Attachment_5_Work_Request_Procedures.pdf

W900KK-17-R-0023

Attachment 5

TIME AND MATERIAL WORK REQUEST PROCEDURES

Requirements. The contractor shall perform work on a time and materials basis as required by Work Requests issued pursuant to this provision.

Limitations. Such work as may be required citing this provision shall not be performed until a Work Request is issued by the PCO (see subparagraph (c)(4)).

Procedure.

(1) The Contractor shall prepare and submit a work request to the PCO when directed by the COR or at the contractor's own initiative as necessary to effectively support the performance of this contract. The authorized representative of the PCO shall be responsible for on-site surveillance. A Work Request shall set forth a description of the work to be performed, include any necessary materials, with estimated cost, in such sufficient detail as may be reasonably required for evaluation.

It shall also include the hours, by labor category, estimated to perform the work and a proposed delivery schedule with an assumed approval date.

(2) The Work Request will be validated, as to the necessity of the work, by the COR.

(3) The PCO shall, within a reasonable time (not to exceed five (5) working days for on-call field services or fifteen

(15) calendar days for Material Changes) after receipt of the Work Request, take one of the following actions:

i. Disapprove the request. If the work request is disapproved, the contractor shall not proceed with the work.

ii. Approve the request in writing. The PCO will issue the Work Request utilizing a letter, which incorporates a Not-

To-Exceed (NTE) price and delineates the labor hours, labor categories and material costs approved for the work request. Upon issuance, the contractor shall proceed with the work, charging the cost to the applicable Work Request.

Each Work Request will include the following information:

A. Reference to the Work Request/Modification number and any later modification numbers issued which relates to and/or provides additional information or funding.

B. The applicable ACRN and fund citation provided in the Accounting and Appropriation Data block. If applicable, any excess funds are to be de-obligated. If there are no excess funds, "No Change" will be cited.

(1) Oral Work Requests may be issued by the PCO in emergency circumstances. The oral Work Request shall be confirmed by the PCO through issuance of a written Work Request. Oral Work Requests may be utilized to authorize initial travel to the device site for on-call field services. Notice of oral Work Requests by the PCO shall be approved by the PCO within three working days. Upon receipt of such notice, the PCO shall affect all processing procedures relative to the Work Request. In the event work initiated under an oral Work Request subsequently is disapproved by the PCO, the Contractor shall immediately stop work. Allowable costs incurred prior to disapproval will be charged in accordance with Paragraph 1 entitled, “Supplies, Services and Price”, the T&M CLINs.

Ceiling Amount: For each Work Request, the "ceiling price" as referred to in the FAR clause 52.232-7 entitled

"Payments under Time-and-Material and Labor-Hour Contracts (AUG 2012)" to include "Alternate I (AUG 2012)" hereinafter referred to as the "Payments" clause, will be the ceiling stated in each Work Request. The ceiling price is a

NTE price. The Contractor shall not exceed the NTE price except at its own risk. Notice that payment is authorized upon submission of a proper invoice to the payment office.

Payment: Billing for effort completed under this provision shall identify the Work Request being charged and the applicable contract line/sub-line items. The contractor shall prepare and submit the DD Form 250/Invoice/Voucher for payment as specified in Section G.

W900KK-17-R-0023

Attachment 5

WORK REQUEST FORM

Sequential Task Number ______ Date _________

To: PCO

Subj: REQUEST FOR AUTHORIZATION TO PROCEED WITH A WORK REQUIREMENT

Ref: (a) _________________________________________(Device/Site)

1. The undersigned Contractor requests authorization to proceed with a work requirement under

Contract Line Item Number _______ of Contract Delivery Order _____________ in accordance with Attachment 5, Work Request Procedures, of the basic contract as described below:

WORK REQUIREMENT: ______________________________________________

ESTIMATED MAN-HOURS:_________________________________________

ESTIMATED COST: $_____________

Detailed cost breakdown: (submit on separate sheet)

(include any necessary parts and materials)

SUBMITTED BY: (Contractor) REVIEWED BY: (COR)

(Date) (Date)

COR RECOMMENDENDATION:

[ ] Approval

[ ] Disapproval

2. [ ] Approved

[ ] Disapproved for the following reason(s) _______________________________

Contracting Officer Date