ACT_QuestionClarification_Log_10202016.pdf

ACT Question and Clarification Log 10/20/2016

Question # Relates To Date Posted to FBO Question Government Response Associated Attachments

Requires RFP Amendment?

(Y/N) 1 LT2 Portal 10/12/2016 On the LT2 Portal we cannot tell if anything has changed. Did the

Government post a completely new set of data on the portal with the final RFP release or is this data the same as was previously posted with the draft RFP?

The ACT draft RFP was provided for informational purposes only. It is the offeror's responsibility to review the final solicitation and account for any changes made.

N/A N

2 General Question 10/12/2016 Would the Government please explain the process it went through to obtain a waiver to remove the ACT contract from the 8(a) program?

The ACT recompete was removed from the 8(a) program pursuant to the Class Deviation 2014‐O0007 issued by Director of Defense Procurement and Acquisition Policy (DPAP) on March 14, 2014, which prohibits the use of the 8(a) Business Development Program for the Acquisition of Military Simulation and Military Simulation Training. The Class Deviation was issued as a result of the DynaLantic v. Department of Defense (No. 95‐2301) settlement agreement dated January 31, 2014.

Refer to the following two PDF files posted to FBO with this Question and Clarification Log:

1. Clarifications_Attch1_8aRemovalReq_and_Encls_10122016.pdf (9 Pages), includes:

a. Letter to Small Business Administration (SBA) requesting ACT's removal from 8(a), dtd February 4, 2015;

b. SBA historical approval of ACT's inclusion in the 8(a) program, dtd March 23, 2007;

c. DPAP Class Deviation 2014‐O0007, dtd March 14, 2014;

d. DynaLantic v. Department of Defense (No. 95‐2301) settlement, dtd January 31, 2014.

2. Clarifications_Attch2_8aSBA_Removal_Approval_10122016.pdf (2 Pages)

NOTE: The Government is aware that in Paragraph 1 of "Clarifications_Attch2_8aSBA_Removal_Approval_10122016.pdf" the SBA incorrectly identified the incumbent contractor for the current ACT contract as "Skillstorm, Inc." This administrative error did not affect the SBA's approval to remove the ACT recompete from the 8(a) program.

1. Clarifications_Attch1_8aRemovalReq_and_Encls_10122016.pdf (9 Pages)

2. Clarifications_Attch2_8aSBA_Removal_Approval_10122016.pdf (2 Pages)

N

3 Sections B & J

10/20/2016 In the Draft RFP Questions and Answers, Revision 1, 16 Sep 2016, Q&A #6, you advise offerors that, “program management costs should be captured in the FFP LCCS CLINs for each TADSS category.”

Many of the work breakdown activities required or implied by the PWS are not strictly “program management (PM)” activities. For example, non‐PM technical activities include all of the activities associated with PWS Section 3.8, Information and Data Management and 3.10, Contractor Performance; and the FFP activities of 3.9, Logistics. Is it the Government’s intent that offerors propose all FFP activities (not just PM), even broadly encompassing activities, such as PWS 3.3.2, Post‐Award Conference, or 3.10.10, TADSS Maintenance, according only to a single supported type of equipment (RT3, CFFT, & NBCRV CLINs) or group of equipment (ADFAC CLIN), and if so, how should offerors divide activities that encompass multiple systems among the FFP LCCS CLINs?

Yes, given the CLIN structure, it is the Government's intent that offerors should delineate proposed FFP activities (not just Program Management) to the best of their ability according to the specific systems supported (ADFAC, CFFT, RT3, and NBCRV). The Government is aware that there are elements of the effort that encompass multiple systems. It is the offeror's responsibility to determine a method for distributing these shared costs.

N/A N

4 L.2.f, page 104 10/20/2016 Section L.2.f of the Instructions states that “Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion.” Please confirm that the Table of Contents and Summary Section do not count as part of the page limits for each volume (15 pages per factor for Volume II Technical, 20 pages for Volume III Past Performance, and 20 pages for Volume IV Price).

In accordance with Solicitation Amendment 0002, Section L, paragraph 2f "Content Requirement," Tables of Contents and Summary Sections are not included in the page counts for each volume. Note that in accordance with Amendment 0002, Summary Sections shall be limited to one page. Amendment 0002 also further clarifies which proposal sections are exempt from the page count. Refer to amended Section L, paragraph 2f, "Content Requirement" for full details.

1. Solicitation Amendment 0002 (9 Pages)

2. ACT Section L Tracked Changes (10192016) Amendment 0002 (11 Pages)

Y

5 L.3.b, pages 105‐06 10/20/2016 Section L.3.b of the Instructions states that “while the Government will not evaluate every PWS requirement for the purposes of the source selection evaluation, the Awardee/Contractor will be required to comply with all PWS requirements during performance of the contract.” In Section M, Evaluation Criteria, the Government further narrows the evaluation criteria for Volume II Technical to the following PWS requirements:

• Factor 1 o ACT PWS paragraph 3.10.10 and all subparagraphs o ACT PWS paragraph 3.10.2 and all subparagraphs o ACT PWS paragraph 3.10.3 o ACT PWS paragraph 3.10.4

• Factor 2 o ACT PWS paragraph 3.8.1.1 and all subparagraphs

• Factor 3 o ACT PWS paragraph 3.9.5 and all subparagraphs

Will the Government please confirm that offerors limiting the content of the Narrative Discussion in Volume II Technical to the above PWS requirements will not render their proposals noncompliant?

The Government confirms that offerors proposals will not be deemed noncompliant if they limit the contents of the Narrative for Volume II, Technical, to the PWS requirements outlined in Section M, paragraph 3.

N/A N

QUESTION AND CLARIFICATION LOG: SOLICITATION W900KK‐16‐R‐0069, ARTILLERY AND CHEMICAL TRAINING (ACT)

ACT Question and Clarification Log 10/20/2016

Question # Relates To Date Posted to FBO Question Government Response Associated Attachments

Requires RFP Amendment?

(Y/N) 6 L.2.a, page 103 10/20/2016 Section L.2.a of the Instructions states that “Tables and illustrations may use a reduced font size not less than 10‐point and may be landscape.” In addition, in the volume instructions, offerors are given the option in various paragraphs to “provide flow diagrams” of processes (i.e., Section L.5.a [2] and Section M.3.a). Please confirm that for tables and illustrations (including these flow diagrams), offerors may use 11x17 landscape format and that each 11x17 page be will counted as one page toward volume limitations.

11x17" landscape (also known as a "foldout") is added as a conforming format via Amendment 0002. Refer to amended Section L, paragraph 2f, "Format," for full details. A one‐sided foldout will be counted as two pages and a two‐ sided foldout will be counted as four pages.

1. Solicitation Amendment 0002 (9 Pages)

2. ACT Section L Tracked Changes (10192016) Amendment 0002 (11 Pages)

Y

7 CLINs and Q&A No. 6. 10/20/2016 The four FFP LCCS CLINS apply to all of the anticipated supported equipment. In the DRAFT RFP Q&A, Rev. 1, 16 Sep 2016, Question 6, you instruct us to divide Program Management costs over these four FFP LCCS categories. A good number of PWS requirements, both program management and technical, apply to multiple types of equipment. Should we divide all such costs evenly across the FFP LCCS CLINS, or should offerors calculate how much of such all‐ encompassing activities would apply to each type of equipment in the three individual equipment CLINs (RT3, CFFT, NBCRV) or the ADFAC collection of equipment types?

Refer to the answer to Question #3. N/A N

8 L.2.f, page 104 10/20/2016 Please confirm that for ease of evaluation, in addition to the Table of Contents, the offeror may also include a Volume Cover, a List of Acronyms and Abbreviations, and a Cross‐Reference Matrix (meaning a matrix that maps evaluation factors to proposal paragraphs) for each volume as part of the front matter and that these pages will not count toward the factor and volume page limitations.

Section L, paragraph 2f, "Content Requirement" has been amended via Amendment 0002 to address this question. In accordance with Amendment 0002, offerors are now required to submit a Cover Page and a List of Acronyms and Abbreviations. These administrative items are not included in the page count.

Regarding submission of a Cross‐Reference Matrix (also known as an "Evaluation Compliance Matrix"), the Government neither desires nor requests that offerors include these types of matrixes in their proposal submission.

1. Solicitation Amendment 0002 (9 Pages)

2. ACT Section L Tracked Changes (10192016) Amendment 0002 (11 Pages)

Y

9 PWS Para. 3.10.2.2: Class “B” Mail‐In CPF

10/20/2016 Per the PWS, “The contractor shall record response times for each corrective maintenance action on a calendar month basis. The contractor shall perform a special analysis in the event the response time is not attained to determine the cause and the corrective action required to prevent a recurrence.” What is the remediation and tracking tool currently being used to track and analyze events?

The remediation and tracking tool currently being used to track and analyze events is the Management Information System (MIS).

N/A N

10 PWS Para. 3.2.11:

Personnel Training

10/20/2016 The section states the contractor has the responsibility for all personnel training requirements to include new personnel training requirements and on‐going proficiency training for the supported devices. Please provide in detail the personnel training and on‐going proficiency training requirements.

The Government response to this question will be forthcoming. N/A TBD

11 L.5.b.(4) 10/20/2016 Please confirm that the completed Subcontractor/Teaming Partner/JV Partner Consent Letters requested in Section L.5.b.(4) as part of Volume III, Past Performance, do not apply toward the 20‐page limit of that volume.

The Government confirms that completed consent letters do not apply towards the page limit of Volume III, Past Performance. Amendment 0002 updated Section L, paragraph 2f, "Content Requirement," to clarify this fact.

1. Solicitation Amendment 0002 (9 Pages)

2. ACT Section L Tracked Changes (10192016) Amendment 0002 (11 Pages)

Y