B08 Attachment 11 Example_TO_Science_4 Mar 2022.pdf

PERFORMANCE WORK STATEMENT

Title: Vector and Pathogen Surveillance in Support of AFRIMS Entomology

Requiring Activity Name: Walter Reed Army Institute of Research (WRIAR) Armed Forces Research Institute of Medical Sciences (AFRIMS)

1.0 Purpose and Background

The Armed Forces Research Institute of Medical Sciences (AFRIMS) is a long-term bi-national laboratory collaboration between the US-Army and the Royal Thai Army (RTA). AFRIMS conducts a wide array of emerging infectious disease surveillance activities throughout its area of operations (AOR). Within AFRIMS, the Entomology Department’s mission is three fold (1) develop and evaluate interventions and vector control products to mitigate vector-borne diseases, (2) provide entomological support for drug and vaccine studies, and (3) conduct comprehensive surveillance for vectors and pathogens of military importance. To conduct comprehensive surveillance for vectors and pathogens of military importance, AFRIMS Entomology relies on collaborations with local experts in countries outside of Thailand.

2.0 Scope:

This requirement is to provide scientific and technical support for pathogen and arthropod vector surveillance services in the country of Mongolia. These services will ensure quality, accurate, and thorough entomological surveillance activities to fulfill Global Emerging Infections Surveillance (GEIS) program requirements and timelines. Specifically, AFRIMS requires in-country surveillance for militarily relevant vectors and pathogens in support of the project goals in Mongolia. The Contractor may support, collaborate and/or subcontract with in-country entities as required to support the project. The Contractor shall work with these in-country entities to design surveillance and collection plans based on understanding of local vector-borne disease cycles, conduct the surveillance and collection of vectors and pathogens, record and inventory the collected samples, and ship and/or store the collected samples as appropriate.

The efforts described herein define programmatic support to AFRIMS, a subordinate unit of the Walter Reed Army Institute of Research (WRAIR) to provide vector and pathogen surveillance support to the Department of Entomology AFRIMS. The surveillance and collection Contractor shall perform surveillance for vectors and pathogens by providing local knowledge and expertise to inform the surveillance design, collection of vector and pathogen samples with corresponding data, store and maintain samples in the appropriate conditions, provide collection records, and shipment of vector and pathogen samples to AFRIMS Entomology.

3.0 Task Order Requirements

The scope of this task order is to provide in-country scientific support for AFRIMS Entomology under funded project XYZ_FY2X_AF1 as defined by the Performance Work Statement (PWS). This project provides comprehensive surveillance data across the Indo-Pacific Command region (INDOPACOM) for diseases vectored by arthropods and rodents, including mosquitoes, sand flies, ticks, fleas, and mites. Other vertebrate or invertebrate vectors may be included as appropriate. This TO will provide scientific support in the country of Mongolia to meet the requirements of the project. Scientific support staff shall be located in the country where vector collection will take place in order to perform the required tasks.

The Contractor shall furnish the personnel and material necessary for the performance of the work described. The contractor shall facilitate all steps of surveillance efforts and data analysis from initiation to successful completion and publication.

3.1 Task Order Performance Period

The period of performance for this Task Order is 1 June 2022 – 31 May 2023.

3.2 Location of Work

The location of work for this Task Order will be Ulaanbaatar and other locations within the country of Mongolia, as identified by the Contractor according to the Surveillance Plan as defined by the PWS and in consultation with AFRIMS Entomology.

3.3 Federal Holidays

This contract is for project management services to AFRIMS which encompasses management of scientific and technical services provided in other nations. Local holidays will be observed as appropriate for the country where services are provided. The contractor shall provide a report of local holidays by country for active projects (DELIVERABLE 1).

3.3.1 The specific in-country Government has recognized national holidays. The on-site contractor shall not work during in-country nation national holidays. The specific place of surveillance national holidays will be identified at the task order level. The contractor shall perform services on days designated as a Federal Holiday by Federal Status, Executive Order, Presidential Proclamation or Installation Commander

Federal holidays are an exception to the regular duty hours. Any of the holidays listed below falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. The following is a list of legal federal holidays that services shall be performed.

The following are Federal Holidays:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Independence Day Juneteenth

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

4.0 Technical Requirements

The specific technical requirements of this task order are summarized below.

4.1. Vector/Pathogen Surveillance and Collection

The Contractor shall conduct vector surveillance and collection informed by expert scientific knowledge of local ecology, seasonality, pathogen, disease, and vector cycles. The vectors surveilled and specific surveillance tasks include:

Design surveillance to include locations near geographic features, outbreaks of vector-borne viruses or bacteria, and suspected vector-borne disease outbreaks, and international military training facilities as required.

4.1.1. Tick and Tick-Borne Pathogen Surveillance and Collection

The Contractor is responsible for design, development, implementation, and performance of tick and tick-borne disease surveillance as specified by project parameters provided by AFRIMS Entomology. The Contractor shall:

4.1.1.1. Design surveillance plan (Deliverable 2) to include locations near geographic features, outbreaks of tick-borne viruses or bacteria, and suspected tick-borne disease outbreaks, and international military training facilities as required.

4.1.1.2. Perform tick surveillance according to all local and AFRIMS requirements for Institutional Animal Care and Use Committee (IACUC) protocols and approvals. Perform tick surveillance according to required frequency: monthly.

4.1.1.3. Perform tick surveillance spanning the months ticks are active in Mongolia.

4.1.1.4. Collect ticks using standard collection methods (such as flagging or dragging) or directly from livestock and domesticated animals.

4.1.1.5. Collected ticks shall be stored in labeled collection tubes; additional required collection data such as GPS coordinates and collection dates may be stored on field collection datasheet.

4.1.1.6. Collection tubes shall be stored as directed by AFRIMS Entomology accordance with specific project requirements, such as dry, molecular-grade ethanol-, or other preservative-filled tubes, to be defined based on project goals, to maintain integrity of pathogen of interest. For this TO, specimens will be stored at ambient temperature in RNAlater and then will be shipped as soon as practical, using the fastest shipping option. Samples to be processed in-country will be collected into molecular-grade ethanol or RNAlater and then stored at -80 C in-country (Deliverable 3).

4.1.1.7. Perform basic morphological identification of ticks based on standard local taxonomic keys specified in task order to sort by species, sex, and life stage.

4.1.1.8. Pack and ship tick specimens with specimen inventory field collection data, and appropriate customs and agricultural clearance documents to AFRIMS Entomology according to required frequency: monthly (Deliverable 4). For this TO, specimens for viral testing will be stored at ambient temperature in RNAlater and then will be shipped as soon as practical, using the fastest shipping option.

Samples for bacterial pathogen testing will be stored in molecular grade >90% ethanol. Samples to be processed in-country will be collected into molecular-grade >90% ethanol or RNAlater as appropriate for pathogen preservation and then stored at -80 C in-country (Deliverable 3).

4.1.1.9. Provide electronic copies of specimen inventory and field collection data at the time of shipment. Specimen collection data will at minimum meet the data requirements for submission to the Walter Reed Biosystematics Unit VectorMap system

4.1.1.10. Human diagnostic samples will be required in areas of tick-borne disease circulation.

Advise AFRIMS Entomology on how to obtain appropriate local IRB approvals and required samples.

Perform sample collections according to local and WRAIR Institutional Review Board (IRB)) requirements. If there are barriers to shipping human samples outside of the country, assistance obtaining human case data and the appropriate permissions to use the date may be requested as a substitute.

4.1.1.11. Collected human specimens shall be stored in the appropriate containers and conditions depending on the experimental design as stated in the human use protocol and to preserve the pathogen(s) of interest. Any transfer of human specimens must be in accordance with IRB approvals, properly documented, and performed under an approved Material Transfer Agreement.

4.1.1.12. Training of additional personnel may be required to complete a project. Perform training of personnel to perform collection of arthropods or other specimens in accordance with local and DoD requirements and regulations.

4.1.2. Ectoparasite and Ectoparasite-Borne Pathogen Collection and Surveillance

The contractor is responsible for design, development, implementation, and performance of ectoparasite and ectoparasite-borne pathogen surveillance as specified by project parameters provided by AFRIMS Entomology. The contractor shall:

4.1.2.1. Design surveillance to include locations near geographic features, disease outbreaks including but not limited to scrub typhus, murine typhus, Bartonella and international military training facilities as required.

4.1.2.2. Perform ectoparasite surveillance according to all local and AFRIMS requirements for Institutional Animal Care and Use Committee (IACUC) protocols and approvals.

4.1.2.3. Perform ectoparasite surveillance according to required frequency: monthly.

4.1.2.4. Perform ectoparasite surveillance spanning the timeframes most appropriate for each host and arthropod in Mongolia.

4.1.2.5. Collect Ectoparasites using standard collection methods (such as animal trapping and opportunistic sampling off of domestic and agricultural animals).

4.1.2.6. Collected ectoparasites shall be stored in labeled collection tubes additional required collection data such as GPS coordinates and collection dates may be stored on field collection datasheet.

4.1.2.7. Collection tubes shall be stored as directed by AFRIMS Entomology accordance with specific project requirements, such as dry, molecular-grade ethanol-, or other preservative-filled tubes, to be defined based on project goals, to maintain integrity of pathogen of interest. For this TO, specimens will be stored in 70-95% molecular grade ethanol and then will be shipped as soon as practical, using the fastest shipping option. Samples to be processed in-country will be collected into70-95% molecular-grade ethanoland then stored at -80 C in-country (Deliverable 3).

4.1.2.8. Perform basic morphological identification of ectoparasites based on standard local taxonomic keys specified in task order to sort by species, sex, and life stage. Pack and ship ectoparasite specimens with specimen inventory, field collection data, and appropriate customs and agricultural clearance documents to AFRIMS Entomology according to required frequency: monthly.

4.1.2.9. Pack and ship tick specimens with specimen inventory field collection data, and appropriate customs and agricultural clearance documents to AFRIMS Entomology according to required frequency: monthly. Specimens will be shipped at ambient temperature in RNAlater.

4.1.2.10. Provide electronic copies of specimen inventory and field collection data at the time of shipment. Specimen collection data will at minimum meet the data requirements for submission to the Walter Reed Biosystematics Unit VectorMap system.

4.1.2.11. Human diagnostic samples will be required in areas of active ectoparasite-borne disease circulation. Advise AFRIMS Entomology on how to obtain appropriate IRB approvals and the samples.

Perform collection according to local and WRAIR Institutional Review Board (IRB) requirements. If there are barriers to shipping human samples outside of the country, assistance obtaining human case data and the appropriate permissions to use the data may be requested as a substitute.

4.1.2.12. Collected human specimens shall be stored in the appropriate containers and conditions depending on the experimental design as stated in the human use protocol and to preserve the pathogen(s) of interest.

4.1.2.13. Any transfer of human specimens must be in accordance with IRB approvals, properly documented, and performed under an approved Material Transfer Agreement.

4.1.2.14. Training of additional personnel may be required to complete a project. Perform training of personnel to perform collection of arthropods or other specimens in accordance with local and DoD requirements and regulations.

4.1.3. Rodent and rodent-borne pathogen collection and surveillance

The contractor is responsible for design, development, implementation, and performance of rodent and rodent-borne pathogen surveillance as specified by project parameters provided by AFRIMS Entomology. The contractor shall:

4.1.3.1. Design surveillance to include locations near geographic features, Leptospirosis, murine typhus, and other disease outbreaks suspected to be associated with rodents, and international military training facilities as required.

4.1.3.2. Perform rodent surveillance and sample collection according to all local and AFRIMS requirements for Institutional Animal Care and Use Committee (IACUC) protocols and approvals.

4.1.3.3. Perform rodent surveillance and environmental surveillance if required for Leptospirosis according to required frequency: monthly.

4.1.3.4. Perform rodent surveillance spanning the timeframes appropriate for each species in Mongolia.

4.1.3.5. Rodents shall be collected using standard collection methods; onsite subculture may be required for Leptospirosis samples (such as humane animal trapping and collection from burrows).

Ectoparasites and rodent tissues shall be collected in accordance with IACUC protocols.

4.1.3.6. Collected rodent tissue samples shall be stored in labeled collection tubes while additional required collection data such as GPS coordinates and collection dates may be stored on field collection datasheet.

4.1.3.7. Collection tubes shall be stored as directed by AFRIMS Entomology in accordance with specific project requirements, such as dry, molecular-grade ethanol-, or other preservative-filled tubes, to be defined based on project goals, to maintain integrity of pathogen of interest. For this TO, tissue specimens will be stored using dry ice or at ambient temperature in RNAlater and then will be shipped as soon as practical with dry ice to maintain coldchain, using the fastest shipping option. Samples to be processed in-country will be collected into coolers with dry ice or into RNAlater and then stored at -80 C in-country. For blood samples, storage and shipment using dry ice is preferred. If dry ice is not available, blood may be collected onto Flinders Technology Associates (FTA) cards for storage and shipment (Deliverable 3).

4.1.3.8. Perform basic morphological identification of rodents based on standard local taxonomic keys as specified in task order to sort by species.

4.1.3.9. Pack and ship ectoparasite specimens with specimen inventory, field collection data, and appropriate customs and agricultural clearance documents to AFRIMS Entomology according to required frequency: weekly. Specimens will be shipped at ambient temperature in tissue preservative.

4.1.3.10. Provide electronic copies of specimen inventory and field collection data at the time of shipment. Specimen collection data will at minimum meet the data requirements for submission to the Walter Reed Biosystematics Unit VectorMap system

4.1.3.11. Human diagnostic samples will be required in areas of active rodent-borne disease circulation. Advise AFRIMS Entomology on how to obtain local IRB approval and these samples. Perform the protocol according to local and WRAIR Institutional Review Board (IRB) requirements. If there are barriers to shipping human samples outside of the country, assistance obtaining human case data and the appropriate permissions to use the data may be requested as a substitute.

4.1.3.12. Collected human specimens shall be stored in the appropriate containers and conditions depending on the experimental design as stated in the human use protocol and to preserve the pathogen(s) of interest. Any transfer of human specimens must be in accordance with IRB approvals, properly documented, and performed under an approved Material Transfer Agreement.

4.1.3.13. Training of additional personnel may be required to complete a project. Perform training of personnel to perform collection of arthropods or other specimens in accordance with local and DoD requirements and regulations.

4.1.4. In-country technical scientific support for surveillance and collection

4.1.4.1. Provide Tick and tick-borne pathogen technical scientific support surveillance if needed by project and samples cannot be exported.

4.1.4.1.1. Provide entomological identification.

4.1.4.1.2. Provide virus isolation and culture using standard methodologies.

4.1.4.1.3. Provide virus isolation and culture using standard methodologies.

4.1.4.1.4. Provide bacteria detection by molecular methods

4.1.4.1.5. Provide bacteria isolation and culture using standard methodologies.

4.1.4.1.6. Provide standard sequencing of pathogen or vector.

4.1.4.1.7. Provide next generation sequencing (NGS) of pathogen or vector.

4.1.4.1.8. Provide diagnostic support to include:

4.1.4.1.9. Diagnostics using standard molecular methods

4.1.4.1.10. Diagnostics using standard serological methods to include:

4.1.4.1.11. Provide epidemiological support.

4.1.4.2. Ectoparasite and Ectoparasite-borne pathogen technical scientific support

4.1.4.2.1. Provide entomological identification.

4.1.4.2.2. Provide virus detection by molecular methods.

4.1.4.2.3. Provide virus isolation and culture using standard methodologies.

4.1.4.2.4. Provide bacteria detection by molecular methods

4.1.4.2.5. Provide bacteria isolation and culture using standard methodologies.

4.1.4.2.6. Provide standard sequencing of pathogen or vector.

4.1.4.2.7. Provide next generation sequencing (NGS) of pathogen or vector.

4.1.4.2.8. Provide diagnostic support

4.1.4.2.9. Diagnostics using standard molecular methods

4.1.4.2.10. Diagnostics using standard serological methods

4.1.4.2.11. Provide epidemiological support.

4.1.4.3. Rodent and rodent-borne pathogen technical scientific support

4.1.4.3.1. Provide species identification.

4.1.4.3.2. Provide virus detection by molecular methods.

4.1.4.3.3. Provide virus isolation and culture using standard methodologies.

4.1.4.3.4. Provide bacteria detection by molecular methods

4.1.4.3.5. Provide bacteria isolation and culture using standard methodologies.

4.1.4.3.6. Provide standard sequencing of pathogen or vector.

4.1.4.3.7. Provide next generation sequencing (NGS) of pathogen or vector.

4.1.4.3.8. Provide diagnostic support

4.1.4.3.9. Diagnostics using standard molecular methods

4.1.4.3.10. Diagnostics using standard serological methods

4.1.4.3.11. Provide epidemiological support.

4.1.4.3.12. Advise on local rodent habitat and collection in accordance with IACUC protocols as required.

5.0 Inspection and Acceptance

The Contracting Officer’s Representative (COR) is the Government official who has been delegated specific technical, functional and oversight responsibilities. The COR is designated in the COR appointment letter, issued by the Contracting Officer, and is responsible for inspection and acceptance of all services, incoming shipments, documents, and services. Deliverables will be inspected and accepted by the COR.

5.1 Acceptance Criteria

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Requirements Summary Matrix and all terms and conditions of this order, including all modifications.

5.2 Government Acceptance Period

The COR will have ten (10) business days to review draft deliverables and make comments.

The Contractor shall have five (5) business days to make corrections. Upon receipt of the final deliverables, the COR will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten (10) business days the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in 30 calendar days.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it per delivery instructions.

6.0 Task Order Deliverables

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the PWS within the description of the deliverable, all deliverables will be made to the COR electronically. Deliverables for this Task Order are a subset of all required deliverables for the contract; refer to the PWS for the full Deliverables Table.

TO Ref. Number Title/Description Due

3.3.1 Deliverable 1

Holiday calendar To facilitate communication, the contractor shall provide AFRIMS and contractor holiday calendars within 30 days of task order or scientific project award

4.1.1.1. Deliverable 2

Surveillance Plan Prepare a surveillance plan taking into account geography, climate, disease outbreaks, locations of military training facilities, and other terrain and habitat features as required

Minimum 1 month before surveillance starts

4.1.1.6.

4.1.2.7.

4.1.3.7.

Deliverable 3

Collected Biological Samples The contractor shall provide all collected biological samples that are not processed for pathogen surveillance in-country.

Monthly

4.1.1.8. Deliverable 4

Specimen Inventory and Collection Data Each collected specimen will be assigned a unique identifier used in all reporting and analysis. Collection data recorded (GPS coordinates, date, host species, etc.) will be provided in the specimen inventory. An electronic inventory will be provided to

AFRIMS for specimens shipped and specimens processed in-country. A hard copy of the inventory will be shipped with specimens.

Monthly

6.1. Technical Reports and Documents

Technical reports and documents delivered by the contractor in the performance of this contract shall be considered Technical Data and documents delivered by the contractor in the performance of this contract shall be considered Technical Data as defined in the applicable DFAR clause 252.227-7013, Rights in Technical Data-Noncommercial Items. All documentation shall reflect the latest version of the work product or activity, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering. Where applicable, the contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in the PWS and under this contract.

7.0 Delivery Schedule

7.1. Reports

The Contractor shall deliver all required reports as described in the PWS and TO (See Deliverable table in 2.3 above).

7.2. Specimens and samples

The Contractor shall ship samples and specimens not analyzed in-country to AFRIMS not later than seven days after field collections end.

8.0 Travel/Temporary Duty (TDY)

The COR is the travel order approval authority as designated in writing by the KO. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR and is on a strictly cost reimbursable basis. The Contractor shall be authorized travel expenses consistent with the substantive provisions of the JTR and the limitation of funds specified in this contract. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs, subject to local policy and procedures.

8.1 Travel Arrangements

Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. The Contractor shall remain current on applicable regulations, policies, and procedures that may impact processes for travel and modify their processes accordingly. No later than 30 calendar days prior to scheduled travel date, the Contractor will prepare the estimate in an official memorandum format. The estimate shall include airline ticket costs, car rental, per diem, registration fees and any other allowable costs associated with the travel request.

All travel and transportation shall utilize commercial sources and carriers provided the method used for the appropriate geographical area that results in reasonable charges to the government. The Government will not pay for economy plus, business class or first-class travel. The COR will provide the Contractor a signed approval of Government Contractor Official Travel Letter of Identification before the Contractor is authorized to travel either CONUS or OCONUS. Estimated travel for this Task Order is as follows:

Period From To Round Trip (Y/N)

# of Trips

# of People

# of Days

Cost Estimate

Base Ulaanbaatar, Mongolia

Province 1 Mongolia

Y 1 5 5 $5000

Base Ulaanbaatar, Mongolia

Province 2 Mongolia

Y 1 5 5 $5000

Base Ulaanbaatar, Mongolia

Province 3 Mongolia

Y 1 5 5 $5000

Base Ulaanbaatar, Mongolia

Province 4 Mongolia

Y 1 5 5 $5000

8.2 Travel Claim Procedures, Approval, and Reimbursement

OCONUS Travel shall be reimbursed after the KO has determined fair and reasonable cost reimbursement IAW the JTR and FAR Part 52.216-7, Allowable Cost and Payment. The Contractor shall submit an estimate for travel to COR no later than 30 calendar days prior to the first day of travel; in order for the Contractor to obtain economical travel arrangement and cost. The contractor shall provide a Trip Report following each trip.

The COR will verify the travel receipts are valid and match the travel requirements identified in the PWS. The Contractor shall provide a trip report to include costs associated with the travel to the COR within ten (10) calendar days after the completion of travel trip. All travel costs shall be billed within 30 days after travel is complete unless an approval for later billing is approved by COR or KO. All travel cost reimbursement requests must detail all authorized expenses associated with the travel and all receipts including ticket stubs (booked airline, hotel receipts, etc.) shall be provided to substantiate claims for costs of all expense items in excess of $75.00.

8.3 DOD Contractor Foreign Travel / OCONUS

Approval of Foreign Travel. Foreign travel under this contract is defined as any travel outside of the continental United States and its territories and possessions. The cost of foreign travel is allowable only when specific written approval of the Contracting Officer is obtained prior to the commencement of the travel. This is a requirement for all DoD contractors traveling on official DoD business.

8.3.1. The following requirements will be accomplished by the contractor(s) prior to foreign travel on approval of the Contracting Officer. Allow 90 days for completion of training requirements and approval of the application process. Detailed information can be found on the U.S. Army Medical Research and Development Command (USAMRDC) website:

https://mrdc.amedd.army.mil/index.cfm/resources/mrdc_resources/oconus. Select all the links under “Contractor Travel Requirements” and comply with the instructions. Consult the DoD Foreign Clearance Guide https://www.fcg.pentagon.mil https://www.fcg.pentagon.mil/

8.3.2. Mandatory training and minimum requirements must be met and a copy provided to the contracting officer 15 days prior to scheduled departure.

8.3.3. Costs incurred by contractor personnel on official company business, whether foreign travel and/or domestic/local travel, are allowable subject to the limitations in the Federal Acquisition Regulation (FAR clause 52.216 - 7 Allowable Cost and Payment); incorporated into this contract

8.3.4 MANDATORY TRAINING – OFFICIAL GOVERNMENT TRAVEL

8.3.4.1. Anti-Terrorism Level 1 (valid for one year)

8.3.4.2. SERE 100 (valid for two years)

8.3.4.3. PRO - File

8.3.4.4. Human Rights, SOUTHCOM travel only (valid for one year)

8.3.4.5. US Forces Korea, Korea travel only (valid for one year

8.3.4.6. Area of responsibility briefing completed within three months of travel.

8.3.4.7. PACOM travel; verification that PACOM’s Travel Tracker/Individual Antiterrorism Plan

(TT/IATP) has been completed

8.3.4.8. AFRICOM travel; verification that AFRICOM’S Theater Information Management

System (TIMS) or Statement of Preparedness Document (when TIMS is not available), has been completed.

8.3.4.9. USFK Form 700-19A-R-E

8.3.4.10. US-ROK SOFA IAW FAR 25.8 and USFK Regulation 700-19.

8.3.5. TRAINING LINKS

8.3.5.1. Anti-Terrorism Level 1-https://atlevel1.dtic.mil/at/.

8.3.5.2. SERE 100 -https://jko.ifcom.mil

8.3.5.3. PRO-File –https://prmsglobal.prms.af.mil/prmsconv/profile/survey/survey.aspx

8.3.5.4. Human Rights -https://www.americasnet.org.

8.3.5.5. US Forces Korea -https://www.usfk.mil

6.2 Supplies/Materials and Transportation/Shipping

It is anticipated that there will be a total of $278,160 (materials and sample transportation/shipping) in total supplies needed for this task order. ODCs shall be billed on a cost reimbursable basis. Costs are defined as the purchase price of materials or service plus General and Administrative charges (G&A) or material and handling charges (M&H).

6.3 Subcontracting

No subcontractors are being requested.

Quality Assurance Surveillance Plan and Government Monitoring Process

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

A Performance Requirements Summary Matrix is included in the QASP to further define acceptable quality specific to the task order.

8. PERFORMANCE REQUIREMENTS SUMMARY MATRIX

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor.

The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

# PWS Ref. Performance Objective Acceptable Quality Level Performance

Measurement Incentive

1 3.3.1. Holiday Calendar

Deliverable at the beginning of each task order, submitted complete and on-time

<Exceeds: >95%.

Meets: 94.5 – 90.0%.

Does Not Meet:

<89.9%>

Past Performance

2 4.1.1.1. Surveillance Plan

Deliverable at the beginning of each task order or scientific project award, submitted complete and on-time

<Exceeds: >95%.

Meets: 94.5 – 90.0%.

Does Not Meet:

<89.9%>

Past Performance

4.1.1.6.

4.1.2.7.

4.1.3.7.

Collected Biological Samples

Preservation and shipment of collected biological samples that are not processed in-country.

<Exceeds: >95%.

Meets: 94.5 – 90.0%.

Does Not Meet:

<89.9%>

Past Performance

4 4.1.1.8.

Complete Specimen Inventory

Details that ensure each collected specimen is assigned a unique identifier and that collection data is associated with the correct specimen.

<Exceeds: >95%.

Meets: 94.5 – 90.0%.

Does Not Meet:

<89.9%>

Past Performance

9. KEY PERSONNEL:

9.1. The following positions have been identified to be filled by Key Personnel proposed for this award.

The Key Personnel for this award will be the Principal Investigator.

9.1.2 The approved Personnel identified to fill the Key Personnel positions shall be utilized as necessary to fulfill the requirements of this contract.

9.1.3. The contractor agrees that during the contract performance period substitution for Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, or change in employment conditions (e.g.

termination, change in position, etc.). In any of these events, the contractor shall promptly notify the KO in writing and provide the information required by paragraph 4 below.

9.1.4. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution(s), a complete resume for the proposed substitute(s), and any other information requested by the KO needed to approve or disapprove the proposed substitution(s). Any proposed substitute or replacement key personnel shall have qualifications comparable to the individual being replaced, taking into account the requirements of the PWS. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

9.1.5 If any of the listed Key Personnel are subcontractor personnel, the contractor shall flow down the substance of this instruction in any subcontract which is awarded in support of this contract.