated into an amendment to the solicitation and posted to ASFI for viewing by all potential offerors. Industry questions and answers may or may not have a bearing on the substantive content of the solicitation or the contract requirements, and it should NOT be assumed that the date set for receipt of proposals will be extended.

Additional Information:

The quantities of services specified in Schedule B are estimates only. Any services to be furnished under this contract will be ordered by issuance of task orders by the Contracting Officer.

The CLIN unit of issue “Unit” represents 1000 Square Feet. For example: 10,000 Square Feet of cleaning would be listed on the CLIN as a Quantity of 10 “Unit(s)”. 10,000 Square Feet/1,000 Square Feet = 10 “Unit(s)”. Using the unit of issue “Unit” is necessary because the Government’s invoicing system, Wide Area Work Flow (WAWF), does not contain the unit of issue “1000 Square Feet”.

CLIN Quantities for CLINS X001-X006 are directly relatable to Technical Exhibit D- Building Inventory List. CLIN quantities can be verified by using the square foot measurements from Technical Exhibit D multiplied by the frequency of the cleaning then dividing the total by 1000 Square Feet. See below for an example of how each CLIN Quantity was calculated/derived:

CLIN X001 One Day Per Week Service (EXAMPLE CALCULATION)

In Accordance With (IAW) Performance Work Statement (PWS) 5.2

10,000 Square Feet X 1 Days Per Week X 52 Weeks Per Year = 520,000 Square Feet

520,000 Square Feet / 1,000 Square Feet = 520 Unit(s)

CLIN X002 Two Days Per Week Service (EXAMPLE CALCULATION)

IAW PWS 5.2

10,000 Square Feet X 2 Days Per Week X 52 Weeks Per Year = 1,040,000 Square Feet

1,040,000 Square Feet / 1,000 Square Feet = 1040 Unit(s)

CLIN X003 Six Days Per Week Service (EXAMPLE CALCULATION)

IAW PWS 5.3

10,000 Square Feet X 6 Days Per Week X 52 Weeks Per Year = 3,120,000 Square Feet

3,120,000 Square Feet / 1,000 Square Feet = 3,120 Unit(s)

CLIN X004 Semi-Monthly Service (EXAMPLE CALCULATION)

IAW PWS 5.6. **Services Non-Carpeted Floors.

Master (Floor) – Carpet = Non-Carpet Floor

10,000 Master (Floor) Square Feet – 2,000 Carpet Square Feet = 8,000 Square Feet (Non-Carpet Floor)

8,000 Square Feet (Non-Carpet Floor) X 2 Days Per Month X 12 Months Per Year = 192,000 Square Feet

192,000 Square Feet / 1,000 Square Feet = 192 Unit(s)

CLIN X005 Semi-Annual Service (EXAMPLE CALCULATION)

IAW PWS 5.7 **Services all floor surfaces.

10,000 Square Feet Master (Floor) X 2 Days per Year = 20,000 Square Feet

20,000 Square Feet / 1,000 Square Feet = 20 Unit(s)

CLIN X006 Annual Service (EXAMPLE CALCULATION)

IAW PWS 5.8 **Services all Non-Carpet Floors, Glass (Doors), Glass (Windows), and Blinds.

Non-Carpet Floor + Glass (Doors) + Glass (Windows) + Blinds = CLIN X006 Total Square Feet

Master (Floor) – Carpet = Non-Carpet Floor

10,000 Square Feet Master (Floor) – 2,000 Carpet Square Feet = 8,000 Square Feet (Non-Carpet Floor)

8,000 Square Feet (Non-Carpet Floor) + 500 Square Feet Glass (Doors) + 200 Square Feet Glass (Windows) + 200 Square Feet (Blinds) = 8,900 Square Feet

8,900 Square Feet X 1 Day Per Year = 8,900 Square Feet

8,900 Square Feet / 1,000 Square Feet = 8.9 Unit(s)

**When looking at TE D –Building Inventory List, the CLIN calculation for glass utilizes the columns titled “total surface area to be cleaned” for both Doors and Windows. This is because both sides of the glass are cleaned; therefore, the glass surface area is essentially doubled. Both sides of the glass are already included in the Government’s quantity estimate for CLIN X006.

CLIN X007 One Time Service (EXAMPLE CALCULATION)

IAW PWS 5.4

CLIN Quantity estimated based on historical information.

CLIN X008 One Time Service – Living Quarters (EXAMPLE CALCULATION)

IAW PWS 5.5

CLIN Quantity estimated based on historical information.

CLIN X009 Contractor Manpower Report (EXAMPLE CALCULATION)

IAW PWS 5.13.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO 52.212-1

FAR Provision 52.212-1 is Amended as follows:

Para (c) Period for acceptance of offers. The period of acceptance of offers is changed from 30 days to 90 days. This paragraph now reads: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Para (d) is deleted.

Para (e) is deleted.

Para (h) is deleted.

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted electronically prior to the closing date and time identified in block 8 of the SF 1449, to the following web address:

https://acquisition.army.mil/asfi/

2. Electronic submissions via Army Single Face to Industry (ASFI) is the only acceptable means to submit proposals; however, in the event that the ASFI website is not working offeror’s may submit their proposals directly to the contract specialist at the e-mail address below.

michael.p.christ2.civ@mail.mil In the event that direct e-mail submission to the contract specialist is necessary the offeror shall include an explanation of why the offeror was unable to utilize ASFI. This explanation shall be supported by either e-mail communication between the offeror and the ASFI help desk or the ASFI point of contact name and phone number.

3. Questions. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. All questions regarding this solicitation shall be submitted in writing via email not later than 4:00 PM CST, 12 October 2012 to the Contracting Officer and Contracting Specialist identified below:

Contracting Officer: Susheep Oden, (254) 287-5479, susheep.oden.civ@mail.mil Contracting Specialist: Michael Christ, (254) 287-6495, michael.p.christ2.civ@mail.mil Questions raised after the specified date/time will not be accepted by the Government. Responses to the questions will be incorporated into an amendment to the solicitation and posted to ASFI for viewing by all potential offerors. Industry questions and answers may or may not have a bearing on the substantive content of the solicitation or the contract requirements, and it should NOT be assumed that the date set for receipt of proposals will be extended.

4. Site Visit. The Government will hold a site visit at numerous buildings on Fort Hood, Texas on 11 October 2012. Site visit registration will be from 8:00 AM-9:00 AM, CST, with the site visit/pre-proposal conference beginning at 9:00 AM, CST in the III Corps Headquarters Building 1001, Room W113. The III Corps building is located at the intersection of 761st Tank Battalion Avenue and TJ Mills Blvd. Attendees must register at the Visitors Center as you enter the Fort Hood installation. A visitor’s pass is required for access to the installation, and it can take up to an hour to acquire one. Attendees should plan to arrive early in order to obtain their visitor’s pass and arrive at the site visit on time (for additional information visit: http://www.hood.army.mil/visitors.center.aspx?2). During the site visit, the technical representatives and/or Contracting Officer will entertain questions and clarifications of the requirements in the solicitation; however, no verbal answers or responses will be considered official Government answers.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov and Army Single Face to Industry (ASFI) at http://acquisition.army.mil/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

Offeror’s proposal shall consist of three Sections as detailed in the table below:

Each section shall be uploaded/submitted as a separate Adobe PDF or Microsoft Word Document file.

The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

1. Proposal Format. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

(a) Section I – Contract.

This section shall contain the information identified below and organized in the order it is listed:

1) Cover Sheet. The offeror shall provide a cover sheet containing the following:

· Company’s name.

· Solicitation number.

· The name, title and telephone number of the company’s point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

· Those individuals authorized to negotiate with the Government.

2) Amendment(s) – if applicable. The contractor shall acknowledge any amendments to the solicitation by completing blocks 15 a, b and c of the SF 30 and including a signed copy of the amendment in their proposal within this section.

3) SF 1449. The SF 1449 shall be submitted fully completed (Block 30 a, b, and c).

4) Schedule B (Supplies or Services and Prices). Schedule B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items (CLINS). It is the offerors responsibility to ensure the information entered into Section B is correct and complete. Each priced CLIN shall contain both a unit price and a CLIN total. The contractor shall also complete the yearly totals at the end of Schedule B.

5) Section K (Representation, Certifications, and Other Statements of Offerors).

· The offeror shall provide a completed FAR Provision 52.212-3 (Offeror Representations and Certifications -- Commercial Items) located in Section K of the solicitation. If an offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov, the offeror shall complete only paragraph (b) of this provision. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete paragraphs (c) through (o) of this provision.

· The offeror shall provide a completed DFARS Provision 252.212-7000 (Offeror Representations and Certifications – Commercial Items) located in Section K of the solicitation.

6) A State Unemployment Tax Act Certificate (SUTA certificate) and Workers' Compensation Insurance (WCI) certificate. This information will assist in facilitating option period wage determination price adjustment(s) or price adjustment(s) resulting from CBA revisions, if necessary (see FAR 52.222-43, Technical Exhibit O, and Technical Exhibit P).

(b) Section II – Technical Capability.

This section shall contain the information identified below and organized in the order it is listed:

1) Staffing Approach. The contractor shall provide a chart of the proposed labor mix containing the title of each labor position/category, net productive hours for each labor position/category and whether each labor position/category is covered under the Service Contract Act (FAR 52.222-43), the Collective Bargaining Agreement (Technical Exhibit O), or is exempt. For each labor position/category covered by the Service Contract Act or the Collective Bargaining Agreement the contractor shall also provide the Wage Determination Category Number/Collective Bargaining Agreement Position Title and the unburdened base hourly rate(s).

The offeror’s staffing approach shall contain a narrative/plan addressing:

· How the contractor plans to recruit and retain qualified personnel throughout the life of the contract.

· The proposed qualification requirements the contractor will impose for each proposed labor position/category.

· A clear and feasible plan for obtaining all resources required prior to the performance start date

· How the Contractor’s hiring approach will minimize any disruption to the Government’s operations.

See Technical Exhibit C for the Government’s baseline staffing estimate.

2) Proposed Equipment and Supplies Listing. The contractor shall provide a list of the proposed equipment and supplies to be used in performance of this requirement. The contractor shall also provide a narrative discussing the approach to provide equipment and supplies necessary to satisfy this requirement. All supplies shall be acquired in accordance with FAR 52.208-9 (Contractor Use of Mandatory Sources of Supply) and PWS Section 4.5. See TE M – Estimated Equipment List and TE N – Estimated Supply List for a baseline estimate of the required supplies and equipment necessary for this contract.

3) Relevant Past Experience. The contractor shall have a minimum of three years of relevant past experience starting from the solicitation release date. The contractor shall provide a detailed narrative discussing its (and its subcontractor’s, teaming partner’s, and /or joint venture partner’s) relevant past experience in performing custodial/janitorial services. The contractor shall address why it believes the provided experience will enable it to successfully perform the solicited effort; specifically, emphasizing how its experience is “relevant” to this requirement. “Relevant” is defined as similar in nature of work, size, and complexity.

(c) Section III - Past Performance.

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance (as defined in Section M). The emphasis of this Past Performance evaluation is to give the Government confidence that the offeror can perform the required services at the magnitude of this requirement.

Past Performance information described herein is required on the offeror and all subcontractor(s), teaming partner(s), and/or joint venture partner(s) proposed to perform 20% or more of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

· The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

· In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s proposal and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

· In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

· Submission Requirements. The offeror shall submit a Past Performance Section containing the information identified below and organized in the order it is listed:

1) Table of Contents.

2) Summary Page. Describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2.

3) Consent Letters. Executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is provided as Attachment 1.

4) Client Authorization Letters. For each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

5) Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal section a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6) Specific Relevant Contracts Format Sheets. In accordance with Attachment 2 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 3, For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the contract specialist, Michael Christ (michael.p.christ2.civ@mail.mil), not later than 4:00 PM, CST, 26 November 2012. Any questionnaires not returned directly to the contract specialist (from the monitoring POC) will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

2. Pricing Instruction. This is a commercial acquisition and/or adequate price competition is anticipated; therefore, the offeror is not required to submit cost or pricing data. However, the Contracting Officer may require the offeror to submit information other than cost or pricing data after receipt of its proposal to support its proposed price in accordance with FAR 15.403-3. The specific nature, and detail, of this information will be specified at the time it is requested.

Non-exempt Labor:

(1) Collective Bargaining Agreement (CBA), CBA-2012-5206 (Technical Exhibit O). In accordance with the terms of FAR clause 52.222-43, Fair Labor Standards Act, offerors are hereby notified that the rates for the majority of non-exempt labor categories on the current contract, W91151-10-D-0002, performed by the incumbent, American Building Solutions, Inc, are part of a Collective Bargaining Agreement. FAR 22.1002-3 states the following in reference to predecessor contracts that contained a collective bargaining agreement:

“Successor contractors performing on contracts in excess of $2,500 for substantially the same services performed in the same locality must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those contained in any bona fide collective bargaining agreement entered into under the predecessor contract. This requirement is self-executing and is not contingent upon incorporating a wage determination or the wage and fringe benefit terms of the predecessor contractor’s collective bargaining agreement in the successor contract.”

The rates and fringe benefits of the CBA (Technical Exhbit O) only apply to the first term of the contract (the base period). After the expiration of base period, the CBA rates and fringe benefits will no longer be applicable to this contract, at that time the Wage Determination will take precedence.

(2). Wage Determination 05-2523, Revision 12, dated 06/13/12 (Technical Exhibit P) applies to this solicitation for the proposed non-exempt labor classifications other than those listed in the CBA for the base period and all non-exempt labor classifications for all option periods. All proposals submitted in response to this solicitation shall reflect the latest fringe benefit rates.

Exempt Labor:

Since the Service Contract Act does not apply to exempt employees, escalation of labor for exempt employees/personnel for each option period is recommended.

D. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable section and exception(s) with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation

Document Page/

Paragraph Requirement/

Portion Rationale & Impact

Page and Paragraph

Numbers

The rationale and impact of the exception

(End of Summary of Changes)