ATT_1_SOW_v1.1_28JUN2019.pdf

22 May

STARGEL.CARLET

ON.S.1245178294

Digitally signed by

STARGEL.CARLETON.S.12451

78294 Date: 2019.04.12 10:18:41 -04'00'

ORTIZ.KAROLY

N.ELISA.12523

29079

Digitally signed by

ORTIZ.KAROLYN.ELISA.12

52329079 Date: 2019.04.12 10:31:33 -04'00'

BAKER.MCAR

THUR.105638

Digitally signed by

BAKER.MCARTHUR.105

6380686 Date: 2019.04.12 11:01:17 -04'00'

LANMAN.JEREM

Y.T.1296775327

Digitally signed by

LANMAN.JEREMY.T.1296775327

Date: 2019.04.12 11:20:57 -04'00'

CAPOTE.ROBER

TO.1031558618

Digitally signed by

CAPOTE.ROBERTO.1031558618

Date: 2019.04.15 13:38:02 -04'00'

WILLOUGHBY.MIC

HAEL.B.122990377

Digitally signed by

WILLOUGHBY.MICHAEL.B.122990

Date: 2019.04.15 14:30:52 -04'00'

SOW-2018-066

22 May 2019

REVISION LOG

Date Revision Author Revision Description 12 April 2019 1.0 C. Stargel Initial Release

22 May 2019 1.1 C. Stargel Added CMRA Requirement (3.2.5).

Contents

1.0 Scope

1.1 Background

2.0 Applicable Documents

2.1 Department of Defense Directives

2.2 Availability of Department of Defense Directives

2.3 Other Government Documents, Drawings and Publications

2.4 Industry Standards

2.5 Availability of Government Documents, Drawings and Publications

2.6 Order of Precedence

3.0 Requirements

3.1 BES Devices

3.2 Program Management

3.2.1 Financial Management

3.2.2 Integrated Product Team (IPT)

3.2.2.1 Technical Interchange Meetings (TIM)

3.2.3 Post Award Conference (PAC)

3.2.4 Subcontractor Management

3.2.5 Contractor Manpower Reporting Application (CMRA)

3.2.6 Antiterrorism (AT) / Operations Security (OPSEC) Antiterrorism Threat (AT)

Awareness Level 1 Training

3.2.6.2 Access and General Protection Policy and Procedures for Contractor Requiring

Common Access Card (CAC)

3.2.6.3 AT Awareness Training for US Based Contractor Personnel Traveling Overseas

3.2.6.4 iWATCH Training

3.2.6.5 Army Training Certification Tracking System (ATCTS) Registration for Contractor

Employees Who Require Access to Government Information Systems

3.2.6.6 OPSEC Program

3.2.6.7 Requirements for OPSEC Training

3.2.6.8 Threat Awareness Reporting Program (TARP)

3.3 System Engineering

3.3.1 System Integration

3.3.2 Live Training Transformation (LT2) Synchronization

3.3.3 Product Definition Data (PDD)

3.3.4 Quality Assurance (QA) and Quality Control (QC)

3.3.5 Safety Engineering

3.3.5.1 Safety Confirmation

3.3.5.2 Health Hazard Assessment

3.4 Logistics

3.4.1 Supportability Analysis and Logistics Product Data

3.4.2 Inventory Support

3.4.3 Initial Spares

3.4.4 Test Cartridges

3.4.5 Technical Publications (TP)

3.4.5.1 Technical Publication Validation

3.4.5.2 Technical Publication Verification

3.4.6 Item Unique Identification (IUID)

3.4.7 New Equipment Training (NET)

3.4.7.1 Certificate of Completion

3.5 BES Testing and Fielding

3.5.1 First Article Testing / Physical Configuration Audit (PCA)

3.5.2 In-Plant Testing / Acceptance

3.5.3 On-Site Installation

3.5.4 Site Survey

3.5.5 On-Site Testing / Acceptance

3.5.6 Warranty

3.5.7 Interim Contractor Support (ICS)

3.5.8 Transition to Life Cycle Contractor Support (LCCS)

STATEMENT OF WORK

BES III

1.0 Scope

This Statement of Work (SOW) defines the work required to be performed for the Project Manager Training Devices (PM TRADE) for the Battlefield Effects Simulator (BES) III contract. This effort will provide for the basic production, integration, testing, fielding and installation of a training aide(s) replicating range effects in support of training. This includes other associated efforts such as integration services, logistics support, manuals, training and technical data for the procurement and/or fielding of systems on various range types throughout the Army.

1.1 Background

The United States Army has a requirement to deliver a training device designed to provide real-time feedback to units conducting Force-On-Target (FOT) tactical training and realistic battlefield effects. The BES system will be used in day and night range exercises for visual and acoustic target recognition at stationary range positions with a target mechanism (stationary) or mounted on a moving target platform. The system will be designed to produce a flash/bang and smoke signature that simulates/replicates a large caliber weapon fire of a hostile threat and/or an impact round on an armor target. The BES system will be a core feature in support of live fire ranges throughout the Army as identified within Training Circular (TC) 25-8.

Multiple PEO STRI programs such as the Future Army Systems of Integrated Targets (FASIT), Combat Training Centers (CTCs), Instrumented Ranges (Digital Range Training System (DRTS)) are reliant on the BES system in order to support the training mission requirements.

2.0 Applicable Documents

The following documents form a part of this SOW to the extent specified herein. Unless otherwise specified, the documents listed are the latest.

2.1 Department of Defense Directives

Army Directive 2014-05 Policy and Implementation Procedures for Common Access

Card Credentialing and Installation Access for Uncleared Contractors.

2.2 Availability of Department of Defense Directives

Copies are available on the WWW at URL: http://www.dtic.mil/whs/directives/

2.3 Other Government Documents, Drawings and Publications

PRF-PT-00468 Performance Specification for the Future Army System of Integrated Targets (FASIT), Version 5.9f 15 January 2008

ICD.FASIT.SYS FASIT System Devices Interface Control Document, Release 2.1, 25 May 2007

ICD.FASIT.PD FASIT Presentation Devices Interface Control Document, Release 1.1, 25 May 2007

ICD.FASIT.RED FASIT Range Effects Devices Interface Control Document

MIL-DTL-31000B Technical Data Packages

MIL-STD-882 System Safety

MIL-STD-130N Identification Marking of U.S. Military Property

MIL-STD-40051 Preparation of Digital Technical Information for Page-Based Technical Manuals

MIL-PRF-32216 Performance Specification: Evaluation Commercial Off-The-Shelf (COTS) Manuals and Preparation of Supplemental Data.

AR 381-12 Threat Awareness and Reporting Program

AR 530-1 Operations Security

TC 25-8 Training Circular, Army Training Ranges.

2.4 Industry Standards

GEIA STD-0007-B Logistics Products Data

GEIA HB-0007-B Handbook and Guide for Logistics Product Data

TA-HB-0007-1 Logistics Product Data Reports Handbook

29 CFR 1910.1200 Hazard Communication

2.5 Availability of Government Documents, Drawings and Publications Copies of the documents are available from PEO STRI, 12211 Research Parkway, Orlando, FL 32826, or may be available at: https://www.lt2portal.mil/ and http://quicksearch.dla.mil/qsSearch.aspx

2.6 Order of Precedence

In the event of a conflict between the text of this SOW and the references cited herein, the text of the SOW shall take precedence. The contractor shall notify the Government of any conflict so they may address the discrepancy. Nothing in this SOW, however, supersedes applicable laws and regulations, unless a specific exemption has been obtained.

3.0 Requirements

3.1 BES Devices

The contractor shall procure and fabricate devices, ship, test and verify performance, provide technical documentation, provide operations and maintenance training and support for BES devices in fulfillment of the requirements defined in the FASIT Performance Specification, FASIT Interface Control Documents (ICDs), and the BES III Performance Specification. The BES devices will include large, small, and portable variants. The capacities of each variant are specified in the BES III Performance Specification.

3.2 Program Management

The contractor shall provide the overall management and administrative effort necessary to ensure that the requirements of this contract are accomplished. The contractor shall track program progress. The contractor shall define and monitor metrics and Technical Performance Measures (TPM) to evaluate the performance of each critical technical and management process and conformance of the evolving products with the contract requirements. The contractor shall deliver monthly progress reports containing the following:

a. Time-lines and schedules

b. Invoices submitted to date

c. Problems and solutions

d. Minutes of all technical interchange meetings and/or program reviews

e. Plan of next month activities

The contractor shall develop and maintain a program schedule that shows planned efforts to achieve each significant accomplishment. The contractor shall generate and maintain an Integrated Master Schedule (IMS) to include schedules of the activities required to execute BES III program.

The contractor shall ensure that the IMS is current and includes all key events, deliveries and dependencies.

3.2.1 Financial Management.

The contractor shall plan, budget, schedule, and control the resources allocated to meet the requirements of the contract. The contractor shall document and track the status of all appropriated funds associated with the contract to include payments, cancellations and invoices against each contract line item and subline item. The contractor shall use the program requirements to generate the contractor’s Contract Work Breakdown Structure (CWBS). The CWBS shall define the lower level components of what is to be procured and includes all the product elements (hardware, software, data, or services), which are defined by the contractor and the contractor’s responsibility.

The CWBS shall serve as the framework for contract planning, budgeting, and reporting of cost and schedule status. The contractor shall identify major elements of subcontracted work in the extended CWBS. The contractor may propose changes to the CWBS to enhance its effectiveness in satisfying program objectives. The contractor shall continually update an integrated database during contract performance with pertinent records and data that underlie and support the cost and schedule data reported.

3.2.2 Integrated Product Team (IPT)

The contractor shall materially participate, provide membership, and assume various roles to include leadership/management roles, as coordinated with the Government, throughout the various IPTs required for the BES integration execution. IPT membership shall consist of multi-functional stakeholders working together with a product-oriented focus and be empowered to make critical life cycle decisions regarding each product or process within their purview. IPTs shall be applied at various levels ranging from the overall structure of an organization to informal groups functioning across existing units.

Technical Interchange Meetings (TIM) The contractor shall support TIMs as required during the execution of the contract. A TIM shall address specific technical or programmatic topics or issues during the development, implementation, and management of the BES program and system integration into range systems.

3.2.3 Post Award Conference (PAC)

The contractor shall host a PAC at the contractor’s facility ten days after award of the contract.

The conference shall introduce the key integrated product (IPT) participants, identify points of contact and discuss both parties understanding of the scope of work and other contract topics.

3.2.4 Subcontractor Management

The contractor shall maintain the capability to manage subcontractors in accordance with the contractor’s Subcontractor Management Plan. The contractor shall integrate subcontractors into program IPTs as required to fulfill the intent of the meeting.

3.2.5 Contractor Manpower Reporting Application (CMRA).

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services under this delivery order via a secure data collection site.

The contractor shall fill in all required data fields using the following web address:

https://www.ecmra.mil. Reporting inputs will be for labor executed during the period of performance during each Government Fiscal Year (FY) which runs October 1 through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor can find User Guides, Frequently Asked Questions and may direct questions to the help desk at https://www.ecmra.mil

3.2.6 Antiterrorism (AT) / Operations Security (OPSEC)

3.2.6.1 Antiterrorism Threat (AT) Awareness Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training in accordance with AR381-12 within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR) or to the contracting officer, if a COR is not assigned, within thirty (30) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

3.2.6.2 Access and General Protection Policy and Procedures for Contractor `

Requiring Common Access Card (CAC) Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, Headquarters Department of the Army and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD -approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non- DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

3.2.6.3 AT Awareness Training for US Based Contractor Personnel Traveling Overseas

All US based contractor employees and associated subcontractor employees shall take Government provided Area of Responsibility specific AT awareness training as directed by AR 525-13. Specific Area of Responsibility training content is directed by the combatant commander with the unit AT Office being the local point of contact.

3.2.6.4 iWATCH Training The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity AT Office). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR no later than sixty (60) calendar days after contract award.

3.26.5 Army Training Certification Tracking System (ATCTS) Registration for Contractor Employees Who Require Access to Government Information Systems

All contractor employees with access to a Government information system shall be registered in the ATCTS at commencement of services, and shall successfully complete the DOD Information Assurance Awareness training prior to access to the Information System (IS) and then annually thereafter.

3.2.6.6 OPSEC Program

The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan shall include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

3.2.6.7 Requirements for OPSEC Training

Per AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within thirty (30) calendar days of their reporting for duty. All contractor employees shall complete annual OPSEC awareness training. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their work force has completed the training through the submission of completion certificate(s) to the COR within 30 days of arrival on the installation. OPSEC training can be accomplished at the Defense Security Services website at:

http://cdsetrain.dtic.mil/opsec/index.htm.

3.2.6.8 Threat Awareness Reporting Program (TARP)

For all contractors with security clearances, per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees shall receive annual TARP training by a counterintelligence agent or other trainer as specified in 2-4b.

3.3 System Engineering

The contractor shall perform all system engineering tasks, to include planning, organization, and control to ensure that the operational needs and requirements are delineated as functional requirements. The contractor shall include in the systems engineering process considerations for reliability, maintainability, supportability, maintenance concepts, obsolescence, logistics footprint reduction, reuse and total ownership cost management (reduction). The contractor shall define, maintain and integrate the allocated baseline to meet the requirements of the BES system.

3.3.1 System Integration

The contractor shall perform all activities involved with integrating and assembling the hardware and software to achieve a system that fulfills the performance requirements and specifications.

The contractor shall conduct a system level requirements review during First Article Test with the Government and demonstrate that the total system has been considered in order to satisfy specification and baseline, and to confirm readiness for installation, testing, operations, support, training and disposal. The contractor shall support all activities to integrate the devices into the range control systems at their fielding sites.

3.3.2 Live Training Transformation (LT2) Synchronization

The contractor shall synchronize all efforts of this contract with LT2 and the LT2 product line in order to achieve a seamless system-of-systems approach for Total Life Cycle Systems

Management (TLCSM).

3.3.3 Product Definition Data (PDD)

The contractor shall develop and produce product definition data (PDD) in accordance with MIL-DTL-31000 that accurately depicts the final products. The PDD shall include a complete design, logistics, manufacturing, repair requirements, and the means of measuring compliance with the requirements. Piece part information drawings, computer aided design files and meta data and associated lists shall provide the design, engineering, manufacturing, and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product, without additional design engineering effort or recourse to the original design activity.

The contractor shall produce documentation for all electrical assemblies/subassemblies in such a manner to ensure their functional integration without recourse installation of the assemblies or subassemblies into a next higher assembly. The contractor shall obtain document numbers from the Government for the PDD elements. All unused numbers shall be returned upon completion of PDD preparation. The contractor shall identify the following data elements to assist in the procurement of spares/repair parts: Commercial and Government Entity (CAGE) code, National Stock Number (NSN), manufacturer’s part number, and the reliability and maintainability data if available. All drawings shall be in the English language.

(DI-SESS-81000) Product Drawings/Models and Associated Lists (Refer to Annex to Exhibit B for specifically tailored content requirements)

3.3.4 Quality Assurance (QA) and Quality Control (QC)

The contractor shall implement and synchronize an overarching QA program to ensure that the requirements are met. The QA program shall focus on the entire quality system including suppliers and consumers. It shall include all activities designed to produce products of appropriate quality.

The contractor shall implement a QC plan for the activities used during production and integration efforts of the product that is designed to verify that the product meets the contractual requirements. The QC plan shall focus on the process of producing the product with the intent of eliminating problems that might result in defects. The contractor shall establish measurement points that will provide maximum visibility into new and prior processes to assure contractual requirements are being met. The contractor shall select the proper methods to analyze these processes to continuously improve the system.

3.3.5 Safety Engineering

The system design shall incorporate the guidelines established in MIL-STD-882. The contractor shall develop and implement tasks and activities to identify, evaluate, and eliminate or control hazards throughout the system life cycle. The contractor shall ensure the safety of the system design, operation, transportation, maintenance, support, and disposal. The contractor shall conduct safety analyses, hazard identification and classification, and hazards tracking integral to the system design effort. The contractor shall present all safety considerations and mitigations at the in-plant test/demonstration.

Safety Confirmation

The contractor shall provide a system that has received an Army Test and Evaluation Command (ATEC) Safety Confirmation.

Health Hazard Assessment The contractor shall identify potential health hazards and recommend engineering controls, equipment and protective procedures to reduce the associated risk to an acceptable level. The contractor shall assess system, facility, and personnel protective equipment design requirements to allow safe operation and maintenance. When feasible engineering designs are not available to reduce hazards to acceptable levels, the contractor shall develop alternative protective measures.

The contractor shall address the hazardous materials listed in the Environmental Protection Agency's (EPA) toxics release inventory (available at http://www.epa.gov/tri/chemical/index.htm) and the list of Class I and Class II stratospheric ozone depleting substances (ODSs), as listed 29CFR1910.1200.

3.4 Logistics

The contractor shall utilize the latest version of SAE-GEIA-STD-0007, SAE-GEIA-HB-0007 and TA-HB-0007-1. The contractor shall conduct reliability and maintainability support analysis to establish quantitative and qualitative supportability design guidelines. The contractor shall identify the supportability analysis methodology (e.g., simulation, test, demonstration) utilized to perform the analyses and document the results. The contractor shall develop a maintenance concept that consists of two levels: Field and Sustainment. Field maintenance, also known as unit and Direct Support (DS), consists of onsite preventative maintenance, daily readiness checks and services, adjustments to controls and other maintenance that can be accomplished by the operator or trained technician without the aid of special tools, support equipment or additional training, knowledge or skills. It includes system activation, adjusting and aligning to specific parameters, troubleshooting, removal and replacement of failed components. Sustainment maintenance consists of off-site maintenance capabilities conducted at the LCCS contractor or a designated contractor facility. It includes the use of designated repair points operated by the LCCS contractor, original manufacturers and vendors, in order to repair, overhaul, rebuild, replace or calibrate failed equipment. The contractor’s design shall minimize life cycle costs and maximize life cycle supportability by avoiding the use of proprietary items and recurring fees. The contractor shall identify all system components subject to life cycle repair or replacement and ensure all component items identified match the as built configuration at each fielding location.

The Government must maintain and upgrade the hardware, software and other resources associated with BES III system. This effort may be completed by Government employees or a contractor under contract with the US Government. In order for the Government to maintain and upgrade the BES III system, the contractor shall identify the hardware, software, and other resources needed for the life cycle support of the system firmware. The contractor shall deliver the most current version of the firmware/software at the time of each delivery. For firmware/software updates as a result of testing or integration outside of a delivery, the contractor shall deliver a copy of the updated firmware / software to the Government by either CD or digital file. The contractor shall include the procedures for installation in the delivered maintenance manuals and as part of the New Equipment Training. The contractor shall ensure that the procedures for installation of the firmware / software completely describe all methods necessary to evaluate, generate, install, integrate, test, and operate the deliverable firmware.

3.4.1 Supportability Analysis and Logistics Product Data

The contractor shall develop diagnostic, preventative maintenance and repair procedures, conduct facilities analyses, refine hardware and software maintenance, and identify support resource requirements including required spares and support equipment. The contractor shall produce a consolidated periodic maintenance plan that addresses the fielded device. Using Source Maintenance and Recoverability (SMR) codes, the contractor shall develop a listing of which items should be repaired and which should be discarded and the level of maintenance at which the repair should be performed with the associated cost. The listing shall include all input data and their corresponding value and source of the data. There shall be no special tools for equipment maintenance. Commercial product warranties shall be transferable to a third-party contactor or to the Government. The contractor shall document in the Logistics Product Data (LPD) database IAW SAE-GEIA-STD-0007:

a. Maintenance Allocation Chart

b. Provisioning Parts Breakout

c. Support Equipment Tool and Test List

d. Bill of Materials

e. Inventory Catalog with DA Form 3161

f. Packaging, Handling, Storage, and Transportation

g. Post Production Support

h. Warranty Information (report generated outside of LPD database)

i. Materiel Component List (PEO STRI-unique)

j. Mass Create Process List (PEO STRI-unique)

Deliveries of summaries and shall be provided for each site.

(DI-SESS-81759A) Logistics Product Data Summaries (DI-SESS-81758A) Logistics Product Data

3.4.2 Inventory Support

The contractor shall assist with the conduct of a joint inspection and inventory of the system in conjunction with GAT. An indentured Material Component List (MCL) for property inventory shall be created matching the indentured parts list in the Logistics Product Data and containing accurate serial numbers. Serial numbers shall not be included in the LPD database. The contractor shall, in conjunction with a Government representative and the appropriate third party representative (Installation Property Book Officer or representative, Training Support Contractor/LCCS), conduct a physical inventory of spares, tools and test equipment. Upon completion of the inventory, representatives shall sign a hardcopy of the inventory to ensure all required items were delivered and a baseline established. The contractor shall provide a Mass Create Process (MAN-P) spreadsheet generated from LPD to facilitate property fielding using the Global Combat Support System -Army (GCSS-Army). The contractor shall prepare an illustrated catalogue of end item, sub systems and non-expandable components of subsystems.

3.4.3 Initial Spares

The Government has provided in the contract the types and quantities of initial spares and repair parts listings deemed sufficient for each fielding. The contractor may recommend additional spares and repair parts to the Government based on the analysis of their system design to support each fielding for one year. When possible, to reduce cost the contractor shall procure initial spares on the same purchase order as the system hardware. After onsite delivery, the Government reserves the right to test all or a portion of the initial spares. The contractor shall replace all failed components or utilized spares during install and testing at no cost to the Government, prior to spares package acceptance.

3.4.4 Test Cartridges

The contractor shall provide a set of test cartridges for the testing and assessment of the launchers for each order of the contract. A set of test cartridges shall consist of 60 test cartridges. The test cartridges shall have a light that illuminates when the firing position it is inserted in activates the cartridge firing sequence. The test cartridges shall be in the same form factor as the M34/M35 pyrotechnic cartridges.

3.4.5 Technical Publications (TP)

Utilizing the current version of MIL STD 40051, the contractor shall describe each operation and maintenance task in detail and in logical, systematic steps for the work to be accomplished. The contractor shall produce consolidated periodic maintenance manuals and interactive electronic indexed maintenance manuals that address all subsystems (e.g. subassemblies, cables, test equipment). The operations and maintenance instructions shall accurately reflect all the information needed by the technician to keep the system operational. The contractor shall prepare Operator User’s Manual (OUM) that provide instructions suitable for use by the LCCS or the system operator. The OUM shall also include system and subsystem operations, operator maintenance tasks such as PMCS, inspection, lubrication, adjustment, testing and operator level repair and replacement tasks as needed. The contractor shall develop a Systems Maintenance Manual (SMM) that provides detailed installation/removal procedures, fault isolation, Line Replaceable Units (LRU) removal and replacement procedures, firmware update procedures, preventive/scheduled maintenance and unscheduled/corrective maintenance procedures, calibration, and proper use of test equipment for the training system. The contractor shall identify and document maintenance tasks for both levels of the maintenance concept. The contractor shall identify all required spare parts, consumables, tools, and test/support equipment associated with each task and identify the level of maintenance at which each task shall be performed. All tools, test equipment and consumable items required to accomplish any maintenance or installation shall be identified just prior to and as part of the task. All publications shall reflect the configuration of fielded hardware as documented in the product baseline. The contractor shall utilize and update LT2 HPL data and generated required manuals to support the new or modified fielded system using the latest version of MIL STD 40051.

The contractor shall deliver Commercial Off-the-Shelf (COTS) technical publications for all commercial equipment delivered with the training system or modification. The COTS documentation shall be obtained in electronic media or scanned into indexed electronic media (i.e., portable document format) for delivery to the Government and be sufficient to support the operation and maintenance of all COTS components per MIL-PRF-32216. The contractor shall review the COTS documentation and identify deficiencies or deviations in the manuals. If the COTS document is not sufficient to support the operation and maintenance and the contractor is unable to retrieve the required data from the vendor, the contractor shall develop supplementary data for inclusion in the main text of the Technical Manual ensuring that all required data for the COTS item is presented. The contractor shall provide a final set of technical publications and manuals after acceptance of the system. All publications shall be in the English language.

(MIL-STD-40051-2C) Preparation of Digital Technical Information for Page Based Manuals (Operator User’s Manual) (MIL-STD-40051-2C) Preparation of Digital Technical Information for Page Based Manuals (System Maintenance Manual) (DI-TMSS-80527C) Commercial Off the Shelf Manuals and Associate Lists (DI-ADMN-80925) Revisions to Existing Government Documents

3.4.5.1 Technical Publication Validation

Validation shall be accomplished on all technical publications, changes, supplemental data, and revisions thereto. Publications shall be validated prior to start of system testing. A technical publication shall not be ready for validation until the following conditions have been fulfilled:

a. Information, illustrations and parts lists reflect correct configurations of the system and equipment, to include all engineering changes.

b. Procedural instructions are readily understandable by the intended user and adequate to perform all operations and maintenance functions.

c. All procedures have been performed to assure accuracy and performance requirements are met.

d. Adequacy of data is checked to ensure that it supports the approved maintenance and support plan.

e. Hardware of the proper configuration is available for the validation and verification effort.

f. All safety hazards identified in the safety assessment report are resolved and identified within the text as cautions or warnings necessary to protect the equipment or personnel as appropriate.

g. The use of any hazardous material has been identified.

h. All tools, test and support equipment are identified to perform each maintenance task.

i. Parts numbers match the LPD and technical drawings.

(DI-TMSS-81819A) Technical Manual Validation Certificate

3.4.5.2 Technical Publication Verification

The contractor shall assist the Government with verifying that the Technical Manuals (TM) are accurate. Correction of discrepancies and changes resulting from training, testing, and reviews shall be incorporated into the TM. The contractor shall provide system equipment, technical and engineering support and facilities as required to aid in the performance of verification efforts.

The contractor shall incorporate all comments from compliance-reviews, technical accuracy reviews and verification reviews into the final submission of a TM. Technical manuals shall not be ready for verification by the Government until validation requirements are met and the technical manual validation certificate is received. Verification shall be rescheduled if more than 10 percent of the manual or the modification effort requires correction.

(DI-TMSS-81821) Technical Manual Verification Incorporation Certificate

3.4.6 Item Unique Identification (IUID)

The contractor shall coordinate among the IPT members to determine BES III items requiring Item Unique Identification including embedded subassemblies, components and parts, and identify the IUID to be used for each item. The contractor shall provide IUID, or a DOD recognized unique identification equivalent, for all identified items delivered. The contractor shall enter all IUID data into the DOD IUID database (http://dodprocurementtoolbox.com/site-pages/overview-iuid-registry). IUID marking design for each item shall be both machine readable and human readable in accordance with MIL-STD-130N, paragraph 5.2. All UID markings shall be constructed of material designed to last the life of the system within its intended environment. All markings shall be easily accessible for viewing/inventory once installed.

(NOTE: For more guidance, http://www.acq.osd.mil/dpap/pdi/uid/index.html and Defense Acquisition Guidebook, Chapter 4, systems engineering UID considerations.)

(DI-MGMT-81804A) Unique Identification (IUID) Marking Activity and Verification Report

3.4.7 New Equipment Training (NET)

The contractor shall provide NET to an initial cadre of operators and maintainers. This training shall be a self-contained course and provide detailed operational and maintenance knowledge of the fielded system. The contractor shall develop and provide a system operation and maintenance training package that uses a combination of classroom, written instructions, and hands-on operation. All course instruction shall use the English language. The contractor shall analyze, prepare, and provide digital and hard copies of all training courseware including program of instruction lesson plans and practical exercises to accommodate new equipment training. The contractor shall develop a complete and exportable training support package that integrates training products, job aids, materials, quick reference guides, and other pertinent information necessary to train. The contractor shall design and develop this training support package using instructional systems design processes. For commercial and NDI courses, existing materials shall be utilized. The contractor shall develop a criteria based performance test to measure the student’s ability to perform job-related competencies. The contractor shall provide all the necessary equipment for conducting training. All Technical Manuals (Operator’s and Maintenance) to be used during NET must be complete and accepted by the Government prior to scheduling NET. NET class size shall be a maximum of 15 students; 2 days on site per class. The course completion criteria shall be defined in the CDRL. The training schedule, location, facilities will be determined by the Government for each fielding.

(DI-ILSS-81523C) Training Conduct Support Document (DI-ILSS-81527C) Training System Support Document

3.4.7.1 Certificate of Completion

Upon successful completion of the training, the contractor shall provide each participant with a personalized certificate recognizing their achievement and satisfactory completion of the program. The contractor shall maintain a record of participants attending the class and the completed student course evaluation.

(DI-MISC-80711A) Scientific and Technical Reports

3.5 BES Testing and Fielding

3.5.1 First Article Testing / Physical Configuration Audit (PCA) The contractor shall conduct an in-plant First Article Test of production representative samples from the first delivery lot to ensure the system meets all requirements of the FASIT requirement documents and the BES III performance specification. The testing shall be contractor operated with Government witnesses and follow a structured test procedure. The test shall demonstrate the technical capability to achieve requirements. The testing/demo shall also include a review of draft CDRL documents The contractor shall ensure any unique site equipment required for integration or testing is requested from the Government for temporary loan (as available) to the contractor for this effort.

The Government shall verify the system hardware and technical documentation for completeness and accuracy. The PCA examines the updated physical configuration of the system and verifies that the components correspond to the build-to product baseline documentation. The PCA shall include inspection of inventory/equipment lists, documentation, drawings, spares, and all manuals.

The contractor shall support the Government’s verification of the “as-built” drawings. The drawings shall include complete system level drawings of all equipment, wiring, network topology, and system architecture. Drawings shall be either new or revised with changes incorporated. The contractor shall support the Government’s final review of the system level Operator and Maintainer’s Manuals.

(DI-NDTI-80809B) Test/Inspection Report

(DI-NDTI-80603A) Test Procedure

3.5.2 In-Plant Testing / Acceptance

If required by the Delivery Order, the Government will conduct in-plant acceptance testing (GAT) of the final system to ensure the system meets all requirements of the FASIT and BES III performance specifications. The testing shall be contractor operated with Government witnesses and follow a structured test procedure. The test shall demonstrate the functional requirements, assess the adequacy of the system, and ensure the end user has the logistics and technical capability to achieve the requirements. The contractor shall ensure any unique site equipment required for integration or testing is requested from the Government for temporary loan (as available) to the contractor for this effort. Key efforts shall include but are not limited to:

a. Receiving hardware

b. Installing hardware and software components

c. Integrating and configuring software

d. Testing system hardware and software to the maximum extent possible (with scaled hardware quantities)

e. Preliminary verification of manuals

f. Reviewing of New Equipment Training (NET) material

g. In-plant testing

To meet the above effort, a test bed environment shall be setup at the contractor’s facility with Government access. The intent of this test bed environment is to demonstrate the requirements of the system and to maximize integration prior to onsite installation in order to minimize range downtime. The contractor shall use FASIT compliant test tools to operate the system.

(DI-NDTI-80809B) Test/Inspection Report (DI-NDTI-80603A) Test Procedure

3.5.3 On-Site Installation

The contractor shall perform all work necessary to integrate the system into the site infrastructure if required by the Delivery Order. The contractor shall bring all equipment, parts, and tools necessary to complete the installation. The Government and contractor shall have a meeting to discuss the site fielding schedule and fielding requirements. The Government will be responsible for coordinating the required downtime due to fielding with the site. The contractor shall minimize system training downtime.

3.5.4 Site Survey

The contractor shall perform a site survey at each location where target pit installation is necessary to clarify site details, identify potential situations that require additional efforts and perform the analysis of the legacy equipment. Prior to the survey, the Government and contractor shall have a meeting to discuss the site survey schedule as well as identify data requests. The site survey shall not exceed one (1) day on site. The Government will be responsible for coordinating the site survey with the site. The contractor shall provide a written trip report after any site survey. The site survey report shall not act as the formal approval to deviate from the design. If a change is required, the contractor shall coordinate with the Government on how to proceed.

(DI-FACR-80966) Trainer Facilities Report (TFR)

3.5.5 On-Site Testing / Acceptance

If required by the Delivery Order, the contractor shall perform a contractor test at the fielding location. After installation and integration is completed, the contractor shall conduct an onsite contractor test (CT) to verify that the BES are operational. The CT shall be conducted prior to GAT and allows the contractor the opportunity to verify the system is prepared to be tested by the Government. The contractor shall notify the Government when the CT will be executed in the event the Government elects to attend. The CT test procedure will be redlined during CT and submitted for approval before GAT.

The Government will test all requirements during the initial fielding of each system and will use the performance specification to determine testing requirements on subsequent fieldings. The contactor shall provide the adequate number of printed paper copies of all the documents as well as the appropriate personnel support required for Government Acceptance Testing (GAT). The contractor shall provide all documentation and certification credentials as required per the performance specification as part of the first delivery GAT.

3.5.6 Warranty

The contractor shall provide a one year warranty for all devices delivered under this contract.

Acceptance of a warranty does not waive the Government’s rights under the “Inspection” clause, neither does it limit the Government’s rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over any standard commercial warranty. The warranty period shall begin with Government final device/target acceptance. The contractor shall cover shipping and packaging costs for all items covered under the warranty.

3.5.7 Interim Contractor Support (ICS)

As required by the Delivery Order, the contractor shall provide support for two weeks starting at the first operational event following NET. During this period, the contractor shall provide telephonic support to assist with: setup, maintenance, repair, and technical assistance in the operation of the live fire range system.

3.5.8 Transition to Life Cycle Contractor Support (LCCS)

As required by the Delivery Order, during the conclusion of the ICS period, the contractor shall provide support to ensure a smooth transition and minimize any impact on the operational readiness and capabilities of the system. The contractor shall synchronize with the LCCS for the bi-directional communication regarding the components, systems, and subsystems.