Amendment 05.pdf

AJXF069112

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Project No. RECOVERY--Project No. AJXF069112 ANGRC OPERATIONS CENTER Description: Construction of South Parking Lot and Stormw ater Retention Pond for Project No. AJXF069112 Purpose of Amendment is to correct the description in Line Item 0003, change Paragraph 1 of Addendum 00001, and to incorporate the Q&A dated 24 FEB 2010.

POC: Julianne Cooper, 586-239-6582

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Feb-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W90FYQ-10-R-0003

X 9B. DATED (SEE ITEM 11)

22-Jan-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Feb-2010

CODE

NGB-PARC-S

43200 MAPLE ST

BLDG 105, RM 36

SELFRIDGE ANGB MI 48045

W90FYQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W90FYQ-10-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 05

Amendment 05

The purpose of Amendment 05 is to:

1. Line Item 003 is changed from “Non-personal services to provide all labor, plant, tools, and supervision necessary to construct RECOVERY—PROJECT No. AJXF069112 ANGRC OPERATIONS CENTER (Portions of the South Parking Lot). Line Item necessity to be resolved during construction and applied in the event the GOVT requires the Electrical Tie Ins to be performed by another Contractor. There is no timeframe for this option” to read “Non-personal services to provide all labor, plant, tools, and supervision necessary to construct RECOVERY—PROJECT No. AJXF069112 ANGRC OPERATIONS CENTER (Portions of the South Parking Lot). Line Item necessity to be resolved during construction and applied in the event the GOVT requires the Electrical Tie Ins to be performed by another Contractor. This is a CREDIT LINE ITEM to be applied if required. There is no timeframe for this option”.

2. Reference ADDENDUM NO. 00001 , the following paragraph is changed from “Contractors shall include a unit price for the removal of contaminated soil and shall be constructed in accordance with the provisions of Section 02072, “Handling and Testing of Hazardous and Nonhazardous Soil, Debris, Excavated Waste and Wastewater”. Item shall be paid for per-in-place cubic yards of contaminated soil, assume 10 cubic yards. In the event that contaminated soils are encountered, the contractor must immediately notify the contracting office or it will negate any compensation for additional cost associated with contaminated soils” to read “Contractor shall assume and include in their base price the removal of up to ten (10) cubic yards (CY) of contaminated soil in accordance with the provisions of Section 02072, “Handling and Testing of Hazardous and Nonhazardous Soil, Debris, Excavated Waste and Wastewater.” In the event that contaminated soils are encountered, the contractor must immediately notify the contracting office or it will negate any compensation for additional cost associated with contaminated soils. All verified amounts in excess of 10CY shall be handled as different site conditions, reference FAR 52.236-2.”

3. Incorporate Items #38 CONSTRUCTION SCHEDULING,WORK PROGRESS AND PREPARATION OF PROGRESS SCHEDULES AND REPORTS and Item #39 SUBMITTALS in Section 0800.

4. The following are incorporated:

Questions and Answers

18 FEB 2010

Q1. The Past Performance Evaluation, do you prefer that they are mailed, faxed or emailed to you?

A. We would prefer that they are emailed to us at the following email address 127wg.ngbzcparcomb@ang.af.mil , but they can also be faxed to 586-239-6605 and/or mailed to NGB PARC-S 43200 Maple Street, Building 105, Room 36, Selfridge ANG Base, MI 48085. Please ensure that the Past Performance Evaluations are received at this address by no later than the solicitations closing date and time, 2PM EST on 23 FEB 2010.

Q2. We noticed that the documents for this project had explicit access permissions on the FBO website, but were unclassified documents. Would it be permissible to allow our subcontractors access to the specifications and drawings through our company-controlled FTP site with user name and password?

A. The documents for the project, though unclassified, are sensitive in nature. We do not have a problem if you allow your subcontractors access to the specifications and drawings through your company-controlled FTP site with user name and password as long as it is controlled access. The documents should have been posted to FBO as export controlled but were posted with explicit access. This action could not be undone once the documents were posted to FBO.

Q3. Specification Section 01410-Testing Laboratory and Field Services; paragraph 1.03B indicates "The contractor shall hire the testing agency that performed the initial geotechnical reports for civil and site related testing". Who is the contractor that performed this initial testing? Can an alternate contractor be proposed?

A. This specification Section 01410-Testing Laboratory and Field Services; paragraph 1.03B will be deleted in Amendment 03.

Q4. Specification Section 01100-Summary; paragraph 1.26B requires "A professional engineer or registered land surveyor licensed to practice in the Commonwealth of Virginia..." Can a professional engineer registered in the State of Maryland provide these services?

A. The engineer/surveyor should be licensed in the State of Maryland.

Q5. On Drawing ES-101B \ Electrical Site Plan Area B; the new light fixtures are shown to be fed from existing panelboard M-G and lighting control panel LCP02. Are these “tie-ins” to be performed by the successful contractor under this contract? If this contractor is responsible for these “tie-ins”, how does this work affect any existing equipment warranties?

A. Tie-in to existing panel/controller as indicated in the drawings. Amendment 03 will include a deductive

Line Item OPTION for Electrical Tie-Ins to be applied in the event the Government requires the Tie-Ins to be performed by another contractor.

Q6. Specification Section 02600-Pipeline Installation for Sanitary Sewer and Water Systems; paragraph 3.09, states that "Upon acceptance of the installation work and testing by Terrapin". Is Terrapin responsible for installation and testing of all sanitary and sewer systems? If not, is Terrapin responsible for only the testing and acceptance? Is there a fee schedule charged by Terrapin for this work? If so, please provide.

A. All work on the sanitary sewer and water line will be performed, tested, and accepted by Terrapin. Contact

Terrapin at 301.735.4101 to obtain a construction cost estimate for these services. Addendum 00001 will include additional information.

Q7. Please provide profiles for the water and sanitary sewer lines shown on the C-104B?

A. Included in Addendum 00001.

Q8. Reference Section 00010; Project Manual Table of Contents; Specification Section 02733-Sanitary Sewer Line Television Inspection is not listed, but has been provided.

A. Specification 02733-Sanitary Sewer Line Television Inspection will be added to the Table of Contents.

Q9. This project is located within the LEED boundaries outlined under the existing projects. However no reference is made to any LEED requirements. Is this project subject to LEED requirements? If so, what LEED requirements apply to this project?

A. There are no LEED requirements.

Q10. Specification Section 02316-Fill and Backfill; paragraph 3.03 directs us to “Place granular fill in lifts of 6-inch maximum thickness and compact each lift to minimum of 95 percent relative compaction as determined…” Is granular fill required if relative compaction of 95 percent can be achieved?

A. Provide granular fill as specified.

Q11. In detail 2220B on drawing C-503; is geotextile fabric required between subgrade and the aggregate base?

A. Geotextile fabric is not required.

Q12. In detail 220A on drawing C-503; is a prime coast required between the aggregate base coarse and the asphalt?

A. If large portions of the subgrade or base stone are to be left unpaved for more then 24-48 hours or during a rain event that prime coat is still necessary to protect the stone and subgrade from moisture and sedimentation, if not, prime coat can be deleted. In the event that Contractor has to replace base stone, and correct subgrade issues if they become fouled because no prime coat was used this will be done at no cost to the Government. Because the specifications were written around using prime coat, those provisions are not currently included in the specifications.

Q13. On drawing C-005; SOIL TYPE Note references the soil type and soil map included in the SWM Report Appendix B. It appears that the SWM report was not issued with this solicitation, please provide.

A. SWM report and C-005 are not used for construction, only for permitting of the project. Disregard note.

Q14. On drawing C-102a, there is a note that says “Embankment Centerline SEE C-302 for profile”. Drawing C-302 was not issued. Please provide this drawing or clarify this note.

A. Reference should be to C-303.

Q15. On drawing ES-101b; at location of approx line 2.5/C, the first parking island, light poles appear to be in the parking spaces to account for the sidewalk. Please confirm the light poles are to be located within the island on the West side of the sidewalk or if the sidewalk should shift West to allow the light poles to be in the island closest to their current position.

A. Sidewalk will be shifted west to provide grass area for light poles.

Q16. On drawings L-100 and L-500, the Planting/Landscaping documents have been issued for Area B only (parking lot). Please confirm that no landscaping drawings will be issued for Area A (South Pond location) and define the landscaping scope of work at this area.

A. No landscaping is proposed in the south pond, restore south pond as specified and noted on the drawings.

Q17. On drawing C-000; General Civil Notes-No. 2. tells us to contact AAFB 316 CES to obtain a ‘dig permit’ prior to any excavation. What is the anticipated response time from AAFE 316 CES after request for a “dig permit”?

A. Anticipate the response will take no more than four weeks.

Q18. Drawing C-003 shows 8 borings that have been completed. No additional information about the borings has been issued. Is this information available to bidders? If so, please provide.

A. Geotechnical report issued with Addendum 00001.

Q19. On drawing C-105; Standard Erosion and Sediment Control Notes No. 9 states that the “Site’s Approval Letter” shall be available on-site at all times. What is the “site approval letter”?

A. The letter will be provided prior to site disturbance by the Government upon final approval from the

Maryland Department of the Environment.

Q20. On drawing C-105; Standard Erosion and Sediment Control Notes No. 27 indicates a “balanced site” with the use of borrow material from the on-site stockpile (item 27.g). Is the Contractor who is awarded this project to assume this project is balanced and that the stockpile material is suitable for backfill/compaction?

If the stockpile is determined to be inadequate and borrow material has to be hauled in from an off-site location, who is responsible for the associated costs? The Government or the Contractor?

A. Assume the stockpiled material is suitable for backfill/compaction and the site is balanced. If insufficient quantities to reach final grades are discovered, refer to specifications section 01250.

Q21. On drawing C-103a, note #6 states that “if existing stockpiled material is insufficient, notify contracting officer.” If this situation happens, how will the contractor be directed to proceed? I.e.-import new material from an off-site source? Import new material from owner provided source on base?, etc… Please clarify.

A. No importing of soil is anticipated.

Q22. On drawing C-103, the grades/contours appear to depict the entire on-site stockpile being available for use in this project. It is our understanding that a portion of this stockpiled material will be used as fill material for the current building project being constructed across the street. How much of this stockpile can we anticipate to be available to build the South Pond?

A. As required to construct pond.

Q23. When is anticipated award date of this solicitation?

A. The Government has ninety (90) days after this solicitation closes to make award. The Government intends to award within this time period.

Q24. When is anticipated issuance of 100% or IFC documents?

A. The project provided (95%) are biddable as provided, however we do not currently have MDEQ concurrence as relates to permits which the Government is in the process of obtaining. Upon approval the documents will reflect the MDEQ approval and be converted to 100% documents. These will be issued by amendment prior to closing if obtained in time, or after closing but prior to award. In the event changes occur during to the permitting process, all offerors remaining in the competitive range at the time the amendment is issued will be given the opportunity to re-price to address the changed conditions.

Q25. On page 19 of 73 in the RFP; item 3.1 Price Evaluation; a clerical error appears to call out the limit for the entire project to be $15M. Please confirm that the funding limit for the entire project is to be $1.5M.

A. The funding limit for the entire project is to be $1.5M.

Q26. Specification Section 02072 and the RFP seem to indicate that the contractor is responsible for Hazardous Materials abatement that may be found on the site. Please verify that if any hazardous materials are found on the site, they will be handled with the FAR clause concerning differing site conditions since there is no way to identify and/or quantify the extent at this time.

A. UPDATED 24 FEB 2010 See Amendment 03 and Amendment 05. A unit pay item description and contingent quantity provided with Addendum 00001.

Q27. In selecting our relevant Past Performance projects for use on the Exhibit A, please advise if it is acceptable to break out parking lot construction and/or related, applicable work that was included as a component of a larger construction contract and treat that individual component as past performance relevant to the ANGRC Operations Center project."

A. Yes, state the entire project as reference then show relevant work and give value of that work.

Q28. The geotechnical report issued with Amendment 3 was not prepared for the construction of the parking lot and pond proposed in this solicitation. Due to insufficient information being provided in the geotechnical report, it is impossible to determine the suitability of the in-situ soils at the site. For the purpose of this proposal, and in keeping with the assumption that the soils in the stockpile are suitable for placement in fills, can the proposal be based upon the assumption that all excavated earth is suitable for placement in site structural fills and as trench backfill?

A. The geotechnical report was prepared for the entire site area as indicated on page 43. No geotechnical investigation was performed in the stockpile material. Stockpile material was generated from cut material generated in close proximity to boring P8E. Assume stockpile material is adequate for fill and backfill.

Q29. The geotechnical report issued with Amendment 3 was not prepared for the construction of the parking lot and pond proposed in this solicitation. Due to insufficient information being provided in the geotechnical report, it is impossible to determine the suitability of the in-situ soils at the site. For the purpose of this proposal, and in keeping with the assumption that the soils in the stockpile are suitable for placement in fills, can the proposal be based upon the assumption that the clays required for the cut-off trench and the dam core will be available from the stockpile, or from an onsite proposed earth cut?

A. The geotechnical report was prepared for the entire site area as indicated on page 43. No geotechnical investigation was performed in the stockpile material. Stockpile material was generated from cut material generated in close proximity to boring P8E. Assume material for cut-off trench and dam core are not available on site

Q30. Drawing ES-101b shows a new 12 Strand FM SO cable from the communications vault to existing building

#3537. However, the drawing does not indicate how to terminate the cable at either end. How is the fiber optic cable is to be terminated?

A. Terminate one end of the 12 Strand SM FO cable in a existing patch panel inside Building #3537 and terminate the other end of the 12 Strand SM FO cable in a new fiber closure inside the Comm Vault.

Terminate the cable using ST connectors.

Q31. Drawing ES-101a indicates a new 200 pair telephone cable, concrete encased, to be run through the wooded area within the LOD. The existing cable is direct buried and would need to be rerouted prior to site clearing so that a disruption in service does not occur. The new ductbank is shown within the wooded area, which cannot be cleared until the cable is rerouted. Is it acceptable to run a new cable above ground attached at the LOD so that site clearing can begin and once site clearing is completed install the new concrete encased ductbank?

A. UPDATED 24 FEB 2010 It is acceptable. See C-105 for sequence of construction, note 6. Ductbank shall be re-routed prior to site clearing.

ADDENDUM 00001-UPDATED 25 FEB

ADDENDUM NO. 00001 DATED: 05 FEB 2010

TO THE :

( x ) TECHNICAL PROVISIONS OF THE SPECIFICATIONS - 01012 DATED: 05 FEB 2010

( x ) DRAWING NO. C-104b, C-204 & C-504 DATED: 04 FEB 2010

( ) STATEMENT OF WORK DATED :

( ) PROJECT BOOK DATED:

( x ) OTHER – GEOTECHNICAL REPORT DATED: 31 AUG 2007

FOR PROJECT;

TITLE: South Parking

NUMBER: AJXF0069112

BASE: ANGRC Campus, Andrews Air Force Base MD

The following changes are made:

Contractor shall assume and include in their base price the removal of up to ten (10) cubic yards (CY) of contaminated soil in accordance with the provisions of Section 02072, “Handling and Testing of Hazardous and Nonhazardous Soil, Debris, Excavated Waste and Wastewater.” In the event that contaminated soils are encountered, the contractor must immediately notify the contracting office or it will negate any compensation for additional cost associated with contaminated soils. All verified amounts in excess of 10CY shall be handled as different site conditions, reference FAR 52.236-2.

Add specification section 01012 “Special Conditions for Work on Site Sanitary Sewers and Water Systems at Andrews Air Force Base” to the specifications. All work to the water and sanitary sewer must be constructed, inspected, tested, and approved by Terrapin. Contractors shall contact Terrapin Utility Services to obtain a construction cost estimate to construct water and sanitary sewer at 301.735.4101.

Drawing C-104b – Revised water and sanitary sewer alignments and connection Drawing C-204 – Add profiles for sanitary sewer and water main.

Drawing C-504 – Add detail for tapping saddle and valve and utility crossing detail.

Specification Section 01012-Attached

END OF ADDENDUM NO. 00001

SECTION 01012

SPECIAL CONDITIONS FOR WORK ON SITE SANITARY SEWERS

AND WATER SYSTEMS AT ANDREWS AIR FORCE BASE

PART 1 GENERAL

1.01 GENERAL

This section includes requirements for construction on Andrews Air Force Base (Base). The Contractor shall be responsible for coordination with Terrapin Utility Services, Inc. (Terrapin) in regards to site sanitary sewers and water systems while performing work at Andrews AFB.

Sewer and wastewater treatment is supplied to Andrews AFB under the terms of an agreement with the Washington Area Sewer Authority (WASA). The wastewater distribution system at Andrews AFB has been privatized under contract with Terrapin. Under this contract the wastewater distribution lines and other appurtenant system apparatus which extend to within 5 (five) feet of all buildings are owned, operated, and maintained by Terrapin. Sewer and wastewater treatment is supplied to Andrews AFB under the terms of an agreement with the Washington Suburban Sanitary Commission (WSSC). The base-wide wastewater distribution system at Andrews AFB, MD, including the waste water system supporting the ANG Campus, has been privatized under contract with American States Utility Services (ASUS), Inc. Terrapin Utility Services Company (Terrapin). Terrapin is responsible for the operation and maintenance of the wastewater and water system supporting the ANG Campus. The Contractor will work directly with Terrapin on all matters with respect to the construction, inspection, testing, operation, maintenance, or reconfiguration of the newly installed privatized wastewater system. If a reconfiguration of the wastewater or water system supporting the HQ ANG Andrews AFB areas (the construction of new mains or new laterals) is required during the term of the Ground Lease, then Terrapin and the Contractor shall schedule such work at times mutually acceptable to both the Government and Terrapin and accomplish such work in accordance with specifications acceptable to Terrapin and the Contacting Officer.

Requirements: The contractor will be required to have a Terrapin construct, test, inspect, and approve all work on the water and wastewater system. All costs associated with this are the Prime Contractor’s responsibility. Contact information for Terrapin is as follows:

Terrapin Utility Services, Inc.

R69 Pennsylvania Avenue Andrews AFB, MD 20762

(301) 735-4101 Office

(301) 735-4103 Fax POC: Walid Halboni, Project Engineer

Submittals: The contractor shall ensure that all submittals to include as-built drawings have been properly coordinated with Terrapin prior to submission to the Contracting Officer for approval.

SECTION 00010 - SOLICITATION CONTRACT FORM

CLIN 0003

The CLIN extended description has changed from Non-personal services to provide all labor,plant, tools and supervision necessary to construct RECOVERY--Project No.AJXF069112 ANGRC OPERATIONS CENTER (Portions of South Parking Lot). Line Item necessity to be resolved during construction and applied in the event the GOVT requires the Electrical Tie Ins to be performed by another Contractor. There is no time frame for this option.

to Non-personal services to provide all labor, plant, tools, and supervision necessary to construct RECOVERY— PROJECT No. AJXF069112 ANGRC OPERATIONS CENTER (Portions of the South Parking Lot). Line Item necessity to be resolved during construction and applied in the event the GOVT requires the Electrical Tie Ins to be performed by another Contractor. This is a CREDIT LINE ITEM to be applied if required. There is no timeframe for this option.

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

SECTION 00800

Section 00800 - Special Contract Requirements

1. INSURANCE - MINIMUM AMOUNTS

1.1. Reference Contract Clause titled, “Insurance -Work on a Government Installation (FAR 52.228-5). Kinds and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (see paragraph 1.2, below)

Comprehensive General Liability $500,000 per occurrence for bodily injury

Comprehensive Automobile Liability $200,000 per person and $500,000 per accident for bodily injury and $20,000 for property damage

(If applicable) $200,000 per person and $500,000 per occurrence Aircraft Public and Passenger for bodily injury, other than passenger Liability liability and $200,000 per occurrence for property damage; coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

1.2. Except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

1.3. NOTE: Before commencing work under this contract, the Contractor shall certify to the Contracting

Officer, in writing, that the required insurance has been obtained. The policies referenced in the certification (s) shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of proofs of required insurance, and shall make copies available to the Contracting Officer upon request. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

2. SUBCONTRACTING PLAN

(Applicable to Large Businesses) All large businesses were required to submit a Subcontracting Plan in accordance with FAR 19.7 with their proposal. This approved plan is incorporated into this award. The contractor shall compile consolidated reports at least semi-annually or when directed by the Contracting Officer, when data is required for reporting purposes.

3. SCHEDULING

3.1. Normal base work hours for the Contractor will be between the hours of 6:00 AM through 6:00 PM, excluding Saturdays, Sundays, and Federal Holidays. If the Contractor desires to work during periods other than above, he must notify the Contracting Officer’s Representative (COR) three (3) working days in advance of his intention to work during other periods to allow assignment of additional inspection forces. When the COR determines that they are reasonably available, he may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of the inspection, at overtime rates, will be charged to the Contractor and will be deducted from the final payment of the Contract amount.

3.2. The following Federal legal Holidays are observed by this base:

New Year’s Day 1 January Martin Luther’s King’s Birthday Third Monday of January President’s Day Third Monday of February Memorial Day Last Monday of May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

3.3. NOTE: Any of the above holidays falling on a Saturday will be observed the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

3.4. Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more), commencement of any warranty work, and upon completion of warranty work, the contractor must notify the Contracting Officer (or the Contracting Officer’s Representative). When relocating to new sites, returning to sites for follow-up work on a phased work plan, notification to the Contracting Officer’s Representative is sufficient. Notification should be by personal contact; however, advance notification may be by telephone, or in writing, and should be accomplished sufficiently in advance to allow scheduling of inspection forces. The purpose of the above precautions is to ensure construction inspection and recording of work proceedings.

3.5. The organization of the specifications into divisions, sections, and articles, and the arrangement of the drawings shall not control the Contractor in dividing the work among subcontractors or in establishing the extent of the work to be performed by any trade.

4. INVOICING AND PAYMENT

4.1. Properly prepared invoices, bearing the contract number, shall be submitted in quadruplicate to the Contracting Office, at 43200 Maple Street, Bldg 105, Selfridge ANG Base, Michigan, 48045-5213, on designated invoice forms provided at the pre-construction meeting. This submission will be for review prior to submitting an electronic invoice through Wide Area Workflow (WAWF). See end of this Section (No. 37) for important information and codes needed.)

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, you shall submit your request for payment (invoice) through WAWF. For more information on the WAWF system, including how to register, visit the National Contracting Office website at: http://www.nationalguardcontracting.org. Payment will be made by DFAS-Limestone-667100, DFAS-BAASD/CC(Limestone) P.O. Box 369020, Columbus, OH 43236- 9020 in accordance with FAR Clause 52.232-5, Payments under Fixed-Price Construction Contracts and Far Clause 52.232-27 Prompt Payment for Construction Contracts. All payments will be made by electronic transfer of funds (EFT).

The Government will make payment through WAWF upon satisfactory completion of work AND receipt of a proper certification for payment. Payment may be withheld unless all contractual requirements including but not limited to:

RECEIPT OF PROPER WEEKLY PAYROLLS IAW DAVIS BACON REQUIREMENTS, Small Business Subcontracting Reports, have been timely received.

All requests for payments through WAWF must include a Subcontractor Payment Register pursuant to FAR Clause 52.232-5 and a contractor’s certification that reads as follows:

4.2. All requests for payments must include a Subcontractor Payment Register pursuant to FAR 52.232-5, and a contractor’s certification that reads as follows:

I hereby certify, to the best of my knowledge and belief that –

The amounts requested are only for performance in accordance with the specifications, terms and conditions of the contract;

All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and requirements of Chapter 39 of Title 31, United States Code;

This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from subcontractor or supplier in accordance with the terms and conditions of the subcontract; and This certification is not to be construed as final acceptance of a subcontractor’s performance.

4.3. The Government will make payment upon satisfactory completion of work AND receipt of a proper certification for payment. Payment may be withheld unless all contractual requirements, including but not limited to: RECEIPT OF PROPER WEEKLY PAYROLLS IAW DAVIS BACON REQUIREMENTS, and Small Business Subcontracting Reports, have been timely received. Payrolls shall indicate CLIN to which they are applicable.

4.4. A release of claims is required for all final payment requests and shall be submitted by the contractor with the final invoice.

5. CONTRACT ADMINISTRATION

5.1. The contracting office of the NGB PARC-S is the office having administrative jurisdiction over this contract for all matters. A list of the names and telephone numbers of the Government team comprising the contract administrator, Contracting Officer’s Representative (COR), consultant, and point of contact at the project site will be provided at the post-award/pre-construction conference.

5.2. All correspondence shall be addressed to the Contracting Officer. A copy of all correspondence shall be furnished to the contracting officer’s representative. Enclosures attached to or transmitted with the correspondence shall also be furnished with an original and one copy. Each letter shall make reference to the contract name, contract number, project number, and project title, and shall have only one subject. For tracking purposes, a sequential numbering system should be used for all correspondence.

6. PAPERLESS CONTRACTING

6.1. The National Guard is fully committed to the Federal Government’s electronic commerce and paperless contracting initiatives. As such, it is anticipated that to the maximum extent possible, correspondence, modification distribution, etc., to include specifications and drawings, will be issued using electronic methods, i.e., electronic mail (e-mail). Contractors shall have and maintain capability to receive documents in this manner.

6.2. Additionally, it is anticipated that within the life of this contract, other electronic processes will be enacted.

These include, but are not limited to, electronic bidding/offers, change order proposals, and electronic invoicing.

When implemented by the Contracting Officer, contractors shall participate fully in any of these new requirements at no additional cost to the Government.

7. TELEPHONE COMMUNICATIONS SECURITY MONITORING

All communications with DOD organizations are subject to communications security (COMSEC) review.

Contractor personnel must be aware that telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised that any time they place a call to, or receive a call from, a DOD organization, they are subject to COMSEC procedures. The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

8. UTILITY SERVICES

The Contracting Officer has determined that Government-operated utilities are adequate and will be furnished to the contractor without charge where existing outlets are available. The contractor is responsible for installing temporary service outlets, as necessary, at its expense in accordance with the clause entitled “Availability and Use of Utility Services” (FAR Clause 52.236-14). The following utilities will be available; NONE

9. PROPOSED KEY PERSONNEL, MINIMUM QUALIFICATIONS OF KEY PERSONNEL,

PROPOSED SUBCONTRACTORS, PROCESSES, PROCEDURES AND MATERIALS

Unless specifically deleted in writing by the Contracting Officer at time of award, any proposed key personnel, minimum qualifications for incoming or replacement key personnel, subcontractors, processes, procedures or materials are hereby incorporated into the contract resulting from the solicitation, and performance shall be limited to individuals, qualifications, firms, procedures, and materials that were specifically identified in proposals or agreed to in negotiations. The Contractor shall obtain the Contracting Officer’s written consent before making any substitutions or changes.

10. PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The contractor shall submit all materials and articles requiring approval, as required by the Material and Workmanship Clause, FAR 52.236-5. Submittals shall be made using AF Form 3000, or approved equal.

Submittals shall be processed in accordance with the procedures in Section 01330, Submittals. Submittals shall be given a distinct identification system by CLIN if multiple CLINS are applicable. Individual submittal documents shall not be comprised of items for more than one CLIN. Address for delivery of submittals will be provided at the post award/pre-construction conference. The contractor is reminded that an individual within the company who has authority to make the certification must sign the certification on the AF Form 3000.

11. WORK PROGRESS AND PREPARATION OF PROGRESS SCHEDULES AND REPORTS

11.1. A weekly meeting may be held with the Contractor, COR and Contracting Officer (KO), if necessary, to discuss work progress, problems and potential change orders. The Contractor shall attend these meetings at no additional cost to the Government. Prior to beginning work on specific work elements of a project, the contractor shall confer with the COR and agree on a sequence of procedures and means of access to premises and buildings;

space for storage of materials and equipment; delivery of materials; and use of approaches, use of corridors, stairways and similar means of passage.

11.2. In accordance with FAR Clause 52.236-15, “Schedules for Construction Contracts”, the contractor shall within five days after work commences on the contract, or another period of time determined by the KO, prepare and submit to the KO for approval three copies of a practicable schedule showing the order in which the contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of work. A composite schedule for the overall contract shall also be provided. The schedule shall be on an AF Form 3064, Contract Progress Schedule, or an approved computer generated format similar to the AF Form 3064. The work shall be scheduled so that, upon the start of construction, work progresses in a continuous and diligent manner. A schedule which does not reflect steady and reasonable progress throughout the construction period will be rejected. Both the Contractor and the COR are required to provide monthly progress reports covering the period from notice to proceed through final inspection. These reports shall be submitted on AF Form 3065, Contractor Progress Report, or an approved computer generated format similar to the AF Form 3065. These reports shall track progress by CLIN, if contract contains multiple CLINs.

11.3. Additionally, for projects exceeding $1M, the contractor shall provide a project plan in the most current version of Microsoft Project to define work tasks and track progress. At least five days prior to work initiation, the contractor shall provide the Contracting Officer a hardcopy CPM and a formatted diskette or CD copy, or e-mail file copy, of the plan that shall include definition of rescues. Additionally, the project plan shall have a cost per task field for each task – this is commonly called line item cost. No work may start until the Contracting Officer approves the plan in writing. Form 3064, Contract Progress Schedule, can be delivered in hardcopy or Microsoft Excel format.

11.4. The Contractor shall prepare a work progress schedule required for completion of each of the various divisions of work. Updated plans and Form 3064 showing work progress (hardcopy and formatted diskette or CD, or e-mail file copy), unless otherwise directed by the Contracting Officer, shall be provided monthly If there are possible deviations from the original plan, those must be noted and approved by the Contracting Officer before work changes are implemented. The schedule shall be submitted to the Contracting Officer, in the number of copies as directed. Reference Contract Clause FAR 52.236-15, “Schedules for Construction Contracts”. The reports contemplated by the clause herein titled “Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, “Contract Progress Schedule” and a National Guard Contract Progress Report”.

12. NOTICE OF COMPLETION OF CONSTRUCTION/PRE-FINAL AND FINAL INSPECTION

12.1. The contractor shall conduct a pre-final inspection in the presence of the Contracting Officer’s Representative (COR) prior to the date scheduled for Final Inspection. Any discrepancies noted shall be corrected prior to Final Inspection.

12.2. The contractor shall request scheduling of a final inspection in writing to the Contracting Officer at least five (5) working days prior to the desired date or as otherwise negotiated with the Contracting Officer.

12.3. Civil Engineering personnel and the Contracting Officer will perform the Final Inspection in the presence of the contractor, and any discrepancies noted shall be corrected within the time specified by the Contracting Officer.

12.4. Final Inspection shall not constitute acceptance of a project unless so stipulated by issuance of a separate substantial completion certificate.

12.5. The contractors are cautioned to ensure they have completed adequate Quality Control reviews prior to scheduling pre-final or final inspections. In the event the Contracting Officer finds that the project is not ready for the applicable inspection, (too many discrepancies) the contractor may be held liable for the costs of a repeat inspection. If the inspection involves A/E personnel these costs may include additional labor, travel and miscellaneous expenses.

13. DESIGNATION OF TECHNICAL REPRESENTATIVE

The Contracting Officer will appoint a qualified Contracting Officer’s Representative (COR) for the purposes of technically administering the contract; however, all matters concerning this contract or any work ordered placed against this contract must first be approved by the Contracting Officer. This in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in terms of the contract.

14. CONTRACTOR STAFF AND EMPLOYEES

14.1. Prior to commencing on-site construction, the contractor shall provide the Contracting Officer with a telephone number and FAX number at which the contractor or his representative may be contacted at any time during regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention.

14.2. Supervision. The Government shall not exercise any supervision or control over the contractor employees performing services under this contract; such employees shall be accountable not to the Government, but solely to the contractor, who in turn is responsible to the Government.

14.3. Contractor’s Employees. All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the contractor to remove from the job site, any employee the Contracting Officer deems incompetent, careless or otherwise objectionable.

15. CONTRACTOR OFFICE AND STORAGE

15.1. Parking of contractor vehicles shall be restricted to the contractor’s designed on-site area or the work area. The company name shall be prominently displayed on all construction vehicles parked on the job site.

15.2. Security of material storage areas on the job site shall be the responsibility of the contractor. The area shall be kept neat and orderly and free of debris.

16. RECORD DRAWINGS

During construction of a project and on the job site, the contractor shall maintain a completed record of all changes and corrections from the layout shown on the drawings, if applicable. The contractor shall enter such changes and corrections on contract or record drawings promptly, and submit the “red line” drawings to the Contracting Officer upon completion of the project. The record drawings shall indicate all changes and corrections concerning the actual locations of all sub-surface utility lines. In order for the location of these lines and appurtenances to be determined in the event the surface opening or indictors become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features, the end of the each run including each change in direction.

Valves splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded. The Government does not guarantee the accuracy of existing record drawings; it is the contractor’s responsibility to verify all as-built conditions.

17. VERIFICATION OF DIMENSIONS

The contractor shall be responsible for the coordination and proper relation of all aspects of the work. He/she shall field verify all dimensions and advise the Contracting Officer of any discrepancies prior to proceeding with any phase of the work. Where exact locations are not given for the positioning of equipment and devices, they shall be positioned to permit easy access for maintenance and for removal and replacement of component parts.

18. SECURITY REQUIREMENTS

18.1. The contractor shall comply with all security regulations imposed by the base/post commander and/or agency occupying the space where work is to be performed. Any necessary security clearances shall be obtained prior to commencement of work.

18.2. It is expected that new security requirements to satisfy contractor personal identification requirements in Homeland Security Presidential Directive (HSPD-12), ''Policy for a Common Identification Standard for Federal Employees and Contractors,'' and Federal Information Processing Standards Publication (FIPS PUB) Number 201, ''Personal Identity Verification (PIV) of Federal Employees and Contractors” will be enacted during the life of this contract. Contractor shall comply with all requirements, at no additional cost to the Government.

18.3. The contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

19. REGULATIONS

19.1. The contractor shall comply with all applicable Federal, State, Local, DOD, National Guard Bureau, Army and Air Force regulations pertaining to safety, traffic control and fire prevention.

19.2. The contractor may use the Civil Engineering library, which contains most applicable Army and Air Force publications as well as some commercial project data information, or the Defense Procurement and Acquisition Policy website, http://www.acq.osd.mil/dpap/, which has links for several other sites with available publications, forms and project data information. These may also be acquired from the Government Printing Office website, http://www.gpoaccess.gov/index.html

20. TRANSPORTATION, HANDLING AND STORAGE

20.1. The contractor shall coordinate with suppliers and shippers to ensure that incoming materials are properly identified with the contractor’s name, contract number and project title. The contractor shall designate an authorized individual to be available to receive shipment. The Government will not provide storage other than that available at the project site.

20.2. Storage of supplies, materials and equipment on the project site shall be accomplished in such a manner so as to prevent mechanical and climatic damage and loss due to vandalism or theft. Equipment temporarily removed in the performance of work and stored on the job site shall be stored and protected in accordance with previous paragraphs, and shall be replaced in a condition compatible with its original state. Security for equipment and material removed from the job site for temporary storage until reuse shall be the responsibility of the contractor.

21. CLEANUP AND DISPOSAL OF DEBRIS AND FILL MATERIALS

21.1. At the end of each workday, the contractor shall clean up the work and storage areas and stack all materials in a manner approved by the Contracting Officer or his designated representative. Upon completion of a project, the contractor shall ensure that all dirt, trash, and debris resulting from the construction operations are removed from the work area. Unless directed otherwise in the contract or by the Contracting Officer, disposal of debris shall be made at the contractor’s expense and shall be delivered to a state approved disposal site located off base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area (i.e., on nearby runways, ramps or taxiways).

21.2. The hauling and disposal of excess fill material including rock, gravel, sod, broken concrete or asphalt, plaster, etc., shall be the responsibility of the contractor.