Attachment 3_Installation Pass Information.pdf

ARMY in EUROPE Regulation 190-16, Installation Access Control for the U.S. Forces in Europe 12 April 2024

CONTRACTOR (RESIDENT OF EUROPEAN UNION (EU) OR NATO-MEMBER COUNTRY)

Definition: An individual without NATO SOFA status who lives in the EU or a NATO-member country and is contracted to work for DOD in Europe. Contractors who are trying to establish a contract with DOD may be granted access only through an individual who has visitor-sponsor privileges or through access-roster procedures.

b. Types of Passes Authorized:

(1) Temporary Installation Pass: Authorized after all required background checks have been completed and, for individuals in Germany, an LNSP screening has been initiated.

(2) Regular Installation Pass: Authorized after all background checks have been completed and returned with no entries.

c. Length of Time the Passes are Valid:

(1) Temporary Installation Pass: Valid for the length of the contract or up to 90 days, whichever is less.

(2) Regular Installation Pass: Valid for the length of the contract, up to 2 years, or until the expiration date of the supporting document that was used to obtain the installation pass (for example, passport), whichever is earliest.

d. Sponsors:

(1) Individuals appointed in writing as KOs, contracting officer’s representatives (CORs), alternate contracting officer’s representatives (ACORs), or site contracting officer’s representatives (SCORs). If a KO, COR, ACOR, or SCOR is not available to perform the sponsor function (for example, if based in CONUS), he or she may appoint in writing an individual assigned to the USAREUR AOR as his or her USAREUR representative for sponsoring installation access.

(2) Individuals appointed in writing as sponsors for contractors by an OPM-approved agency or organization.

NOTE: All appointment letters will be on file on the USAREUR IACS portal.

e. Background Checks:

Background checks are required to determine the “fitness” of a person requesting installation access. “Fitness” includes both character and conduct of an individual. Appendix E provides fitness standards for unescorted access through which an individual’s fitness is determined. Sponsoring organizations are responsible for initiating required background checks and for ensuring that background checks are completed. They should refer to the appropriate pass category (paras 16 through 28) to determine the background check requirements for each applicant. Registrars are responsible for verifying that a background check has been completed or initiated if necessary. The types of background checks are as follows:

1. GCC. Required before a temporary or regular installation pass may be issued. Applicants will obtain this certificate from their local registration office (for example, from the town hall, the municipal office, the citizens’ registration office (Meldebehörde in Germany)). A certified translation must be obtained for all GCCs that are not completed in English, German, or Italian. Certificates that are older than 12 months may not be used. If an individual is unable to get a GCC in the current country of residence (for example, if the individual has resided less than 1 year in that country), an equivalent certificate is required from the previous country of residence. That document must be translated into English and notarized.

(2) U.S. Security Check: Required for U.S. citizens before a temporary or regular installation pass may be issued.

(3) HN Background Check: Required, if available, for both non-U.S. citizens and U.S. citizens who have lived in the HN for more than 12 consecutive months without NATO SOFA status. The screening must be completed and returned with no entries before a regular installation pass may be issued.

NOTE: Individuals with a DOD CAC or a Secret or higher clearance are already vetted and are exempt from any further background checks (for example, GCC, NCIC check, LNSP screening).

Results of background checks that do not uncover any adverse information will be forwarded to the sponsoring organization.

Results of background checks that uncover adverse information will be forwarded to the responsible installation security office, and the sponsor will be notified of the adverse information. The area commander’s adjudication board will coordinate with the sponsoring organization to determine whether the adverse information warrants denial of access privileges.

1. If the area commander recommends approval for local access, and the request includes installations outside the area commander’s AOR, the request will be forwarded to the appropriate area commanders for adjudication.

Adjudication packages must include the installation commander’s approval memorandum, AEA Form 190-16A, the LNSP screening results, a GCC, and any supporting memorandums from the applicant and the applicant’s supervisor.

2. If the area commander denies the applicant a pass based on the adverse results of a background check, the applicant must not be placed on an access roster.

If an applicant is unable to obtain a background check, the installation access control office (IACO) should review the situation and make a determination based on a risk assessment. IACOs can reduce their risks by using one or more of the following strategies:

1. Require non-HN resident applicants to provide their country’s equivalent of the GCC and require this document to be translated into English and to be notarized.

2. More closely scrutinize access requirements and limit the number of installations to which access is authorized and the times at which it is authorized.

3. Deny visitor sponsor privileges to anyone who belongs to a category that allows these privileges but cannot provide the required background check information.

4. Limit the period of validity of the pass to have the expiration date coincide with the date on which the individual will have 12 months of residency in the HN and will qualify for the required background check. The pass will be limited to 1 year for applicants who do not reside in Germany.

f. Residence and Work Permits: Required for non-EEA citizens. In Italy, third-country citizens (non-EU nationals) are issued a permesso di soggiorno (Italian permit to stay).

g. Installations a Passholder May Enter: Limited to the minimum number required for a contractor to perform his or her duties according to the contract performance work statement (PWS). A copy of the applicable portion of the PWS must be submitted with the application package. A vague or incomplete PWS limits an applicant’s access to a single USAG until the PWS is revised.

h. Days and Times Access is Authorized: As specified in the PWS. A vague or incomplete PWS limits an applicant’s access to Monday through Friday, 0800‒1700 hours, until the PWS is revised.

i. Visitor-Sponsor Privileges:

(1) Visitor-sponsor privileges normally are not granted to contractors. USAG commanders or their designated appointees may approve visitor-sponsor privileges based on the justification provided on AE Form 190-16A as supported by the PWS.

(2) Visitor-sponsor privileges are not authorized at FPCON Delta.

(3) Only third-party contractors and vendors who support the sponsor’s contract may be sponsored for an escorted-visitor paper pass.

(4) Visitor-sponsor privileges are not authorized for temporary-installation-pass holders.

j. FPCON Restrictions:

(1) Temporary-installation-pass holders: Bravo.

(2) Regular-installation-pass holders identified as—

(a) Nonessential personnel: Bravo.

(b) Essential personnel: Charlie.

(c) Essential personnel who are also first or emergency responders (glossary), and personnel required to perform duties in times of crises or war: Delta.