Contractor Questions and Government Response_23 Sep 2020.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- REGULATED MEDICAL WASTE (RMW) - SOLICITATION
- Solicitation number
- W81K04-20-R-0020
- Issued by
-
Department of the Army Medical Command
About this file
This document contains questions and answers regarding a solicitation for regulated medical waste services. The solicitation seeks a contractor to collect, transport, store, and dispose of regulated medical waste, including Category A infectious substances, from Defense Health Agency medical treatment facilities, United States Military Entrance Processing Commands, and other facilities across the 50 U.S. states and territories of Guam and Puerto Rico. Bidders may submit proposals to service one, two, or all three regions defined in the solicitation. The prime contractor must perform at least 51% of the work within each region covered by its proposal. The questions and answers provide clarification on proposal requirements, subcontracting limitations, waste stream details at locations, flexibility in collection schedules, and the retention of continuity of services clauses.
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Sheet1
| Question # | Document | Pg # | Para # | Question | Answers |
| 1 | Solicitation | Not Identified | Not Identified | In responding to this solicitation will the vendor need to service all locations? Or could we submit a response based on the just the locations we can service? (i.e. cherry picking) Or would it be best to team with a small business and work with them, allowing the small business to "manage" all the locations? | The prime contractor has the option to provide a proposal for one, two or all three regions. The proposal for each region must include all locations within that region. Please see Exhibit B for the three Regions and their locations. The prime contractor must perform at least 51% of the contracted service within each region for which the prime contractor submits a proposal. |
| 2 | Performance Work Statement | 138 | 1.1 | Regarding: “……Category A infectious substances (i.e. Ebola virus, Hantaviruses causing hemorrhagic fever with renal syndrome, etc.), in accordance with all Federal, State, and local laws and regulations to include the processing of chemotherapy trace waste and pathological waste”. Will the agency consider this as an option given the very limited amount of contractors who are able to provide this service? | No. This requirement is not optional because this requirement is part of the Government's minimum needs. However, the prime contractor may sub-contract Category A services as long as the prime contractor complies with the 51% threshold. |
| 3 | Attachments # 3, 4, and 5 | All | N/A | Please provide a breakdown of the waste streams at each location? RMW, RX, Trace, Path, HAZ | The solicitation does not include pharmaceutical waste and hazardous waste. The contractor will not be required to pick-up or process these wastes. Quantities of RMW, Trace, and Path will be picked-up and processed by the contractor. Quantities of these wastes cannot be individually predicted. The attachment contains the Government's best estimated monthly and annual total pounds of the combined RMW, Trace, and Path quantities for pick-up at each location based on the Government's historical data. Military healthcare is very fluid. Patients receiving treatment can vary significantly and the resulting quantities and types of waste (RMW, Trace, Path) generated will vary along with the patients treated. The final unit prices established in any contract resulting from this solicitation will be applicable to any delivery orders issued under the contract. The Government will only pay for actual quantities ordered and accepted, regardless of the quantities established on the contract and/or on any delivery order issued thereunder. Therefore, the offeror is hereby informed that the final unit prices are not subject to adjustment on the basis of a difference between estimated and actual quantities. |
| 4 | Solication Ref: Contract/Task Order Administration | 88-89 | 2, 2b | Where Task Order issuance and administration for U.S. Military Entrance Processing Command requirements will be performed by the HCRO (identified as being managed separately from MTFs); and sub-para. 2.b. where all administrative requirements for USMEPCOM task orders and administration should be addressed to the basic contract KO and KS; and Per the Regional Pricing bid sheets where USMEPCOM is included in each region as a separate CLIN – may CLIN 0111, USMEPCOM Eastern Region and CLIN 0063, USMEPCOM Central Region, and CLIN 0028, USMEPCOM Western Region be bid separately from the Eastern Region in total and the Central Region in total and the Western Region in total? | No, USMEPCOM cannot be bid separately. The proposal for each region must include all locations within that region as provided in the CLIN structure and Exhibit B. |
| 5 | Attachments # 3, 4, and 5 | All | N/A | On your site list it lists the desired day and times for the pickup. We assume these are your current schedules. Are these mandated days and times? These will be very difficult to adhere to at every location. - is there flexibility in this schedule? | These are the current dates/times determined by the Government for pick up at these locations. These dates and times can be changed on a case by case basis with the Task Order COR and KO once the contract is awarded and will be determined by the availability of the Government personnel at those locations. |
| 6 | Solicitation | Pg. 90 | N/A | The Solicitation incorporates by reference at page 90, FAR 52.237-3 Continuity of Services. The prescription clause for FAR 52.237-3(c) states: (c) The contracting officer may insert the clause at 52.237-3, Continuity of Services, in solicitations and contracts for services, when- (1) The services under the contract are considered vital to the Government and must be continued without interruption and when, upon contract expiration, a successor, either the Government or another contractor, may continue them; and (2) The Government anticipates difficulties during the transition from one contractor to another or to the Government. Examples of instances where use of the clause may be appropriate are services in remote locations or services requiring personnel with special security clearances. Given the commercial item nature of the services to be provided for the collection and disposal of Regulated Medical Waste, a follow-on responsible contractor would not reasonably anticipate difficulties in performing the work nor are special security clearances required. Given the extra costs associated with FAR 52.237-3, will the Government utilize its discretion and remove FAR 52.237-3 from the Solicitation? | Although this is a requirement for a commercial item, and contains neither a requirement for remote locations to be serviced or personnel with special security clearances, due the volume of locations to be serviced under this potential contract and the various credentials, regulations, etc. required, the Government has reason to anticipate potential difficulties may arise when the proposed contract ends and the services are possibly transitioned from one contractor to another or to the Government. Additionally, as this clause does not have to be implemented once the potential contract ends; any costs incurred as a result of this clause are contingent upon the existing needs at the time the clause is implemented; and this clause is, by nature, based on reimbursement of reasonable costs incurred within the agreed period after contract expiration. Due to the nature of these services, the Government cannot afford to have a gap in services if potential difficulties arise. It is the Contracting Officers decision that FAR 52.237-3, Continuity of Services, will remain in its entirety. Contractors are not to propose costs for this clause in their price proposals in response to this solicitation. If the Contracting Officer later decides to implement FAR 52.237-3, the Contracting Officer would negotiate the cost reimbursement pricing at that time. |
&"Times New Roman,Regular"W81K04-20-R-0020 Attachment 1
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