STATEMENT OF WORK.pdf

STATEMENT OF WORK (SOW)

PROCUREMENT AND INSTALLATION OF VIDEO TELECONFERENCING (VTC)

EQUIPMENT AND DIGITAL SIGNAGE

1. GENERAL INFORMATION

1.1 SCOPE OF WORK. The Contractor shall provide all labor, equipment, tools, materials, transportation, and supervision to:

A. Install and integrate a comprehensive audiovisual (AV) system in the designated conference room and individual offices at [Location], including video conferencing equipment, digital signage displays, and control systems.

B. Conduct a System Acceptance Test (SAT) with designated government personnel to ensure system performance and compliance.

C. Deliver thorough and documented user training sessions on the use and maintenance of all installed equipment.

2. INSTALLATION NOTIFICATION

Contractor will notify the customer in writing (email is acceptable) of all utility requirements for installation at least 30 days in advance. Notification shall include power, network, and mounting needs.

3. VIDEO WALL INSTALLATION – CONFERENCE ROOM

A. Install four (4) 55-inch UHD 4K commercial signage displays arranged as a unified video wall. These displays must be mounted edge-to-edge with minimal bezel spacing for a seamless visual experience. The video wall shall be used for presentations, conferencing, and multimedia briefings. Displays must support high visibility in indoor lighting conditions and integrate with the central AV control system.

B. The video wall will be paired with a centrally mounted unified AV bar, providing integrated audio and video capabilities for the conference room.

4. OFFICE INSTALLATION – COMMAND GROUP OFFICES

A. Install one (1) 65-inch UHD 4K display in each of two designated command group offices.

B. Install one (1) 75-inch UHD 4K display in a third command office.

C. Install one (1) 85-inch UHD 4K display in the senior commander’s office.

D. Each office display will be installed with an integrated video conferencing bar suitable for personal workspace use. These units shall be connected to the occupant’s workstation using a Type-C USB cable, providing video, audio, and power through a single connection. The cable shall be neatly routed to the user’s primary desk location.

5. CAMERA SYSTEM

Integrate a high-performance PTZ camera into the conference room AV system. Camera must meet the following minimum characteristics:

• 12x optical zoom

• 1/2.5" CMOS sensor

• Minimum 70.2° horizontal FOV

• Full HD 1080p60 resolution

• Simultaneous HDbaset, HDMI, and IP streaming

• Power/video/control over Cat-5e/Cat-6 single cable

• Wide Dynamic Range (WDR) and advanced ISP

6. VIDEO MATRIX SWITCH

Install a video matrix switch capable of routing signals between multiple displays and sources.

The switch must:

• Support video wall configuration and scaling

• Allow hot-swappable input/output boards

• Be modular and allow future growth

• Support at least up to 8K video resolution

7. WORKSTATION INTEGRATION

Install connections for one (1) operator workstation/laptop to interface with the video switch matrix in the conference room. Two connections will support dual monitors for software-based conferencing. Workstation input must be selectable via the control system.

8. AUDIO PROCESSING SYSTEM

Upgrade and install an audio system featuring:

• Echo cancellation

• 12 mic/line inputs and 8 line outputs

• 12 AEC channels

• USB audio interface

• Certification for Microsoft Teams or equivalent platform

9. CONTROL SYSTEM

Install a control processor capable of managing AV devices and room environmental settings.

Must support:

• Protocols including HTTPS, SSH, DHCP, DNS, 802.1X, and IPv4

• Integration with touch panel and networked AV equipment

10. TOUCH PANEL

Install a custom-programmed 10" capacitive touch panel with:

• 1280x800 resolution

• Ambient light sensor

• Auto clock sync

• Video source selection, audio control, and display control interface

11. LEGACY EQUIPMENT REMOVAL

All outdated equipment will be removed and relocated to a government-designated location. This includes the legacy video wall and any audio/visual hardware currently in place.

12. MICROPHONES

Install no fewer than twenty (20) tabletop microphones and two (2) podium-mounted microphones. All microphones shall be integrated with the audio system for seamless conferencing.

13. USER TRAINING

Provide full training on installed systems, including:

• In-person training sessions

• User manuals and quick-reference guides

• Troubleshooting procedures

• Documentation formatted for easy understanding by non-technical personnel

14. SYSTEM DOCUMENTATION

The Contractor shall provide detailed as-built drawings and system diagrams illustrating equipment layout, wiring schematics, signal flow, and connectivity. All documents must be submitted in digital format (PDF and editable CAD or Visio formats).

15. WARRANTY AND SUPPORT

The Contractor shall provide a minimum one-year warranty on all equipment and workmanship.

During the warranty period, the Contractor must offer:

• Remote technical support within 24 hours of request

• On-site service and repairs within 5 business days

• Replacement of failed components with equivalent or superior products

16. SAFETY AND COMPLIANCE

All work performed under this contract must adhere to OSHA standards, NEC electrical codes, and all applicable DoD and installation-specific safety regulations. The Contractor shall ensure proper cable management, secure mounting of hardware, and safe access to any installed system components.

17. PROJECT SCHEDULE

The Contractor shall submit a proposed project schedule within 10 business days of award. This schedule must include:

• Site survey

• Equipment procurement

• Installation timeline

• Testing & commissioning

• Training and documentation delivery

18. FINAL ACCEPTANCE

Final acceptance will be based on the successful completion of:

• System Acceptance Testing (SAT)

• Delivery of all training and documentation

• Confirmation that all requirements of this SOW have been fulfilled to the satisfaction of the government representative.

Created By:

SIM, JUN B. | COR | 403D AFSB