20-R-0021-P00001 Amendment 1 5-4-20.pdf

0011423032

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Change the Solicitation to a 100% Small Business Set Aside

2. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH20R0021

X 9B. DATED (SEE ITEM 11)

27-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-May-2020

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH20R0021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

GENERAL INFORMATION

Project Title: Warfighter Health, Performance and Evacuation Project Management Office, Transport Telemedicine Systems Automated IV Pressure Infuser for MEDEVAC

This is a Request for Proposal (RFP)/solicitation for a Research & Development (R&D) requirement. This RFP/solicitation is for Full and Open Competition –Best Value Tradeoff under the authority of FAR 6.102(b) – Competitive proposals.

The Government anticipates that any resulting award from the RFP/solicitation will be a Cost-Plus-Fixed-Fee (CPFF) contract.

The anticipated period of performance (POP) is Fifty-four (54) months.

The resultant award will be a 100% small business set aside.

*REVISED in AMENDMENT #1 5-4-20

North American Industry Classification System (NAICS) Code: 541714— Research and Technology in Biotechnology (Except Nano biotechnology) Product Service Code: AN93—R&D-Other Medical (Advanced Development)

Point of Contact (POC): The primary point of contact (POC) for this solicitation is Peter D. Mitchell, Contract Specialist, peter.d.mitchell8.civ@mail.mil. All inquiries regarding this requirement must be submitted via electronic mail (e-mail) to the Contract Specialist.

Proposal Submission: Proposals shall only be electronically submitted to the primary POC via e-mail, No later than 29 May 2020 at 1:00 PM Eastern Time. The e-mail must have a subject title of “W81XWH-20-R-0021 Proposal Submission”. The Offeror is responsible for verifying receipt by the POC. One electronic copy shall be submitted for each proposal volume. Each proposal volume should be a separate attachment.

The Government anticipates that this solicitation will result in one (1) contract award.

This invitation to submit a proposal does not assure that a contract will be awarded.

(End of general information)

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.219-1 Small Business Program Representations MAR 2020 52.219-6 Notice Of Total Small Business Set-Aside MAR 2020

52.219-33 (Dev) Limitations on Subcontracting (DEVIATION 2020-O0008) MAR 2020

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JULY 2013)

(a) Definitions. As used in this clause--

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. Such a concern is ``not dominant in its field of operation'' when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall rerepresent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts--

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small-business-size-standards.

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The

Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

The Contractor represents that it ( ) is, ( ) is not a small business concern under NAICS Code - assigned to contract number .

(Contractor to sign and date and insert authorized signer's name and title).

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFEROR

General Instructions

Submission Instructions

This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall also be compliant with all requirements as stated in the SOO.

This solicitation is being set aside 100% for Small Business Participation.

*Revised in Amendment #1

The offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Proposals must clearly demonstrate how the offeror intends to accomplish the project and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired.

The offeror shall describe its proposal through the use of graphs, charts, diagrams and narrative in sufficient detail for the Government to understand and evaluate the nature of the approach. The Government will evaluate only one proposal from each prime offeror. The Government will not accept alternate proposals, or proposals, which include contingency provisions.

Offerors’ proposals must include a statement that the proposal shall remain open for a minimum of 120 days from the date of submission.

Offerors are prohibited from modifying any documents, printed or electronic, associated with this solicitation and any amendments in any way, shape or form, unless specifically authorized to do so. The electronic solicitation documents posted on s https://beta.sam.gov/ shall be the official documents for this solicitation.

Offers submitted in response to this solicitation shall be in the English language. Offers received in any language other than English shall be removed from consideration for award.

If proprietary information is included in a proposal submitted by a contractor, the Contractor shall mark its proposal accordingly.

All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

All offerors must comply with FAR Clause 52.204-7 System for Award Management (SAM). In complying with this clause, the offeror must ensure that ALL representations and certifications contained in Solicitation Section K are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of proposals.

Any offeror that does not have an active SAM record nor has a record that does not include all representations and certifications required in Section K may be found ineligible and may not be considered for award.

Any data previously submitted in response to another solicitation to U.S. Army Medical Research Acquisition Activity (USAMRAA) or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into this proposal by referring to another proposal or other source.

The Government will not reimburse any offerors for costs incurred as a result of preparation and submission of a proposal in response to this solicitation.

All dollar figures in the offeror’s proposal shall be in U.S. Dollars. Proposals submitted that are not in U.S. Dollars may be considered ineligible and may be removed from consideration for award.

1. Teaming Arrangements

The use of contractor teaming arrangements (as defined in FAR 9.601(1)) and subcontractor relationships are acceptable. Any subcontracting/teaming arrangements contemplated by the offeror must be presented in detail. The details should disclose those portions of the task which will be subcontracted and the anticipated organizations with which subcontracting or teaming arrangements are planned. Since there is a direct relationship from the Cost proposal to the Management Approach, teaming and functional capabilities, and Past Performance, the offeror shall include enough information on subcontracting/teaming arrangements to allow for a thorough proposal review from a technical and management perspective.

The offeror shall include evidence (e.g., statement of intent to enter into a teaming agreement) of all subcontractor relationships (with both large and small businesses) in the Management Approach.

Offerors submitting a proposal as a prime offeror SHALL NOT be included as a subcontractor to any other prime offeror’s proposal. If an offeror submits a proposal as a prime offeror and it is also included as a subcontractor in another prime offeror’s proposal, it will NOT be eligible to receive an award as a prime contractor and will be eliminated from further consideration, but may serve as a subcontractor.

2. Discussions and Competitive Range

The Government intends to award without discussions; therefore, the offeror’s proposal is presumed to represent the offeror’s best effort in response to the Solicitation. If discussions are required they will be conducted with offerors in the competitive range to the extent deemed necessary by the Contracting Officer, in accordance with FAR 15.306, Exchange With Offerors After Receipt of Proposals. Discussions will be conducted on the content of the proposal and, if discussions have been conducted, a Final Revised Proposal (FRP) will be solicited from those offerors within the competitive range. A common cut-off date will be established for receipt of all FRPs.

3. PROPOSAL DUE DATE: Proposals shall only be electronically submitted to the primary POC via e-mail. The e-mail must have a subject title of “W81XWH-20-R-0021 Proposal Submission”. The Offeror is responsible for verifying receipt by the POC. One electronic copy shall be submitted for each proposal volume. Each proposal volume should be a separate attachment.

PROPOSAL DUE DATE: No later than 29 May 2020 at 1:00 PM Eastern Time. Any proposals received after this date and time may not be considered for evaluation. Offerors’ proposals shall remain open for a minimum of 120 days from the date of submission.

4. Solicitation Questions

SOLICITATION QUESTIONS: Questions concerning this solicitation shall be submitted in writing to the POC via e-mail no later than 8 May 2020 at 1:00 PM Eastern Time. The e-mail must have a subject title of “W81XWH-20-R-0021 Solicitation Questions”. Any questions submitted after this date and time will not be accepted or answered. Answers to Contractor submitted questions will be provided to all Offerors through a solicitation amendment. Telephone inquiries will NOT be accepted at any time.

5. Proposal Format and Content Instructions

Administrative Format Instructions

The Offeror’s submission shall include two separate parts: a Non-Cost proposal and a Cost proposal. The Non-Cost proposal shall be submitted in MS Word or searchable PDF format. The Cost proposal shall be submitted in MS Word or MS Excel 2003 or higher, but not greater than MS Word or MS Excel 2010 format. The firewall utilized by the Government contracting office does not authorize or accept zip files. The proposal shall be submitted in Times New Roman font, size 11, with 1” margins.

Page Limits: Proposal pages are limited to those stated in the chart below. Pages should be numbered by section.

All pages of each volume shall be numbered and dated. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation.

The following volumes of material shall be submitted:

Section Title Required Sections and Titles Page Limits

Administrative Information Section

SF33 Cover Page 1 Executive Summary of the Overall Proposal 1

Representations, Certifications and Other Statements of Offerors

No Limit

Organizational Conflict of Interest Certification and/or Mitigation Plan

No Limit

Technical Approach

Technical Approach No Limit

Regulatory Approach

Regulatory Approach No Limit

Management Approach

Management Approach 50

Experience Key Personal No Limit CVs/Resumes No Limit Experience 10

Past Performance Cover Page 1 Past Performance References 5

Cost Proposal Completed Cost/Pricing Template No Limit Completed CDRL Form (DD Form 1423-1) No Limit Supporting Cost Information No Limit

6. Non-Cost Proposal Content Instructions:

The Offeror’s Non-Cost Proposal shall clearly reflect how it proposes to comply with the requirements identified in the SOO. The Non-Cost Proposal, including any supporting documentation, is to be clear and concise. The level of effort proposed must be consistent with the proposed solution.

The Non-Cost proposal shall contain the following sections:

Administrative Information Section Technical Approach Regulatroy Approach Management Approach Experience Past Performance

The Administrative Information Section shall contain the following:

a. SF33 Cover Page: The Offeror shall fill out page 1 of the Solicitation Form (SF) 33, Solicitation, Offer and Award. The Offeror shall fill out blocks 12 through 19 accordingly:

The Government requires a minimum acceptance period of not less than 120 calendar days. The Offeror shall complete Block 12 with full cognizance of the minimum acceptance period of 120 calendar days. “Acceptance Period” means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of an offer. The offer may specify for a longer acceptance period than the Government’s minimum requirement but shall not specify a shorter period.

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33. Failure to acknowledge all solicitation amendments may render the Offeror non-responsive.

The Offeror’s legal name and address in Block 15A on the SF33 must match the information for the Offeror in SAM.gov at http://www.sam.gov including the corresponding Commercial and Government Entity (CAGE) code number and Data Universal Numbering System (DUNS) number (Note: the address listed in Block 15A will be the official mailing address used by the Government for letter correspondence, if necessary).

The name, title, signature and date identified in Block 16, 17 and 18 must be an authorized representative with authority to commit the Offeror to contractual obligation.

b. Executive Summary: The Executive Summary shall be a short, overall summary of the entire proposal, excluding cost information.

c. Representations, Certifications and Other Statements of Offerors (Section K): The Offeror shall complete and submit the required information in Section K of this solicitation for the listed provisions as part of the Administrative Volume. Failure to submit, complete, or sign the required representations, certifications and other statements may render the Offer ineligible for award.

d. Organizational Conflict of Interest Certification and/or Mitigation Plan: The Offeror shall complete the attached OCI Certification (Attachment 2) and provide (if necessary) an OCI Avoidance or Mitigation Plan.

Evaluation Factors

TECHNICAL APPROACH

The Offeror shall submit a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the objectives outlined in the SOO and how the approach is likely to yield the required results within the required time frame. Additionally, the Offeror shall demonstrate the methodology and flexibility that will be used in accomplishing any resultant award. The Offeror shall describe, in detail, its technical approach and overall ability to perform WARFIGHTER HEALTH, PERFORMANCE AND EVACUATION TRANSPORT TELEMEDICINE SYSTEMS AUTOMATED INTRAVENOUS PRESSURE INFUSER. This description shall, at a minimum, specifically address the Offeror’s approach for the following:

The Offeror’s SOW should demonstrate:

A series of concise statements which demonstrate a fundamental understanding of the problem(s) and outline the approach to each of the major goals or objectives of the proposed work. The statements should outline the specific tasks, systems and materials that are reasonable estimates for accomplishing work described in the SOO. An outline should be included which shows the work statements to be accomplished over the PoP.

The SOW should include standards, which will establish specific goals and conditions for each phase of the proposed project.

The Offeror’s technical approach should describe the Offeror’s ability to accomplish the requirements of the SOO.

The Offeror’s SOW should detail tasks to be performed to accomplish the government’s Objective to meet all phases, on schedule, and within budget.

The Offeror’s proposal TRL portion shall address:

o The Contractor shall provide the current Technology Readiness Level (TRL) of the proposed device.

o The Contractor should include any publications, scientific data, and white papers that demonstrate proof of concept, and device specificity of the proposed technology. (See SOO Appendix A: DOD DESKBOOK

5000.2-R TECHNOLOGY READINESS LEVELS AND THEIR DEFINITIONS).

The proposed device design shall demonstrate the following specifications:

Estimated number of subassemblies and components. Fewer subassemblies and components would reduce risk to the program.

Number of unique subassemblies and components versus number of commercially available subassemblies and components. More commercially available components would reduce risk to the program.

Estimated size, weight, and power requirements. Smaller size, lower weight, and less demanding power requirements would reduce risk to the program.

REGULATORY APPROACH

The Offeror’s regulatory approach shall address the elements described below and demonstrate the Offeror’s ability to accomplish the requirements of the SOO.

The Offeror's regulatory approach should include following elements:

A proposed Regulatory Strategy that describes the regulatory pathway for FDA regulatory approval/licensure and includes any possible post-marketing commitments that include, but are not limited to, the following:

a. Product Nomenclature and Classification,

b. Device Description,

c. Intended use/indications for use statement,

d. Regulatory Pathway,

e. Current development status and regulatory status of the product and previous FDA interactions or submissions,

f. For those devices that will potentially require a 510(k), provide information about the proposed predicate and approach to substantial equivalence, and

g. Life Cycle Considerations.

Please reference attached Data Item Description (DI-TCSP-82040) for additional details and definitions.

The Regulatory Strategy should be included as part of the Regulatory Approach. The Regulatory Strategy should describe the regulatory pathway for FDA regulatory approval/licensure and includes any possible post-marketing commitments that include, but are not limited to, the following:

o product nomenclature and classification o device description o intended use/indications for use statement o regulatory pathway o current development status o regulatory status of the product and previous FDA interactions or submissions, and o for those devices that will potentially require a 510(k), provide information about the proposed predicate and approach to substantial equivalence, and life cycle considerations

MANAGEMENT APPROACH

The Offeror’s proposal shall demonstrates a written Project Management Plan (PMP) and a Project Management Approach for accomplishing the requirements of the SOO and be organized in SOW format. This shall include a Contract Work Breakdown Structure (CWBS), Integrated Master Schedule (IMS) and all Contractor Cost and Data Reporting.

The Offeror’s Project Management Approach should include:

A project management approach in sufficient detail, including managing and integrating various aspects of the proposed effort according to milestones, decision points, risk mitigation plans, and related processes. The proposal should include the Offeror’s approach to managing and interfacings with key subcontractors, to include the approach for assuring subcontractors meet cost, schedule, and performance requirements. The Offeror should present, in detail, their management strategies and fully describe their management structure, key personnel, and lines of authority to include the team balance including mechanical, electrical, and software design and engineering, interface and human factors design, and regulatory expertise.

The Offeror’s CONTRACT WORK BREAKDOWN STRUCTURE (CWBS) should include the following elements:

An analysis of whether the Offeror’s CWBS is extended in detail to accurately define the complete contract scope.

A CWBS dictionary that accurately depicts the Offeror’s proposed effort and correlates with the Statement of

Work (SOW) (which follows the SOO format), An Integrated Master Schedule (IMS), and Contract Line Item Numbers (CLINs). (L.3.5.1)

The Offeror’s INTEGRATED MASTER SCHEDULE (IMS) should include the following elements:

An analysis of the critical path, major tasks/activities, duration, delivery dates, schedule relationships, and schedule to assess if these IMS components are reasonable, realistic, and complete.

A proposed delivery date for the intended product including mapping to the SOW, CLINs and the CWBS.

A description of tasks/activities in the IMS that link together showing predecessor/ successor relationships that account for the entire program/project under contract.

The Offeror’s CONTRACTOR COST AND DATA REPORTING should include the following elements:

A proposed cost integration of the measurement of development performance with cost and schedule objectives.

The Offeror’s cost understanding, and whether implementation for monitoring/reporting technical performance, accounting, cost and schedule is feasible.

The Offerors’ Earned Value Management System (EVMS) that should tract to the DoD Directive 5000.04 and

DoD Manual 5000.04.

Experience

The Offeror‘s proposal shall demonstrates the Offeror’s relevant experience identical to, similar to or related to performing services contained within the proposed SOW. Additionally, the Offeror’s proposal should include documented evidence of the Offeror’s experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) in performing proposed processes and procedures.

The Curriculum Vitae or resumes of proposed Key Personnel and consultants to be assigned to this effort will be evaluated on their scientific qualifications, depth and breadth of expertise, and credentials relative to the projects.

Key Personnel are:

Principle Investigator Program Manager

The proposed Key Personnel’s experience should include Team experience and expertise in similar projects, including resumes for key personnel describing knowledge, training, and education, to include:

Both individual and team experience relevant to similar or related to performing services sought to complete the proposed research and development.

Evidence of experience of supporting subcontractors, consultants, and business partners.

Past Performance

The Offeror shall submit no more than 3 references of relevant contracts within the past 3 years for its own performance. The Offeror shall also submit no more than 1 reference for each Subcontractor proposed. The contracts may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the task order proposal, and the contracts may have been with Federal, State and/or City agencies and commercial customers.

(a) REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Number, Total Contract Value, Period of Performance, and Scope of Work.

(b) POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant. Offerers shall ensure that contact information for designated references is accurate and up-to-date.

(c) INFORMATION FROM OTHER SOURCES: The Government may consider information obtained through other sources.

COST/PRICE FACTORS:

Cost/price shall consist of all information, required to support proposed costs and prices for reasonableness and for the degree to which it addresses:

Consistency with labor categories proposed as they relate to the carrying out of tasking outlined in the proposed statement of work

Level of effort, in that the proposed labor mix and labor hours are based on reasonable assumptions.

Consistency with the technical approach, in that the prices are consistent with and reflect the proposed staffing requirement for all years.

The Government will also conduct an appropriate analysis to determine whether the proposed cost/price is realistic in that the level of effort, labor mix and other direct costs (ODCs) are realistic given the nature of the work to be performed.

The evaluated price will be the total of all the priced line items, including fee, for the base year and all options.

Unsubstantiated costs that are considered unreasonable, not fully supported, or both, may cause the overall technical evaluation to be adjusted in one or more of the non cost/price evaluation factors.

Cost Attachments:

Completed Cost/Pricing Template: The proposal will be evaluated for evidence that the Offeror included a completed version of the Cost/Price Proposal Form (Solicitation Attachment 3). The Cost/Price Template will be evaluated for evidence that the Offeror followed the instructions on the first tab of the Cost/Price Proposal Form and ensured all mathematical computations were correct. If the Offeror proposed Contractor Manpower Reporting (CMR) as “Not Separately Priced” the template will be evaluated for evidence that the Offeror left the CMR tab of the template to reflect a $0.00 balance.

Completed Contract Data Requirements List (CDRL) Form: The proposal will be evaluated for evidence that the Offeror provided the CDRL attachment (DD Form 1423-1) with Blocks 17 & 18 completed as part of the Cost/Price Proposal Volume. If there is a cost associated with providing the CDRL, the form will be evaluated for evidence that the Offeror specified in the appropriate tab of the Cost/Pricing Template and in Block 18 of the CDRL Attachment Form (Solicitation Exhibit 1). If the Offeror proposed the CDRL as “Not Separately Priced” the proposal will be evaluated for evidence that the Offeror inserted “NSP” into the field in the CDRL tab of the Cost/Price Template and Block 18 of the CDRL.

Completed Certificate of Current Cost or Pricing Data: The proposal will be evaluated for evidence that the Offeror completed and submitted the Certificate of Current Cost or Pricing Data (Solicitation Attachment 4) in accordance with FAR 15.406-2 -- Certificate of Current Cost or Pricing Data as part of the Cost/Price Proposal Volume. Failure to submit, complete, or sign the certificate may render the Offer ineligible for award.

3c. Supporting Cost/Price Information:

Supplemental Information. The Offeror’s proposal will be evaluated for evidence that it included supplemental pricing information that provided a detailed breakdown of its proposed pricing including but not limited to: labor, Overhead, G&A, profit or fee, other direct costs, and any sub elements of each. The proposal will be evaluated for evidence that the supplemental information included all other direct and indirect costs including materials, equipment, travel, shipping, and any other costs associated with the performance of the resulting contract.

Subcontractor Cost/Price. The proposal will be evaluated for evidence that the Offeror provided an analysis of how it determined subcontractor cost/price to be fair and reasonable and the basis for their determination. Reference FAR Part 15.404. The proposal will be evaluated for evidence that the Offeror provided sufficient information regarding the subcontractor cost/price analysis that the Government could recreate the analysis and come to the same conclusion.

Accounting System:

A Contractor interested in participating in Cost-Reimbursement (CR) type task orders as defined in FAR 16.301-1 will be required to demonstrate that they have an accounting system that is adequate for determining costs applicable to the contract by the time the contract is awarded. This is an accounting system that the Defense Contract Audit Agency (DCAA), the Defense Contract Management Agency (DCMA), or any federal civilian audit agency, has deemed adequate for determining costs applicable to this contract in accordance with FAR 16.301-3(a)(1).

Special Requirements: Small Business Subcontracting Plan (for other than U.S. Small Businesses)

For Large Business Offerors, Small Business Subcontracting Plans are required IAW FAR 19.702 and should address all the requirements specified in FAR 19.704 (the same requirements are found in FAR 52.219-9). IAW FAR 19.705-2, Subcontracting Plans are required to be submitted with initial offers. However, IAW FAR 19.705-4, the acceptability of the Subcontracting Plan will be determined prior to award based on the negotiation of the 15 elements of the plan. Negotiations surrounding the elements of the Subcontracting Plan are not considered “discussions” pursuant to FAR Part 15. As stated in FAR 19.702(a)(1), failure of the apparently successful offeror to negotiate a subcontracting plan acceptable to the contracting officer by time of award, will result in the offeror being ineligible for award. Based on information received during negotiation of the Subcontracting Plan, the contracting officer reserves the possibility of making a determination pursuant to FAR 19.705-2(c) that there are no subcontracting possibilities for this contracting action.

Special Standards: (FAR 9.104-2)

To successfully perform the requirements of the SOO, the successful offeror’s proposed device must be assessed as having a current Technology Readiness Level (TRL) of at least a 5. The definitions of the various TRL’s and the supporting information required to substantiate a TRL determination are found in SOO Appendix A: DOD DESKBOOK 5000.2-R TECHNOLOGY READINESS LEVELS AND THEIR DEFINITIONS. The successful offeror must confirm by time of award that their proposed device has a TRL of at least a 5 through the submission of the supporting information outlined in Table E-1 of the TRA Deskbook. Failure to provide confirmation at time of award will result in a determination of non-responsibility, rendering the offeror ineligible for award. The GAO has stated that an agency’s exchanges with an offeror regarding matters of responsibility do not constitute discussions. Therefore, exchanges prior to time of award regarding the TRL determination are anticipated.

Exchanges of information will facilitate confirmation by time of award that the apparently successful offeror’s proposed device has a TRL of at least a 5. The contracting office anticipates initiating exchanges of information beginning on 29 May 2020.

(End of Summary of Changes)