CBCSE_RFP_Questions_and_Answers__(6_Sept_2016).pdf

Document Title Document

Page # Section in Document

Question

/Comment

Government

Response

Changes Made in

Solicitation/Documents

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf22 ADDENDUM 3: JLCCTC SITE

LISTING

1. For Year 1, what are the 5 CONUS and 3 OCONUS sites? We have national resources/warehouses and the sites being named may reduce labor/travel for installations and surge.

Addendum 3 of the Task Order #1 PWS contains details of the sites within the first 15 months of the life of the contract (inclusive of the first 12 months or 1 year).

No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf10 3.3 CONTRACTOR PRODUCT

FACILITY

2. We currently have an Office within 25 miles of the PEO location in Orlando. What is the expectation for transition to have the warehouse operations set up for this program (within 30 days)?

Requirements for contract phase-in are identified in Paragraph 3.1.6.1 of the

Tasker Order #1 PWS. Per Para 3.1.6.1, "The Contractor shall hire, train, and be able to provide operational support and meet the requirements of the contract no-later-than 30 calendar days after Contract Award."

No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf8 3.1.8.4 INSTALLATION 6. During installation, will any electrical work be required to support the fielding? Per Para 3.1.8.4 of the IDIQ PWS, "the Contractor shall … install the CBCSE

PRODUCTS in the designated facilities." This does not include performing electrical work should the facility not have adequate electricity.

No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf10 3.3 CONTRACTOR PRODUCT

FACILITY

9. Will in person Government acceptance and/or witness of testing of the staged hardware be done at the facility (local within 25 miles)?

Yes, the Government will accept and/or witness all testing of the staged hardware at the facility (local within 25 miles).

No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf6 3.1.6.1 PHASE-IN 11. Are there existing spare parts to be transitioned to the new incumbent? If so how much space will this take to store?

No GFE will be provided to the awardee. No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf11 3.4 PRODUCT INITIAL

DEPLOYMENT

12. To support 24 hour rectification, does the program support spare parts at the locations or at the contractor facility?

The Government does not support spare parts at Government Locations. No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf12 3.5 PRODUCT REFRESH 14. As this is a 5 year program, as products go end of life or new technology emerges, is it expected the contractor will work with the OEM(s) and assist in the redesign of the system?

Per Paragraph 3.2 of the IDIQ PWS, "The Contractor shall pre-coordinate any material purchasing activities with the Government Integrated Product Team.

... CBCSE Products acquired shall be on the Government’s Approved Products list. ... The Contractor shall provide a recommended buy list to the Government of CBCSE Products that meet the specifications/requirements as provided by the Government for each JLCCTC system enclave. The Contractor shall notify the Government within 30 days of the original equipment manufacturers (OEM) notification of the End of Life (EOL) and/or End of Support (EOS) for any fielded

CBCSE products. If the equipment is EOL/EOS or no longer appears on the DISA

APL, the Contractor shall propose the next generation of that capability." The

Contractor will work with the Government on the identification of next generation hardware to replace any End of Life hardware throughout the life of the contract.

No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf4 3.1.2 CONFIGURATION

MANAGEMENT

15. How are firmware and security patches done to the system today and is the contractor on this contract responsible to perform this as part of preventive maintenance?

Firmware and security patches are not a requirement for CBCSE. No Changes.

Attachment 10 - Cost Price TO 0001 Tab Tabs: "BOM Site Materials" and

"BOM Software"

For the "Unit Costs" columns in each of these tabs. Are these CHESS IT prices? Can they offeror update these prices with prices that are more competitive and apply for CHESS waiver after award?

Yes, these are CHESS prices. No, the Offeror cannot update these prices at this time. Material BOM prices will be negotiated prior to each Task Order. The

IDIQ is merely establishing a ceiling for the overall effort.

No Changes.

Solicitation W900KK-16-R-0042 82 Section L The solicitation indicates that: "*Manpower (i.e., staffing) charts, Table of contents, Title Pages, Glossary, Divider/Blank Pages are excluded from the page count." Will the Government consider allowing Integrated

Master Schedules for deliveries to also be omitted from the page count of the Technical Volume?

IMS is not required. If the offeror submits an IMS it will be included in the page count of the Technical Volume.

No Changes.

W900KK-16-R-0042-12AUG16 24 Addendum 4 what does the phrase, "This Task Order addresses the refresh of workstations" refers to? Is Addendum 4 meant to be the list of workstations under the effort #2 of the TO 0001?

Task Order (TO) #1 represents the first 15 months of the life of the contract. TO

#1 will address the refresh of workstations only, vice the refresh of workstations and servers. The table in Addendum 4 lists the planned refresh quantities of those aforementioned workstations.

No Changes.

W900KK-16-R-0042-12AUG16 1 1.0 States "The primary focus of this task order is to procure and deploy CBCSE products to support two distinct efforts: (1) JLCCTC Technical Control Component Deployment, and (2) JLCCTC Technical Control / Workstation

Component Refresh. Section 3.4 of this PWS refers to effort #1. Section 3.5 of this PWS refers to effort #2."

Please, clarify whether the deployment of Techincal Control hardware described in section 3.4 and Addendum

3 must be completed for a specific site before this same site can receive the workstations hardware described in section 3.5 and Addendum 4?

Yes, a site must first receive an initial deployment (effort #1) before receiving a refresh (effort #2).

No Changes.

W900KK-16-R-0042-12AUG16 Should the Lab Material Cost be based on reuse of existing GFE? If so, will the Government release the GFE list?

No GFE will be provided. No Changes.

Attch9-Cost-Price-BaseIDIQ-ExcelWorkbook 8-12-16BOM SITE MATERIALSDecsription/Cost Request is only asking for input regarding Offerors rates. Are products and cost negotiable? The material BOM will be negotiable at the Task Order level. However for the

IDIQ the Government is providing the Not to Exceed (NTE) material cost to which the offeror is to apply any indirect rates applicable.

No Changes.

Attch9-Cost-Price-BaseIDIQ-ExcelWorkbook 8-12-16BOM SITE MATERIALSDecsription Only HP products are listed. Is the Government requiring HP to be the solution? Will offerors be allowed to propose non HP prodcuts of equal or great capabilities?

For the initial version the Government is providing the hardware solution. For future Task Orders, the contractor shall provide a recommended buy list to the

Government of CBCSE Products that meet the specifications/requirements as provided by the Government for each JLCCTC system enclave.

No Changes.

Attch3-CBCSE-PWS-ITE-T0001-v1-0-8 Aug 16 4 3.1.2 Configuration Management: Will the CTS contract SW licenses also be required to be maintained in the contractors CM system?

Per Paragraph 3.1.2 of the IDIQ PWS, "The Contractor shall maintain CM of all contractor supplied software licenses." Any current software licenses will be provided to the awardee after contract award.

No Changes.

W900KK-16-R-0042 - RFP All N/A Request a two week extension in the due date for this proposal effort. With the Labor Day holiday as well as families dealing with school startup, our proposal production resources are stressed.

Due to the questions and changes to the RFP, a 2 week extension has been granted. New proposal are due by 26 September 2016. at 2pm.

The RFP deadline is extended to 20

September 2016 at 2 pm.

W900KK-16-R-0042 - PWS and PWS TO #00017 3.1.8.2 Does the 3 year warranty requirement apply to complete systems and components purchased separately, or just complete systems?

The 3 year warranty applies to all components supplied by the contractor.

Either through a tech refresh and/ or initial deployment.

No Changes.

Attch 10 Cost Price TO#0001 BOM Contract Years The Attch 10 Cost Spreadsheet BOM Materials Tab requests all 5 contract years to be priced. The RFP and PWS

TO#0001 indicates the TO#0001 is anticipated to be 15 months. Does the government require all 5 contract years to be priced in TO#0001?

Task Order 0001 has a 15 month POP and therefore only requires 15 months of cost and price to be proposed. The Basic IDIQ requires the offeror to price all 5 years.

No Changes.

Attach 9 Cost Price IDIQ and Attch 10 Cost

Price TO#0001

BOM Tab BOM Site Materials Does the BOM Site Material List contain any shipping provided by the vendor or are those prices for the cost of material only?

Cost of Material only No Changes.

W900KK-16-R-0042-12AUG16 111 Subfactor 1 Factor 1, Subfactor 1, in order to determine the phase-in effort to a new CM solution, we need to know how

Configuration Management is currently performed, what tools are used, location and format of the files. Will the Government release the current Configuration Management Plan?

GFI will be provided to the awardee after contract award in order to conduct the phase-in requirement per Task Order #1 PWS. Please refer to section L, Section 1 - Sub factor 1 for offeror instructions on what is required for configuration management approach.

No Changes.

Attch5-DD254-CBCSE-v0-4.pdf 1 Clearance and Safeguarding 3. Is a Top Secret facility clearance a requirement for bidding if one is in process but not yet granted? The Offeror is not required to have a top secret clearance for bidding purposes. No Changes.

Attch1-CBCSE-PWS-ITE-IDIQ-v1-0-8 August 16.pdf11 3.4 PRODUCT INITIAL

DEPLOYMENT

12. To support 24 hour rectification, does the program support spare parts at the locations or at the contractor facility?

The Government does not support spare parts at Government Locations. No Changes.