Attachment_0027_-_Section_L_Instructions,_Conditions,_and_Notices_to_Offerors_(East).pdf

W58RGZ-16-R-0006

Attachment 0027

25 May 2018

L-24 PROPOSAL SUBMISSION (AFM-EAST)

1) General.

The Offeror’s proposal shall be submitted in hard copy and digital copies, as set forth below. The solicitation shall provide the Government address and receipt date for proposal submittal. The Offeror’s proposal shall consist of six volumes. The volumes are I – Entry Gate Criteria, II - Technical, III – Past Performance, IV – Cost/Price, V – Small Business Participation, and VI – Solicitation, Offer and Award Documents, and Certifications/ Representations. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. Offerors are cautioned that parroting of the Technical Requirements or the PWS with a statement of intent to perform does not reflect understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, will be used in conjunction with ASSIST to accomplish all exchanges with Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of ensuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the cover letter.

After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s ASSIST2Industry username.

The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account.

NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s Contracting Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in ASSIST2Industry until such notice is issued by the Contracting Officer.

a) All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g. Questions/Evaluation Notices, Responses, etc.).

Once a Subcontractor has been added, they will receive a user ID (e.g.

subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID. Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil to access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the Subcontractor’s files.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s Guide, located under the “Getting Started” tab on the website.

The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

b) Offerors can contact Adam Rothschild at (609) 562-7050 or the ASSIST2Industry helpdesk at (609) 562-5988 for any technical assistance that may be needed.

c) THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS

REFERRED TO ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY.

RECEIPT OF THESE EMAILS DOES NOT CONSTITUTE THE COMMENCEMENT OF

ANY TYPE OF EXCHANGE WITH THE OFFEROR IN ACCORDANCE WITH FAR

15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A

COMPETITIVE RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C)

HAS BEEN MADE OR THAT THE OFFEROR’S PROPOSAL WILL BE INCLUDED IN

THE COMPETITIVE RANGE WHEN THAT DETERMINATION IS MADE. ALL

NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE OFFEROR HAS

COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE

TO RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL

HAS BEEN INCLUDED IN OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL

BE SENT TO THE OFFEROR BY THE CONTRACTING OFFICER INDEPENDENTLY

OF THE ASSIST2INDUSTRY.

2) Proposal Submission Requirements.

a) Submit each hard copy volume in a separate three-ring binder. Cost/Price volume shall be in electronic form only per 3.d.i below. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its title and a copy number (e.g., copy 1 of 2).

b) The proposal shall be prepared using a standard, 12-point minimum font size. Paragraphs should be single spaced. Each paragraph shall be separated by at least one blank line. Either Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size, but no less than 8-point, and may be in landscape orientation.

c) Submit the following material volumes:

PRINTED VOLUME TITLE

HARD

COPIES

DIGITAL

COPIES

MAXIMUM PAGES

I Entry Gate Criteria N/A 2 N/A

II Technical Original +1 2 115*

III Past Performance Original +1 2 25**

IV Cost/Price N/A 2 N/A

V Small Business Participation Original +1 2 25

VI Solicitation, Offer and Award

Documents, and Certifications/Representations

Original +1 2 N/A

Table 1 Volume Page Counts

NOTES: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

*The Technical Volume maximum page count (115 pages) includes responses for the Comprehensive Management Plan (maximum 100 pages) and accompanying three scenarios (maximum 5 pages per scenario).

** This volume shall consist of up to 25 pages for the prime, and up to 5 pages for each major subcontractor, excluding Past Performance Questionnaire Forms, and all letters, Table of Contents, List of Abbreviations & Acronyms, and List of Figures are excluded from page limits.

d) Table of Contents, List of Abbreviations & Acronyms, and List of Figures are excluded from page limits.

e) Manning Tables, Small Business participation commitment documentation (teaming agreements), and the Small Business Subcontracting Plan for large business Offerors are excluded from the page count.

f) Letters of Commitment, Consent, Cure Notice and Show Cause are excluded from the page count.

g) Submit the proposal to the following address:

ACC – Redstone, AFM II Project Office

Attention: Nicole Sullivan-Williams Contracting Officer Bldg. 5303 Redstone Arsenal, Alabama 35898

h) Proposal Files Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page.

All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word.

MS Word (doc) files shall use the following page setup parameters:

i) Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5”

ii) Page Size, Width – 8.5”

iii) Page Size, Height – 11”

NOTE: Organizational diagram(s), detailed schedules, and concept of operation graphics, except those provided in the Cost/Price Volume, may be submitted on page size 11 X 17. These specific documents submitted on 11 X 17 will be counted as two pages.

i) Electronic File Packaging. Complete electronic volumes shall be submitted compatible with Microsoft (MS) Office 2013 format, readable by MS Word, MS Excel, MS Power Point, and/or Adobe Acrobat (.pdf). Electronic copies will not be password protected.

Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators. All electronic copies shall be submitted on non-rewritable digital versatile disks (DVD-R), each in a protective sleeve. Each volume shall be submitted on a separate DVD-R. The DVD-R and protective sleeve shall be clearly marked as to volume number, Offeror's name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory shall contain a Master Table of Contents for that volume.

"Pivot tables" shall not be included in Offeror’s spreadsheets. Offeror’s shall ensure electronic copies on DVD-R are virus free. Electronic versions of the proposal, with the exception of the Cost/Price Volume proposal which will be submitted in electronic format only, shall be an exact duplicate of the original hardcopy proposal. If discrepancies are identified between the electronic proposal and the original hardcopy proposal, the original hardcopy proposal shall prevail. Page format restrictions and limitations apply.

Sound or video (e.g., MPEG) files shall not be embedded into the proposal files.

NOTE: Self-extracting executable files are not acceptable.

j) Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal.

Each Volume of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

3) Proposal Volumes. The following shall be included in each proposal volume:

a) VOLUME I – Entry Gate Criteria. The Offeror will provide the following documentation (copy of the contract, PWS, appropriate certificates (example AS9110), and GFR approval letters (Flight Operations Procedures/Ground Operations Procedures)) in electronic format only as standard of proof the entry gate criteria has been met:

i) ENTRY GATE CRITERIA 1. The Offeror must have Government Flight

Representatives (GFR) approved procedures performing and managing Department of Defense (DoD) flight and ground operations in accordance with DCMA Instruction 8210.1C , AFI 10-22_IP, NAVAIRSINST 3710.1G, COMDTINST M13020.3A, , or AR 95-20, dated 21 AUG 2013 or later.

ii) ENTRY GATE CRITERIA 2. The Offeror must demonstrate experience within the last five years (as a prime or subcontractor) performing and managing field level rotary wing maintenance while certified AS 9110 Revision B or C.

iii) ENTRY GATE CRITERIA 3. The Offeror must demonstrate experience within the last five years performing and managing DoD rotary wing maintenance located Outside the Continental United States (OCONUS).

iv) ENTRY GATE CRITERIA 4. The Offeror must demonstrate experience within the last five years managing multiple DoD aviation maintenance sites that are geographically dispersed greater than 700 miles apart.

b) VOLUME II - Technical. The Offeror’s proposal shall include a Comprehensive Management Plan (CMP) for AFM – East Aviation Maintenance Services. The Offeror’s Comprehensive Management Plan shall address the following 8 areas:

COMPREHENSIVE MANAGEMENT PLAN

1) Organizational Approach (Program Management) 10 pages

a) Organizational diagrams inclusive of management, execution levels, key functions, locations and areas of coverage. The Offeror shall identify any additional critical positions and their qualifications beyond the Key Personnel identified in Attachment 0006. Identify who is dedicated to this program full time

vs. matrixed partial time. Each Offeror and proposed subcontractor shall complete the Skill Classification Crosswalk, Attachment 0007 provided at Section J. (not included in the page count).

b) Identify the Offeror’s top three (3) risks associated with contract performance and the proposed plan to mitigate each risk.

2) Business Management 20 pages

a) The approach for managing subcontractors, requirements flow-down, funding and CLIN management, cost accounting, cost estimating, cost control, CDRLs, timely vouchers, cost notifications, and notification of ceiling price risks.

b) Map the requirements from ANSI/EIA 748 (Revision C) (paragraphs 2.2-h, 2.4-b, 2.4-c, and 2.4-e) to the cost management approach based on objective evidence and provide a description of compliance.

c) The approach to systematically and continuously partner with the USG to improve program management quality, communications with USG, and cost;

standardize and share structured problem-solving, lessons learned and best practices; and reduce the annual cost of program management to the USG.

3) Personnel Management 10 pages

a) Approach to recruiting, hiring, retaining and improving management team (Program Manager to line supervisor level).

b) Approach to recruiting, hiring, retaining and improving a qualified workforce to accomplish all PWS tasks.

c) Approach to an ongoing training and cross-training program for personnel specific to the scope of the PWS.

4) Logistics and GFP Management 10 pages

a) Approach for managing supply operations and supply shortages for each mission set per the scope of the PWS.

b) Approach to acquiring, inventorying, maintaining, and disposing of Government Furnished Property (GFP).

c) Approach to taking responsibility for and timely resolution of contractor caused damage to aircraft and GFP. (See PWS Ground Flight Risk Clause (GFRC))

d) Approach to GFP control during Transition In and Transition Out

5) Performance Management 30 pages

a) Unique corporate strengths and capabilities for managing field and approved sustainment level maintenance to accomplish all PWS mission sets.

b) Approach for satisfying performance metrics per the PWS.

c) Approach to prioritizing personnel workloads, managing and improving workflow and controlling production across multiple sites and missions.

d) Approach to reducing and reporting in real-time the risks associated with rework, work-arounds, escapes and causes of less than optimal quality in all maintenance and support/office processes and operations, onsite and offsite, CONUS and OCONUS.

e) Describe working knowledge and understanding of Government GCSS - Army / other STAMIS and AMCOM information systems per the PWS.

f) Approach to new site startup for CONUS and OCONUS.

g) Approach to managing complexity of multiple missions across many sites and managing/controlling people, cost and resources.

6) Management of Transition 10 pages

a) Transition In - Approach to assume control of a region and all sites in the region per PWS.

b) Transition Out – Approach to exit a region and all sites in the region per PWS.

7) Management of Safety/HazMat/Security/OSHA Requirements 5 pages

a) Explain your unique corporate approach to EOSH and security requirements across the region (CONUS and OCONUS) per the PWS.

b) Methodology and process to identify, prioritize and communicate requests for capital investments in safety and security.

8) Management of Quality/Continuous Improvement/Customer Satisfaction 5 pages

a) Describe the approach to Quality Control that assures successful final product and customer satisfaction.

b) Approach to identifying and standardizing best practices across the region

Total Pages: 100

SCENARIOS

1) The Offeror shall apply their Comprehensive Management Plan to the following AFM-East specific scenarios.

2) Scenarios. The Offeror’s responses to the scenarios shall include the step-by-step approach and methodology for accomplishing the work requirements in response to the scenarios provided below. The Offeror will provide written responses to the scenarios below to include their understanding of and capability to perform appropriate maintenance / service / logistics actions to support the Aviation Field Maintenance Program. The response will be no longer than five (5) pages in length per scenario. The Offeror’s scenario responses will be evaluated on their overall interpretation of the PWS requirements and the approach to accomplish each scenario’s effort, identification of appropriate resources, and application of processes and resources to provide timely and cost effective solutions to the presented problems.

AFM East Scenario #1: FMS OCONUS Effort. AMCOM Security Assistance Management Directorate (SAMD) the CH-47 PM and the UH-60 PM have an un-forecasted mission requirement to establish a CH-47F and UH-60M training location in Egypt that must be fully operational within 3 months after funding is placed on contract.

Both the UH and CH PM offices are able to resource the aircraft and required tooling/PGSE/AGSE for the mission. SAMD requested that AFMD provide a Maintenance Assistance Team (MAT) that will be responsible for all field level maintenance (AVUM/AVIM) requirements to include maintenance test pilot support for 18 UH-60M and 6 CH-47F aircraft with a monthly training flying hour operational tempo of 25 hours a month per UH-60M and 30 hours a month per CH-47Fs. The Egyptian government will provide all necessary aircraft repair parts and consumables, but the contractor has to provide full manning for supply operations. The contractor is responsible for all maintenance tasks to include all aircraft daily inspections, calendar inspections and phase maintenance inspections. The contractor will man and support all aviation field maintenance level back shop operations. All sustainment level maintenance (depot) will be done by non-contractor Depot Field Teams as required. As this is a high threat operational environment the Egyptian government will provide an airfield location, secured by US forces, with billeting and meals for US government and contractor personnel. Due to the urgency of this mission the contractor is expected to provide manning for 24 hour operations seven days per week for a period of 6-months with an option to extend no more than 6 additional months.

AFM East Scenario #2: OCONUS US Forces Contingency Operation Support. The 10th CAB has been supporting hurricane relief operations in Panama for the past 3 months. The destruction caused in Panama is causing an increased level of unrest within the country due to a lack of basic life support functions. The US has agreed to support the Panamanian government with a 12-24 month humanitarian relief force. US Forces will set up operations on the former US Air Force base in Panama which will be secured by US Forces. AMCOM is directed to provide aviation maintenance contractor support to the deployed US Army Aviation Task force which includes 24 UH-60M, 12 HH-60M and 6 CH-47F aircraft. The AMCOM contractor, with government oversight, must be fully operational within 3-months after funding is placed on contract. The projected aircraft operational tempo is 16 hours a month per UH-60 and 30 hours a month per CH-47F. All US government and US contractor personnel will be billeted with meals in the pre-existing facilities on the former Air Force Base. The contractor will man and support the aircraft phase requirements working 12-hour days, 7 days per week, with the ability to surge work hours by 25% if needed. The deployed US forces will perform all other scheduled and unscheduled maintenance except aircraft phase maintenance inspections. FORSCOM and USARSO are tasked to preposition the required aircraft tools, AGSE and PGSE. Non-contractor depot field teams will support any on-site aircraft depot requirements on a TDY basis as required.

AFM East Scenario #3: CONUS Level of Effort for AR 5-9 Recovery. The 101st CAB had a UH60-M that had a precautionary landing due to an engine problem while enroute to the Joint Readiness Training Center at Fort Polk, Louisiana. The determination is that an engine requires replacement. The aircraft is located in a field next to a major highway 10 miles south of Jackson, MS. The aircraft is not close to any available hard stand. The 101st CAB requests that AMCOM provide support to repair the aircraft on site. The 101st CAB is not able to provide the required MTP support because of numerous other operational and training requirements. The Fort Campbell COR requested the contractor provide the listing of equipment/tools, contractor skill sets/man hours and repair parts to accomplish the engine change at the aircraft’s current location.

c) VOLUME III – PAST PERFORMANCE. This volume shall contain past performance information regarding similar contracts. Offerors shall submit the three (3) most recent Government and/or commercial contracts for the prime Offeror and one for each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 488190) required by the RFP. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

i) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(1) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, current address, e-mail address, and telephone and fax numbers).

(2) Government contracting activity, and current address, Procuring Contracting

(3) Officer’s name, e-mail address, telephone and fax numbers.

(4) Government’s technical representative/COR and current email address, telephone and fax numbers.

(5) Government contract administration activity and the Administrative Contracting Officer’s name, current e-mail address, telephone and fax number.

(6) Government contract administration activity’s Pre-Award Monitor’s name, current e-mail address, telephone and fax numbers.

(7) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(8) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.)

(9) Awarded cost/price.

(10) Final or projected final cost/price.

(11) Original delivery schedule, including dates of start and completion of work.

ii) Section 2 – Performance. Offerors shall provide a brief narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offeror shall also provide a copy of any Cure Notices or Show Cause Letters (not included. in page count) received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. For all contracts, the Offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the Offeror’s delivered product.

iii) Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 15% of the total proposed cost. This section will further include (not included in. page count) written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors.

iv) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited.

Information should be included in the files described in the sections above.

Letters of Commitment shall be included in the proposal for these employees in order to be considered.

v) Section 5 – Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire (Attachment 0020) must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to usarmy.redstone.acc.mbx.acc-rsa-afmii@mail.mil. The Offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name;

POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

(1) Submissions. Offerors are discouraged from providing points of contact with another contractor’s facility, i.e., in case an Offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

(2) Small Business Utilization Past Performance. All Offerors shall submit information substantiating the Offeror’s past performance in complying with FAR 52.219-8, “Utilization of Small Business”, maximizing opportunities for U.S. small business subcontractors and FAR 52.219-9, “Small Business Subcontracting Plan.

Offerors shall also provide a statement indicating whether any negative information has been reported in the past six years concerning the Offeror’s past compliance with FAR 52.219-8. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information.

Offerors with no prior contracts containing FAR 52.219-8 shall certify the same.

d) VOLUME IV – COST/PRICE.

i) Electronic Copy. Cost/Price DVD-R requirements: The Offeror shall submit the Cost/Price Volume in electronic form only. Files contained on the Volume IV Cost/Price DVD-R may not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. Do not hard key calculated numbers.

Do not include pivot tables in excel spreadsheets. The Offeror shall provide a completed Section B Supplies or Services and Prices/Costs and shall complete the AFM East Cost/Price Summary at Section J, Attachment 0009 and the AFM East T&M Rate Tables at Section J, Attachment 0010. For changes as a result of negotiations or proposal revisions the Offeror shall highlight additions in bright green. The Offeror will strike through any deletions and highlight in yellow.

ii) Compliance. Failure to comply with the RFP requirements for Cost/Price information may result in an adverse assessment of an Offeror’s proposal and may reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

iii) General Instructions. In accordance with FAR 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data. Additionally, in the event that adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data. Proposal information included in this volume which is not directly related to Cost/Price will be disregarded.

(1) FFP General Instructions. The Offeror shall provide its proposed price for all FFP CLINs, including Option CLINs, listed in Section B of the solicitation.

(2) T&M General Instructions. The Offeror shall complete the AFM East

T&M Labor Rate Tables at Section J, Attachment 0010 for the T&M CLINs. The Offeror shall propose fully burdened labor rates for the prime and each of its subcontractors, divisions, subsidiaries, and affiliates against the RFP specified labor categories and labor hours for each T&M Labor Rate Table (CONUS, CONUS Overtime (OT), OCONUS, OCONUS OT, Germany, Germany OT, Fort Drum, Fort Drum OT, Fort Stewart/Hunter Army Air Field (HAAF), and Fort Stewart/HAAF OT) found at Attachment 0010. Subcontractors, divisions, subsidiaries, and affiliates are defined as members of an Offeror’s overall team who are expected to perform on the proposed effort. No blended prime/ subcontract/ division/ subsidiary/ affiliate rates are allowed. These rates represent fixed billing rates by labor category for the T&M effort. In Attachment 0010, the Offeror shall provide the build-up of the prime T&M Labor Rate Tables to include the base labor rates, fringe rates, and wrap rates that are inclusive of any applicable indirect rate(s)/burden(s) and profit. The Offeror shall ensure that the fringe rates are shown separately from the wrap rates to show that the fringe benefits are being proposed in accordance with the minimum monetary fringe benefits as required by the National Wage Determination and CBAs as outlined in Section J, Attachment 0040 of the RFP (see below for further details regarding the National Wage Determination and CBAs). Pursuant to the Service Contract Labor Standards (SCLS) (formerly known as the Service Contract Act of 1965), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable CONUS locations will be made part of any resulting contract.

For evaluation purposes only, the Government has incorporated the applicable National Wage Determinations as outlined in Section J, Attachment 0040 of this RFP. The RFP specified labor categories have been mapped to the appropriate SCLS Wage Determination categories in the AFM East T&M Labor Rate Tables, Attachment 0010. The CBA for applicable CBA locations will be also be made part of any resulting contract. For evaluation purposes only, the Government has incorporated the applicable CBAs (Fort Drum and Fort Stewart/HAAF) as outlined in Section J, Attachment 0040 of this RFP. The RFP specified labor categories have been mapped to the appropriate CBA categories in the AFM East T&M Labor Rate Tables, Attachment 0010.

(3) CPFF LOE General Instructions. The CPFF LOE CLIN pricing should be sufficiently detailed to demonstrate reasonableness. The Offeror is responsible for providing adequate evidence to prove credibility of proposed costs/prices. The CPFF LOE CLIN pricing shall be based upon prime and subcontractor labor hours, labor rates and indirect rates/factors that are reasonable, realistic and achievable. The Offeror shall provide sufficient details for the Government to evaluate the proposed skill mix, applicable base labor rates and the associated indirect rates for each CLIN/contract year and by contractor fiscal year, for the base year and all options. Direct labor rates shall identify the baseline (takeoff point) plus projected escalation for each CLIN/contract year and contractor fiscal year. Direct labor hours and rates shall be delineated by labor category by CLIN/contract year and contractor fiscal year for the prime and each subcontractor. The proposed labor skill mix (the percent weightings of the offeror’s internal labor categories use to derive the proposed contract labor category rate) must be directly traceable to the same information proposed in the Technical Volume.

For the CPFF LOE CLINs, the proposal shall include a cost element summary of the total proposed CPFF LOE cost/price and a cost element summary by CLIN/contract year and contractor fiscal year, including proposed fee dollars and percentages. The summaries should distinguish between the prime and each subcontractor.

Prime contractors are responsible for ensuring that the requirements of Section L-24, 3(d), Volume IV Cost/Price are flowed down to all proposed subcontractors, divisions, subsidiaries, and affiliates that are proposed on the CPFF LOE effort. The prime contractor is required to fill out Attachment 0041, “CAGE Code and Cognizant DCMA/DCAA Information” for themselves and all proposed team members on the CPFF LOE effort to include the DCMA and DCAA Point of Contacts’ (POCs’) email addresses and telephone numbers. The Prime contractor shall ensure that all DCMA/DCAA information is current and that the correct POC information is provided. An electronic copy of the Cost/Price proposal shall be submitted to these POCs, no later than the proposal due date. The Prime contractor is also required to provide the contract type arrangement proposed for each proposed subcontractor, division, subsidiary, and affiliate. Each proposed subcontractor, division, subsidiary, and affiliate proposed on the CPFF LOE CLINs shall submit an un-sanitized proposal to the Contracting Officer. All proposal submission requirements in Section L-24. 3(d), Volume IV Cost/Price, are applicable to all subcontractors, divisions, subsidiaries, and affiliate submissions.

Subcontractors, divisions, subsidiaries, and affiliates are defined as members of an Offeror’s overall team who are expected to perform on the proposed effort.

The Offeror’s proposal shall be submitted with any and all information reasonably required to explain the estimating process for the CPFF LOE CLIN pricing, including the judgmental factors applied and the mathematical or other methods used in the estimates, including those used in projecting from known data; and the nature and amount of any contingencies included in the proposed price. Provide any other general or specific information that may be beneficial in evaluation of the Offeror’s CPFF LOE CLIN pricing.

The Offeror’s cost and price estimating practices shall be in accordance with the Offeror’s established accounting practices for accumulating, allocating and recording cost to final cost objectives. Offerors shall identify the productive work year proposed for this requirement and provide its basis.

If the proposed direct labor rates and indirect rates and factors are based on a current Forward Pricing Rate Agreement (FPRA), the Offeror shall provide a copy of the FPRA and state whether or not the proposed FPRA rates include or have been adjusted for the impact of this proposal.

Note further that the application of FPRA rates and factors in an Offeror’s proposal does not preclude the Offeror from submitting the underlying support for subject rates if requested.

If the proposed direct labor rates are based on surveys (i.e. personnel for that category are not currently employed by the Offeror), then the Offeror shall provide the applicable pages from the proposed surveys and show which rates were utilized (i.e. 50th percentile, median, etc.).

If the basis of proposed labor rates is something other than a FPRA or survey, the Offeror shall provide the supporting documentation to show that the proposed labor rates are realistic.

The Offeror shall disclose the correlation between the contractor’s fiscal year and the proposed direct labor and indirect rates by CLIN/contract year.

The Offeror shall provide the most current compliance status and date of adequacy/inadequacy determination for the following systems; Accounting System and Purchasing System. If the Offeror does not have an approved Accounting System, a Pre-award Survey may be required.

In accordance with FAR 16.301-3(a)(3), the contractor must have an accounting system that is adequate for determining costs applicable to the contract for a cost-reimbursement contract. If DCAA has not audited the Offeror or subcontractors’ accounting system or DCMA has not approved the accounting system, please indicate this in Pre-award Survey of Prospective Contractor Accounting System Checklist under RFP Attachment 0042. In order for the Army Contracting Command-Redstone to proceed with a request for a DCAA pre-award accounting system survey, completion of the Pre-award Survey of Prospective Contractor Accounting System Checklist by the Offeror is required, included as RFP Attachment 0042. This completed form should be submitted with the Offeror’s proposal under the Cost/Price volume. The CO may forward a copy to the cognizant DCAA office along with the request for audit.

The Offeror shall provide any known/cited accounting system deficiencies.

The Offeror shall also identify any deviations from the Offeror’s standard procedures in preparing this proposal. If the Offeror proposes to absorb a portion of costs, explain the reason and impact on cost and the specific accounting treatment that will be given to those absorbed costs.

Pursuant to the Service Contract Labor Standards (SCLS) (formerly known as the Service Contract Act of 1965), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable CONUS locations will be made part of any resulting contract. For evaluation purposes only, the Government has incorporated the applicable National Wage Determinations as outlined in Section J, Attachment 0040 of this RFP. The RFP specified CPFF LOE labor categories have been mapped to the appropriate SCLS Wage Determination categories in Section L-24.3.d.iv.(3) below.

iv) Cost/Price Assumptions. The Offeror is required to propose on all CLINs set forth in Section B, "Supplies or Services and Prices/Costs" of the RFP in accordance with the PWS. This includes providing a completed Section B Supplies or Services and Price/Costs and completing the AFM East Cost/Price Summary at Section J, Attachment 0009 and the AFM East T&M Labor Rate Tables, Attachment 0010.

(1) Period of Performance. The Offeror shall assume an award date of 04 March

2019 for proposal purposes and a period of performance as defined below:

Transition In CLIN 1060: 0-90 days after contract award.

Base Year CLINs 1000, 1010, 1011, 1012, 1020, 1021, 1022, 1023, 1030, 1031, 1032, 1033, 1040, 1041, 1042, 1043, and 1070: 1-365 days after completion of transition period.

Option Year 1 CLINs 1100, 1110, 1111, 1112, 1120, 1121, 1122, 1123, 1130, 1131, 1132, 1133, 1140, 1141, 1142, 1143, and 1170: 366-731 days after completion of transition period (leap year).

Option Year 2 CLINs 1200, 1210, 1211, 1212, 1220, 1221, 1222, 1223, 1230, 1231, 1232, 1233, 1240, 1241, 1242, 1243, and 1270: 732-1096 days after completion of transition period.

Option Year 3 CLINs 1300, 1310, 1311, 1312, 1320, 1321, 1322, 1323, 1330, 1331, 1332, 1333, 1340, 1341, 1342, 1343, and 1370: 1097-1461 days after completion of transition period.

Option Year 4 CLINs 1400, 1410, 1411, 1412, 1420, 1421, 1422, 1423, 1430, 1431, 1432, 1433, 1440, 1441, 1442, 1443, and 1470: 1462-1826 days after completion of transition period.

Option Year 5 CLINs 1500, 1510, 1511, 1512, 1520, 1521, 1522, 1523, 1530, 1531, 1532, 1533, 1540, 1541, 1542, 1543, and 1570: 1827-2191 days after completion of transition period.

Option Year 6 CLINs 1600, 1610, 1611, 1612, 1620, 1621, 1622, 1623, 1630, 1631, 1632, 1633, 1640, 1641, 1642, 1643, and 1670: 2192-2556 days after completion of transition period.

Option Year 7 CLINs 1700, 1710, 1711, 1712, 1720, 1721, 1722, 1723, 1730, 1731, 1732, 1733, 1740, 1741, 1742, 1743, and 1770: 2557-2921 days after completion of transition period.

Extension of Services CLINs 1790, 1791, 1792, 1793, 1794, 1795, 1796, and 1797: 2922-3101 days after completion of transition period.

(2) Government Furnished Property. The Offeror shall prepare their proposal based on the use of Government Furnished Property as stated in the RFP, Section H-5 Property Accountability and provided at Attachment 0029 thru Attachment 0037.

(3) Cost/Price Formulation. The Offeror shall propose on each CLIN as described below.

(a) FFP

1) FFP Program Management (CLIN 1000, CLIN 1100, CLIN 1200, CLIN

1300, CLIN 1400, CLIN 1500, CLIN 1600, CLIN 1700): The proposed amounts for these CLINs shall be inclusive of all costs necessary for the overarching regional management of the applicable region and should not reflect any direct or indirect cost for specific performance of efforts defined within other CLINs (i.e. Reset, MWO, LRC/CAB Passback/TSC, Contingency Ops, FMS Support, Transition In and Out). The Offeror shall assume that the entire Program Management effort will be performed CONUS when proposing an amount for this CLIN. The Program Manager is required to be located in Huntsville.

The Government will consider allowing other positions be located at a different CONUS location. There will be no OCONUS Regional Management. The Offeror shall assume that the entire Program Management effort will be performed CONUS when proposing an amount for this CLIN. The Offeror shall utilize the below labor hour skill mix when proposing amounts for these CLINs.

Table 2 FFP Program Management Example

2) FFP Transition-In (CLIN 1060): The Offeror shall propose an amount for this CLIN to cover the Transition-In costs necessary to accomplish tasks on day one of performance. The Offeror shall include all per diem, travel, and transition costs necessary to accomplish transition in the amounts proposed for these CLINs. All cost anticipated by the contractor to accomplish transition into the work area shall be included, but the Offeror should not include any direct labor support costs planned to be incurred once full performance begins.

3) FFP Transition-Out (CLIN 1070, CLIN 1170, CLIN 1270, CLIN 1370, CLIN 1470, CLIN 1570, CLIN 1670, CLIN 1770): The Offeror shall

Skill Classification:

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

Administrative Assistant 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840

Maintenance Manager 7,680 7,680 7,680 7,680 7,680 7,680 7,680 7,680

Production Control Manager 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840

Program Manager 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840

Quality Manager 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840

Safety Manager 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840

Supply Manager 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840

Total Hrs Per CLIN 30,720 30,720 30,720 30,720 30,720 30,720 30,720 30,720

FFP Program Management propose amounts for these CLINs to cover the Transition-Out costs necessary to close out the contractor’s personnel roles and complete a final inventory. The Offeror shall include in the proposed amounts for these CLINs all per diem, travel, and transition costs necessary to accomplish the transition out.

4) FFP Program Management – Option to Extend Services (CLIN 1790):

The Offeror shall propose one-half of option year 7 in accordance with FAR Clause 52.217-8.

(b) CPFF LOE

1) CPFF LOE-Reset (CLIN 1010, CLIN 1110, CLIN 1210, CLIN 1310, CLIN 1410, CLIN 1510, CLIN 1610, CLIN 1710): These CLINs shall include prime and subcontract labor costs only. Any material/nonmaterial costs related to the Reset effort will be captured under the Cost (No Fee) Materials/Non-Material- Reset CLINs. Any travel costs related to the Reset effort will be captured under the Cost (No Fee) Travel- Reset CLINs. The Offeror shall utilize the below labor hour skill mix when proposing an amount for these CLINs. The quantities of hours identified below are for proposal evaluation purposes only and are not reflective of any guaranteed number of hours. For proposal purposes, the Offeror shall assume all work for the Reset effort will occur at contract site Fort Campbell when proposing amounts for these CLINs.

Table 3 CPFF LOE Reset Example

2) CPFF LOE-RESET – Option to Extend Services (CLIN 1791): The Offeror shall propose one-half of option year 7 in accordance with FAR Clause 52.217-8.

3) CPFF LOE-Contingency Ops (CLIN 1030, CLIN 1130, CLIN 1230, CLIN 1330, CLIN 1430, CLIN 1530, CLIN 1630, CLIN 1730): These CLINs shall include prime and subcontract labor costs only. Any material/nonmaterial costs related to the Contingency Ops effort will be captured under the Cost (No Fee) Materials/Non-Materials- Contingency Ops CLINs. Any travel costs related to the Contingency Ops effort will be captured under the Cost (No Fee) Travel- Contingency Ops CLINs. The Offeror shall utilize the below labor hour skill mix when proposing amounts for these CLINs. The quantities of hours identified below are for proposal evaluation purposes only and are not reflective of any guaranteed number of hours. The Offeror shall not include OCONUS differentials/allowance costs in the amounts proposed for these CLINs. OCONUS differentials are defined as additional allowances and benefits paid to employees for assignment to foreign areas in excess of an employee’s base compensation, including but not limited to those referred to by the Department of State Standardized Regulations (DSSR) as Danger Pay, Post Hardship Differential, Living Quarter Allowances, and Cost of Living Allowances (COLA), as well as Rest and Relaxation (R&R) allowances, sign-on bonuses, completion bonuses, housing, foreign service premiums or allowances, miscellaneous bonuses, benefits, and allowances, etc. Also, do not include any country-specific employer costs, such as employer taxes and fees, DBA insurance, passports, visas, etc. OCONUS differentials/allowances and country-specific employer costs related to the CPFF LOE Contingency Ops effort will be captured under separate CLINs. For proposal purposes, the Offeror shall assume that the entire CPFF LOE Contingency Ops effort is OCONUS and that contract performance by location will be as follows: 80 percent Afghanistan, 10 percent Iraq, and 10 percent Kuwait. The Offeror shall propose only US hires for work performed OCONUS on this CLIN.

Table 4 CPFF LOE Contingency Example

4) CPFF LOE-Contingency Ops – Option to Extend…