Attachment_0039_-_Industry_Questions_(East)_9_Feb_18.xlsx
XLSX spreadsheet 46 KB Posted
- Attached to
- Aviation Maintenance Services (AFM II East)
- Solicitation number
- W58RGZ-16-R-0006
View the file
Other files
Show all 26
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questionnaire
| Attachment 0039 - Industry Question (East) | ||||||
| COMMENT / QUESTION FORM | ||||||
| AVIATION FIELD MAINTENANCE | ||||||
| Section A | Section B | Section C | Section D | Section E | Section F | Section J |
| Please use this format for the submission of questions. Submit questions via e-mail to the address listed in Section A of the RFP. | ||||||
| State question as clearly as possible, giving as much information as needed. If a certain answer will generate a follow-on question, try to anticipate this so the entire subject can be addressed initially. If the question is marked proprietary, please explain what makes your question proprietary and include a company POC so that the answer can be provided. PLEASE DO NOT MERGE / ALTER THE CELLS. |
| Question # | RFP Area | PWS Page Reference | PWS Paragraph Reference | Additional Cross Reference | Discussion | Question | Responses | |
| #1A | Section M | 9 | Small Business Participation Plan | Small Business Subcontracting Plan | All Offerors will be evaluated on the level of proposed participation of U.S. small businesses in the performance of this acquisition (small business subcontractors). All Offeror’s shall propose their best effort for all socioeconomic categories. Proposed participation of zero percent will be determined unacceptable. | We are having a difficult time understanding the "adjectival rating" and how to receive an "Outstanding" BLUE rating. How do we receive an exceptional approach and understanding of the Small Business (SB) objectives rating when there is no specific SB percentages to meet? The adjectival ratings, as proposed, seem very subjective. We suggest the Government incorporate the DOD SB utilization percentage guidance (e.g., “Total SB subcontracting of at least __ % is the contract requirement to attain a BLUE Rating.”) In other words, SB plans that exceed the SB % based on Total Contract Value (TCV) would garner a Blue rating, plans that meet 90-99% of TCV would be Green, etc. and so forth. These ratings would be easily quantifiable, less subjective and would lock Prime Contractors into plans that would benefit the Government. | The adjectival rating will not include the percentage of participation. The adjectival rating will evaluate the quality of the work given to small business and the extent of your commitment to the small business as reflected in your contracts, among other elements. The participation percentage is verified by the evaluator and passed on to the source selection authority. For small business you will have an adjectival rating as well as a percentage of participation which are separately used to evaluate your approach to meeting the government’s small business objectives. | |
| #2D | Section B | 17 | 3.1.1 | Attachment 24, paragraph 2.1 | Program Management Support to AFM | Will the customer consider allowing the PMO to be located at Fort Campbell? | Program Manager and Contract Manager are required to be located in Huntsville. Government will consider allowing other positions be located at a different CONUS location. Refer to updated Attachment 0024 of formal RFP. | |
| #3D | Section B | 6 | 1.3 | Attachment 24, paragraph 2.6 | UH-72 LUH support | Will the customer disclose the number of LUH aircraft at each location? | No | |
| #4D | Section B | 6 | 1.3 | Attachment 24, paragraph 2.6 | UH-72 LUH support | Will the customer clarify the measurable factors or provide a SOW to accompany the LUH support? | No | |
| #5D | Section B | 25 | 3.1.9.10 | Attachment 24, paragraph 5.11 | Fort Campbell STAMIS | There is conflict between the PWS and Attachment 24, whereas the attachment directs the position be located at Fort Campbell, but the PWS directs site specific. Will the STAMIS entry referenced in the PWS be permissible to be entered by each independent site? | The Performance Work Statement (PWS) paragraph 3.1.9.10 defines the requirement. This requirement is applied within the region according to mission requirements. Attachment 0024 Capabilities and Missions By Location paragraph 5.11 locates this requirement at Ft. Campbell. Refer to the updated PWS and Attachment 0024 of the formal RFP. | |
| #6D | Section C | Attachment 0039, PWS, Section 4.9.2, | Per the PWS, "4.9.2. Employment of Third Country Nationals | |||||
| The Contractor shall employ indigenous personnel, Third Country Nationals (TCN), whenever it is practicable, feasible, and an economical advantage to the Government or as directed by the COR or host country legal requirements... The Contractor shall follow the requirements in paragraph 4.1 when TCN are employed. Employment of TCN, either individual employees or firms, shall be subject to approval of the PCO or COR. The Contractor shall comply with all labor laws applicable for the use of indigenous personnel as employees. Labor rates for indigenous personnel and Third Country Nationals (TCN) within the country involved shall be negotiated between the PCO and the Contractor. The PCO will administratively establish the approved wage schedule without further revision of the Contract. When TCN are substituted for OCONUS labor, the total cumulative labor costs including benefits, direct or otherwise imposed by the foreign government, will not exceed the estimated cumulative comparable costs including labor, travel, and per-diem for OCONUS unless otherwise determined by the PCO to be in the best interests of the Government. " | If labor rates for indigenous personnel and TCNs are to be negotiated between the PCO and the Contractor, does the Government want offerors to propose TCNs and Local Nationals in response to this RFP for any OCONUS work, or is that something the Government prefers to negotiate after award? | The Performance Work Statement (PWS) Paragraph 4.9.2 states “…whenever it is practicable, feasible, and an economical advantage to the Government or as directed by the COR or host country legal requirements.” Attachment 0027 paragraph 5 on page 6 of 23 are the instructions for the Offeror to state Personnel Management as applied to the Comprehensive Management Plan (CMP). Refer to the updated PWS and Attachment 0027 of the formal RFP. | ||||||
| #7D | Section J | Attachment 0027 - Page 12 of 23 | c) General Instructions. | Paragraph 4 | Attachment 0027 states that "Prime contractors are responsible for ensuring that the requirements of Section L-24.5.d, Volume IV Cost/Price are flowed down to all proposed subcontractors, divisions, subsidiaries, and affiliates that comprise 80 percent of the offeror’s total proposed subcontract, division, subsidiary, and affiliate costs on the CPFF LOE CLINs." However, Section L-24.5.d does not exist in the solicitation. | Will the Government add Section L-24.d to the solicitation? | Will be addressed in Section L of the formal RFP. | |
| #8D | Section J | Attachment 0027 - Page 12 of 23 | c) General Instructions. | Paragraph 4 | Attachment 0027 states that "The prime contractor is required to fill out Attachment 0041, “CAGE Code and Cognizant DCMA/DCAA Information” for themselves and all proposed team members to include the DCMA and DCAA Point of Contacts’ (POCs’) email addresses and telephone numbers." | Does this requirement apply to all subcontractors regardless of size and foreign owned entities that do not have a Cognizant DCMA/DCAA Point of Contacts? | Yes | |
| #9D | Section J | Attachment 0027 - Page 13 of 23 | c) General Instructions. | Paragraph 12 | Attachment 0027 states that "In accordance with FAR 16.301-3(a)(3), the contractor must have an accounting system that is adequate for determining costs applicable to the contract. The offeror shall provide a summary description of their accounting system, including indirect rate structure, and state whether it is compliant with Generally Accepted Accounting Principles (GAAP). In addition, the offeror shall provide a copy of the DCAA Audit Report showing adequacy of the accounting system, and DCMA approval letter of the accounting system. The audit report or letter should be dated within four years of the offeror’s cost proposal. If DCAA has not audited the offeror or subcontractors’ accounting system or DCMA has not approved the accounting system or DCAA has not determined adequacy, please indicate this in Pre-award Survey of Prospective Contractor Accounting System Checklist under RFP Attachment 0039." | Does this requirement apply to all subcontractors regardless of dollar value or just to the subcontractors, divisions, subsidiaries, and affiliates that comprise 80 percent of the offeror’s total proposed subcontract, division, subsidiary, and affiliate costs on the CPFF LOE CLINs? | Will be addressed in Section L of the formal RFP. | |
| #10D | Section J | Attachment 0027 - Page 13 of 23 | Cost Price Assumptions (a) | Paragraph 1 | Attachment 0027 states that "The Offeror is required to propose on all CLINs set forth in Section B, "Supplies or Services and Prices/Costs" of the RFP in accordance with the PWS. This includes completing the AFM West Cost/Price Summary at Section J, Attachment 0009 and the AFM West T&M Labor Rate Tables-Prime, Attachment 0010." | Is the offeror required to submit a completed Section B in our Cost/Price submission to the Government or are we to submit Attachments 0009, 0010 and 0010 in lieu of submitting Section B? | The formal RFP will require offerors to submit a completed Section B as part of the Cost/Price proposal in addition to Attachments 0009 and 0010. See Section L of the formal RFP. | |
| #11D | Section J | Attachment 0027 - Page 18 of 23 | T&M (b) | Paragraph 1 | Attachment 0027 states that "For evaluation purposes only, the Government has incorporated the applicable National Wage Determinations as outlined in Section J, Attachment 0040 of this RFP and Collective Bargaining Agreements (CBA) at Hunter AAF and Fort Drum. The RFP specified labor categories have been mapped to the appropriate SCLS Wage Determination categories and CBA categories in the AFM East T&M Labor Rate Tables-Prime, Attachment 0010 and the AFM East T&M Labor Rate Tables-Subcontractor, Divisions, Subsidiaries, and Affiliates, Attachment 0011." However, Attachment 40 only includes a copy of WD 99-0316 (Rev.-45) was first posted on www.wdol.gov on 01/05/2016 | |||
| Contract Field Teams. | Will the Government also provide the Collective Bargaining Agreement for Hunter AAF and Fort Drum? | Attachment 0040 has the CBA's embedded within the attachment. To view the CBA's open attachment 0040 and click enable all features and on the left side of the screen click on the paper clip to view the CBA attachments. Please note that the Government intends to provide the latest update to the Wage Determination 1999-0316 (Currently at revision 50) along with the current CBAs) in the formal RFP. | ||||||
| #12D | Section J | Attachment 0027 - Page 18 of 23 | Cost (No Fee) (a, b, c, d, e, f, g, h) | Paragraph 1 | We noticed that the Government did not have the following CLINs for the 6 month Option to Extend Services Period: "Cost (No Fee) Materials-CPFF LOE Reset", "Cost (No Fee) Materials-T&M", "Cost (No Fee) Materials-CPFF LOE Contingency", "Cost (No Fee) Materials-CPFF LOE FMS", "Cost (No Fee) Travel-CPFF LOE Reset", "Cost (No Fee) Travel-T&M", "Cost (No Fee) Travel-CPFF LOE Contingency", "Cost (No Fee) Travel-CPFF LOE FMS". | Was it the Government's intention to exclude these CLINs from the 6 month Option to Extend Services Period? | Yes, these are cost CLINs and shall be added only if needed once the Extension of Services has been executed. | |
| #13D | Section J | Attachment 0027 - Page 16 of 23 | Table 4 CPFF LOE Contingency Example | Table 4 | The Government has provided a notional labor hour skill mix in Table 4 CPFF LOE Contingency Example. | Will the Government provide the specific locations and productive man year used to derive the hours contained in Table 4 CPFF LOE Contingency Example? | Will be adressed in Section L of formal RFP. | |
| #14D | Section J | Attachment 0027 - Page 17 of 23 | Table 5 CPFF LOE FMS Example | Table 5 | The Government has provided a notional labor hour skill mix in Table 5 CPFF LOE FMS Example. | Will the Government provide the specific locations and productive man year used to derive the hours contained in Table 5 CPFF LOE FMS Example? | See Section L of the formal RFP for specific locations. Section L states, "Offerors shall identify the productive work year proposed for this requirement and provide its basis." | |
| #15D | Section J | Attachment 16, paragraph 5.3 | Phase Metrics - UH-60 A/L/M | Will the metrics be updated to reflect the PMI schedule published in ESM-2, published in H-60-17-AMAM-11? | The phase metrics will be provided in Attachment 0016 Contractor Performance Metrics. | |||
| #16D | Section J | Multiple | Attachment 13 and Skill Classification Crosswalk | Position qualifications | There are multiple conflicts regarding specific position qualifications between attachment 0013 and the skill classification crosswalk. Will the customer allow the crosswalk experience to be the determining factor? | Refer to updated Attachment 0013 which will be addressed in in the formal RFP. | ||
| #17D | Section L | Attachment 0027 pp. 15-18, Section 4, under 'Cost-Price Assumptions'; and Attachment 0010, Notes tab, note 1 | Per Attachment 0027 (Section L-24), and Attachment 0010, for CLINs xx00, xx10, xx20, xx30, and xx40, offerors are told to utilize the labor hour skill mix when proposing amounts for these CLINs. | Please confirm that offerors are not permitted to propose a different quantity or distribution of hours by labor category from that provided by the Government for any of the following CLINs: CLINs xx00, xx10, xx20, xx30, and xx40. | Offerors are not permitted to propose a different quantity or distribution of hours by labor category from that provided by the Government. | |||
| #18D | Section L | Attachment 024, page 6 and Attachment 025, page 2 | Per Attachment 0024, "7. Outside the Continental United States (OCONUS) Requirements by Location and Specific to Host Country/Nation |
7.1. Technical Expert Status Accreditation (TESA) requirements, Germany only.
7.1.1. Technical Inspectors (TI).
7.1.2. Supply Technicians.
7.1.3. Maintenance Test Pilots.
7.1.4. Aircraft Mechanics (I, II, and III).
7.1.5. Hazardous Cargo Inspectors.
7.1.6. Hazardous Cargo Certifiers.
| 7.1.7. Aviation Life Support Equipment (ALSE) Technician" | Per Attachment 0024 (page 6), Aircraft Mechanic I's are subject to TESA, however per Attachment 0027 (page 2), they are not. Also, per Attachment 025, page 2, it's unclear whether non-inspector NDI/NDT Technician's (II and III) are subject to TESA or whether non-inspector ALSE Technicians are subject to TESA. In addition, please clarify whether Sheet Metal Mechanic II's are subject to TESA. | Refer to updated Section L and updated Attachments 0024 and 0025 of the formal RFP. | ||||
| #19D | Section L | Attachment 0027 pp. 15, Section 4, under 'Cost-Price Assumptions'; Attachment 006 (Section 2.1.1); Attachment 0024, section 2.1.1 | Per Attachment 0027, "a) FFP Program Management (CLIN 1000, CLIN 1100, CLIN 1200, CLIN 1300, CLIN 1400, CLIN 1500, CLIN 1600, CLIN 1700): The proposed amounts for these CLINs shall be inclusive of all costs necessary for the overarching regional management of the applicable region and should not reflect any direct or indirect cost for specific performance of efforts defined within other CLINs (i.e. Reset, MWO, LRC/CAB Passback/TSC, Contingency Ops, FMS Support, Transition In and Out). A notional labor hour skill mix is provided below. The Offeror shall utilize the below labor hour skill mix when proposing amounts for these CLINs." | If CLINs xx00 are to be inclusive of all costs necessary for the overarching regional management of the applicable region, what is the applicable region here? Is it only Huntsville as per Attachment 0024, section 2.1.1, or does this CLIN include OCONUS Regional Management? If so, should OCONUS allowances be included in this estimate? What percentage of this regional management applies to which locations? | Refer to updated Attachment 0028 of the formal RFP. | |
| #20D | Section L | Attachment 0027 pp. 15, Section 4, under 'Cost-Price Assumptions'; Attachment 006 (Section 2.2) | Per Attachment 0027, "CPFF LOE |
a) CPFF LOE-Reset (CLIN 1010, CLIN 1110, CLIN 1210, CLIN 1310, CLIN 1410, CLIN 1510, CLIN 1610, CLIN 1710): A notional labor hour skill mix is provided below. The Offeror shall utilize the below labor hour skill mix when proposing an amount for these CLINs. The offerors shall assume all work for the Reset effort will be CONUS when proposing amounts for these CLINs."
| Per Attachment 0027, offerors are to assume that all Reset work under CLINs xx10 will be CONUS even though Attachment 006 indicates that some RESET work will occur in Germany as well. What CONUS distribution of work should offerors assume by location for these CLINs? | See Section L of the revised RFP. | |||||
| #21D | Section L | Attachment 0027 pp. 15, Section 4, under 'Cost-Price Assumptions'; Attachment 0010. | Per Attachment 0027, p. 17: "T&M | |||
| a) T&M- MWO, LRC/CAB Passback/TSC, etc. (CLIN 1020, CLIN 1120, CLIN 1220, CLIN 1320, CLIN 1420, CLIN 1520, CLIN 1620, CLIN 1720): The Offeror shall complete AFM East T&M Labor Rate Tables-Prime at Section J, Attachment 0010. The Offeror shall propose fully burdened labor rates for the prime and each of its subcontractors, divisions, subsidiaries, and affiliates against the RFP specified labor categories and labor hours by contract site (CONUS, OCONUS, Hunter AAF, and Fort Drum) found at Attachment 0010. No blended prime/subcontract/division/subsidiary/affiliate rates are allowed. These rates represent fixed billing rates by labor category for the T&M effort. " | The Government provides the hours for offerors to bid by labor category and location in rough terms for CLINx xx20 in Attachment 10, however no distribution is provided for the OCONUS work by location. Host nation labor law and productive man years have a large impact on OCONUS costs for offerors in addition to hardship and hazard. How should offerors assume OCONUS T&M work will be distributed by country? Can the Government provide a notional breakout? If not, suggest that these CLINs be CPFF or that OCONUS T&M rates be country-specific. | Refer to updated Attachment 0027 of the formal RFP. | ||||
| #22D | Section L | Attachment 0027 pp. 15, Section 4, under 'Cost-Price Assumptions' | Per Attachment 0027, p. 17: "e) CPFF LOE-FMS (CLIN 1040, CLIN 1140, CLIN 1240, CLIN 1340, CLIN 1440, CLIN 1540, CLIN 1640, CLIN 1740): A notional labor hour skill mix is provided below. The Offeror shall utilize the below labor hour skill mix when proposing amounts for these CLINs. The Offeror shall not include OCONUS differentials/allowance costs in the amounts proposed for these CLINs. OCONUS differentials are defined as additional allowances and benefits paid to employees for assignment to foreign areas in excess of an employee’s base compensation, such as those referred to by the Department of State Standardized Regulations (DSSR) as Danger Pay and Post Hardship Differential. OCONUS differentials/allowances related to the CPFF LOE FMS effort will be captured under separate CLINs." | What should offerors assume is the distribution of labor by country for FMS work under CLINs xx40? | See Section L of the formal RFP. | |
| #23D | Section L | Per Attachment 0027, p. 17, "c) CPFF LOE-Contingency Ops (CLIN 1030, CLIN 1130, CLIN 1230, CLIN 1330, CLIN 1430, CLIN 1530, CLIN 1630, CLIN 1730): A notional labor hour skill mix is provided below. The Offeror shall utilize the below labor hour skill mix when proposing amounts for these CLINs. The Offeror shall not include OCONUS differentials/allowance costs in the amounts proposed for these CLINs. OCONUS differentials are defined as additional allowances and benefits paid to employees for assignment to foreign areas in excess of an employee’s base compensation, such as those referred to by the Department of State Standardized Regulations (DSSR) as Danger Pay and Post Hardship Differential. OCONUS differentials/allowances related to the CPFF LOE Contingency Ops effort will be captured under separate CLINs." | What should offerors assume is the distribution of labor by country for Contingency Ops work under CLINs xx40? | See Section L of the formal RFP. | ||
| #24D | Section L | Attachment 0027 pp. 12, Section 4, under 'c. General Instructions' | Direct labor rates shall identify the baseline (takeoff point) plus projected escalation for each contract year. | Are offerors expected to escalate labor rates just for exempt labor, or for non-exempt labor, too? Should non-exempt labor only be escalated under Cost-Plus CLINs or under T&M CLINs as well? Does the Government want all bidders to assume the same escalation rates or should we come up with our own? | The Government will not be providing an escalation factor for offerors to utilize for proposal purposes. Any proposed escalation should be proposed as stated, in Section L-24.4.c, "The offeror’s cost and price estimating practices shall be in accordance with the offeror’s established accounting practices for accumulating, allocating and recording cost to final cost objectives." | |
| #25D | Section L | Attachment 0027 pp. 19, Section 4 | Per Attachment 0027, "i) OCONUS Labor Differentials/Allowances (CLIN 1023, CLIN 1033, CLIN 1043, CLIN 1123, CLIN 1133, CLIN 1143, CLIN 1223, CLIN 1233, CLIN 1243, CLIN 1323, CLIN 1333, CLIN 1343, CLIN 1423, CLIN 1433, CLIN 1443, CLIN 1523, CLIN 1533, CLIN 1533, CLIN 1623, CLIN 1633, CLIN 1643, CLIN 1723, CLIN 1733, CLIN 1743): OCONUS differentials are defined as additional allowances and benefits paid to employees for assignment to foreign areas in excess of an employee’s base compensation, such as those referred to by the Department of State Standardized Regulations (DSSR) as Danger Pay and Post Hardship Differential. OCONUS differentials/allowances related to the CPFF LOE FMS effort will be captured under separate CLINs. The Offeror shall utilize the Government provided amounts in Attachment 0009 which are inclusive of indirect rate(s)/burden(s) for proposing on these CLINs." | Will offerors be able to recover fee in addition to burdens off of OCONUS Labor Differentials/Allowances during execution? | No…these are cost no fee CLINs…the burdens or fee should be within the associated CLINs 1020, 1030, 1040, 1120, 1130, 1140, 1220, 1230, 1240, 1320, 1330, 1340, 1420, 1430, 1440, 1520, 1530, 1540, 1620, 1630, 1640, 1720, 1730, and 1740. | |
| #26D | Section L | Attachment 0027 pp. 18-19, Section 5 | Cost (No fee) Materials and Travel CLINs, and OCONUS Differentials/Allowances CLINs | Can offerors assume any labor-related expenses, benefits or bonuses other than hardship and hazard are included in any of the plugged CLINs such as the materials, travel, or OCONUS Differentials/Allowances CLINs? | See Section L of the formal RFP. | |
| #27D | Section L | not-mentioned | German HOLA/COLA | Can offerors assume any cost-of-living expenses associated with living in Germany are included in the OCONUS Labor Differentials/Allowances CLINs? | Refer to updated Attachment 0027 of the formal RFP. | |
| #28D | Section L | L-24.6.3.c; M-2.D.2 | Section L instructions indicate a major subcontractor is identified as performing a critical element or 15% of proposed price. Section M states that a major subcontractor are those expected to perform 10% of the proposed effort. | Please clarify the percentage threshold for major subcontractors and clarify whether that percentage is of price or effort (man-hours). | Sections L & M shall be revised to match in the formal RFP. | |
| #29D | Section L | Attachment 0027. Attachment 0007 | Each offeror and proposed subcontractor shall complete the Skill Classification Crosswalk, Attachment 0007 provided at Section J. | Can the government please confirm that the completion and submission of Attachment 0007 does not count toward page count? | Attachment 0007 is not part of the page count. Attachment 0007 shall be updated to reflect this clarification in the formal RFP. | |
| #30D | Section L | Proposal Submission Requirements - Table 1 "Volume Page Counts" and the note at "**" | The USG states that Volume V is 25 page, but also states that the SB Plan is excluded from the page count? | Will the USG amend Table 1 "Volume Page Counts" and state that Volume V has no page count? | No, page count is applicable to the Small Business Participation. | |
| #31D | Section L | Volume III -Past Performance; (a) Section 1 Contract Descriptions; (x) Final or projected final | The government states final or projected final but does not state the final of what. | Will the USG clarify what final it is referring to? | Price/Cost. Attachment 0027 shall be amended to reflect this clarification in the formal RFP. | |
| #32D | Section L | Section 5 – Past Performance Questionnaire, (ii) SB Participation Past Performance | The USG states All Offeror’s shall submit information substantiating the Offeror’s past performance in complying with FAR 52.219-8, “Utilization of Small Business”, maximizing opportunities for U.S. small business subcontractors. Offeror’s shall also provide a statement indicating whether any negative information has been reported in the past six years concerning the Offeror’s past compliance with FAR 52.219-8. | Will the USG confirm that this statement relates to the contracts submitted for the PPQ only? | In accordance with Attachment 0038, section M-2, 2. Past Performance factor. "The Government may use data provided by the Offeror in its proposal as well as data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State, or Local government, or commercial contracts for same or similar services encompassed by the North American Industry Classification System (NAICS) code 488190, Aircraft |
Maintenance, Repair, and Overhaul.
| #33D | Section M | Attachment 038, page 9. | Per Section M, "part h. Evaluation. The Government will fully evaluate and negotiate all priced CLINs for award. The Government will evaluate offers for award purposes by adding the total price for all the CLINS into a total sum (contract value). The evaluation of all option CLINs will not obligate the Government to exercise any option. The total sum value will only include the last option (Option Year 7) for the Transition Out and the Option to Extend Services CLINs. However, the evaluated Transition-Out and Option to Extend Services CLINs will be representative for all proposed years." | The only way the last option (Option Year 7) for the Transition Out and the Option to Extend Services CLINs could be representative for all proposed years would be if there is no escalation proposed over the life of the contract. Is this what the Government has in mind? Is the Transition-In included in the evaluated price? How about the 6-month option to extend under CLINs 1790-1797? | See Section L of the formal RFP. | |||
| #34D | Section M | Small Business Participation Plan | All Offeror’s shall propose their best effort for all socioeconomic categories. Proposed participation of zero percent will be | |||||
| determined unacceptable. | Will the USG clarify that it meant zero percent in the aggregate of all socioeconomic categories, or does the USG expect Offerors to propose SB efforts within every socioeconomic category? | Zero percent in the aggregate. Attachment 0038 shall be updated to reflect this clarification in the formal RFP. | ||||||
| #35D | Section M | Cost/Price Factor 3(h) - Evaluation | The total sum value will only include the last option (Option Year 7) for the Transition Out and the Option to Extend Services CLINs. However, the evaluated Transition-Out and Option to Extend Services CLINs will be representative for all proposed years. | Will the USG clarify these sentences? | See Section L of the formal RFP. | |||
| #36E | Section A | A-3(a), A-7 | The DRFP states that a pre-proposal conference is scheduled at Fort Campbell with conference date "TBD". | With an estimated formal RFP release date of 19 Oct 17 and given that a pre-proposal conference and site visits will be conducted, how long will offerors have between RFP release and proposal due date? | Per FAR 5.203--Publicizing and Response Time. The Government shall allow at least a 30-day response time for receipt of bids or proposals from the date of issuance of a solicitation. | |||
| #37E | Section A | A-3(b) | The DRFP states that a site visit for viewing the representative work site(s) is schedule for "TBD". The AFM East AOR includes Primary, Secondary, Satellite support sites as well as overseas locations. | How will the representative site visit locations be determined and how many sites are projected to be visited? | Site Visits shall be in accordance with A-3 of the RFP. | |||
| #38E | Section H | H-19 | Clause 5152.225-5908 Government Furnished Contractor Support, identifies the type of support the Government will provide the contractor. | Will this clause identify which type of services will be provided by the Government in the formal RFP release in October. | Yes | |||
| #39E | Section H | H-22 | This clause, 252.225-7997, Contractor Demobilization, is the same clause as listed in DRFP Section I-202. | Was this clause listing in both Section I and Section H a duplication? | Yes | |||
| #40E | Section L | Atch 0027, L-24.6)a)iii) Atch 0038, M-2B.3 | Entry Gate Criteria 3 requires that an offeror must have experience within the last five years performing and managing DoD rotary wing maintenance located OCONUS. | Will the Government accept other DoD aircraft maintenance experience performed OCONUS as well as rotary wing maintenance experience? | No | |||
| #41E | Section L | 71 | 4.5 Transition | Atch 0027, L-24.6)b)8) Exhibit A | Section L-24.6)b)8), Management of Transition, requires the Offeror to address its approach to assume control of a region and all sites and the approach to exit a region and all sites. PWS 4.5, Transition, states "the Contractor shall follow the transition plan submitted as part of the proposal..." Exhibit A, CDRL A016 Transition Plan, Block 12, identifies the date of first submission as 10DAC. | Will the Government clarify its expectations related to Transition Plan submittal? | Refer to updated Attachment 0027 of the formal RFP. | |
| #42E | Section L | Atch 0027, Volume IV - Cost/Price, T&M | The offeror shall complete AFM East T&M Labor Rate Tables-Prime at Section J, Attachment 0010. | 1. Will the Government provide the labor hours for the Non Tesa Employees for Germany? 2. How does the Government want to break out the TCN labor hours? | See Section L of the formal RFP. | |||
| #43E | Section C | 20 | 3.1.7 Business and Financial Accounting 3.1.7.2 | L-23, Atch 0027, L-24.6)b)4)b) | The Contractor shall have an Earned Value Management (EVM) system. The contractor EVM system shall be determined to be IAW Electronic Industries Alliance (EIA) 748 by a Cognizant Federal Agency (CFA). | This requirement is more for manufacturing of weapon systems and not for aircraft maintenance. Will the Government remove this requirement? | No | |
| #44E | Atch 0010 | Does the worksheet "T&M_Prime CONUS" cover all CONUS locations other than Drum or Hunter? | Refer to updated Attachment 0010 of the formal RFP. | |||||
| #45E | Section I | I-180, Page 193 of 226, Atch 0009 | Payments under Time and Materials and Labor Hour Contracts | Are Other Direct Costs considered to be part of the Material/Non-Material Cost (No Fee) Plug numbers in Attachment 9, or does the contractor need to include Other Direct Costs as part of their hourly billing rates? | The rates should include labor costs only. See Section L of the formal RFP. | |||
| #46F | Section B | 5-171 | Attachment 27 Instructions, Conditions, and Notices to Offerors | The DRFP (Attach 27) instructs that the Offeror is required to propose on all CLINs set forth in Section B, as well as completing RFP-templates for Cost Price Summary and AFM East T&M Labor rate Tables-Prime. | Will the Government clarify the relationship between the Section B and Attachment 09 and how they are to be proposed within VOL IV-Cost/Price? | The formal RFP will require offerors to submit a completed Section B as part of the Cost/Price proposal. See Section L of the formal RFP. | ||
| #47F | Section J | 14 | 4.c.a Cost Price Assumptions | Section B and |
Attachment 09 AFM West Cost Price Summary and
| Attachment 27 Instructions, Conditions, and Notices to Offerors | The DRFP (Attach 27) instructs that the Offeror is required to propose all CLINs set forth in Section B. However, the CLIN designations in Attachment 09 AFM East Cost Price Summary do not match those found in Section B. The Section B includes an additional reference of "AA". Additionally, the CPFF CLINs of Section B require breakouts for estimated cost, fixed fee, and total CPFF. This breakout is not replicated in Attachment 09. | Is it the Government's intent that the proposed T&M values from Attach 10 are to be included in Attach 09? | Yes | |||||
| #48F | Section J | Attachment 27 | Attachments 09 & 10 | The DRPF (Attach 27) instructs Offerors to complete Attach 10 for all proposed rates. Attachment 09 includes highlighted cells to display total proposed T&M prices by CLIN but there is no guidance in Attach 27 directing the Offeror to complete Attach 09 with proposed T&M CLIN values. | Are the provided labor skill mixes notional or they required? | Required | ||
| #49F | Section J | 15 | 4.c.a FFP/CPFF LOE | Attachment 27 | Attach 27 provides tables of notional labor hour skill mixes for FFP and CPFF LOE CLINs. Additionally, the Offeror is instructed to utilize the designated labor hour skill mix when proposing amounts. | Are the provided labor skill mixes notional or they required? | Required | |
| #50F | Section J | Attachments 07 & 10 | The DRFP directs Offeror to complete LCAT crosswalks in Attachment 07. The mapping of RFP LCAT's to the Offeror's titles and percentage of weighting of Attachment 07 must be used to complete the T&M worksheets of Attachment 10. As Attachment 10 includes multiple templates for CONUS and CBA-covered locations how will a single CONUS crosswalk suffice the requirements as the RFP-provided titles may have several distinct CBA titles that have to be proposed where applicable. Weighting several titles to one LCAT does not compensate the requirement to propose multiple prevailing SCA-covered titles, be they WD or CBA titles. | Please clarify the requirements for completing Attachment 07 and how that information is to be included in Attachment 10. | Will be addressed in Section L and Attachment 0010 of the formal RFP. | |||
| #51F | Section C | Attach 1, p18 | 3.1.3.1 | 4.1.11 | The ASO shall manage the Contractor’s regional safety program, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? Is it the Government's intent for the ASO to manage the program's AT Training? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #52F | Section C | Attach 1, p47 | 3.2.3.1 | 4.1.11 | Reset shall be in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #53F | Section C | Attach 1, p48 | 3.2.3.2 | 4.1.11 | MWO missions shall be in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #54F | Section C | Attach 1, p49 | 3.2.3.2 | 4.1.11 | CAB Support shall be in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #55F | Section C | Attach 1, p50 | 3.2.3.4 | 4.1.11 | Port Operations shall be in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #56F | Section C | Attach 1, p50 | 3.2.3.5 | 4.1.11 | NMP shall be IAW AR 750-1 and in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #57F | Section C | Attach 1, p51 | 3.2.3.5 | 4.1.11 | Retrograde operations shall be IAW TC 3-04.7 and in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #58F | Section C | Attach 1, p51 | 3.2.3.8 | 4.1.11 | Emergency Operations shall be in compliance with safety regulation, see paragraph 4.1.11. 4.1.11. Antiterrorism (AT) Training | Is this the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #59F | Section C | Attach 1, p53 | 3.2.4 | 4.1.11 | Consolidated back shops shall be IAW | |||
| paragraph 2.1, paragraph 4.1.11, and paragraph 4.6.3. 4.1.11. Antiterrorism (AT) Training | Is 4.1.11 the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | ||||||
| #60F | Section C | Attach 1, p54 | 3.2.4.9 | 4.1.11 | The Contractor shall provide Aviation and Life Support Equipment (ALSE) capabilities for inspection, test, and repair of ALSE equipment IAW AR 95-1, IAW paragraph 0, and as directed by the COR. 4.1.11. Antiterrorism (AT) Training | Is 4.1.11 the correct Paragraph Reference? | The reference should be to paragraph 4.2 Safety and will be reflected in the revised PWS. | |
| #61F | Section C | Attach 24 | 5.8 | 4 | 5.8 and 5.81 state ALSE Shop leadership and ALSE technicians shall be located each location in para. 2.2; however the Chart in para. 4 only identifies an ALSE Shops located in Germany and SWA. | Please clarify where ALSE Shops are located versus ALSE Technicians. It may be necessary to separate the two. | The table in Attachment 0024 Capabilities and Missions by Location paragraph 4 indicates where the ALSE shops are located. Paragraph 5.8.1 indicates were ALSE shop leadership and ALSE Technician skill sets are needed. | |
| #62F | Section C | Attach 1, p17 | 3.1.1 | 3.1.1 "...Regional PM Headquarters shall be located in the Huntsville Alabama regional area to facilitate daily business with Redstone Arsenal personnel." | Is it the Government's direction that all Regional positions be located in Huntsville except the Chief Pilot which is located IAW Contract Attachment 0024? | Program Manager and Contract Manager are required to be located in Huntsville. Government will consider allowing other positions be located at a different CONUS location. There is no separate CLIN for OCONUS Regional Management. Refer to updated Attachment 0024. Refer to updated Attachment 0027 of the formal RFP. | ||
| #63F | Attach 1, p18 | 3.1.3.3 | The ASO shall ensure safety coverage for all hours of work performance on this Contract. On call/off site is not sufficient to meet this requirement. Regional coverage allowing for roaming between Airfield/facilities for 2nd shift, 3rd shift, and weekend between Airfield/facilities for 2nd shift, 3rd shift, and weekend operations is acceptable. See also paragraphs 4.2.2 and 3.2.1.1. This can be interpreted to mean the ASO must stand-up a 24-hr Safety Cell at the HQ for safety coverage. | Is the actual intent for the ASO to ensure coverage for all hours of work at each site is accomplished thru the Site Safety Specialists function? | The Performance Work Statement (PWS) Paragraph 3.1.3.3 states “safety coverage for all hours of work performance on this Contract.” This can be accomplished by the Regional Aviation Safety Officer (ASO) or Site Safety Specialist (SSS) per paragraph 4.2.2. | |||
| #64F | Section C | Attach 1, p18 | 3.1.3.3 | 3.2.1.1 | Para. 3.2.1.1 calls for admin support to PM to ensure contract performance. | Is this the correct Paragraph Reference? Is it the Government's intent for the ASO to act as Admin Support? | Yes this is the correct paragraph reference. Paragraph 3.2.1.1 begins with "Administrative Support:" but continues on with "administrative support to program management to ensure program management efficiently supports Contract performance." Focus more on "to ensure program management efficiently supports Contract performance." In this case contract performance in Safety related areas. | |
| #65F | Section C | Attach 1, p25 | 3.1.9.9 | 4.1.3 | The Contractor shall utilize the STAMIS as the non-standard line item number module for verifying/obtaining accurate catalog data, see paragraph 4.1.3 and Contract Attachment 0005 Government STAMIS. 4.1.3 refers to CAC issuance and does not refer to managing the accurate catalog data. | Is this the correct Paragraph Reference? | All paragraph references are correct. Notice in Attachment 0005 this system is the Army Enterprise Systems Integration Program (AESIP), part of Global Combat Support System – Army (GCSS-Army). CAC is required for use of this program. | |
| #66F | Section C | Attach 1, p33 | 3.2.1.2.3 | 3.1.7.3 | 3.2.1.2.3 Site Supervision Personnel shall verify the accuracy of travel voucher(s), see paragraphs 2.10, 3.1.7.3, and 3.1.14. 3.1.7.3 The COR shall be allowed to evaluate performance of Business and Financial Accounting Information. | Is 3.1.7.3 the correct Paragraph Reference? | Yes | |
| #67F | Section C | Attach 1, p40 | 3.2.1.22 | 3.2.1.27 | 3.2.1.22 defines Contractor Developed Workbooks. The paragraph ends with: "The workbooks shall be IAW paragraph 3.2.1.27." 3.2.1.27 Flight Safety Parts defines the authorization to perform mod, repair or overhaul on FSP. | Is 3.2.1.27 the correct Paragraph Reference? | Yes | |
| #68F | Section C | Attach 1, p48 | 3.2.3.1.3 | 3.1.7.3.1 | 3.2.3.1.3 Provides Reset aircraft reports for Government personnel, see 3.1.7.3.1. 3.1.7.3.1 pertains to entering vouchers into WAWF to include applicable ROMs. | Is this the correct paragraph reference? Should this refer to 3.2.1.22 Contractor Developed Workbooks? | This is the correct paragraph references. The COR needs to compare Wide Area Workflow (WAWF) to Production Report (CDRL A009). | |
| #69F | Section C | Attach 1, p49 | 3.2.3.2.4.2 | 3.1.8.7 | 3.2.3.2.4.2 The Contractor shall provide completion status of MWO applications IAW paragraph 3.1.8.7 and paragraph 3.1.9.6. 3.1.8.7 refers to the Funding Notification Letter. | Is this the correct Paragraph Reference? | Yes, this is the correct paragraph reference. The MWO application is tied to customer funding for that application. The Government must monitor the status of that funding closely and not exceed the ceiling amount | |
| #70F | Section C | Attach 1, p54 | 3.2.4.9.2 | 2.7 | 3.2.4.9.2. The Contractor shall maintain training records for ALSE Technician, see paragraph 2.7. | |||
| 2.7 Contractor Personnel, Disciplines, and Specialties provides direction regarding personnel qualifications. | Should paragraph reference 2.7 actually be 2.8? | Paragraph 2.7 references Attachment 0013 Position Qualifications, ALSE Technician is part of that attachment. Paragraph 2.8 is Training and is already a requirement, a reference could be redundant. | ||||||
| #71F | Section C | Attach 1, p58 | 4.1.10 | 4.1.4 | 4.1.10 Key Control The Contractor shall be responsible for keys and key cards provided by the Government IAW paragraph 4.1.4. | |||
| 4.1.4 Refers to contractor access to Classified/Sensitive Items and does not refer to physical key/building access. | Is 4.1.4 the correct Paragraph Reference? | Yes | ||||||
| #72F | Section C | Attach 1, p62 | 4.2.6 | 3.1.7.3.1 | 4.2.6. Personal Protective Equipment Items deemed uncommon PPE by the COR shall be acquired, see paragraph 3.1.7.3.1. 3.1.7.3.1 pertains to entering vouchers into WAWF to include applicable ROMs. | Is this the correct paragraph reference? | The reference should be to paragraph 3.1.13. Material and Reimbursable Non-Material Expenses and will be reflected in the updated PWS of the formal RFP. | |
| #73F | Section C | Attach 1, p19 | 3.1.4.2 | Attach 0024 | 3.1.4.2 The Contractor shall provide site specific quality staff personnel to support the Quality Management System at each site identified in Contract Attachment 0024 Capabilities or Missions by Location. Attachment 0024 does not specify "site specific quality staff personnel to support the Quality Management System at each site." | Update Attachment 0024 to provide required quality management staff by site. | No. Offeror to provide these details in the Comprehensive Management Plan (CMP). | |
| #74F | Section C | Attach 1, p39 | 3.2.1.18 | Attach 0024 | 3.2.1.18 Aircraft Ground Support Equipment (AGSE) The Contractor shall perform scheduled maintenance on all AGSE IAW the applicable technical information, see Contract Attachment 0015 Technical Bulletins and Technical Manuals and Attachment 0024 capabilities or Missions by Location. Attachment 0024 does not specify where AGSE teams are required. | Update Attachment 0024 to provide required AGSE locations | Aircraft Ground Support Equipment (AGSE) will be located where aircraft are maintained. | |
| #75F | Section L | L-24(2)c | Are the title page and cover letter exempt from page count? | Yes | ||||
| #76F | Section L | L-24(2)b | Are screen shots exempt from font requirements? | Yes | ||||
| #77F | Section L | Attch 0027, pg 5 of 23 | 6)a) Requires a copy of the contract and PWS | Does the Government desire the entire contract and PWS or only the areas relevant to the requirement? | Yes, entire contract and PWS. | |||
| #78F | Section L | Attch 0027, pg 5 of 23 | 6)b) Mgmt 2) for Identify who is full time vs part-time | Does the Government desire the identification of full-time vs part-time for all staff or just the critical positions? | Just the critical positions | |||
| #79F | Section L | Attach 0027, Pg 7 of 23 | 9) title includes Safety/Hazmat/Security/ OSHA - yet the sub paragraphs ask offerors to discuss only EOSH and Security | Please clarify | Environmental and Occupational Safety and Health (EOSH) should include Safety, HAZMAT, and OSHA requirements from the PWS. Security requirements are also added to this section for discussion. | |||
| #80F | Section L | Attach 027, pg 12 of 23, second full paragraph | This paragraph references Section L-24.5.d which is not in the solicitation | Please clarify | The reference to L-24.5.d is incorrect. It should refer to Attachment 0027 paragraph 4. VOLUME IV – COST/PRICE, page 11 of 23 of the formal RFP. | |||
| #81F | Section M | Attach 038, Pg 4 of 10, 2. PP Factor | This factor references major subcontractors as those expected to perform 10% or more of proposed effort | Attach 0027, pg 10 of 23 defines subcontractors who will provide critical hardware/services or over 15% of total proposed price. Please clarify. | Sections L & M shall be updated to match in the formal RFP. | |||
| #82F | Section C | Attach 4, p3 | 2.2 | App. A - Map | Para. 2.2 identifies EUCOM, AFRICOM, and CENTCOM as the combatant commands covered by the AOR, but App A Map shows these plus NORTHCOM and SOUTHCOM. | Does the AOR include NORTHCOM, SOUTHCOM, or Both? | Refer to updated Attachment 0004 of the formal RFP. | |
| #83F | Section C | Attach 4, p5 | App. A - Map | 2.5 | The Map does not align to narrative in para. 2.5 and Section 3. | Recommend redo map using Section 3 nomenclature: AFM Primary Site, AFM Secondary Site, Satellite Site, Unit Support, PM Support, Road Team | Refer to updated Attachments 0004 and 0024 of the formal RFP. | |
| #84F | Section C | Attach 4, p3 | 2.8; 2.9 | Attach 0024 | Para. 2.8 and 2.9 refer to Attachment 0024 to define Unit Support Sites and PM Support Sites respectively; however, Attach 0024 does not identify any Unit Support or PM Support Sites | Please define which locations receive Unit Support or PM Support. | Refer to updated Attachment 0024 of the formal RFP. | |
| #85F | Section C | Attach 0024 | 4 | The chart in para. 4 "Back Shop Support by Location" is site specific for CONUS, but simply states "Germany" and "SWA" for OCONUS. | Is it the Government's intent for the Contractor to propose the listed Back Shop specialties for every "Germany" and every "SWA" location? | Refer to updated Attachment 0024 of the formal RFP. | ||
| #86F | Section C | Attach 24, p5 | 4 | 5.6 | The Back Shop Support by Location Chart in Para. 4 identifies Machine Shop (3.2.4.5) at multiple locations; however, para. 5.6 identifies Fort Campbell as the only location for operating onsite machining equipment (PWS paragraph 3.2.4.5). | Please clarify where machine shop personnel are required. | Paragraph 4 indicates that machining capabilities (equipment) exist at all locations shown in the table. Paragraph 5.6 indicates that machining skill sets (personnel) are located at Ft. Campbell. These machining skill sets (personnel) could be added to the other areas identified later on to support changing mission requirements. | |
| #87F | Section C | Attach 24, p5 | 4 | Attach 1, 3.2.4.8.2 | Para. 4 Back Shop Support by Location chart identifies ASE Repair capability with no locations identified. 3.2.4.8.2 The Contractor shall provide onsite support for classified/unclassified Aircraft Survivability Equipment (ASE). | Recommend adding "locations as defined in Attachment 0024" to Attachment 1, 3.2.4.8.2. Clearly identify where ASE Repair is required. | Aircraft Survivability Equipment (ASE) Repair (3.2.4.8.2) locations are given in the table in Attachment 0024 paragraph 4. The requirement is defined in the Performance Work Statement (PWS) and locations are in Attachment 0024 of the formal RFP. | |
| #88F | Section C | Attach 24 | Attach 4 | Attach 4 identifies multiple OCONUS locations in the Map on page 5, but does not define their missions in para. 2.4, 2.5, 2.6, or 2.7 thus leading the reader to assume they fall under para. 2.8 or 2.9 which directs the reader to Attachment 0024. | ||||
| Attachment 0024 does not define any Capabilities or Missions for these locations. | Please define the Capabilities and Missions of the OCONUS locations so we may accurately estimated the required workforce and supervision. | Refer to updated Attachments 0004 and 0024 of the formal RFP. | ||||||
| #89F | Section C | Attach 24 | 6 | Para. 6 indicates Ft, Stewart and Ft Drum have CBAs; however Attachment 0037 contains CBAs for Ft Drum and Hunter AAF. | Update Attachment 0024 to account for all CBAs. | Refer to updated Attachment 0024 of the formal RFP. |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it.