Attachment 0007-RFP- Questions-Answers 2-4-2021-Final.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- W909MY-21-R-0006
About this file
This is a final solicitation from the Department of the Army seeking proposals for the production, integration, and technical and logistical support services for Security Surveillance Systems (SSS), formerly known as Tactical Security Systems (TSS). Key details include:
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The solicitation seeks the acquisition of SSS equipment as well as technical and logistical support services. Proposals are due by February 5, 2021 with award dates to follow.
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The Army will issue an initial delivery order at time of award for the purchase of seven SSS units, including associated first article testing and qualification testing. This will satisfy the minimum order requirement under the contract.
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Support services will include production, maintenance, training, depot services, and technical support over a five-year base period and three-year option.
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The solicitation is set aside for small businesses and any questions must be directed to the specified contracting officers by January 20, 2021 for response prior to proposal close.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 0001-PWS FINAL_4Feb21.pdf | ||
| Attachment 0004-Price Model 21FEB03.xlsx | XLSX spreadsheet | |
| W909MY21R0006-0001-Final.pdf | ||
| Exhibits 2-4-2021.pdf | ||
| Attachment 0002 QASP 2-2-2021.pdf | ||
| Attachment 0004-Price Model.xlsx | XLSX spreadsheet | |
| Exhibits.pdf | ||
| Attachment 0002 QASP.pdf | ||
| Attachment 0006-Docs Requiring Signed NDA.pdf | ||
| Attachment 0001-PWS FINAL.pdf | ||
| Attachment 0003-DD254 Signed.pdf | ||
| PWS Appendix 3 - Acronyms.pdf | ||
| Attachment 0005-Past Performance Questionnaire.pdf | ||
| W909MY21R0006.pdf |
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Sheet1
| Number | Reference | Question | Type | Response |
| 1 | RFP L.3.c.ii Page 92 For the CPFF evaluation offerors shall provide a Sample task proposal utilizing the sample task listed at Attachment 0004 Price Model, excel sheet labeled Sample Task. Section L.2.a lists the separate files to be submitted. Sample Task Proposals are not listed. | Would the Gov't confirm that no Sample Task technical proposals are required; only Sample Task pricing within the 0004 Price Model? | Contracts | Only sample task pricing is required in accordance with the Price Model, Attachment 0004 |
| 2 | M.B.3 Page 97 The Government will evaluate the offerors sample task for the CPFF portion of the effort. The Government will establish a probable cost based on the cost realism evaluation of the sample task proposal. | Would the Gov't confirm that no Sample Task technical proposals are required; only Sample Task pricing within the 0004 Price Model? | Contracts | Only sample task pricing is required in accordance with the Price Model, Attachment 0004 |
| 3 | RFP L.3.c.ii; M.B.3 92 97 The Government will evaluate the offerors sample task for the CPFF portion of the effort. The Government will establish a probable cost based on the cost realism evaluation of the sample task proposal. | If a technical sample task proposal is required, would the government provide instructions, to include required content, location, and page allocation? | Contracts | Only sample task pricing is required in accordance with the Price Model, Attachment 0004 |
| 4 | Is there a limit to the number of files that can be submitted as part of our proposal response? | Contracts | Yes, see Proposal submission instructions , Section L, page 91. | |
| 5 | Is there a file size limit for submission? | Contracts | Yes, see Proposal submission instructions , Section L, page 91. | |
| 6 | Will the Gov't exclude compliance matrices from the page limits? | Contracts | No, Please refer to the page limits specified under each volume , Section L, page 91. | |
| 7 | Will the Gov't exclude acronym lists from the page limits? | Contracts | No, See Proposal submission instructions , Section L, page 91. | |
| 8 | Will the Gov't exclude the Summary Extract requirement from the Volume page limits? | Contracts | No, See Proposal submission instructions , Section L, page 91. | |
| 9 | RFP L.2.a, Page 91 Each file shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5). | We assume that this is a typo since a paper submission is not required. Is that a correct assumption? | Contracts | A paper submission is not required. Each file shall be clearly labeled in accordance with proposal submission instructions, Section L, page 91. |
| 10 | RFP L.2.a, Page 91 The URL for the SAM is https://sam.gov/ Directions for navigating this Internet site are contained on SAM in the Getting Started section of the homepage. Offerors will need to be registered users of SAM in order to submit proposals | In order to minimize any proposal submission risk, would the Gov’t. permit bidders to submit a test file through sam.gov to the Government in advance of the proposal submission date. | Contracts | No, please see Warning under Proposal submission instructions , Section L, page 91. |
| 11 | RFP L.2.a Page 91 The URL for the SAM is https://sam.gov/ Directions for navigating this Internet site are contained on SAM in the Getting Started section of the homepage. Offerors will need to be registered users of SAM in order to submit proposals | Would the Government consider using DOD SAFE as primary method to receive proposal submission? | Contracts | Offerors may send a second submission to DoD SAFE. |
| 12 | RFP L.3.ii.3, Page 93 The same detailed support data shall be furnished for all major subcontractors. Portions of major subcontractor pricing required for submission are proprietary and not releasable to the prime contractor | Will the Government please confirm major subcontractor sealed pricing submission directly to the Government is allowable? | Contracts | Sealed pricing submission directly to the Government is allowable |
| 13 | RFP L.3.iii, Page 93 The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractors past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. | Will the Government exclude written consent and letters of commitment from the past performance 25-page limit? | Contracts | No, please see proposal submission instructions. |
| 14 | RFP L.3.iii, Page 93 This volume shall not exceed 25 pages plus up to five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. | Will the Government please confirm the five-page limit for each major subcontractor is specific to their past performance reference information under Section 1 and 2? | Contracts | The five-page limit for each major subcontractor is specific to their past performance. |
| 15 | RFP L.3.iii, Page 93 This volume shall not exceed 25 pages plus up to five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. | In order to allow sufficient space to fully address the requirements of Section 1 and 2 for major subcontractor references, will the Government please increase the page limit for each major subcontractor from five pages to ten (10) pages? | Contracts | No, please see proposal submission instructions. |
| 16 | RFP M.B.4.a, Page 98 Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in Appendix C. We could not find an Appendix C. | Will the Government please confirm this is an administrative error or provide Appendix C? | Contracts | Revised language will be incorporated under Amendment 0001. |
| 17 | RFP L.1.d, Page 91 Offerors are required to execute a non-disclosure agreement with the above company and provide copies with submitted proposals. | Would the Gov't. please provide name and contact information for the Patricio Enterprises, Inc. POC for the required NDA? | Contracts | The NDA is required for the company and not the individual person. |
| 18 | RFP L.1.d, Page 91 Offerors are required to execute a non-disclosure agreement with the above company and provide copies with submitted proposals. | Would the Gov't. please provide instruction as to where (Volume, Subsection, etc.) the NDA with Patricio Enterprises, Inc. should be included? | Contracts | Volume I-Executive Summary. Revised language will be incorporated under Amendment 0001. It will not be included in the page count, |
| 19 | RFP L.1.d, Page 91 Offerors are required to execute a non-disclosure agreement with the above company and provide copies with submitted proposals. | Would the Gov't. please confirm that the NDA with Patricio Enterprises, Inc. is excluded from page limits? | Contracts | Yes, the NDA with Patricio Enterprises, Inc. is excluded from the page limit. Revision will be incorporated under Amendment 0001. |
| 20 | RFP L.3.9, Page 93 For evaluation purposes only, the Government has incorporated the applicable Area Wage Determinations and the Collective Bargaining Agreement. This appears to be an administrative error. | Will the Government please confirm this is an administrative error, or provide the referenced Area Wage Determinations and the Collective Bargaining Agreement? | Contracts | Offerors shall submit the Service Contract Act for the location they are using in the proposal. It will then be incorporated with the awarded contract. |
| 21 | RFP Attach 0004 Price Model Several CLINS in Attach 0004 have multiple sub-CLIN pricing requirements. | We respectively request that the Government assign SLINs where appropriate under each CLIN with multiple sub-CLIN requirements to ensure reference to the correct item. | Contracts | Please submit pricing in accordance with the Price Model, Attachment 0004. |
| 22 | We have not been able to obtain quotes on the various case-foam Vendor Item Controlled (VID) parts listed in the TDP Source Controlled (VID), as Beam Distributing (the Government "Suggested Source") will not provide. Although these cases are listed as VID, they are "Source Controlled" as there are no dimension information on the foam cut-outs that are needed to fabricate and inspect these parts. Beam Distributing POC has stated that their company will not provide quote to any other parties as the parts are "Proprietary" per their customer and that they will only sell these items to them. Can you please advise 1) Will the Government permit Offerors to use sources other than Government “Suggested Sources” and specific part numbers? 2) Provide updated drawings to all Offerors with all of the foam dimensions needed so that all Offerors for this solicitation will have the opportunity to obtain accurate quotes from other sources? | Programmatic | The contractor is required to build SSS to the TDP. Dimensions for all equipment are included in the TDP. The contractor can recommend changes in the form of ECPs. | |
| 23 | The drawing tree of the Technical Data Package indicates that the Power Subsystem components such as the Power Management Box (PMB) Assembly and Battery Box Assembly are “provided by IIT.” The Bill of Materials in Drawing No. A3366386 also lists IIT’s CAGE Code for the PMB and Battery Box. Our intent is to team with a Prime to build-to-print the Power Subsystem. Does the Government intend to have IIT be the sole supplier of the Power Subsystem? | Technical | The Government intent is for the contractor is to build SSS IAW the TDP. | |
| 24 | RFP Section A, Executive Summary, Page 2 Paragraphs 2 & 5 - References "Full and Open competition". The Government has indicated from previous Q&A responses and other sections of this RFP that this solicitation will be a Small Business Set Aside. | For consistency, request for the Government to change "Full and Open" reference in Paragraphs 2 and 5 to "Small Business Set Aside". | Admin | RFP will be revised to read Total Small Business Set Aside under Amendment 0001. |
| 25 | RFP, Questions and Answers for Posting 20201201 Solicitation Section L, (111) Volume IV Past Performance, (3) Section 3 Subcontracts & Q&A Posted Dec 01, Line 247 Solicitation Page 92-93 & QA Line 247 "In the Q&A posted by the Government on Dec 01, the response in Line 247 states that ""commitment letters are part of the executive summary"" and not the past performance volume. RFP Section L.3 states in the Past Performance Volume Subcontracts Section on page 94 state that ""letters of commitment shall be included for all major subcontractors." | We are requesting for clarification from the Government and for the Government to either move the letters of commitment from all major subcontractors to be included in Volume V - Solicitation or will the Government permit the LOCs to be included in an Appendix, and can the Appendix not be included in the page count?" | Contracts | No, please refer to the page limits specified under Volume IV, Past Performance, Section L, page 91. |
| 26 | RFP Section L, Page 94 Under Past Performance Section 3 Subcontracts, the RFP states "This section will further include written consent of major subcontractors to allow the disclosure of their subcontractors past performance information to the Offeror." | Will the Government permit Offerors not to include the written consent as part of the page count? | Contracts | No, please refer to the page limits specified under Volume IV, Past Performance, Section L, page 91. |
| 27 | RFP Section L, Page 94 Throughout the solicitation, the Government defines major subcontractors as all subcontractors whose subcontract is for more than 10% of the total proposed cost/price. On page 94 under past performance subcontracts, the Government also states that this includes all subcontractors who will be providing critical hardware/services. | Can the Government please clarify the definition of a major subcontractor and how it applies to other volumes as well? | Contracts | The Government is unable to provide locations at this time. The location and quantity of Field Service Representatives will be determined by mission needs and theater requirements. |
| 28 | Will the Government provide the FSR support locations and if uplift will be allowed that the offer will need to provide OCONUS FSR support to enable these rates to be proposed? | Programmatic | The Government is unable to provide locations at this time. The location and quantity of Field Service Representatives will be determined by mission needs and theater requirements. | |
| 29 | PWS Parag. 5.2.1 Test Support, Page 9 | To properly propose Test Support, please provide the number of test support events planned, to include the on-site location, what services and facilities will be provided by the Government, and duration of each test event that can be used to price this requirement. | Technical | There is no specific number of test supports anticipated. Test Support, related to approved ECPs and IGSSR/C integration, will be CPFF requirements and will be specified at the task order level, as needed. RMF and GFE software updates should be conducted at the contractor's facility. |
| 30 | PWS 5.4.3, Page 11-12 | The PWS requires maintenance and delivery of TDP. MIL STD 31000B states that a TDP Option Selection Worksheet must be included in the delivery requirements. | Logistics | There is currently no plan to have a Technical Data Package Option Selection Worksheet in the Request For Proposal. |
| 31 | PWS 5.4.6 13 The paragraph states "the Contractor shall assist the Government with PSA efforts" MIL HDBK 502A identifies Activities/Sub-activities that are Government responsibilities and must be completed prior to contract award. | Specifically, when will the results of Activity 8, Supportability Design Goals, Thresholds and Constraints Report, be provided to the Offeror? | Logistics | The Government will provide the current Analysis of Product Support Alternatives after contract award. |
| 32 | PWS 5.4.12 14 The paragraph states "Contractor shall provide a Depot Maintenance Study with Organic Depot Assessment Data". | Recommend the requirement be moved to the PSA process with delivery of an LPD summary LSA- 077 Depot Maintenance Summary. | Logistics | No, the Government will not move this to the PSA process. |
| 33 | PWS 5.4.15 15-16 The paragraph states "The Contractor shall provide any updated technical manuals necessary to support system changes made throughout the life of the contract". | When will the Government provide the database from which the original manuals were created? | Programmatic | The XML file will be provided upon contract award. |
| 34 | PWS 6.1.5 20 The paragraph states "The Contractor shall provide a proposed spare parts list to include, spare parts, consumables, component parts," | Please provide specific definition and differentiation between spare parts, consumables and component parts with examples of each. | Logistics | Spare parts are those items that will be procured as a result of the sustainment strategy that has been defined by the PM as not easily obtained through normal supply system or that are long lead items. Consumables are supplies used to maintain and repair equipment. Component parts provide an electrical or mechanical function to the subsystem or system. |
| 35 | PWS 6.1.5 20 How many stockage points are to be considered in spares calculations? | Logistics | Stockage point numbers will be in accordance with the offerors sustainment support strategy. The Government is not requiring and will not pay for any stockage points. | |
| 36 | PWS, 6.1.5 20 What sparing model is to be used for calculation of recommended quantities? Sesame? Or is the Offeror given latitude to select a model? | Logistics | The Government uses failure data obtained to date for analysis. There is no specific model defined. The Contractor should recommend spares based on part availability and risk to mission. The Offeror has latitude to select a model. | |
| 37 | Exhibits A013 16 Will GEIA STD 0007 compliant neutral exchange data files be acceptable? | Programmatic | Yes, that is acceptable. | |
| 38 | Exhibits A020 23 Majority of PSA results are recorded in the LPD CDRL A013. What specific analysis reports are required over and above LPD reports? | Logistics | There are no other specific analysis reports required over and above Logistics Product Data reports unless specified in the Performance Work Statement or Contract Data Requirements Lists. | |
| 39 | Exhibits A021 24 Report requires FMECA results, but FMECA is not required in the PWS. Please confirm FMECA required. | Logistics | The Government will not require Failure Mode, Effects and Criticality Analysis on this contract. | |
| 40 | Exhibits A022 25 RCM requires FMECA, but FMECA is not required in the PWS. Please confirm FMECA required. | Logistics | The Government will not require Failure Mode, Effects and Criticality Analysis on this contract. | |
| 41 | Exhibits A022 25 DID cited for A022 stipulates SAE JA1011/1012 for performing RCM analysis, but PWS cites MIL STD 3034. Please provide clarification. | Harrison | That reference was removed from the PWS | |
| 42 | Exhibits A022 25 Is LPD report LSA-050 acceptable for meeting CDRL requirement? | Logistics | Acceptable requirements for Contract Data Requirements List A022 are located within the Contract Data Requirements List and Data Item Description. It is the offerors responsibility to ensure the Reliability-Centered Maintenance Report meets the Contract Data Requirements List requirements. | |
| 43 | Exhibits A023 26 Would the Government please clarify that CDRL A023 require delivery of a spares list. | Admin | Spare Parts list is required IAW CDRL 31 | |
| 44 | Exhibits A024 27 Can this requirement be met using an LPD summary report LSA-077 Depot Maintenance Summary? | Logistics | Acceptable requirements for Contract Data Requirements List A024 are located within the Contract Data Requirements List and Data Item Description. It is the offerors responsibility to ensure the Depot Maintenance Study meets the Contract Data Requirements List requirements. | |
| 45 | Exhibits A027 30 CDRL A027 cites PWS 3.4.16. This section is not in the PWS. CDRL A027 is referenced in the PWS in section 5.4.15. Please confirm that A027 should be updated to reflect PWS 5.4.15. | Admin | The CDRL has been updated to reflect 5.4.15. | |
| 46 | Exhibits A027 30 CDRL states COTS/NDI manuals to be prepared. Are the current manuals that the Government will be providing as GFI considered compliant with the MIS PRF requirement? | Logistics | Yes, the current manuals, which will be provided as Government Furnished Information, are complaint with MIS PRF requirements. | |
| 47 | Exhibits A031 35 Are LPD summaries LSA-036, LSA-037 or LSA-009 acceptable to meet requirement? | Logistics | Acceptable requirements for Contract Data Requirements List A031 are located within the Contract Data Requirements List and Data Item Description. It is the offerors responsibility to ensure the Proposed Spare Parts List meets the Contract Data Requirements List requirements. | |
| 48 | Exhibits A033 37 Is LPD report LSA-004 or LSA-016 acceptable to meet this requirement? | Logistics | Acceptable requirements for Contract Data Requirements List A033 are located within the Contract Data Requirements List and Data Item Description. It is the offerors responsibility to ensure the Maintenance Support Plan meets the Contract Data Requirements List requirements. | |
| 49 | Exhibits A034 38 Is LPD report LSA-012 acceptable to meet this requirement? | Logistics | Acceptable requirements for Contract Data Requirements List A034 are located within the Contract Data Requirements List and Data Item Description. It is the offerors responsibility to ensure the Site Survey Report meets the Contract Data Requirements List requirements. | |
| 50 | RFP CLIN Structure 6 - 7 | Will the Government provide a plug number for all Offerors to use for CLIN 0005 - Spares? Recommend that this CLIN be a "Cost Reimbursable" contract type versus FFP. | Contracts | A plug number will not be provided. Please price as requested in Price Model and Section B. |
| 51 | RFP CLIN Structure 7 | Will the Government also be providing a "Cost Reimbursable" Travel CLINs for Base and Option periods? | Contracts | Please use price model for all pricing. The travel CLIN will be revised to Cost No Fee under Amendment 0001. A CLIN has already been established for Travel. Travel cost will be at Cost with no fee. |
| 52 | RFP L.1.d 91 Offerors are requested to execute a NDA with Patricio Enterprises and provide copies with their submitted proposal. | Should this executed NDA be included as part of Volume V - Solicitation, Offer and Award Documents and Certification/Representations and if not, please indicate location? | Contracts | NDA is to be provided under Volume I-Executive Summary. NDA is excluded from page count. See Amendment 0001 |
| 53 | RFP Section L, Volume IV Past Performance 91 and 93 Page 91 states the Past Performance page limit is 25 pages. On Page 93, (iii) VOLUME IV Past Performance. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus up to five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. | Would the Government consider increasing the Past Performance maximum page count to 30 pages? | Contracts | No, please see proposal submission instructions. |
| 54 | TDP Will the Government provide the IP addresses on award or will it be up to the contractors to establish them? | Technical | No, IP addresses will be provided upon award | |
| 55 | TDP Drawing A3366459 86 Cambium Radio C050045A006B comes with 128-bit AES encryption. Does the government wish for the addition of Cambium part number C000045K009 to upgrade the encryption to 256-bit AES? | Technical | Not required. TSS uses MacSec for data encryption | |
| 56 | RFP and Attachment 0004 - Price Model RFP: Section B - Supplies or Services and Prices/Costs, Attachment 0004: Option Effort Tab Options Effort Tab There are no associated CLIN numbers for Option Effort on Attachment 0004 (Price Model). | Would the Government please provide Attachment 0004 (Price Model) with CLIN numbers for Option Effort? | Contracts | CLIN numbers for Option effort will be added upon issued amendment. |
| 57 | Attachment 0004 - Price Model Base and Option Effort Tabs The CLIN types (Column A of both Base and Option Efforts tabs) is not representative of the Lot Price (Column H) requirement. Example: There are CLINs identified as either FFP or CPFF, however, no Lot Price is required (NSP). | Would the Government please provide clarification? | Contracts/Admin | Unit of issue will be added under awarded contract. |
| 58 | Attachment 0004 - Price Model Base and Option Effort Tabs | Would the Government please re-assess the following "NSP" CLINs (for both Base and Option Efforts)? CLINs 0006/A021, 0006/A022, 0011, 0012, 0013, 0036 through 0040, 0044, 0048, 0054 through 0075. These CLINs have a cost associated with them and should be designated to be priced or as "DO/TO Level". | Programmatic | No, the referenced CLINS will remain NSP. |
| 59 | RFP Section L-8 91 Under Proposal Submission Requirements, instructions indicate that "Each file shall be clearly labeled with its Title and a copy number (e.g. copy 1 of 5)". | Would the Government please clarify what does "Copy Number" mean as there's no indication of more than one copy of each volume in the instructions. Should it be "Volume Number" instead? | Contracts | Yes, please use "Volume number" instead of "copy number" |
| 60 | RFP Section L-8 91 | Would the Government permit acronyms/definitions, compliance matrices, and Appendices in addition to Table of Contents? Can these be excluded from the maximum page counts? | Contracts | No, please see proposal submission instructions. |
| 61 | RFP Section L 92 Volume I Executive Summary requires "Offerors shall also supply subcontractor agreements within this volume". | 1) Does the Government mean Teaming Agreements instead of Subcontractor Agreements, as the latter are not executed until post award. 2) Will the Government permit for the Offerors to include these Agreements either in an Appendix that is not limited to page count or move them under Volume V - Solicitation? | Contracts | No, please see proposal submission instructions. |
| 62 | RFP Section L 92 Volume I Executive Summary requires "Offerors shall also supply subcontractor agreements within this volume." | Would the Government please clarify if Subcontract (or Teaming) Agreements are required only for major subcontractors or for all subcontractors, to include critical hardware/service vendors? | Contracts | Agreements are required for all subcontractors. See Amendment 0001 with clarification. |
| 63 | QASP/PWS Table 2 14 Currently, in the QASP, references to the PWS are for Section 3. However, Section 3 in the PWS is the Period of Performance. | Will the government update the QASP with the correct section references? Especially for the Required Services (Tasks) in Table 2: Surveillance Matrix. | Admin | The QASP has been updated. See Amendment 0001 |
| 64 | QASP/PWS Table 2 14 Table 2 row 5, "The Contractor shall verify that all delivered SSS equipment meets the requirements of the contract". Since this is a Build to Print contract which the Government identifies the specific Configuration as specified in the Government Furnished Information i.e. the Technical Data Package, the ability of the commercial items to meet the Performance Specification are outside the scope of authority and responsibility of the Contractor. | Therefore, we recommend the Government change this to ensure that that the delivered systems are IAW the Technical Data Package via the Physical Configuration Audit (PCA). The First Article Test will validate the production process not the performance of the system design. | Programmatic | The quoted section refers to contract requirements and not system performance requirements therefore, this section will not be changed. |
| 65 | QASP/PWS Table 2 14 Row 5, "Repair and Warranty Actions", "Periodic Inspection and review of the Custodial Balance Report". We could not find any reference in the PWS nor the CDRL list of a required Custodial Balance Report. | Would the Government please provide more clarity on this report? | Logistics | Some of the products the government purchases may have some type of warranty. A warranty is guarantee that the manufacturer of the product will repair or replace the product for a certain period of time. In this instance recording the expense and the liability as an adjusting journal entry is a step to tracking the total cost of the system. (System cost + system replacement cost = total cost). When a customer requests a repair or replacement under warranty, the customer files a claim. The company must record this claim. Every time the company fulfills a claim, a portion of the warranty liability is also fulfilled. The production company may track these liabilities until the period is expired. One for one replacement can then be twice the cost to the manufacturer under warranty. |
| 66 | RFP L-2c Note 91 Under the Note section, the requirement state that "*Manpower charts are excluded from the page count." | Does the Government require the offeror to provide Manpower charts? If so, what is the requirement and where does it belong in the proposal? | Programmatic | Manpower charts are not required in the proposal. This does not alleviate the Contractor Manpower Reporting CLIN 0071 requirement after contract award IAW CDRL 0001 |
| 67 | RFP L-3b 92 | Does the Government have a file name format that the Offerors should use for the one zipped proposal file of all volumes? | Contracts | No, please see proposal submission instructions. |
| 68 | RFP L-3c.i 92 | Would the Government please confirm that there are only 2 vs. 4 subfactors under Volume II - Technical? | Contracts | There are 2 subfactors under Volume II-Technical. |
| 69 | QASP 5.3.e 9 The RFP does not have a small business participation requirement. | As such request that section 5.3.e - Small Business Participation requirement be removed from the QASP. | Contracts/Admin | Small Business Participation requirement will be removed from the QASP and a revised QASP will be provided with Amendment 0001 to the Solicitation . |
| 70 | RFP, PWS, QASP Different titles have been used for this solicitation (e.g.: on beta.SAM.gov, RFP, PWS, QASP). Would the Government please advise the official title that Offerors should use on their proposals? Is it "Security Surveillance System (SSS) formerly known as the Tactical Security System (TSS) equipment and technical and logistic support services." as stated in the RFP or "Security Surveillance System (SSS) Production, Maintenance and Support" as used on the PWS and QASP or something else. | Admin | All corresponding documents will be verified and updated to match. The name is "Security Surveillance System (SSS) Production, Maintenance and Support" | |
| C | RFP Section L 94 Volume V - Solicitations, Offer, and Award Documents and Certifications/Representations volume requires a current version of the Data Rights Assertion list governing all Prime and subcontractors (including subcontractors from previous task orders). | 1) Does the Government require data rights assertion from just the major subcontractors or all subcontractors to include all vendors? and 2) Would the Government please clarify what does "including subcontractors from previous task orders" mean? | Contracts | 1)"Data Rights assertions are applicable for prime and all subcontractos. 2) Subcontractors from previous Task Orders means that they were the sub-contractor and not the prime on other task orders. |
| 72 | TDP Sensors, Acoustic 79 Drawing A3366396 shows a Pelco Camera enclosure that does not come with the JPTH-13MPoE part. It appears to be a Pelco EH14 Series Enclosure, we need the full part number. | Technical | The vendor must offer this part as an integrated unit (PTU, Pelco camera housing, and internal camera). A note will be added to the drawing. | |
| 73 | TDP Data and Power Distribution 278 The drawing lists only fiber cable with part number but shows fiber cable on a reel. Is a reel needed? Do you want to add Reel P/N AFO-0100-T-X-1? | Technical | Yes. Drawing Number A3366539 "CABLE AND REEL ARE ORDERED AS SEPARATE LINE ITEMS AND SHIPPED ASSEMBLED" | |
| 74 | PWS 6.2 23 The first paragraph PWS_FINAL section 6.2 CYBERSECURITY references section 3.2 which does not exist in the document. | Is it correct to assume that this should be a reference to PWS section 5.2.2 INTEGRATION/REGRESSION TEST SUPPORT? | Admin | The PWS has been updated reflect 5.2.2. |
| 75 | RFP Section L; 2,b 91 Section L states, "b. Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape." | In regards to the "one blank line," will the Government accept a blank line that is "6 pt" spaced between paragraphs? | Contracts | No, see Proposal submission instructions , Section L, page 91. |
| 76 | PSPEC Reference numbers 3.2.3.1.7, 3.2.3.1.8, and 3.3.5.4 have different requirement titles provided in the Requirements section of TSS-PSpec-v3-0 compared to PWS Appendix 2. | Could the Government clarify the correct titles for those reference numbers? | Technical | 3.2.3.1.7 CS Data Storage |
3.2.3.1.8 CS Extended Data Storage
3.3.5.4 Program of Record UGS Compatibility
| 77 | TDP A3366553 474 Find No. 15, P/N A3366601, is a drawing that contains 3 part cable assemblies (-1, -2, & -3)(pg 315). Are all 3 cable assemblies to be quoted for this single Find No? | Technical | There are 3 different cables and three different part numbers listed on drawing A3366601. The differences are the length of the cables. The Government requires quotes for all. | |
| 78 | TDP A3366566 8 Triple Monitor Desk Stand is listed on two BOMs under the Fixed Control Station. A3366560, and FCS Utility Case Assy, A3366563. Is it the intent for this to be purchased twice? | Technical | See the Assembly Drawing (A3366560). The overall quantity is "1" | |
| 79 | TDP A3366959343 and 480 A3366959 is identified as a BACKPACK and TRANSIT CASE, PORTABLE CONTROL STATION and is listed on two BOMs. A3366902 and A3366554. Should two backpacks be purchased? | Technical | See the Assembly Drawing (A3366902). The overall quantity is "1" | |
| 80 | TDP A3366554 281 and 480 The PCS is listed on two BOMs. The Control Stations, A3366388, and the Portable Control Station Transit Case Assy, A3366902. Should two PCSs be purchased? | Technical | See the Assembly Drawing (A3366388). The overall quantity is "1" | |
| 81 | TDP and Attachment_0004-Price_Model A3366521 33 in TDP In the TDP the EO PTZ was changed to an Axis imager but Attachment_0004-Price_Model still has Bosch referenced. Is the price model incorrect? | Technical | The price model is incorrect. The correct camera is the AXIS Q6215-LE. | |
| 82 | TSS T-Hub Testing Procedures v2.5 Equipment 1 Is more information to be supplied on these items so the contractor can cost/purchase or are the USB drives with the T-HUB Firmware and Ubuntu Test Image provided by the Government? | Technical | The Government will provide the T-HUB firmware via the OEM website/sharesite. The contractor is required to upload the Firmware to the T-Hubs via the offerors best business practice. | |
| 83 | TSS T-Hub Testing Procedures v2.5 Equipment 1 Is more information to be supplied on these items so the contractor can cost/purchase or will the load simulator that draws 4A @28VDC be provided? | Technical | The Government will not provide the Load simulator, multimeter, power supply, laptop, etc. which are standard test lab equipment and the contractor should include those items as overhead. | |
| 84 | TSS T-Hub Testing Procedures v2.5 Equipment 1 Is more information to be supplied on these items so the contractor can cost/purchase or will the utility port test breakout cable be provided? | Technical | The Government will not provide the cable. The Maintenance/utility cable is included in the TDP (A3366904) | |
| 85 | WBS_Index-v3.0 Reviewing WBS for program, Section 1.1.1 aligns with TDP items. Section 1.1.1.8 references "Embedded Software" which is not one of the major assemblies of the SSS kit. Some items have no reference to the deliverable product; example such as 1.1.1.6.2 Video Encoder. Is the WBS sheet with relation to work effort being reviewed? | Technical | Yes, the WBS is being reviewed. The embedded Software will be GFI. Video encoding is performed by the embedded software. | |
| 86 | WBS_Index-v3.1 Reviewing WBS for program, Section 1.1.1 aligns with TDP items. Section 1.1.1.8 references "Embedded Software" which is not one of the major assemblies of the SSS kit. Will any information be provided with regards to this embedded software for this proposal effort? | Technical | Embedded software and documentation are GFI | |
| 87 | TDP A3366435 63 For drawing number A3366435 and the Part No. listed therein, the vendor has indicated it should be a different model. Is the Part No. correct? Please verify. | Technical | The part number is correct. | |
| 88 | TDP We have not been able to obtain quotes on the various case-foam Vendor Item Controlled (VID) parts listed in the TDP Source Controlled (VID), as Beam Distributing (the Government "Suggested Source") will not provide. Although these cases are listed as VID, they are "Source Controlled" as there are no dimension information on the foam cut-outs that are needed to fabricate and inspect these parts. Beam Distributing POC has stated that their company will not provide quote to any other parties as the parts are "Proprietary" per their customer and that they will only sell these items to them. Would the Government please advise 1) Will the Government permit Offerors to use sources other than Government “Suggested Sources” and specific part numbers? 2) Provide updated drawings to all Offerors with all of the foam dimensions needed so that all Offerors for this solicitation will have the opportunity to obtain accurate quotes from other sources? | Technical | The contractor is required to build SSS to the TDP. Dimensions for all equipment are included in the TDP. The contractor can recommend changes in the form of ECPs. | |
| 89 | PWS 5.4.3 and Exhibits 5.4.3, CDRL A013 11-12, 16 "PWS 5.4.3 and CDRL A013 Requires Contractor to update and deliver Logistics Product Data. Will the Government provide the LPD now so that offerors can provide more accurate pricing and scheduling for the Sample Task? | Logistics | The Government will provide the baseline Logistics Product Data via DoD SAFE at the time of the Kick Off meeting, after contract award. | |
| 90 | Exhibits CDRL A019 22 CDRL A019 shows PWS 5.4.5, the table in the Exhibit file shows 5.4.5, 6.1.10, and the CDRL is referenced in 5.4.5 and 6.1.9 in the PWS. Please confirm that 6.1.10 should be replaced with 6.1.9 on the table and 6.1.9 should be added to CDRL to agree with the PWS. | Admin | The CDRL and table have been updated to reflect 6.1.9. | |
| 91 | Exhibits CDRL A019 22 CDRL A019 refers to DID DI-SESS-80255B. The table on page 2 refers to DID DI-MISC-80711A. Will the Government clarify which DID is correct? | Admin | The DID has been updated to DI-SESS-80255B. | |
| 92 | Exhibits CDRL A026 29 CDRL A026 refers to PWS section 5.4.15. The table in the Exhibits document refers to PWS section 6.1.7. In the PWS, CDRL A026 is referred to in section 5.4.14. Please confirm that the table and the CDRL should refer to PWS 5.4.14. | Admin | The table and CDRL have been updated to reflect 5.4.14. | |
| 93 | RFP Instructions 91 II Technical II_Tech_OfferorsName.pdf Page Limit 50. Would the Government consider increasing the page limit for the Technical Volume? Recommend increasing the total page limit for the Technical Volume by 20 pages, for a total of 70 pages. | Contracts | No. Please see proposal submission instructions. | |
| 94 | Exhibits CDRL A012 15 CDRL A012 shows PWS 5.4.3. In Block 16 - Remarks, Block 4 is referenced to PWS para 3.4.3. Please confirm that the reference in the Remarks should be PWS para 5.4.3. | Admin | The CDRL has been updated to reflect 5.4.3. | |
| 95 | Exhibits CDRL A030 34 CDRL A030 show in Block 14-Distribution to refer to Block 16. When referring to Block 16-Remarks, the reference for Block 14 states to refer to address as required in Block 14. Please provide address for submission of CDRL. | Admin | The CDRL has been updated to reflect the correct block reference. | |
| 96 | Exhibits CDRL A042 46 PWS 8.1.8 states "The Contractor will develop an Operations Security Source (OPSEC) Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC Officer, per AR 530-1, Operations Security IAW CDRL A042." On CDRL A042 it states "BLOCK 14: BLOCK 10-13: Delivered within 180 calendar days after contract/TO/DO award." Please clarify when the CDRL is due to the Government for first review. | Admin | The CDRL states OPSEC. The Plan is due within 180 days after award. | |
| 97 | PWS, Attachment 0004 - Price Model Section 5.4.17 18 PWS states that "OCONUS locations may include any active theaters of operation for the US Military to include Kuwait, Afghanistan, and the Horn of Africa." Sample Task Order 1 only refers to work in West Africa. Would the Government please provide clarification on expected CONUS and OCONUS work locations so that Offerors can accurately price the repair CLINs 0002/1002 (Minor Repair - Field Level Repair). In addition, since repair CLINs 0003/1003 (Minor Repair - Depot Level Repair) and 0004/1004 (Moderate Repair - Depot Level Repair) are at the Depot level, please confirm that the expected work location is at Contractor's CONUS site. If not, please advise of expected work locations. | Programmatic | The Government is unable to provide locations at this time. The location and quantity of Field Service Representatives will be determined by mission needs and theater requirements. Field level repairs are only those that can be accomplished at installed locations. All other repairs will be conducted at the contractor Depo facility. Descriptions of maintenance levels will be provided in the Performance Work Statement of the final Request For Proposal. | |
| 98 | RFP, Attachment 0004 - Price Model Section A-6 2 Under Minimum Order Section A-6 of the RFP, the Government states "At the time of contract award, the Government will issue the first Delivery Order against the IDIQ for the purchase of 7 units and associated FAT and Qualification tests (CLIN 0001, CLIN 0015, CDRL A006 and A007)." There is no mentioning of CLIN 0007 (Key Personnel) which are an integral part FAT and Qualification Tests. Would the Government please clarify the reason for not including CLIN 0007 or update the referenced statement in the RFP, to include CLIN 0007? | Programmatic | Key personnel are FFP per FTE and there should not be additional charge per delivery order. | |
| 99 | RFP, Attachment 0004 - Price Model Section A-6 2 Under Minimum Order Section A-6 of the RFP, the Government states "At the time of contract award, the Government will issue the first Delivery Order against the IDIQ for the purchase of 7 units and associated FAT and Qualification tests (CLIN 0001, CLIN 0015, CDRL A006 and A007)." Would the Government please identify the additional qualification tests? | Programmatic | The first unit will require a FAT the additional units in the first Delivery order will require qualification tests, using appendix 2, as described in 5.2.3 Government Acceptance Test Support. | |
| 100 | RFP Section A-6 2 Section A-6 states, "At the time of award, ... for the purchase of 7 units and associated FAT and Qualification tests ..." To enable us to finalize the IMS, and for pricing purposes, would the Government provide the number of additional Qualification tests and an update of Appendix 2 that allocates the no identified requirements to each test event? | Programmatic | Appendix 2 identifies the number of test requirements in each test. | |
| 101 | Attachment 0004 - Price Model Base and Option Effort Tabs Base and Option Effort Tabs For the labor CLINs such as CLINs 0007/1007 (Key Personnel) and 0042/1042 (Field Service Support), how does the Government want the cost allocated (i.e.: by a X%) between these CLINs and the other CLINs where work is performed? Example, Key Personnel performs work across many of the CLINs and FSRs performs work on CLINs 0002/1002, 0003/1003, and 0004/1004 among other CLINs. Since there are currently both labor and work task CLINs in the solicitation, would the Government consider only keeping one or the other type? Example, all work performed by Key Personnel will be captured under work task CLINs and not separately called out to capture its cost. | Programmatic | No. | |
| 102 | RFP Section M.4.b 98 To be consistent with Section L Past Performance requirements, request that the Government remove the "at lease one example that exceed five (5) million dollars" requirement. | Contracts | Sections M & L are consistent and proposal instructions remains unchanged. | |
| 103 | Attachment 0004 - Price Model Base and Option Effort Tabs Attachment 0004 - Price Model identifies CDRL A042 as the Operations Security Report. Whereas, PWS 8.1.8 states "The Contractor will develop an Operations Security Source (OPSEC) Standard Operating Procedures (SOP)/Plan within 90 calendar days of contract award, by the responsible ... per AR 530-1, Operations Security IAW CDRL A042." while the Exhibit's document (CDRLs) pg. 46, A042 Title of Data Item is Operations Security Plan (OPSEC). Would the Government please clarify the name of CDRL A042 and is the Government looking for a plan or a plan with (SOP) ? | Admin | The Price Model has been updated. | |
| 104 | Exhibits A027 30 Commercial Products copyrights: On a previously asked and answered question, the Government had stated that they would not expect nor require the Contractor to negotiate and obtain Copyright waiver on the behalf of the Government. However, for CDRL A027, System Technical Manual in Block 16 bottom on the page BLOCK 10-3, states "The Contractor shall obtain copyright releases as required. Request that the Government remove this requirement from CDRL A027? | Admin | This language has been removed from the referenced CDRL. | |
| 105 | Exhibits A027 30 Block 5 Contract Reference PWS 3.4.16 does not exist. Would the Government update the PWS reference? | Admin | 3.4.16 reference was removed from reference CDRL. | |
| 106 | Appendix 2 3.1.4.7 & 3.1.4.8 Note, "Using Resolution Chart". Would the Government provide the bidders with the referenced Resolution Chart? | Admin | The Contractor can recommend the correct resolution chart to utilize as long as it meets the requirements as laid out in the Performance Specification. The Government recommends using MIL-STD-150A (USAF Resolution Test Chart). | |
| 107 | Appendix 2 3.2.2.6 & others Several requirements are not allocated to either FAT or GAT. If a requirement is not allocated to either FAT or GAT, does that mean that the Government does not require the bidder to perform any testing to verify or validate these requirements? | Admin | The Government does not require the bidder to perform validation or verification of requirements not allocated to FAT or GAT in Appendix 2. | |
| 108 | Will government provide to the contractor access to the latest prototype to support the initial DO? | Contracts | No, a TDP has been provided with the solicitation. It is a build to print. Please see Performance Work Statement. | |
| 109 | Past Performance "Solicitation Page 83 and Section L.3.c.iii VOLUME IV Past Performance (page 85)""Page 83 of the solicitation indicates that Volume IV Past Performance has a maximum limit of 25 pages. Section L.3.c.iii VOLUME IV Past Performance (page 85) states that the volume shall not exceed 25 pages plus up to five pages for each major subcontractor. | Please confirm that the 5 pages for each major subcontractor are excluded from the 25 page count limit for the base volume [i.e. 1 major subcontractor results in a maximum of 30 pages (25+5) for all content]." | Contracts | Past Performance has a maximum page limit of 25 pages, inclusive of the 5 pages for major subcontractors. |
| 110 | Past Performance "Solicitation Section L.3.c.iii VOLUME IV Past Performance " The Past Performance volume requires a lot of information for each relevant contract example. | Will the government consider allowing up to 3 pages per relevant contract example for Major Subcontractors instead of 5 pages total for 3 examples? This will allow us to better explain the relevance and importance of the experience we can provide to the USG for this effort. | Contracts | No, please see proposal submission instructions. |
| 111 | Technical Volume "Solicitation Section L.3.c.(i) VOLUME II Technical (1) Section 1 Subfactor 1. ; Solicitation Section M.B. 2. Subfactor 1 " This section states that an offeror should provide the proposed Integrated Master Schedule (IMS) for at least the first year of production and sustainment. Is the basis for the IMS the award of the 7 units and associated FAT and Qualification tests (CLIN 0001, CLIN 0015, CDRL A006 and A007) as referenced in Solicitation Section 6 (Minimum Order) only? If not, please specify the basis (requirements to be met) for the IMS. | Programmatic | Yes. | |
| 112 | Customer Wait Time SOW Para 5.4.7 Customer Wait Time This paragraph states that "the Contractor shall work with the Government to establish acceptable customer wait times (CWT) to support each phase of the contract and TO/DOs . …… This will include both component repairs and replacement units. Wait times may also be established for surge production requirements at the TO/DO level. The CWT should not exceed 20 work days (four calendar weeks) not including work stop-time variables." In what situation is the "not exceed 20 work days (four calendar weeks)" applicable? Repair, Replace, Surge, etc...? Can the customer wait time be further defined what the 20 days applies to? | Logistics | Customer Wait Times pertain to surge production, repairs and replacement units as stated in 5.4.7 of the Performance Work Statement | |
| 113 | Base Line CLINs vs Option CLINs Solicitation Section B - Supplies or Services and Prices/Costs In this section there appears to be differences between the CLIN/SLINs called out for being priced or NSP between the 5 yr. base and the 3 yr. Option. For example, Program Planning 0033 (NSP)/1033 priced; ESOH 0041(NSP)/1041 priced; CYBERSECURITY 0047(NSP)/1047 priced; Readiness Sustainment 043(NSP)/1043 priced; Repair, Inspection, Eval of NW items 0044 priced/1044(NSP); Risk Mgmt. 0048 priced/1048(NSP). Please clarify. | Programmatic | The reference sections are the same between the Base and Options years in the Price Model. | |
| 114 | Technical Data Package SOW Para 2.0 Scope of Work This paragraph states that "The Contractor shall provide all personnel, equipment, supplies, facilities transportation, tools, materials, supervision, and other items and non-personal services necessary in accordance with (IAW) the requirements identified in this PWS and the SSS TDP". GFI TDP has several drawings missing material specifications. Also there are structure issues with the TPD. Several drawings do not match between the Next Higher Assembly and the next higher level BOM. Will an updated TDP be provided prior to proposal delivery? | Technical | The updated TDP will be provided after completion of Developmental and Operational testing and delivered after contract award | |
| 115 | Part Number Clarification Attachment 0004, Price Model - "Option Effort" Tab, FFP CLIN 0005 Can the USG please provide a definition of the “Cables (Combined)” spares? A list of part numbers or drawings would help ensure all contractors are bidding to the USG’s expectation. The current description “Includes all data and power cables for one kit” can be subjectively interpreted. | Programmatic | Includes all cables listed in the TDP. | |
| 116 | Test Support PWS 5.2.1 Test Support Will the test site survey be followed by a site work package, much like 6.1.11. | Programmatic | No. | |
| 117 | 6.1.4 Warranty Will component manufacturer warranties be sufficient to meet the unit warranty requirement for the LRU? | Technical | The contractor should recommend warranty periods and establish those warranties if the vendor warranties are not sufficient. |
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