W58RGZ-16-R-0006_Questions_ _Answers_(One-On-One).pdf

AFM II Aviation Maintenance Sources Sought W58RGZ-16-R-0006 One-on-One Questions & Answers

(19 May 2016)

1. Q - Please indicate whether a prime on one region could sub on another region?

A - Yes

2. Q - Will the 2016 impacts of the affordable care act be incorporated into the solicitation?

A - Offeror will be expected to comply with all applicable federal and international employment laws.

3. Q - Will the Government provide any updated renegotiated CBA’s as they become available in a specific region to the bidders?

A - Currently, the Government intends to provide a POC for all CBA's. However, a final determination on this matter will be provided in the solicitation.

4. Q - Will civilian equivalency for Aviation Safety Officer (ASO) positions be incorporated into the solicitation?

A - There will be provisions for the Government to approve civilian equivalents on a case by case basis.

5. Q - Will environmental responsibilities be clearly outlined in the solicitation?

6. Q - Could you further amplify on the use of scenarios and unique evaluation elements mentioned in the sources sought?

A - Bidders will be required to submit a Comprehensive Management Plan (CMP). The scenarios are tools to evaluate the application of the CMP.

7. Q - Will the competition be best value?

A – Yes

8. Q - Will you discriminate and striate past performance, so that respondents can be differentiated?

A - The Past Performance evaluation will be comprehensive and will reflect the requirements set forth in the DOD Source Selection Guide.

9. Q - Will the Government provide a better break down of what they perceive is Best Value for this solicitation and what they are looking for in the regions? Trade Offs?

A - Yes, the RFP will describe how the USG will evaluate Best Value.

10. Q - Will the Government provide their rationale on how they will evaluate proposer’s greatest total price?

A - Yes, the RFP will describe Price / Cost requirements.

11. Q - Is the Government going to provide the touch labor breakdown for each region by description and hours required?

A - The RFP will detail how touch labor will be evaluated.

12. Q - Will this effort follow local wage determination or CFT national wage determination if site is not covered by a collective bargaining agreement?

A - If we are approved for a national wage rate.

13. Q - Is the Government going to provide the suggested base wages for OCONUS personnel?

A - No

14. Q - Will the Government provide reference to the service laws and regulations?

15. Q - Will Contractor personnel be covered under SOFA for OCONUS locations?

A - If applicable, yes.

16. Q - Has this acquisition approach been approved as the way forward?

A - Yes, at this time – any changes will be detailed in the RFP.

17. Q - Will the Government require a separate scenario for the East and West Regions?

18. Q - Will the Government require scenarios for CONUS and OCONUS regions?

19. Q - Will the Government briefly describe the types of scenarios?

A - The scenarios are designed to evaluate the use of the Offeror’s Comprehensive Management Plan.

20. Q - (PWS 2.6.2 Subcontract Management) Does the Government have a small business requirement goal percentage for this opportunity?

A - The Office of Small Business Programs has not provided these goals at this time.

21. Q - (PWS 2.6.2 Subcontract Management) Will the Government provide the breakdown of small business participants they are requiring?

A - The Office of Small Business Programs has not provided these goals at this time.

22. Q - (PWS 3.1.7 Business and Financial Accounting Information) Is the Government going to require contractors to have and maintain an approved EVMS for this contract?

A - The AFM requirements are still in developmental stages to prepare for the upcoming RFP. The RFP will allow for a public question and answer process where AFM will address specific requirements questions.

23. Q - (PWS 3.1.7 Business and Financial Accounting Information) If an approved EVMS is required how long after contract award will contractor have to receive accreditation?

A - The AFM requirements are still in developmental stages to prepare for the upcoming

24. Q - (PWS 3.1.7 Business and Financial Accounting Information) Will an approved DCAA accounting system meet the requirements to ensure the correct data is uploaded into STAMIS?

A - The AFM requirements are still in developmental stages to prepare for the upcoming

25. Q - (PWS 4.5 Transition) The Government did not provide a transition-out time frame is it 90 days?

A - The Government is proposing 60 days for CONUS sited, and 90 days for OCONUS sites.

26. Q - (PWS 4.5 Transition) The 90 day transition-in and Transition-out Period of performance will be fixed price?

27. Q - (PWS 1.3 Scope) Will the contractor be expected to bid any labor resources with the skills/qualifications/certifications required by “any Government agency” aviation platforms? Will those resources be added and priced only after new platforms are added to the contract after award?

A - At this time yes.

28. Q - (PWS 2.5.3.1 Activity Cost Estimation Form) How many ACEFs can the contractor expect to receive in a 12-month period?

A - No historical data is available. The volatile nature of the workload prevents the Government form making an estimate.

29. Q - (PWS 2.6.4 Labor Strike Planning) Can the Government identify those sites with unionized work forces and provide the CBA?

A - Currently, the Government intends to provide a POC for all CBA's. However, a final determination on this matter will be provided in the solicitation.

30. Q - (PWS 2.6.4 Labor Strike Planning) When is the Labor Strike Plan due, with the proposal or after contract award?

A - The Government may include this in the RFP – that is not decided yet.

31. Q - (PWS 3.1.8.2 Certificate of Service) Does the Government intend to restrict non-productive time on this contract and expect the contractor to furlough work teams in the situations described above?

A - The offeror would be required to perform and allocate non-productive time according to the terms of his proposal.

32. Q - (PWS 4.11 OCONUS and Theater Specific Requirements) Is the contractor responsible for obtaining all necessary export licenses to support OCONUS shipments of defense hardware, technical data, and/or defense services or will the Government provide all shipment and transportation into and out of the OCONUS Theaters?

A - The AFM requirements are still in developmental stages to prepare for the upcoming

33. Q - (PWS 4.11 OCONUS and Theater Specific Requirements) Will labor laws of the host countries apply to contractor personnel operating under U.S. Government contracts on U.S. Government bases?

A - Yes, in certain instances where there are agreements in place – i.e SOFA.

34. Q - (PWS 2.1 Flight and Ground Operations Requirements) Will the contractor be expected to bid labor resources with the skills/qualifications/certifications required by “any Government agency” Flight/Ground Regulations? Will those resources be added and priced only after new platforms are added to the contract after award?

A - The AFM requirements are still in developmental stages to prepare for the upcoming

35. Q - (PWS 2.2 Property and Supply Management Requirements) Will the contractor be expected to bid labor resources with the skills/qualifications/certifications required by “any Government agency” supply management regulations? Will those resources be added and priced only after new regulations are added to the contract after award?

A - The RFP will describe detailed labor and pricing requirements.

36. Q - (PWS 2.4 Business Relations)How will compliance with this imperative be objectively measured? How will customer feedback be sought by or provided to the

COR?

A - The Government will manage this process, which may change throughout the period of performance.

37. Q - (PWS 2.5.1 Contract Management) Will the CMP be a deliverable to the Government and is it expected to be part of the proposal?

38. Q - (PWS 2.5.2 Contract Administration) Is our presumption correct in that this is a POC between the Government’s Contracting office and the contractor’s assigned Contracts Manager? If not, what role/position is the Government expecting to comply with this requirement?

A - The Government is examining this question carefully and is developing options – the final PWS will clarify this requirement.

39. Q - (PWS 2.5.2 Contract Administration) How many contract actions such as contract modifications can the contractor expect to respond to in a 12-month period?

A - The number of Contract Modifications is unpredictable. Even historical information may not be helpful because contract types are not exactly the same.

40. Q - (PWS 2.5.2 Contract Administration / 2.5.3.1 Activity Cost Estimation Form) Will the Government consider adding language similar to PWS para 2.5.2; “…or arrange for an acceptable time and response with the PCO or COR?”

A - The AFM requirements are still in developmental stages to prepare for the upcoming

41. Q - (PWS 2.6.1 Contractor Physicals) Will the routine annual physicals and out-of-cycle re-examinations of Contractor pilots directed by the GFR/COR also be expected to be at contractor expense?

A - If this is an allocable allowable expense.

42. Q - (PWS 2.6.1 Contractor Physicals) Will the POV mileage for travel to/from physical examinations be a direct-charge expense to the contract once pilots are on contract?

A - If this is an allocable allowable expense.

43. Q - (PWS 2.6.2 Subcontract Management) Can the Government clarify its intent for receiving this notification, particularly from contractors with approved purchasing systems?

A - No, the Contractor must notify the PCO or COR as to who is working on this contract (especially sub-contractors).

44. Q - (PWS 2.6.2 Subcontract Management) How will contractors be measured against a “maximum practicable opportunity AQL for small business?

A - COR will evaluate how effective the Contractor implements the Small Business Participation Plan.

45. Q - (PWS 2.6.2 Subcontract Management) How is compliance relating to small business defined in the RFP?

A - The AFM requirements are still in developmental stages to prepare for the upcoming

46. Q - (PWS 2.6.3 Ethics/Standards of Conduct) How does the Government envision contractors demonstrating compliance with para 2.6.3 relating to JER DoD 5500.07- R? Can the Government identify all rules, regulations, directives, and requirement the contractor is expected to comply with while on the 33 different sites anticipated for both AFM West and AFM East contracts?

A - No, as these rules would likely change by the time proposals are due.

47. Q - (PWS 2.6.3 Ethics/Standards of Conduct) As the draft PWS is updated, will the Government consider clarifying the contractor will be responsible only for the conduct of contractor employees on military reservations? Consider revising the last sentence to read, “…requirements pertaining to the conduct of contractor personnel on the military reservation.”

A - The Government will take this under advisement.

48. Q - (PWS 2.8.1 New Equipment Training NET) Will the Government refine the requirement for continued service by employees receiving NET training to remaining at least 18 months in the job classification/position for which the training was received?

A - The AFM requirement are still in developmental stages to prepare for the upcoming

49. Q - (PWS 2.8.2 Airframe Condition Evaluation (ACE) Inspector Training) Will the Government’s funding also cover the travel and per diem expenses for the trainees traveling to and from CCAD?

A – Maybe

50. Q - (PWS 2.8.3 Crewmember/Non-Crewmembers Records) Is the maintenance of a Government employee’s training records in conflict with the Non-Personal Services provisions of PWS paragraph 2.3?

51. Q - (PWS 2.8.3 Crewmember/Non-Crewmembers Recrods) Please clarify whether the contractor or the Government is provision (providing?) for and fielding the STAMIS system.

A - STAMIS hardware is a Government responsibility.

52. Q - (PWS 2.11 Data Accession List DAL) Is the Government only looking for a listing of data the contractor would be willing to deliver without formal contract delivery terms? Does the Government expect the data on the list to be delivered with unrestricted rights or will the contractor be given the opportunity to assert its rights at the time of requested “informal delivery?”

A - The Government will take this under advisement and issue clear guidance in the RFP.

53. Q - (PWS 2.12 Contractor Employee Retention Plan) Will the Employee Retention Plan be a deliverable as part of the contractor’s proposal or a post-award CDRL delivery?

A - The Government will determine if this will be part of the evaluation process or a post award delivery.

54. Q - (PWS 3.1.8.3.1.1.) Presuming such “adjustment” is occurring at the SLIN level, will the Government consider adding language to paragraph 3.1.8.3.1.1 allowing for an equitable adjustment to the ACEF and/or the contract schedule in the event the COR’s direction results in a cost or schedule impact?

A - The offeror is always entitled to request an equitable adjustment under FAR part 43.

55. Q - (PWS 3.1.8.7.1.) Can the Government please explain the purpose of the revision required at 3.1.8.7.1? Is the revised estimate required under PWS paragraph

3.1.8.7.2 at the ACEF level?

A - The AFM requirement are still in developmental stages to prepare for the upcoming