ACT_RFP_B L M J_W900KK-16-R-0069_12Aug.docx

W900KK-16-R-0069- Partial DRFP Section B - Supplies or Services and Prices

ADFAC LCCS

FFP

Air Defense Field Artillery (ADFAC) Life Cycle Contractor Support (LCCS) This is the base CLIN which covers the base systems on the contract. See Appendix A of the PWS.

FOB: Destination

NET AMT

Job

ADFAC LCCS

COST

ADFAC LCCS- Travel & PMR Support

ESTIMATED COST

ADFAC LCCS

CPFF

Material Support Package (PWS 3.9.2), Spares (PWS 3.9.5), Shipping (PWS 3.9.7)

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CFFT LCCS

Support of the Call for Fire Trainer (CFFT) Life Cycle Contractor Support (LCCS). These include all variants currently fielded as well as the different Classes of support.

NET AMT

Job

CFFT LCCS

CFFT LCCS- Travel & PMR Support

ESTIMATED COST

CFFT LCCS

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

RT3 LCCS

Support for the Reconfigurable Table Top Trainer (RT3) Life Cycle Contractor Support (LCCS)

NET AMT

Job

RT3 LCCS

RT3 LCCS- Travel & PMR Support

ESTIMATED COST

RT3 LCCS

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

NBCRV LCCS

Stryker Nuclear Biological Chemical Reconnaissance Vehicle (NBCRV) Virtual Crew Trainer (VCT) Life Cycle Contractor Support (LCCS) base support.

NET AMT

Job

NBCRV LCCS

RT3 LCCS- Travel & PMR

ESTIMATED COST

NBCRV LCCS

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CDRLs

NET AMT

CMR

Contractor Manpower Reporting

NET AMT

CONUS 90 Day Phase-in

90 day integration period for CONUS operations, prior to take-over of contract

NET AMT

Job

90 Day Phase-in CONUS Travel

Cost CLIN for 90 Phase-in for CONUS operations

ESTIMATED COST

OCONUS 120 day Phase-in

120 day integration period for OCONUS operations, prior to take-over of contract

NET AMT

Job

120 day Phase-in OCONUS Travel

Cost CLIN for 120 day phase-in of OCONUS operations

ESTIMATED COST

Section J - List of Documents, Exhibits and Other Attachments

ATTACHMENT 1

Attachment 1 – Performance Work Statement Appendix A ACT Contracted Mission Time

Appendix B Technical Documentation

Appendix C Government Furnished Property

Appendix D Data Item Description (DID) References

Exhibit A

Bidder’s Library Access

INTRODUCTION

This guide provides instructions to gain access to online information to the Artillery and Chemical Training (ACT) Performance Work Statement (PWS) and associated appendices.

This document describes the step-by-step process for navigating inside the ACT Collaboration Area. Main folders include ACT PWS, Appendix A, Appendix B, Appendix C, Appendix D, and Exhibit A.

NAVIGATE TO THE LT2 PORTAL

Open Internet Explorer and navigate to https://www.lt2portal.mil. The portal public home page will display, as shown below.

[endnoteRef:1] [1: ]

REGISTER FOR AN

LT2 PORTAL ACCOUNT

1. Click the Register button on the left-hand side of the home page. Upon clicking the Register button, the Register for an Account page, shown below, will appear.

1. Enter all the information requested in the first three sections of this form:

1. First Name

1. Last Name

1. Email

1. Telephone Number

1. Time Zone

1. Password

1. Password Question and Answer

1. Program (the government program/contract on which you are working)

1. Organization (the company you work for)

1. Contractor (leave unchecked if direct government employee or military)

1. U.S. Citizen

1. Government or Industry User

1. Business or Engineering User

1. Service Affiliation

1. Click the View LT2 Portal Security Policy link to open and read the current security policy.

1. After reading this document, select the Agree to Portal Security Policy check box if you agree to the policy.

1. Select whether you need community, document, or source code access. Note that you would only like access to LT2 documentation (text documents, presentations, and on-line information), proceed to select the “Document Only Access” option. Click the Register button at the bottom of the page to begin processing your account request.

1. Click the LT2 Distribution Agreement in PDF Format Format link to open the LT2 Distribution Agreement.

1. Print the distribution agreement, complete it, sign it, and fax it to the fax number you see on the page above.

1. Click the Complete Registration button.

1. You will soon receive an email confirming your registration on the portal. This email contains your username; however, the portal administrator must still approve your registration prior to you being allowed to log in.

1. Once the portal administrator has approved your registration, you will receive an email informing you that your account has been approved. Once you receive this approval email, you may log in.

LOG IN TO THE LT2 PORTAL AND REQUEST ACCESS TO ACT COLLABORATION AREA

Once you receive your approval email from the portal administrator, follow the three simple steps below to log in to the LT2 Portal.

1. Navigate to https://www.lt2portal.mil.

1. Enter the username from the approval email and the password you entered on registration in the login area on the left-hand side of the public home page and click the Login button.

1. Once you successfully log in to the LT2 Portal, you can update your account information by clicking on your name in the upper right-hand corner of the page.

Once you are able to log in to the LT2 Portal, follow the three simple steps to gain access onto the ACT collaboration area.

1. Email the ACT Admin at Nganha.n.ly.civ@mail.mil ; with subject “ACT Bidder’s Library Access Request”. In email content, please state your contact information including email/phone/company/title.

1. Once you get an email notifying you that you have access to ACT Collaboration Area, you can enter the ACT Collaboration Area by clicking the link in the email.

1. Once in ACT Collaboration Area, you can click Files (on left side of the site) and navigate to the Bidder’s Library. Please review the Readme file before proceeding further onto Bidder’s Library.

ATTACHMENT 2 DD254

Attachment 2 Placeholder. DD254 to be added.

ATTACHMENT 3 PRICING WORKSHEET

Attachment 3 Placeholder. Pricing worksheet to be added.

ATTACHMENT 4 DOL WD SPREADSHEE

Attachment 4 Placeholder. DOL Wage Determination worksheet to be added.

ATTACHMENT 5 WAGE DETERMINATIO

Attachment 5 Placeholder. DOL Wage Determination procedures and checksheet to be added.

ATTACHMENT 6 QA/QC

Attachment 6 Placeholder. Awarded contractor quality assurance and quality control plan to be incorporated.

Section L - Instructions, Conditions and Notices to Bidders

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a FFP contract with COST provisions resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Mr. Donald J. Wagoner, U.S. Army Contracting Comand, ACC-ORL-DELTA, Partnership III Building, 3039 Technology Parkway, Orlando FL 32826.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

1. The use in this solicitation of any Defense Federal Acquisition Regulations (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

INSTRUCTION TO OFFERORS

Section L- INSTRUCTIONS TO OFFERORS

1. FORMAL COMMUNICATIONS AND SUBMISSION

It is requested that all questions pertaining to this solicitation and its attachments are submitted via e-mail to all contracting personnel at usarmy.orlando.peo-stri.mbx.ACT@mail.mil. Offerors are requested to submit responses on the ACT Clarification Form. This will allow the contracting office to track and document all industry comments/questions.

a. The points of contact (POC) for this solicitation are the Branch Chief/Contracting Officer, Mr. Donald J. Wagoner and Contract Specialist, Mr. Philip Duncan as follows:

Primary Mr. Philip Duncan/Contract Specialist Phone: (407) 208-3346 Email: Philip.b.duncan.civ@mail.mil U.S. Army Contracting Command, ACC-ORL-DELTA Partnership III Building 3039 Technology Parkway Orlando, FL 32826

Alternate Mr. Donald J. Wagoner/Branch Chief/Contracting Officer Phone: (407) 384-5578 Donald.j.wagoner2.civ@mail.mil U.S. Army Contracting Command, ACC-ORL-DELTA Partnership III Building 3039 Technology Parkway Orlando, FL 32826

d. General Information: In accordance with FAR Subpart 52.215-1, Instructions to Offerors – Competitive Acquisition, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

e. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government in accordance with established criteria in Section M or equivalent solicitation criteria. Best value will be the technically acceptable offer with the lowest evaluated price.

f. Offerors shall assume that any data they have previously submitted in response to another solicitation, whether submitted to the ACC-ORL or another agency, should be assumed to be unavailable during this proposal evaluation and source selection process. Offerors proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

g. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on only the information presented in the Offerors proposal. In presenting material in its proposal, Offerors are advised that quality information is more important than quantity. Statements that the prospective offeror understands, can or will comply with the ACT Performance Work Statement (PWS), and statements paraphrasing the requirements or documents beyond that sufficient to present a complete and effective proposal are neither necessary nor desired.

h. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. The proposal shall be specific, detailed and complete as to clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet the requirements and has valid and practical solutions for all requirements. It’s the Offeror’s responsibility to present enough information to be meaningfully evaluated without discussions.

i. The Government requests that the proposal be valid for at least 365 calendar days from the proposal due date. Files shall not contain classified information. Offerors are cautioned that in order for their proposal to be eligible for award, the proposal shall be in compliance with the terms and conditions set forth in this solicitation.

2. PROPOSAL DELIVERY

a. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5). A Table of Contents should be created using the Table of Contents feature in Microsoft (MS) Word. The signed Standard Form (SF) 33, SF30 and Section K – Certifications and Representations may be submitted in Adobe.pdf file format. MS Word files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11” The following additional restrictions apply:

Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size not less than 10-point and may be landscape.

b. File Packaging: All offerors shall submit all volumes in standard size 3-ring binders that will facilitate the insertion of change pages and additional information the offeror may be required to provide during the source selection process. ** Please note – Self-Extracting .exe files are no longer accepted. Digital files shall be compatible with MS Office 2013 and submitted on DVD/CD-ROM in uncompressed files using a separate DVD/CD-ROM for each volume. Each DVD/CD-ROM shall have a label affixed to each DVD/CD and DVD/CD cover. The label shall include the Offeror's name, solicitation/amendment number, date of submission, and the proposal’s volume number. Digital file names shall include the respective company name and volume example-“Company Name V1.docx.” The Offeror shall submit subcontractor proprietary or sensitive information on a separate DVD/CD-ROM (appropriate number of copies according to volume number) in a separate sealed envelope marked with prime and subcontractor identifying information. The content of the digital submission of the proposal must be identical to the hard copy proposal submitted in response to this solicitation. If a discrepancy exists between the original paper copy of the proposal and the digital submission, the original paper copy will take precedence.

c. Submitting Proposals: Proposals can be submitted by hand delivery or by mail. Submission of telegraphic, facsimile, or email proposals is not authorized for this solicitation. Offerors shall provide two read only DVD/CD-ROM, one original and one paper copy of the proposal.

d. Mailing Proposals: The outside shipping container shall be marked with the Solicitation Number. Proposals shall be mailed to the following address:

Army Contracting Command- Orlando ATTN: Mr. Philip Duncan, ACC-ORL Delta Partnership III Building 3039 Technology Parkway Orlando, FL 32826

e. Hand Delivery of Proposals: Offerors wishing to hand deliver their proposal shall contact the Primary POC, Mr. Philip Duncan, by phone or email to coordinate delivery. If the Primary POC cannot be reached, offerors are advised to contact the alternate POC Mr. Donald J. Wagoner. Coordination shall be confirmed at least 48 hours prior to delivery. The Primary and/or Alternate POC will meet the offeror in the lobby of the Partnership III building. The physical address is:

Partnership III Building 3039 Technology Parkway Orlando, FL 32826

f. Content Requirement: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file.

NOTE: Proposals shall not contain classified information and Proprietary information shall be clearly marked.

3. PROPOSAL VOLUMES: The offeror’s proposal shall consist of four (4) volumes as set forth below:

Volume I – Business (not evaluated) Volume II –Technical

Volume III – Factor 4: Past Performance Volume IV – Factor 5: Price

a. Pricing information shall not be included in any volume other than Volume IV, Price. The titles and contents of the volumes and books shall be as defined in Table 1 below:

Table 1. Volume Titles and Contents

VOLUME

Factor 2: Management Information System

Factor shall not exceed 15 pages.

Factor 3: Spares

Factor shall not exceed 15 pages.

1 Copy, 2 CD Copies Volume shall not exceed 20 pages.

IV

Price

1 Copy, 2 CD Copies Volume shall not exceed 20 pages.

b. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirement and associated risks, and is able, willing and competent to devote resources necessary to meet the requirement, and has a valid and practical solution for the requirement. Statements that the prospective Offeror understands, can, or will comply with the requirements, and statements paraphrasing the requirements or parts thereof without supporting information/narrative are considered inadequate and unsatisfactory. Mere reiteration of the requirement or standard reference material is discouraged and is considered inadequate and unsatisfactory. The Offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. In presenting material in proposals, Offerors are advised that quality of information is more important than quantity. Offerors are encouraged to use quantitative terms wherever possible and avoid the use of qualitative and subjective terms to the maximum extent practicable. Offerors are cautioned that while the Government will not evaluate every PWS requirement for the purposes of the source selection evaluation, the awardee/Contractor will be required to comply with all PWS requirements during performance of the contract. The Government may determine that an Offeror's proposal is non-compliant, and therefore ineligible for award, if the proposal indicates that: it cannot or will not meet any of the PWS requirements; provides an approach that clearly does not meet any of the PWS requirements; or, includes data which prompts the Government to question the Offeror's compliance with any of the PWS requirements. The Source Selection Authority may reject all proposals received in response to a solicitation, if doing so is in the best interest of the Government.

c. Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

4. VOLUME I: Business

1. General – The Business volume shall contain a Table of Contents which should be created using the Table of Contents feature in Microsoft (MS) Word. The signed Standard Form (SF) 33, SF30 (if applicable) and Section K – Certifications and Representations may be submitted in Adobe.pdf file format. Offerors may use a numbering system that is convenient for the proposal organization with sections identified in both name and PWS section reference. Do NOT reiterate the objectives or reformulate the requirements specified in the solicitation. There will be no reference to rates or price in this volume.

5. VOLUME II: Technical

a. General – The Technical Volume shall be specific and complete. Legibility, clarity and coherence are important. Offerors’ responses will be evaluated in accordance with Section M of the solicitation. Using the instructions provided below, provide, as specifically as possible, the actual methodology to be used to accomplish/satisfy the Technical factors indicated below. Do NOT reiterate the objectives or reformulate the requirements specified in the solicitation. There will be no reference to rates or price in this volume.

b. Format and Specific Content:

(i) Technical Volume – This volume shall represent the offeror’s complete methodology that will be used to meet the requirements of the program. The volume should augment the Government’s PWS by describing how the requirements will be accomplished.

(ii) The PWS is provided as an attachment to the RFP, and represents the Government’s minimum requirements for the ACT LCCS program. The proposed Technical Volume shall consist of statements identifying discrete actions to be taken by the contractor to meet the Contractor Performance Factor (CPF)s for both CONUS and OCONUS in accordance with (IAW) the requirements of the PWS Section 3.10.2 “Contractor Performance Factor (CPF)” and the evaluation factors identified below.

(iii) Volume Organization – The Technical Volume shall be organized to follow the outline below. Offerors may use a numbering system that is convenient for the proposal organization; however, to ease the evaluation process, sections shall be identified in both name and PWS section reference.

1. Factor 1 - TADSS Maintenance Support: The Offeror shall describe its approach to perform preventive and corrective maintenance of the supported TADSS as described in Appendix A of the ACT PWS to meet the requirements of ACT PWS paragraph 3.10.10 “TADSS Maintenance” and ALL sub-paragraphs. The proposal shall address the offeror’s ability to meet the Contractor Performance Factor (CPF)s, maintain 24-hour telephonic customer support and the process which integrates supply support of CPFs to meet the requirements of in the PWS paragraph 3.10.2 “Contractor Performance Factor (CPF)” and ALL sub-paragraphs, paragraph 3.10.3 “Twenty-Four Hour Telephonic Support” and paragraph 3.10.4 “Quick Response Support.”.

2. Factor 2 – Management Information System (MIS): The Offeror shall describe its approach to collecting data from internal management system(s), work orders, and external data sources for analysis and reporting in the MIS. The Offeror shall describe its approach to data flow and analysis to meet the requirements of paragraph 3.8.1.1 “Management Information System” with ALL sub-paragraphs. The approach should maximize automation in data gathering and analysis and minimize manual data manipulation. The proposal should describe the Offeror’s MIS graphical user interface for Government users.

3. Factor 3 –Spares: The Offeror shall describe its approach to satisfying replenishment and replacement for the supported TADSS. The approach should include the management of spare parts in relation to the ACT PWS to include the replenishment and replacement of spares and consumables. The Offeror shall provide flow diagrams of the processes for spares consumption and replenishment, and management of consumables. The proposal should also describe the Offeror’s approach to ACT PWS paragraph 3.9.5 “Spares” to include ALL sub-paragraphs.

5. Volume III – Factor 4: Past Performance.

a. General – The Past Performance Volume shall identify and describe past performance of the prime, team members, and/or major subcontractors in fulfilling Government and commercial contracts/subcontracts. Information provided should be related to similar programs in the same division or cost center with which the offeror proposes to perform the effort (the prime is defined as any division or wholly-owned subsidiary of the company. A major subcontractor is defined as one that will be responsible for 10% or more of the effort.). When submitting past performance information for team members, the information should focus on the contributions that team members would make to fulfill the contractual requirements. For private contracts, it is the offeror’s responsibility to obtain authorization from private/commercial organizations to release information to the Government. If there is no past performance it should be stated in the proposal.

b. The prime, team members, and/or major subcontractors shall submit past performance information for up to a maximum of seven (7) contracts/subcontracts performed within the past five (5) years of the date of this solicitation, that are relevant to the ACT requirement. Offerors are requested to report only contracts that exceed $500K and subcontracts that exceed $100K. List the contracts from most relevant to least relevant.

6. Volume IV – Factor 5: Price. The following information is required for Volume IV.

a. Pricing Assumptions – Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price proposal. The offerors’ proposal shall be valid for 365 days.

b. Pricing Techniques and Methods – When responding to the Price Volume requirements in the solicitation, the offeror may use any generally accepted pricing technique to develop their proposal. Provide a summary description of your standard pricing system or methods.

c. Accounting System – The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) and cognizant Defense Contract Audit Agency (DCAA) supervisory auditor. If the Offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for contract audit, the Offeror will identify their cognizant federal agency or agencies (and include the individual contact information). The Offeror shall submit a copy of the most recent ACO letter regarding the status of their accounting system. If that letter is more than a year old and the Offeror has a more current DCAA audit report commenting on the status of their accounting system, a copy of that report will also be submitted. If the Offeror's accounting system was disapproved or deemed to be not adequate, the Offeror will identify all deficiencies along with steps taken, or to be taken, to correct the deficiencies and a timeline to include audit by the cognizant audit agency after corrective action has been implemented. If the Offeror's accounting system has never been audited by their cognizant federal audit agency, the Offeror will so state. If the Offeror does not have an approved accounting system, the Offeror shall complete the SF1408 - Pre-award Survey of Prospective Contractor Accounting System Checklist, and return the documentation as part of the Price Volume of the proposal. The form may be downloaded from: http://www.gsa.gov/portal/forms/download/115778.

d. In addition to the Price Volume, RFP Section B shall be filled out for all priced Contract Line Item Numbers (CLINs).

e. Cost or Pricing Information Requirements – In accordance with FAR 15.402, 15.403-1(b) and 15.403-3(a)m “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the Contracting Officer determines that there is insufficient information available to determine the reasonableness of the proposed pricing, the offeror shall be required to submit additional information other than cost or pricing data. If, during the source selection process, the Contracting Officer determines that adequate competition no longer exists, then cost and pricing data may be required.

f. Offerors are advised that this solicitation includes FAR Clause 52.217-8, Option to Extend Services. FAR 52.217-8 states, "The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may, at any time during the performance of this contract, exercise this option by written notice to the Contractor."

b. Proposal Due Date: The proposal due date will be identified in the Final Solicitation. Based on the current timeline, the Government anticipates release of the Final Solicitation in the 4th quarter of Fiscal Year (FY) 2016 and anticipates receipt of proposals in the 1st quarter of the FY 2017.

c. Anticipated Award: The Government anticipates that the award will be made in the 2nd quarter of the FY 2017. This information is provided for use as a basis for schedules and burden (labor, overhead, etc.) calculations.

d. General Information: In accordance with FAR Subpart 52.215-1, Instructions to Offerors – Competitive Acquisition, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

e. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government in accordance with established criteria in Section M or equivalent solicitation criteria. Best value will be the technically acceptable offer with the lowest evaluated price.

f. Offerors shall assume that any data they have previously submitted in response to another solicitation, whether submitted to the ACC-ORL or another agency, should be assumed to be unavailable during this proposal evaluation and source selection process. Offerors proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

g. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on only the information presented in the Offerors proposal. In presenting material in its proposal, Offerors are advised that quality information is more important than quantity. Statements that the prospective offeror understands, can or will comply with the ACT Performance Work Statement (PWS), and statements paraphrasing the requirements or documents beyond that sufficient to present a complete and effective proposal are neither necessary nor desired.

h. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. The proposal shall be specific, detailed and complete as to clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet the requirements and has valid and practical solutions for all requirements. It’s the Offeror’s responsibility to present enough information to be meaningfully evaluated without discussions. Features offered beyond the requirement of this solicitation will be incorporated into the awardee’s contract award.

i. The Government requests that the proposal be valid for at least 365 calendar days from the proposal due date. Files shall not contain classified information. The Government may reject any proposal that is determined to be unrealistic in terms of program commitments and technical capability, including contract terms and conditions, or unrealistically high or low in cost/price when compared to the Government’s estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and/or risks of the program. Offerors are cautioned that in order for their proposal to be eligible for award, the proposal shall be in compliance with the terms and conditions set forth in this solicitation.

2. PROPOSAL DELIVERY

a. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5). A Table of Contents should be created using the Table of Contents feature in Microsoft (MS) Word. The signed Standard Form (SF) 33, SF30 and Section K – Certifications and Representations may be submitted in Adobe.pdf file format. MS Word files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size not less than 10-point and may be landscape.

b. File Packaging: All offerors shall submit all volumes in standard size 3-ring binders that will facilitate the insertion of change pages and additional information the offeror may be required to provide during the source selection process. ** Please note – Self-Extracting .exe files are no longer accepted. Digital files shall be compatible with MS Office 2013 and submitted on DVD/CD-ROM in uncompressed files using a separate DVD/CD-ROM for each volume. Each DVD/CD-ROM shall have a label affixed to each DVD/CD and DVD/CD cover. The label shall include the Offeror's name, solicitation/amendment number, date of submission, and the proposal’s volume number. Digital file names shall include the respective company name and volume example-“Company Name V1.docx.” The Offeror shall submit subcontractor proprietary or sensitive information on a separate DVD/CD-ROM (appropriate number of copies according to volume number) in a separate sealed envelope marked with prime and subcontractor identifying information. The content of the digital submission of the proposal must be identical to the hard copy proposal submitted in response to this solicitation. If a discrepancy exists between the original paper copy of the proposal and the digital submission, the original paper copy will take precedence.

c. Submitting Proposals: Proposals can be submitted by hand delivery or by mail. Submission of telegraphic, facsimile, or email proposals is not authorized for this solicitation. Offerors shall provide two read only DVD/CD-ROM, one original and one paper copy of the proposal.

d. Mailing Proposals: The outside shipping container shall be marked with the Solicitation Number. Proposals shall be mailed to the following address:

Army Contracting Command- Orlando ATTN: Mr. Philip Duncan, ACC-ORL Delta Partnership III Building 3039 Technology Parkway Orlando, FL 32826

e. Hand Delivery of Proposals: Offerors wishing to hand deliver their proposal shall contact the Primary POC, Mr. Philip Duncan, by phone or email to coordinate delivery. If the Primary POC cannot be reached, offerors are advised to contact the alternate POC Mr. Donald J. Wagoner. Coordination shall be confirmed at least 48 hours prior to delivery. The Primary and/or Alternate POC will meet the offeror in the lobby of the Partnership III building. The physical address is:

Partnership III Building 3039 Technology Parkway Orlando, FL 32826

f. Content Requirement: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file.

NOTE: Proposals shall not contain classified information and Proprietary information shall be clearly marked.

3. PROPOSAL VOLUMES: The proposal must consist of Volumes I through III as follows:

Volume I – Technical Factors (1, 2, 3)

Volume II – Past Performance Factor (4)

Volume III –Price Factor (5)

a. Pricing information shall not be included in any volume other than Volume V, Price. The titles and contents of the volumes and books shall be as defined in Table 1 below:

Table 1. Volume Titles and Contents

VOLUME

I

Technical Factors: 1, 2, 3

1. TADSS Maintenance Support

1. Management Information System

1. Supply Support

1 Original, 1 Copy, 2 CD Copies

Volume shall not exceed 40 pages.

II

Factor 4

Past Performance 1 Original, 1 Copy, Volume shall not exceed 20 pages.

III

Factor 5

Price 1 Original, 1 Copy, Volume shall not exceed 20 pages.

b. Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

4. VOLUME I: Technical Factors

a. General – Volume I shall be specific and complete. Legibility, clarity and coherence are important. Offerors’ responses will be evaluated in accordance with Section M of the solicitation. Using the instructions provided below, provide the complete methodology to meet all requirements. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do NOT reiterate the objectives or reformulate the requirements specified in the solicitation. There will be no reference to rates or price in this volume.

b. Format and Specific Content:

(1) The volume shall represent the offeror’s complete methodology that will be used to meet all of the requirements of the program. The volume should amplify the Government’s ACT PWS by describing how the requirements of each technical factor will be accomplished. The technical factors are: TADSS Maintenance Support, Management Information System (MIS), and Supply Support.

(2) The ACT PWS, including appendices, is provided through the online Bidder’s Library, and represents the Government’s minimum requirements for the ACT LCCS program. Access instructions to the Bidder’s Library are provided in Section J of the SF 33. The proposed Volume shall consist of examples identifying discrete actions to be taken by the offeror to meet the requirements of the ACT PWS. The offeror shall use the ACT PWS to propose a technical approach, which expands upon these minimum objectives to the extent necessary to successfully execute the requirements of this program.

(3) The Offeror shall describe its approach to hiring, staffing, manning, and retention in order to meet all the requirements of the ACT PWS, to include plan and schedule ensuring that personnel are in place in time for day one of full performance. The Offeror shall address the hiring impacts of Outside the Continental United States (OCONUS) Technical Expert Status Accreditation (TESA), if applicable, and its plan to mitigate these impacts. The Offeror shall provide its proposed labor categories and full-time-equivalents for each staffed position, each site and each task order for phase-in and all Lot years of full performance. The staffing plan shall be provided in a sortable, filterable table. The table shall also include all labor categories required to accomplish all future tasks denoted as “Only when directed by the contracting officer,” but the table shall not include hours or full-time-equivalents for these tasks, as they will be negotiated at time of execution. The staffing table shall include state and county of each staffed location. The staffing table shall account for all labor categories to be used for the entire contract. The Offeror shall describe how the Offeror’s staffing approach maximizes efficiency. The Offeror shall describe its phased plan for hiring in order to accomplish all phase-in tasks, to include inventories, prior to day one of full performance.

(4) The volume shall be organized to follow the outline of the ACT PWS and must address each requirement as described in Section M. Offerors may use a numbering system that is convenient for the proposal organization; however, to ease the evaluation process, sections shall be identified in both name and ACT PWS section reference.

5. Volume II –Past Performance.

a. General – The Past Performance Volume shall identify and describe past performance of the prime, team members, and/or major subcontractors in fulfilling Government and commercial contracts/subcontracts. Information provided should be related to similar programs in the same division or cost center with which the offeror proposes to perform the effort (the prime is defined as any division or wholly-owned subsidiary of the company. A major subcontractor is defined as one that will be responsible for 10% or more of the effort.). When submitting past performance information for team members, the information should focus on the contributions that team members would make to fulfill the contractual requirements. For private contracts, it is the offeror’s responsibility to obtain authorization from private/commercial organizations to release information to the Government. If there is no past performance it should be stated in the proposal.

b. The prime, team members, and/or major subcontractors shall submit past performance information for up to a maximum of seven (7) contracts/subcontracts performed within the past five (5) years of the date of this solicitation, that are relevant to the ACT requirement. Offerors are requested to report only contracts that exceed $500K and subcontracts that exceed $100K. List the contracts from most relevant to least relevant.

6. Volume III – Price.

a. Cost or Pricing Information Requirements – In accordance with FAR 15.402, 15.403-1(b) and 15.403-3(a)m “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the Contracting Officer determines that there is insufficient information available to determine the reasonableness of the proposed pricing, the offeror shall be required to submit additional information other than cost or pricing data. If, during the source selection process, the Contracting Officer determines that adequate competition no longer exists, then cost and pricing data may be required.

b. Pricing Assumptions – Summarize all significant pricing assumptions, scope…