Attachment 0006 ADDITIONAL CDRL REQUIREMENTS-AFM III EAST AND WEST.pdf

W58RGZ-26-R-0008

Attachment 0006

10 March 2026

Additional Contract Data Requirements List (CDRL) Information

For AMCOM Field Maintenance (AFM) –

East & West Regions

Revision: 10 Mar 2026

Change History Revision Changes

Summary This document lists the additional information and/or format for those Contract Data Requirements List (CDRL) called out with miscellaneous data item descriptions. Format changes must be authorized at the HQ PM level to maintain standardization.

Table of Contents Page Summary A001 Integrated Program Management Data and Analysis Report (PMDAR) A002 Personnel Report (Contractor Personnel & Manning) A004 Management Plan (Comprehensive Management Plan (CMP)) A005 Management Plan (Property Control Plan) A006 Management Plan (Transition Plan) A008 Management Plan (Industrial Hygiene Plan) A010 Management Plan (Sexual Assault/Harassment Training Plan) A012 Quality Assurance Program Plan (QAPP) A013 Technical Report - Study/Services (Production Information Report (PIR)) A014 Physical Inventories Report (Monthly Cyclic Inventory of GFP) A015 Physical Inventories Report (Sensitive Item Inventory of GFP) A016 Technical Report – Study/Services (Causative Research) A017 Technical Report - Study/Services (Accident/Incident Report) A018 Technical Report - Study/Services (LDDT Investigation Packet) A019 Technical Report - Study/Services (GFP Listing) A020 Purchase Order and Supplier Surveillance Data (Material/Non-Material Purchase Request) A021 Technical Report - Study/Services (Material/Non-Material Support Fund) A022 Facilities Maintenance Report (Equipment and Facilities Report) A023 Technical Report - Study/Services (QMS Metrics) A024 Technical Report - Study/Services (Request and Justification for Weekend/Holiday/Overtime) A025 Technical Report – Study/Services (Program Management Review) A026 Technical Report - Study/Services (Currency Report) A027 Technical Report - Study/Services (MWO Kit and test equipment Inventory) A028 Technical Report - Study/Services (Aircraft Work Order Close-Out Package) A029 Technical Report - Study/Services (Activity Cost Estimation Form (ACEF)) A030 Technical Report - Study/Services (Certificate of Service Report) A031 Technical Report Study/Services (Funding/Over-Cost Notification Letter) A032 Technical Report - Study/Services (DAL Supplement) A034 Technical Report - Study/Services (List of Small Business Subcontractors) A035 Technical Report - Study/Services (Safe De-obligation Request Package) A036 Technical Report - Study/Services (Travel Log) Appendices Appendix A - Personnel Report - Format for Manning Level and Key Personnel Roster Appendix B - Format for Combined Certificate of Service and Financial Work Summary Report Appendix C - Format for Production Information Report (PIR) Appendix D - Aircraft Work Order Close-out Package Appendix E – Currency Report Appendix F – Safe De-Obligation Request Package Appendix G - Equipment and Facilities Report Appendix H – Travel Log Appendix I - Format for Material/Non-Material Report

Appendix J – GFP Listing A001 Integrated Program Management Data and Analysis Report (PMDAR)

DI-MGMT-81861

PWS 3.1.4.4

1) Contractor personnel will be required to establish an account on the EVMCR Portal and obtain a valid External Certificate Authority (ECA) Identity.

2) For creation and submission refer to the IPMDAR Implementation & Tailoring Guide, https://www.dau.edu/sites/default/files/Migrated/CopDocuments/IPMDAR%20Implementation%20Guide.

pdf

A002 Personnel Report (Contractor Personnel & Manning)

DI-MISC-81419

PWS 2.6.10 & 3.1.5.6

1) See format example in Appendix A.

2) The Organizational Chart of Key Positions shall identify any overhead personnel with a functional responsibility for the contract. Name, function and hierarchical relationship for communication purposes shall also be listed in the details tab with pertinent identification and contact information.

Those that are at an AFMD site location (i.e. A Site Supervisor) would also be accounted for on the Labor Category and Site Breakout tab as Other/Overhead Boots-on-ground (BOG).

3) On both the Personnel Numbers by Location and Labor Categories & Site Breakouts Tabs, the Authorized/Planned amount is the number of personnel the Contractor has determined is required for the mission sets at the location or site. The total On-hand and Short amounts should add up to the total Authorized amount.

4) The Skill Class/Overhead Title on the details tab shall identify the individual personnel by the contract labor category they are billed or if an Overhead personnel member, the title/function they are responsible for.

5) The Key Position Column on Details tab shall include any overhead positions or management located at the site level, any specific additional duty assigned to the individual (see Attachment 0007, Qualifications and Job Descriptions) and any key corporate contractor personnel in the reporting/communication chain of the PCO or COR. Accurate phone numbers and email are critical for reliable communication.

6) The Contractor shall notify the COR via email within twenty-four hours of any changes of key overhead personnel with changes annotated on subsequent CDRL submission.

A004 Management Plan (Comprehensive Management Plan (CMP))

DI-MGMT-80004

PWS 2.5.1

1) Upon Contract Award, the CMP from the Final Proposal Revision can be submitted for review. At that time any area needing additional work or clarification will be identified for re-work prior to resubmission and approval.

2) All revisions to the plan though the life of the Contract shall be submitted and approved prior to implementation.

A005 Management Plan (Property Control Plan)

PWS 3.1.7.1

Attachment 0006

W58RGZ-26-R-0008

https://www.dau.edu/sites/default/files/Migrated/CopDocuments/IPMDAR%20Implementation%20Guide.pdf https://www.dau.edu/sites/default/files/Migrated/CopDocuments/IPMDAR%20Implementation%20Guide.pdf

1) The Property Control Plan shall describe the contractor’s processes and identify their procedures for complying with each requirement.

2) All revisions to the plan though the life of the Contract shall be submitted and approved prior to implementation.

A006 Management Plan (Transition Plan)

PWS 4.5

1) The Transition Plan shall include the following:

a) Detail how relevant transition in actions will occur, with adequate descriptions and POC information for each action.

b) Detailed plan for conducting a 100% Inventory for all items included under PWS paragraph

C.3.1.10 Government Furnished Property (GFP) /Government Furnished Equipment (GFE).

c) The In Plan shall describe how to reach 100 % Inventory completion prior to day one (1) of Period of Performance (POP) for incoming Contractor.

d) The Out Plan shall describe how to reach 100 % Inventory completion prior to the last day of

Period or Performance (POP) for outgoing Contractor.

e) All revisions to the plan shall be submitted and approved prior to implementation. Status checks required.

A008 Management Plan (Industrial Hygiene Plan)

PWS 4.3.11

1) The Contractor shall provide the plan annually NLT 30 July for review and approval.

2) All revisions to the plan shall be submitted and approved prior to implementation.

A010 Management Plan (Sexual Assault/Harassment Training Plan)

PWS 2.8.9

1) The Contractor plan shall include a schedule for all training.

2) The plan shall identify the methods of training (e.g. classroom, on-line, etc.), as well as intervals (e.g.

quarterly) for refresher training.

3) The plan shall address (but not be limited to) such things as: procedures for training each employee, training record retention, method/mode of instruction, instructor accreditation, and on-line/web-based resources/training aids.

4) The training shall address the following at a minimum:

a) Define what constitutes sexual assault and sexual harassment.

b) Explain sexual assault is a crime.

c) Define the meaning of “consent” per DoDD 6495.01 Sexual Assault Prevention and Response

(SAPR) Program.

d) Address individual accountability and the potential for Uniform Code of Military Justice (UCMJ) violations.

e) Explain victims’ rights under the UCMJ (to include consideration of the victim's preference whether the office should be prosecuted by court-martial or in a civilian court).

f) Explain the distinction between sexual harassment and sexual assault and that both are unacceptable forms of behavior even though they may have different penalties. Emphasize the distinction between civil and criminal actions.

g) Explain Unrestricted Reporting.

h) Provide an awareness of the SAPR program, as well as the roles and responsibilities of company managers, including all available resources for victims.

i) Identify prevention strategies and behaviors that may reduce sexual assault, including bystander intervention, risk reduction, and obtaining affirmative consent. Identifying strategies to safely intervene and to guard against retaliation, reprisal, ostracism, or maltreatment because of that intervention.

j) Explain eligibility for Special Victims' Counsel (SVC)/Victims' Legal Counsel (VLC) for individuals who report sexual assault, and the types of legal assistance authorized to be provided to the sexual assault victim.

k) Explain what constitutes retaliation, reprisal, coercion, ostracism, and maltreatment and company procedures for reporting allegations of reprisal.

l) Explain what the appropriate, professional response by peers to a victim and an alleged offender when a sexual assault is reported.

m) Explain how victims can seek assistance on reporting allegations to:

i) A Sexual Assault Response Coordinator (SARC).

ii) A SARC in different installation, which can be facilitated by Safe Helpline DoD SAFE Helpline:

1-(877)-995- 5247.

iii) Their immediate Supervisor, or other company officials.

iv) US Army Criminal Investigation Division (CID).

v) Local Provost Marshall/Military Police.

n) Contractor's Human Resources policy shall outline procedures for temporarily/permanently separating an employee who has reported alleged sexual assault from the alleged perpetrator ("No Contact Order"); these procedures shall be communicated to employees.

o) Explain the company policy that protect witnesses and bystanders who intervene to prevent sexual assaults or who report sexual assaults from retaliation, reprisal, ostracism, and maltreatment.

p) Ensure employees are aware of their obligation to report, as soon as they become aware, any allegation or first-hand knowledge of sexual assault, sexual harassment to their local/Corporate management, Human Resources office, local Commander, the Contracting Officer, the Contracting Officer Representative (COR).

q) The Contractor shall retain all training records and shall make them available to the COR, upon request.

A012 Quality Assurance Program Plan (QAPP)

DI-QCIC-81794

PWS 4.6.3

1) DI-QCIC-81794 Tailoring:

a) All references to AS9100 are changed to read AS9110.

b) Paragraph a. changed to: This Data Item Description is intended to be compatible with SAE

AS9110, Quality Management Systems - Requirements for Aviation Maintenance Organizations.

The QAPP shall address how requirements from SAE AS9110 are met and implemented across the program.

c) Paragraph 3. through paragraph 3.6.10- Provide details of the methods employed to verify process controls are in place and being used in a maintenance environment

2) Additional Requirements:

a) Reference to the documented procedures established for the quality management system.

b) Include a description of the processes and procedures:

i) Development and implementation of a training program to include proficiency of personnel performing specific tasks (such as, Technical Inspector (TI / QC), Welding, Maintenance, HAZMAT, etc.)

ii) Maintenance process in compliance with Contract requirements

iii) Controlling work performed at multiple locations

A013 Technical Report - Study/Services (Production Information Report (PIR))

DI-MISC-80508

PWS 3.1.5.2

1) Contractor will submit an (Induction) PIR within 24 hours of induction of an aircraft into maintenance to set a baseline for TAT. Will note any over and above that may affect ECD/TAT.

2) The Contractor shall verbally notify the COR within 1 hour of any condition that may delay Contractor's performance.

3) The Contractor shall submit a written (Informational) PIR within 24 hours of identifying the actual or potential delay to the COR.

4) When conditions change from those documented, the Contractor shall notify the COR and update the PIR within twenty-four hours of change.

5) Contractor shall request TAT/ECD adjustments on the PIR if one is anticipated or realized.

6) The Contractor shall use PIR to also request and justify Period of Performance adjustments and Labor

Category re-alignments. These require three levels of government approval and a contract modification.

7) See format example in Appendix C.

8) When the following conditions occur, the Contractor shall notify COR of conditions/deficiencies and comply with reporting requirements of DA Pam 738-751, Submission of Equipment Improvement Recommendations (EIR) and Quality Deficiency Reporting:

a) When it is suspected or confirmed that material failure is the cause of an aircraft accident.

b) A condition or material fault is a hazard to personnel, equipment and missions.

c) A prescribed installation or maintenance action cannot be accomplished due to operational characteristics or durability or cannot be obtained because of faulty design or materials.

d) Conditions which are direct results of poor quality workmanship during OEM, modification, repair or overhaul.

e) Deterioration of installed components or operational equipment due to effects of climatic or environmental conditions, and all materials in storage.

f) Inadequate, insufficient, or otherwise deficient technical publications that prevent or hinder accomplishment of the contracted maintenance which if not corrected, may cause a hazard or be a Safety-of-Flight condition. The contractor shall also provide input or assistance to improve publications by submitting DA Form 2028 IAW 318-1.

g) Conditions, which prevent proper operation of the equipment by operating persons.

h) When aircraft related equipment and systems do not perform to published operational or maintenance standards.

A014 Physical Inventories Report (Monthly Cyclic Inventory of GFP)

DI-MGMT-80259

PWS 3.1.7.4.2

1) The monthly 10% inventory listing shall be generated by the Contractor and methodology included in the PCP to ensure 100% of items are inventoried annually.

2) Personnel who perform the inventories shall not be the same individuals who maintain the property records or have custody of the property, unless stated in the Contractor’s PCP referencing non-standard sites.

3) Personnel who perform the inventory shall provide any transactional documentation (i.e. Loss, Damage, Destruction, or Theft (LDDT), turn-ins, lateral, etc.), a listing of items inventoried, and sign the inventory documentation.

4) The Contractor shall include or recommend any low usage items that may be removed in the memo.

5) Contractor management personnel shall sign the memorandum or certification sheet containing the results of the inventory.

6) The Contractor shall retain the signed memorandum and transactional documentation on file until end of contract.

A015 Physical Inventories Report (Sensitive Item Inventory of GFP)

DI-MGMT-80259

PWS 3.1.7.4.3

1) Personnel who perform the inventories shall not be the same individuals who maintain the property records or have custody of the property, unless stated in the Contractor’s PCP non-standard sites.

2) Personnel who perform the inventory shall provide any transactional documentation (i.e. Loss, Damage, Destruction, or Theft (LDDT), turn-ins, lateral, etc.), a listing of items inventoried, and sign the inventory documentation.

3) Contractor management shall sign the memorandum or certification sheet containing the results of the inventory.

4) The Contractor shall retain the signed memorandum and transactional documentation on file until end of contract

A016 Technical Report – Study/Services (Causative Research)

PWS 3.2.2.1.3

1) Causative Research shall include the following:

a) NSN.

b) Description of NSN.

c) Unit price.

d) Total cost.

e) Inventory category code.

f) Controlled inventory item code.

g) Condition code of loss quantity.

h) Adjustment document number.

i) Name and grade of the ACTPO.

j) ASDA stock record account number.

k) Loss quantity.

l) Ownership code (ammunition only).

m) Contractor Program Management Approval.

A017 Technical Report - Study/Services (Accident/Incident Report)

PWS 4.2.4

1) Report mishaps and near misses using the latest automated mishap reporting system on the USACRC website. The electronic reporting system includes instructions and guides for the completion of the reports.

2) ASMIS replaced the previous mishap reporting system that required several DA forms to capture critical information for the different classes of mishaps. The one form that is still required for both Aviation and Ground mishap investigations is DA Form 285–W. It is a requirement to upload a DA Form 285–W into ASMIS 2.0 as an attachment for each formal interview conducted.

3) Complete DA Form 285–W for all on-duty Class A and B mishaps and Aviation Class C mishaps.

4) For any other accident/incident reporting the Contractor shall provide reports in contractor format.

5) The Contractor shall submit report to COR, GFR or site Additional Duty Safety Officer (ADSO) within five working days.

6) The reports shall cross-reference to the corresponding CDRL A018 Technical Report - Study/Services

(LDDT Investigation Packet) to ensure those requirements are accomplished.

A018 Technical Report - Study/Services (LDDT Investigation Packet)

PWS 3.1.7.5

1) Email notification shall include Contract Number, item, site, and brief description if the discrepancy.

2) The Completed packet shall include the results of the investigation and actions to correct.

3) The packets for damage aircraft/parts shall cross-reference to the corresponding CDRL A017 Technical

Report - Study/Services (Accident/Incident Report), when applicable, to ensure those requirements are accomplished.

A019 Technical Report - Study/Services (GFP Listing)

PWS 3.1.7.3

1) See format example in Appendix J.

2) The Contractor shall include the following information per GFP item for upload/download from PIEE

(Consolidated GFP Attachment):

a) NOMENCLATURE (NOMEN)

b) NATIONAL STOCK NUMBER (NSN)

c) MFR CAGE CODE

d) PART NUMBER

e) MODEL NUMBER

f) QTY (Always = 1)

g) UNIT OF ISSUE (UI) OR MEASURE

h) UNIT COST (UC) OR UNIT ACQ COST

i) SERIAL NUMBER (SN)

j) BAR CODE (BC)

k) Notes should include location

3) The data shall be provided electronically with approval first from the COR and PA.

4) Contract modification will be created every six-months from PIEE approved download. First submission shall be during transition in period prior to full contract performance.

A020 Purchase Order and Supplier Surveillance Data (Material/Non-Material Purchase Request)

DI-MISC-81616

PWS 3.1.9.1

1) The Material/Non-Material Purchase Request shall include the following:

a) Region/site.

b) Date of request.

c) List of items needed for procurement.

i) Quantity.

ii) Item numbers.

iii) Part Numbers.

iv) Description.

v) Cost.

d) Justification for procurement.

e) Impact if not approved.

f) Mitigation plan if not approved.

g) Contractor Program Management Approval.

2) A minimum of three vendor bids should be identified and submitted. If three vendor bids are not provided, sufficient written justification is needed to waive the three-vendor bid requirement.

3) COR concurrence needed prior to purchase.

A021 Technical Report - Study/Services (Material/Non-Material Support Fund)

PWS 3.1.5.5

1) See format example in Appendix I.

2) Provide weekly.

3) The report shall detail:

a) Description of why the item is needed

b) CLIN Utilized

c) Purchase Amount per item

d) Any Additional Charges per item

e) Total Amount per item

f) Order Date

g) Ship Date

h) Estimated Delivery Date

i) Item Description

j) Vender

k) Purpose

l) Government Approved

4) Total Actual Expenditure Amount for the Report

5) All usage of the material/non-material CLIN should be recorded and cost accounted for in this report.

A022 Facilities Maintenance Report (Equipment and Facilities Report)

DI-MISC-81423

PWS 3.1.5.3 & 3.1.7.6

1) See format example in Appendix G.

2) The report shall include those issues that affect operational concerns or that could delay the performance of the contract.

3) The report shall include risk assessments of facilities.

4) The report shall include risk mitigation activities until concerns are corrected.

5) The report shall include areas requiring maintenance or having substandard tooling or facilities.

6) Reports shall be utilized to request a need for GFP or Incidental property procurement when a need is identified.

A023 Technical Report - Study/Services (QMS Metrics)

PWS 4.6.3

1) The Contractor shall develop metrics for the following.

a) Regional Corrective Actions Requests (CAR) issued internally in run chart format.

b) Regional CAR four month rolling histogram Pareto analysis format.

c) Regional Foreign Object Detection metrics in run chart format.

d) Regional tool control metrics for lost, damaged, and found tools.

e) Regional internal self-audit results and schedule compliance metrics.

f) Regional Continuous Improvement metrics showing impact on cost, schedule, and performance

(quality).

A024 Technical Report - Study/Services (Request and Justification for Weekend/Holiday/Overtime)

PWS 2.6.7

1) The Weekend/Holidays request shall include the following:

a) Region, site, and hangers.

b) Dates to be worked.

c) Milestones to be completed with weekend/holiday work.

d) Aircraft MDS and tail numbers affected.

e) Requirement for Government Quality oversight; date, times, quantity.

f) Justification of need.

g) Impact if not approved.

h) Mitigation plan if not approved.

i) Total man-hours requested with estimated amount of funding needed.

j) CLIN associated with the funding source to support the work.

k) The amount of funds remaining for effort prior to requested W/H/O.

l) Verification by Contract management that adequate funding is in place to support request without detriment to the period of performance.

A025 Technical Report – Study/Services (Program Management Review)

PWS 2.4 & 3.1.8

1) Prior to the PMR, the Contractor shall coordinate with the PCO, PA, and COR to mutually agree upon the schedule, agenda, and location of PMR.

2) PMR shall be communication opportunities between the Contractor and Government designed to formally report program status to include Man Hours (MHs) utilized versus MHs authorized, and quantify the Quality, Schedule and Costs measurements of each program area, identify issues and problems, discuss and identify known risks with mitigation, and to develop appropriate follow-up actions as required.

3) The Contractor shall submit an Invitation/Agenda at least fifteen working days in advance of the scheduled PMR to the PCO, PA, AFMD Director, and COR.

4) The Contractor shall record minutes of the PMR and provide as part of the final PMR package. After the

PMR

5) The Contractor shall provide an electronic Final PMR Brief Package no later than five working days PRIOR to the scheduled PMR.

6) The Contractor shall submit a Final Meeting Package to include Agenda, Meeting Minutes, and Briefing Package, no later than five working days POST PMR meeting date.

7) The PMR shall include the following:

a) Title Page - Identifies the report, contract number, and reporting period.

b) Table of Contents or agenda.

c) Executive Summary from Contractor about the status and performance of program support.

d) Program status.

e) Identify issues and problems.

f) Discuss and identify known risks with mitigation.

g) Develop/Update status of action items as required.

h) The following agenda topics shall be discussed at all PMR:

i) Programmatic.

(1) Program Staffing.

8) Budget Performance

9) Risk Assessment.

(1) Contractual Issues.

(2) Open Actions.

(3) CDRL delivery performance and data quality.

(4) GFP Inventory Results for the quarter with summary of memorandums for record.

(5) Summary of LDDT packets: how many and values associated.

(6) GFP transactions affecting the property list.

(7) Other topics of interest or concern.

ii) Operations.

(1) Production Performance - performance to TAT, LOE performance.

(2) Quality Performance - quality scores, APT audits, internal audits, internal CAR.

(3) ESOH Quarterly Performance - Safety audit performance, Accidents/Damage, Incident

Rate, Number of Lost Workdays.

(4) Continuous Improvement Initiatives - Newly started, ongoing, and completed with savings.

10) Integration and Logistics

a) Contractor Program Management Approval.

A026 Technical Report - Study/Services (Currency Report)

PWS 3.1.5.7

1) See format example in Appendix E.

2) The report will be made available by GFR.

A027 Technical Report - Study/Services (MWO Kit and test equipment Inventory)

PWS 3.2.3.2.3

1) The Contractor shall provide the report weekly.

2) The Contractor shall include the following information in the report:

a) Location or site of kit or test equipment

b) MWO Number

c) MWO Short Title

d) Part Number (PN) of kit

e) Serial Number (SN) of kit(s)

f) Total Qty of kits

g) Qty of serviceable kits

h) Qty of unserviceable kits

i) Nomenclature of Items missing or damaged

j) Part number (PN) of items missing or damaged

k) Software version of test equipment if applicable

A028 Technical Report - Study/Services (Aircraft Work Order Close-Out Package)

PWS 3.2.1

1) Close-out packets shall include a memo summarizing:

a) Total parts cost by CLIN (Depot charged parts separated/broken out).

b) Detail of any serialized parts/components.

2) Close-out packets shall include detailed parts listing, format example in Appendix D.

3) Close-out Packet no more than fourteen days after completion of maintenance.

A029 Technical Report - Study/Services (Activity Cost Estimation Form (ACEF))

PWS 3.1.4.1

1) Format shall detail skillset type/labor category and man-hours (in whole numbers) for each to include straight and overtime requirements by location (CBA may be in effect), material/non-material item detail with estimates, travel item detail with estimates, and any other relevant cost factors with item detail and estimates (consumables, shipping or other direct costs).

2) Shall mirror contract CLIN structure and be inclusive of such reimbursable cost identified therein (RFP, Section B).

A030 Technical Report - Study/Services (Certificate of Service Report)

PWS 3.1.5.1

1) Detail by CLIN/SLIN/ACRN and Mission Description of the Total Man-Hours (MH), Direct MH, Indirect MH, Non-productive MH, Overtime MH, and labor categories by location.

2) Labor categories with the related MH broken out by Direct, Indirect, or Non-Productive for each

CLIN/SLIN.

3) Any approved and utilized overtime (OT) man-hours by labor category shall be notated, but included into direct, indirect, and non-productive time totals.

4) Report hours to the fidelity that they are recorded and billed (example if employees report time by 6 minute increments, the hours should be reported as tenth hours).

5) Each time an invoice is posted in Wide Area Work Flow (WAWF) for payment, a new Voucher tab should be created to match the invoice total and provide fidelity to the labor category by MH and cost.

6) To include a Cumulative or Inception-to-date (ITD) report starting from contract award to current date of contract execution.

7) To include ITD listing or Voucher roll-up showing CLIN/SLIN, ACRN and total amount billed or claimed.

8) Signed by the Program Management and Site Supervision certifying that the information was reviewed for accuracy.

9) The report shall indicate when work is completed.

10) The reporting period will end weekly at COB on the same day of the week.

11) The Government may provide an example format during the transition in period and may also adjust format as needed during the period of performance. See format example in Appendix B.

A031 Technical Report Study/Services (Funding/Over-Cost Notification Letter)

PWS 3.1.5.4

1) The Funding Notification Letter shall include the following:

a) Subject line classification of “Notification Only” or “Over-Cost Estimate” as appropriate.

b) Accounting Classification Reference Number (ACRN)/CLIN/SLIN/ROM.

c) Funding burn rate measured and projected.

d) Estimated run out date.

e) Estimated over-cost amount to get to period of performance end date.

f) Mitigation plans if Government cannot provide additional funding.

g) COR approval prior to submission and as part of request.

2) When a Funding Notification Letter contains an over-cost request for additional funds, the additional amount needs to be requested in detail. If labor is needed, then a breakout by man-hours and labor category is required as an attachment or enclosure to the letter with justification. If additional travel or material/non-material is required, an amount with justification is required.

3) Timely response is required to allow for Government action. Avoiding a Work Stoppage of customer support is the intent.

A032 Technical Report - Study/Services (DAL Supplement)

PWS 2.11

1) The Contractor shall submit the data as indicated in the request.

2) Data format and content shall be as per the request.

A034 Technical Report - Study/Services (List of Small Business Subcontractors)

PWS 2.6.2.1

1) The Contractor shall identify the list of Small Business Subcontractors used in the performance of this contract.

2) The Contractor shall illustrate their performance to the goals for utilization of small business subcontractors as defined in the Small Business Participation Commitment proposed.

3) If performance is below the goals proposed, the Contractor shall detail reasons for not utilizing small business subcontractors over the reporting period.

A035 Technical Report - Study/Services (Safe De-obligation Request Package)

PWS 3.1.5.10

1) See format example in Appendix F.

2) Safe De-obligation Request Package shall include the following:

a) PRON #

b) SLIN number

c) ACRN

d) Funded Amount on CLIN

e) Remaining Amount on CLIN

f) Labor CLINs shall have a skillset breakout detail equating to amount for de-obligation:

i) Labor Category

ii) Man-hours

iii) Rate

iv) Total Fixed Fee (if applicable)

v) Total by labor category

vi) Total of safe de-obligation

g) Travel CLINS shall have total amount for safe de-obligation

h) Material/Non-material CLINS shall have total amount for safe de-obligation

i) Remaining amount of CLIN after requested safe de-obligation

A036 Technical Report - Study/Services (Travel Log)

PWS 2.10.1.4

1) See format example in Appendix H.

2) Travel Log shall include the following:

a) Travel Request Number

b) Reason for Travel/Task

c) Starting Location

d) Destination

e) Date Request Received

f) Travel Start Date

g) Travel End Date

h) Total Travel Days

i) Total # Employees Traveling

j) Labor CLIN

k) Travel CLIN

l) Funding on Travel CLIN

m) Estimated Cost

n) Funds Remaining

o) Actual/Final Cost with G&A

p) Travel approval to include by and when

q) Status of Travel

r) Remarks or Details

Appendices

Appendix A - Personnel Report - Format for Manning Level and Key Personnel Roster

For the Personnel Numbers by Location and Key Position Chart- Tab:

For the Labor Category and Site Breakout- Tab:

For the Personnel Detail Roster- Tab:

End of Appendix A

Appendix B - Format for Combined Certificate of Service and Financial Work Summary Report

Weekly Data-Coversheet- Tab:

Inception To Date (ITD) – Cumulative- Tab:

Weekly Data Contract Number Start Date End Date

ACRN CLIN/SLIN Effort Skill Class/Labor Category Location Direct MH Indirect MH NonProductive MH Total Hours Est Total Cost Overtime* AX 10XX Port Operations Customer XXX AC Mechanic I Someplace, USA 20.5 0.5 21.0 $1,312.71

AC Mechanic II Someplace, USA 37.0 37.0 $2,405.12 AC Technical Inspector Someplace, USA 4.5 7.0 11.5 $828.35 GSE Mechanic Someplace, USA 2.0 2.0 $99.12 Supply Techician Someplace, USA 7.0 7.0 $409.36

AX 10XX Totals 78.5 $5,054.66 10YY Mission XX

AY 10YY

* How many MH in columns E, F, G were approved OT All SLINS Worked for Week

Cummulative Data Award Date Thru Date

ACRN CLIN/SLIN Effort Description Skill Class/Labor Category Location Direct MH Indirect MH NonProductive MH Total Hours Est Total Cost PoP Start PoP End Total Funded Total Remaining Mission Complete AX 10XX Port Operations Customer XXX AC Mechanic I Someplace, USA 140.5 2.5 143.0 $8,938.93

AC Mechanic II Someplace, USA 50.0 5.0 55.0 $3,575.89 AC Technical Inspector Someplace, USA 24 7.0 31.0 $2,297.72 GSE Mechanic Someplace, USA 38.5 38.5 $2,268.42 Supply Techician Someplace, USA 42.0 42.0 $2,022.72

AX 10XX Totals 309.5 $19,103.68 01/20/XXXX 06/30/XXXX $24,698.87 $5,595.19 NO 10YY Mission XX Somewhere

AY 10YY

All Active and Closed/Completed SLINS

Appendix B Continued……

Voucher Roll-up- Tab:

Individual Vouchers- Voucher BVNXX3X- Tab:

Cumulative Roll-up Voucher Data As of Date Contract Number 06/XX/20XX

CLIN ACRN

Cumulative Amount Claimed

10XXAA AA $10,575.69

10XXAB AP $158,973.33

10XXAC BN $596,221.79

10XXAD BW $2,579.33

19XXAA XX

GRAND TOTAL $768,350.14

Will be for life of Contract…all CLINS

End of Appendix B

Appendix C - Format for Production Information Report (PIR)

Voucher Data Voucher Date Contract Number:

Invoice Number Service Start Date Service End Date

ACRN CLIN/SLIN Skill Class/Cost Element Total Hours Current Billing

Amount

Amount Previously

Claimed

Cumulative Amount Claimed

AX 10XX AC Mechanic I 143.0 $8,938.93 AC Mechanic II 55.0 $3,575.89 AC Technical Inspector 31.0 $2,297.72 GSE Mechanic 38.5 $2,268.42 Supply Techician 42.0 $2,022.72

AX 10XX 309.5 $19,103.68 $19,103.68

10YY

AY 10YY

End of Appendix C

Appendix D - Aircraft Work Order Close-out Package

End of Appendix D

NSN/PN Material Description/NOMEN Quantity Standard Price Total Cost Base Unit of Measure

11439852 TUBE ASSEMBLY,METAL 1 $669.44 $669.44 EA

13214524 STRAINER,OIL PUMP 1 $70.01 $70.01 EA

1651972 O-RING 2 $0.21 $0.42 EA

13124857 BUSHING,SLEEVE 2 $137.62 $275.24 EA

10922096 BOLT,MACHINE 12 $1.91 $22.92 EA

13642484 GASKET 1 $68.46 $68.46 EA

13527852 SEAL RING,METAL 1 $247.80 $247.80 EA

10857030 O-RING 1 $9.36 $9.36 EA

11507160 IGNITER,SPARK,GAS TURBINE ENGINE 2 $228.31 $456.62 EA

15372865 STUD,NUT 1 $138.58 $138.58 EA

2470813 O-RING 1 $2.30 $2.30 EA

10945668 SEAL,AIR,AIRCRAFT GAS TURBINE ENGINE 2 $124.44 $248.88 EA

10919156 NUT,SELF-LOCKING,EXTENDED WASHER,DOUBL 77 $3.98 $306.46 EA

1646409 NUT,SELF-LOCKING,EXTENDED WASHER,DOUBL 1 $2.72 $2.72 EA

11375736 NUT,SELF-LOCKING,EXTENDED WASHER,DOUBL 5 $7.77 $38.85 EA

10932486 O-RING 1 $6.25 $6.25 EA

11406761 SEAL,AIR,AIRCRAFT GAS TURBINE ENGINE 1 $63.58 $63.58 EA

12506307 O-RING 1 $1.21 $1.21 EA

7597069 O-RING 1 $1.11 $1.11 EA

5232860 BOLT,MACHINE 60 $0.98 $58.80 EA

10987212 BOLT,SHEAR 4 $36.25 $145.00 EA

10845375 BOOT,DUST AND MOISTURE SEAL 1 $27.04 $27.04 EA

1661025 O-RING 2 $1.18 $2.36 EA

12315802 SEAL,NONMETALLIC CHANNEL 1 $237.66 $237.66 EA

11153590 BRACKET ASSY 1 $50.81 $50.81 EA

1675128 O-RING 3 $3.66 $10.98 EA

14940694 LINER,COMBUSTION CHAMBER,AIRCRAFT GAS 1 $31,596.00 $31,596.00 EA

5311849 BOLT,MACHINE 8 $2.62 $20.96 EA

12813612 CABLE ASSEMBLY,POWER,ELECTRICAL,BRANCH 1 $7,504.48 $7,504.48 EA

$42,284.30

Appendix E – Currency Report

End of Appendix E

Appendix F – Safe De-Obligation Request Package

End of Appendix F

PRON # ACRN SLIN

Funded Amount

Amount Remaining

Provided De- Ob Fixed Fee

Amount if Applicable

Contractor Base De-ob

Amount

Contractor Provided De- Ob Amount

Remaining Funds After Safe De-ob Notes

9M5YYY62AX XX 2520BX 1,500.00$ 1,497.72$ Mission complete. COR Requests Safe Deob 9M5YYY62AX XX 2521BX 750.00$ 750.00$ Mission complete. COR Requests Safe Deob 9M5YYY62AX XX 2522BX 10,000.00$ 10,000.00$ Mission complete. COR Requests Safe Deob 9M52XXX1AX YY 2520BY 500.00$ 502.86$ Mission complete. COR Requests Safe Deob 9M52XXX1AX YY 2521BY 100.00$ 100.00$ Mission complete. COR Requests Safe Deob 9M52XXX1AX YY 2522BY 100.00$ 100.00$ Mission complete. COR Requests Safe Deob

Appendix G - Equipment and Facilities Report

End of Appendix G

Log # Hangar/Facility # Hazard (Describe) Date Opened Initial Risk Level

Control (Abatement) Worker Order Number

Action Officer Residual Risk Level

Remarks

22-06 Bldg. 9XYZ Army operates paint booth that is under contractor control.

4/7/2022 3C - M Brief Army personnel to operate per Contractor policy.

Provide instruction regarding proper entry/exit techniques per current procedure.

John Doe 3D - L

9/26/24-Ongoing issue-Spot checks continue; discrepancies continue to be noted. Personnel are entering/exiting the booth without performing adequate decontamination steps. Unit leadership is aware.

22-10 Bldg. 9YZX

FEDS T714 is overheating, Need greater airflow, the 714 trailer Dyno is overheating during any run when ambient tempurture reaches 72 degrees.

6/28/2022 2D - M Will request borrowing or purchasing of a portacool and request enginereeing support for possible redesign

Special Project John Doe 2E - L

9/26/24-Interim fix using temporary duct deflectors are in place.;

Porta-Cool is now available to use when required. Working with COR to have DPW re-work the ducting to provide sfficient exhaust flow to prevent engine over-temp. Drawings are on-hand. Once the request is approved, project will be placed in the queue for funding and execution. Item will remain open until project is completed. Site Manager attempting contact with DPW for inspection.

22-16 Bldg 9ABC 2 x AH-64 wrap around stands for fall protection are obsolete, not compatable with D/E model aircraft.

2/21/2022 3C - M Will uitilize non-wrap around stands for maintenance actions as required until updated stands can be procured

John Doe 3E - L

7/31/23-Government has placed these on the UFR and they are awaiting funding. Working with customer for alternate funding plan. Will remain open pending procurement of additional/new AH64 stands.

23-04 Bldg. 9XYZ

Paint booth does not have a dedicated "dirty room" for decontaminating personnel and equipment after sanding operations within the booth.

5/30/2023 2C - H

Contractor personnel have been trained on the hazards for Cr6 and perform decontamination within the booth prior to exit. Tacky mats have been installed to control potential contamination from footwear.

Jane Doe 3D - L Temporary Doffing Tent installed until permanent solution can be worked out with DPW.

24-02 Bldg 9XYZ

FEDS T700 starter system needs replacing for failure mitigation measures. Failure of the current starter system will leave the FEDS unable to operate T700 engines until start system is procured.

6/14/2024 2C - H Current starter system is operable but can no longer be ordered, but alternate replacement (air start) need to be procured.

Special Project Jane Doe 4C - L Awaiting DPW project to be completed to perimiter wall so that the air start system installation can be completed.

24-04 Bldg 9YZX AGPU hoses are expired. Need two sets.

Turn in old hoses

6/21/2024 2D - M Green tag and Quarantined until new hoses are assembled and connected

Jane Doe 4C - L 10' Hose JCN: 2421BR.014 Chemical hose, 2" diameter hose.

Purchase order: 5/16/24, one set of hoses were received from Ft Cavazos and the second set is still on order.

SITE LOCATION -MON/YEAR

Appendix H – Travel Log

Example snapshots taken from an excel spreadsheet so this would be all column headings across the top.

End of Appendix H

Appendix I - Format for Material/Non-Material Report

End of Appendix I

Item Description ROM # CLIN.ACRN Purchase Amount Total Order Date Ship Date Estimated Delivery Facility Vendor Purpose/Justification Status Gov Approval BY

ATS PRO PNEUMATIC ALLIGATOR SQUEEZER (3" DOUBLE-

FORCE)

SP-4225-02 2521AD.AF $796.40 $796.40 4/22/2025 FT WAINWRIGHT HOME DEPOT Site- USARPAC/ Fort Wainwright, AK: Request for procurement of one ATS 3" Double force Pro Pneumatic Alligator Squeezer required for aircraft maintenance installation of #6 rivets, current pneumatic squeezers available for maintenance are not # 6 rivet compatible.

ON PURCHASE ORDER John Doe

Subtotal: $796.40

HORIZONTAL STABILIZER COVERS SP-4285-22 2521BY.ZZ $2,538.00 $2,538.00 4/22/2025 5/23/2025 FT BLISS HOME DEPOT Site - AFM-W/ Fort Bliss, TX: Request for procurement of 2 sets of H-60 Horizontal Stabilizer Covers for protective use on Aircraft supporting Mission requirements at Fort Bliss, TX.

ON PURCHASE ORDER Jane Doe

Shipment to site: Fort Bliss, TX SP-4285-22 2521BY.ZZ $250.00 $250.00 4/22/2025 5/23/2025 FT BLISS HOME DEPOT Site - AFM-W/ Fort Bliss, TX: Request for procurement of 2 sets of H-60 Horizontal Stabilizer Covers for protective use on Aircraft supporting Mission requirements at Fort Bliss, TX.

ON PURCHASE ORDER Jane Doe

Subtotal: $2,788.00

Elkay Retro-Fit Bottle Filing Stn Stainless Steel Motion Sensor Wall Mount Bottle Filler Filter Included

SP-4285-24 2521AX.BB $1,889.08 $1,889.08 FT RILEY HOME DEPOT Site - AFM-W/ Fort Riley: Request for procurement of Elkay Wall Mount Bottle Filling Station for employee use of filtered safe drinking water consumption supporting aircraft maintenance operations at Fort Riley, KS.

WAITING PO Alpha Bet

Subtotal: $1,889.08

UH60 Nickel Abrasion Strip (SN: 13805) - Remove & Reapply EC3917 Primer

N/A 2521XX.BH $486.00 $486.00 4/11/2025 FT CAVAZOS SOMEPLACE COMPOSITES Site - AFM-W/ Fort Cavazos, TX: Request for removal and re-application of EC3917 Primer to 3 each UH60 Nickel Abrasion Strips PN: 38150-09421-102 (SN: 13805, 13842, 13847) in support of mission requirements for LRC-A BASE CAV Blade Shop Operations at Fort Cavazos, TX.

COMPLETED Jon Doe

UH60 Nickel Abrasion Strip (SN: 13842) - Remove & Reapply EC3917 Primer

N/A 2521XX.BH $486.00 $486.00 4/11/2025 FT CAVAZOS SOMEPLACE COMPOSITES Site - AFM-W/ Fort Cavazos, TX: Request for removal and re-application of EC3917 Primer to 3 each UH60 Nickel Abrasion Strips PN: 38150-09421-102 (SN: 13805, 13842, 13847) in support of mission requirements for LRC-A BASE CAV Blade Shop Operations at Fort Cavazos, TX.

COMPLETED Jon Doe

UH60 Nickel Abrasion Strip (SN: 13847) - Remove & Reapply EC3917 Primer

N/A 2521XX.BH $486.00 $486.00 4/11/2025 FT CAVAZOS SOMEPLACE COMPOSITES Site - AFM-W/ Fort Cavazos, TX: Request for removal and re-application of EC3917 Primer to 3 each UH60 Nickel Abrasion Strips PN: 38150-09421-102 (SN: 13805, 13842, 13847) in support of mission requirements for LRC-A BASE CAV Blade Shop Operations at Fort Cavazos, TX.

COMPLETED Jon Doe

Subtotal: $1,458.00

Cor-Ban 35 UH-5053-02 2521CW.CY $1,335.60 $1,335.60 FT BLISS DALLAS AVIATION INC Site - AFM-W/ Fort Bliss, TX: Request for procurement of Cor-Ban 35 required to perform full strip and paint on four (4) UH60V Aircraft to MFO paint scheme standards that will be performed at Fort Bliss, Texas.

Ref# ACEF W2-25-169

WAITING PO Doe Jane

FREIGHT (LOT) - FOB DESTINATION UH-5053-02 2521CW.CY $250.00 $250.00 FT BLISS DALLAS AVIATION INC Site - AFM-W/ Fort Bliss, TX: Request for procurement of Cor-Ban 35 required to perform full strip and paint on four (4) UH60V Aircraft to MFO paint scheme standards that will be performed at Fort Bliss, Texas.

Ref# ACEF W2-25-169

WAITING PO Doe Jane

Subtotal: $1,585.60

Appendix J – GFP Listing

End of Appendix J