B08-RFQ_Atch 1 SOW_20201120.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON ITALY - DARBY MILITARY COMMUNITY

PUBLIC WORKS OFFICE

APO AE 09613

Project

CD1 00197-8P

Replace kitchen hood

BLDG 726

Camp Darby AREA

STATEMENT OF WORK

Consisting of 20 pages

Prepared by: ________________________________ _________________

GIANLUCA LUCETTI, P.E.

Chief, Engineering Services

Date

Approved by: ________________________________ _________________

JACK P. SMITHBACK

Public Works Manager

Date

W58D2M-21-Q-0001 Attachment 1

INDEX

1. PROJECT DATA

1.1. Project Number and Title

1.2. Basic Project and Options

1.3. Project Phases

2. SCOPE OF WORK

2.1. Summary of the scope of work

2.2. Existing conditions

2.3. Required works – Demolitions

2.4. Required works – Architectural/structural

2.5. Required works – Mechanical systems

2.6. Required works – Fire Suppression systems

2.7. Required works – Electrical systems

2.8. Required works – Fire Detection / Alarm System

2.9. Required works – Additional works for code compliance

3. DESIGN REQUIREMENTS

3.1. Designer requirements and qualifications

3.2. Applicable Codes

3.3. Reference documents

3.4. Site investigation

3.5. Design contents

3.6. Design Submittals

3.7. Certification of Compliance with Italian Norms

3.8. Contractor Statement of design acceptance

3.9. Design review meetings and Government review comments

3.10. Materials disposal

3.11. Safety and Coordination Plan

4. CONSTRUCTION REQUIREMENTS

4.1. Interference with occupants activities or facility operations

4.2. Compliance with laws, regulations, criteria

4.3. Safety

4.4. Emergency Situations

4.5. Project Identification Sign

4.6. Submittals Requirements

4.7. Digging Perimit

4.8. Final cleaning

4.9. Documents to be provided at the completion of the works

5. TRAININGS, SECURITY POLICY AND ENVIRONMENTAL REQUIREMENTS

5.1. AT Level I Training

5.2. OPSEC Training

5.3. iWATCH Training

5.4. Access and General Protection/Security Policy and Procedures

5.5. Environmental Management System

6. WORKS SCHEDULE

6.1. Contract performance period

6.2. Phase I (Design) Management

6.3. Phase II (Construction) Management

6.4. Notice to Proceed

6.5. Installation Access

6.6. Milestones Plan

1. PROJECT DATA

1.1. Project Number and Title

CD1-00197-8P “Replace kitchen hood at bldg. 726”

1.2. Basic Project and Options

The project consists of one basic project only. No optional work is included.

1.3. Project Phases

The project is composed by two phases:

- Phase 1 - Design Phase: the work in this phase consists of designing the details, providing calculations and whatever necessary to define in scale all parts of work required to fulfill the scope of work.

- Phase 2 - Construction Phase: provide construction of all features of the project as designed in phase 1, in accordance with proposed and approved design and progress plan.

Construction will start upon final approval of design, and will last as per the enclosed progress plan.

2. SCOPE OF WORK

2.1. Summary of the scope of work

The scope of work consists in replacement the kitchen’s hood at bldg. 726.

Building 726 is located in Camp Darby and presently used as the Child Development Center.

The existing kitchen hood needs to be replaced with its exhaust/supply air system because not in compliance with NFPA96. The main non-conformities are due to:

- supply and exhaust air ducts include material not allowed, such as flexible plastic air ducts.

- the dimensions of the hood are not sufficient to cover the cooking equipment to allow a correct exhaust of the fumes.

- the fire suppression system do not cover the entire hood.

- joints/connection not allowed by NFPA96.

- no access port provided for cleaning.

- ducts slope does not allow for drainage.

- ledges, hinges and other areas allowing grease accumulation.

- the hood’s supply air plenum is interconnected with the building ventilation system.

- ducts pass through fire rated wall without fire dampers.

Works included in this contract are aimed to solve these problems.

2.2. Existing conditions

The existing hood is wall mounted, divided in two sections. Hood total dimension is 220x110 cm, installed at a height of 200 cm from floor. The hood’s exhaust fan (air flow 1200 m3/h, 150 Pa head) is placed on the roof. The exhaust duct does not go straight to the roof, but is connected to the exhaust fan trough a semi-horizontal duct section, without inspection doors and not metallic.

The hood is equipped with a dedicated fire-extinguishing system HANSUL (TM) R102 type.

The make-up air is supplied by an air handing unit (AHU5) placed into the mechanical room (air flow1350 m3/h –no inverter). Part of the make-up air is introduced directly into the hood and part in the kitchen and in other rooms.

The control of the hood’s supply/exhaust air system is on-off.

Existing cooking equipment installed are:

- #1 electric cooker (dimension 70x70x90(H) with #3 plates 2.6 kW each and #1 plate1.5 kW, for a total of 9.3 kW)

- #1 electric cooker (dimension 70x35x90(H) with #2 plates 2.6 kW, for a total of 5.2 kW)

- #1 electric oven (dimension 90x90x80(H) – 17.3kW).

Behind the kitchen equipment the following electrical systems are present:

- 1 electrical panel surface mounted composed by:

o 2 Residual Current Devices 63A Id=0.03A o 2 industrial outlets 400V 32A 3P+N+G with fuses

- 1 box with a Miniature Circuit Breaker C16 4P

- 1 industrial outlet 400V 16A

- 2 industrial outlet 230V 32A 3P+G

- Cables in conduits mounted exposed at wall, including the feeding of a drier (industrial outlet

16A 3P+N+G) located in room 12.

The 400V panel is fed by a 50kVA autotransformer located in the boiler room with a MCB 4P C63 with RCD 0.3A Selective.

The wall that separate the boiler room and the storage room adjacent to the cooking equipment are fire rated. All works done must maintain the fire rating of this wall and each crossing/cutting must be restored with fire rated products and certified by a fire engineer.

2.3. Required works – Demolitions

- Disassembly for later reinstallation of all necessary cooking/kitchen equipment in the working area and/or temporary protections to allow the works.

- Removal for later reinstallation of false ceiling in the kitchen’s and in the other rooms where the supply/exhaust air duct runs, air devices and light fixtures included, and material temporary protection. The existing false ceiling is made of inspectable panels 60x60 cm, with metal supporting structure hung to the ceiling (height of the false ceiling from the floor 2.65 m), assisted by guides fixed horizontally on the perimeter walls.

- Removal and disposal of the hood. The hood is equipped with a fire suppression system (R- 102 Tyco ANSUL) that will have to be disconnected and disposed of.

- Removal and disposal of the hood’s supply/exhaust air system. The ducts are sheet metal, connected to hood with plastic flexible ducts. Only the branch of the supply air duct that feeds the hood shall be removed; the rest shall be left in place and modified to supply the air directly into the kitchen, without interconnection with the hood, balancing the exhausted air flows.

- Disassembling without damage of the existing hood’s air fan which shall be cleared of all the dirt, grease and scaling and moved inside the Base where indicated by the COR.

- Disassembling of the supply air devices into the kitchen and their flexible ducts.

- Partial removal of the electrical system as described in the required electrical works.

- Partial removal of tiles and execution of trenches for the new systems.

- All other elements /items as required by the design.

2.4. Required works – Architectural/structural

Architectural works shall include (but be not necessarily limited to) the following:

- Structure to sustain the new hood which, like the existing, shall be anchored to the walls and the roof (if necessary).

- Cutting necessary openings in the existing roof, including the necessary structural reinforcement, and subsequent installation of the roof fans, including the necessary repairing of the waterproof membrane. Ensure that any new element coming out of the roof is adequately waterproofed, creating a vertical waterproof protection and sealing higher than the rainwater flow surface.

- Closure of the existing exhaust fan opening on roof no longer used, including applying of thermal insulation and waterproof membrane restoration. The support for the insulating panel will also have to be reconstituted, creating an additional casting connected to the existing roof.

- Closure of holes no longer used on fire rated wall crossed by existing exhaust air ducts removed, including restoration of wall fire rating characteristics. Provide final certification signed by a Fire engineer.

- Reinstallation of all disassembled cooking equipment. At the end of the works the cooking equipment must be installed in this order from left to right: oven, electric cooker 4 plates, electric cooker 2 plates.

- Reinstallation, with modification and integration if necessary, of the disassembled false ceiling in the kitchen to adapt it to the new hood. Included are all electrical/mechanical equipment removed/replaced/new, and modifications necessary to adapt it to the new conditions. Included are all integrations to the support structure and to the panels made necessary during the disassembling process.

- Repair plaster and paint the portion of walls around the removed parts.

- Restore masonry, plaster, painting and install new tiles after the installation of the new systems encased at wall or floor.

- Restore the fire resistance of each fire wall crossed by system. Provide the certification signed by a fire engineer.

- Perform an accurate cleaning of all the rooms of the working area at the completion of the work.

- Perform an accurate cleaning of the kitchen equipment and appliance at the completion of the works, including disinfection for COVID-19.

2.5. Required works – Mechanical systems

Mechanical works shall include (but be not necessarily limited to) the following:

- New balanced type wall mounted hood in stainless steel AISI 304 Scotch Brite, with labyrinth filters easily extractable whit suitable grease collection at the base, shaped sealing joint with tap for recover of condensate fats in accordance with NFPA96 This hood will be sized to serve the following equipment:

o n. 1 electric cooker, total electric power 9.3 kW (with #3 plates 2.6 kW each and #1 plate1.5 kW), dimension 70x70 cm o n. 1 electric cooker, total electric power 5.2 kW (with #2 plates 2.6 kW), dimension 70x35 cm o n. 1 steam electric oven (17.3 kW), dimension 90x90x80(H) cm The equipment shall be re-installed in this order, starting from left: oven, 4 plates cooker, 2 plates cooker.

Hood indicative dimensions: 220x140x40 cm. Height of installation 1.95 meter. Indicative air flow to be exhaust: 3000 m3/h.

The hood and its exhaust system must be replaced with a new one in compliance with NFPA96, UNI 16282-7:2001, NADCA’s ACR.

The new hood shall be sized to have suction rates in accordance with Italian and US (including Army) regulations, considering good technical principles and hood’s manufacturer requirements to guarantee the correct functioning, including reasonable safety factor.

The new system shall be designed to be completely equipped and operational for the intended purpose; therefore, it shall be provided with everything else indicated in the scope and/or necessary for the provision of the intended service in compliance with the governing norms.

- New hood’s exhaust and inlet fans easily accessible for maintenance, installed on roof with suitable support structure. Fans shall be plug fan controlled by inverter, feeding 400/3/50, thermally insulated to avoid condensation, and shall have efficiency in accordance with ErP ready regulation. A gravity damper and insect screen shall be installed on the fans outlets. Fans shall be connected to the plenum of the hood by a duct placed in such a way that the inspection door was easily accessible through the false ceiling for cleaning. The exhaust/supply ducts from/to the hood will go directly to the roof, without semi-horizontal section avoiding curves as possible. The ducts shall be connected to the hood by joints in accordance with NFPA 96.

The ducts shall be anchored in such a way to not vibrate. The velocity of the air into the exhaust air duct shall not be greater than 10 m/s. The supply fan shall be sized considering the contribute of the AHU5 (measuring its real air flow), that will remain in place. The supply air fan shall be equipped with filters in accordance with Italian and US (including army) health regulations and fire regulations.

- The AHU5’s make-up air shall be supplied directly into the kitchen, through high induction diffusers. New air diffusers shall be connected to the existing supply ducts including their modification, if necessary, replacing the existing flexible ducts. Air diffusers shall be equipped with plenum and air balancing damper. On existing air duct shall be installed inspection doors for cleaning as necessary.

- New exhaust/supply air ducts shall be in steel DX51D thickness 8/10 mm, galvanized Sendzimir Z200 in accordance with UNI 10143. The ductworks shall be designed in particular to allow easy cleaning of the air ducts, which is the main reason why the existing air ducts are replaced. The inspection doors shall be placed in easily accessible points from the false ceiling and along all the ductwork. As minimum the size and positioning of the inspection doors shall be in accordance with UNI EN 15780 (cleanliness of ventilation sys.), NADCA’s ACR (international standard for the assessment and restoration of HVAC system), UNI EN 12097 and NFPA96. The use of flexible joints, which are difficult to clean, must be limited to the minimum possible to connect the equipment and made in such a way to be periodically replaceable and in any case in accordance with NFPA96.

The new flexible air ducts to connect the air diffusers shall be self-extinguishing, high strength, made of polyolefin resins added with active ingredients of silver ions with permanent high spectrum bacteriostatic properties, reinforced with harmonic spring spiral. The maximum length should not exceed 1.5 m (UFC 3-410-01 para 603.6.1.1). Thermal characteristics in accordance with DPR 412/93. Class of reaction to fire of the insulation must be A1.

All supply air ducts shall be insulated in accordance with DPR 412/93.

- New point of discharge with P-trap and new point of connection with the domestic cold water to connect the oven, connection included. New lines will be branched by the existing plumbing pipes into the kitchen. The cold water pipes runs above the false ceiling. Cold pipes shall be multi-layer type. The discharge shall be connected to the existing sewage line. The discharge pipe shall be convoyed into the pit inside the mechanical room, that is adjacent the kitchen.

The wall is fire rated and it is necessary to install a fire stop collar when the pipe cross the wall.

Provide certification signed by a fire engineer.

- New fire dampers shall be installed on the air ducts that cross the wall of the kitchen. The installation shall be certified by a fire engineer.

2.6. Required works – Fire Suppression systems

Install a new hood’s fire suppression system HANSUL R102 designed in accordance with NFPA 96, UL Test Standard 300 and UNI 16282-7:2001. Fusible links will be installed in accordance with above listed regulations and manufacturer’s installation manual to protect the cooker and the hood’s air duct. Remote activation push-button of the tearing type shall be placed in safe position near the kitchen entry door from the school in accordance with the most conservative regulations.

2.7. Required works – Electrical systems

Electrical works shall include (but be not necessarily limited to) the following:

- Temporary disconnect the kitchen appliances and equipment during the works.

- Remove the existing 230V and 400V industrial outlets behind the cooking equipment including the panels.

- Remove the conduit/cable feeding the drier in room 12.

- Install No. 2 new IEC 309 interlocked power outlets 230V 3P+G encased at wall, fed by the existing circuits S3-16 and S3-15, approximately in the same position of the existing removed but below the cooking top height; install new cables in new conduits encased at wall starting from the 2 junction boxes located behind the cooking equipment. Restore masonry and replace tiles as necessary.

- Install a new 400V panel at wall in room 15; new panel shall be fed from the existing Junction box located behind the cooking equipment in correspondence with the removed panel or directly by the existing 63A breaker in room 16. The new panel shall be composed by:

o 1 Main not automatic breaker 4P 80A o 1 RCD 80A class A Id=0.03A with 3 MCB 32A 4P to feed the new 400V outlets of the kitchen

+ 1 MCB 16A 4P to feed the existing power outlet of the drier o 1 RCD 40A class B Id=0.03A with 1 MCB 16A 4P and a contactor, to feed and control the new hood exhaust and inlet fans + 1 MCB 10A 2P to feed the new lighting fixture of the hood.

- Install No. 3 new IEC 309 interlocked power outlets 400V 3P+N+G encased at wall, each of them fed by one of the 3 new breakers 32A of the new 400V panel; two new outlets shall be installed next to the 2 new 230V outlets, while the third shall be installed approximately in the same position of the removed 400V panel but below the cooking top height; install new feeding cables in new conduits to be installed surface mounted at wall in room 15. Restore masonry and replace tiles as necessary.

- Remove the existing feeding circuit of the existing hood’s exhaust fan; install a new cable from the new 400V panel to feed the new hood exhaust and inlet fans, installed inside a new conduit surface mounted at wall/ceiling in room 15 and on the roof. Conduits and boxes installed outdoor on the roof shall be galvanized steel type, IP55. Install a rotary switch IP55 on the roof for each fan.

- Install new LED lighting fixtures IP68 under the new hood, compatible with the selected hood.

Lighting Fixtures shall have color temperature 4000K, CRI>80 and shall be fed by the hood circuit, controlled by a dedicated switch. Install a new cable from the new 400V panel to feed the new lighting fixture, installed inside a new conduit stainless steel or aluminum type. Install a new switch to turn on/off the light.

- Modify the existing switch and circuit controlling the existing hood and AHU5 to turn on/off the new hood / air inlet fans and the existing AHU5

- Install a new circuit feeding the drier in room 12 from the new breaker in the new 400V panel.

New cable shall be routed inside new conduit surface mounted at wall and at ceiling without passing below the false ceiling of kitchen room 13.

- Replace the existing cables and existing plugs connected to the cooking equipment. Each cable shall be 2.5 meters long, H07RN-F type. New IEC 309 plugs shall have a minimum ingress protection IP55 and shall be 90 degrees type in order to minimize the space occupied between the wall and the kitchen appliances.

- Reconnect the cooking equipment after the completion of the works. The equipment shall be re-installed in this order, starting from left: oven, 4 plates cooker, 2 plates cooker.

NOTE: room 15 is the food storage: some shelves for cookware are present; contractor shall temporary move the shelves and the cookware to install the new panel and conduits, then will relocate the existing shelves and cookware in the original position.

2.8. Required works – Fire Detection / Alarm System

- Connect the new fire dampers to the Fire Alarm Control Panel (named CRF in the reference drawings), including proper interface modules.

- Connect the new hood’s fire extinguishing system to the existing Fire Alarm Control Panel, including proper interface modules.

- Modify settings of the Fire Alarm Control Panel to integrate the new equipment connected.

All new cables shall be FG16OM16 type, routed inside conduits over false ceiling.

2.9. Required works – Additional works for code compliance

In addition to the above listed works, all other requirements to make the work totally in compliance with Italian and U.S. standards shall be identified, summarized in a report and included in the design.

In case Italian and US/Military codes or standards provide different requirements, the strictest requirements shall be applied. To be noted that in case there is conflict between a mandatory Code requirement and one or more work called for in the Scope, the Code requirement takes precedence.

3. DESIGN REQUIREMENTS

3.1. Designer requirements and qualifications

Designer is required to be a Professional Engineer enrolled in the professional Order of Engineers section A (5 years degree) in the sector pertaining the scope of the work.

Designer is required to be enrolled in the lists of the Italian Ministry of Interior as per art. 16 of the legislative decree 8 March 2006 n. 139, as per the requirements specified in the Decree 5 August 2011.

Design team shall include also an engineer with proved skill and knowledge of the NFPA and UFC 3-600-01 codes obtained after at least 5 years of direct and documented experience in the design of systems in compliance with NFPA (he/she can be the same engineer enrolled in the lists of the Italian Interior Department, if qualified for both).

3.2. Applicable Codes

Design will be in compliance with all applicable Italian and US and Military Codes, in particular:

- D.M. Infrastrutture 7 Gennaio 2018, Aggiornamento Norme Tecniche per le Costruzioni

- Circolare 21 Gennaio 2019 n. 7/C.S.LL.PP. (Istruzioni per l’Applicazione dell’Aggiornamento delle Norme Tecniche)

- LAW 2 Febbraio 1974, n. 64, Provvedimenti per le Costruzioni con particolari prescrizioni per le zone sismiche.

- DPR 6 Giugno 2001, n. 380, Testo Unico dell’Edilizia.

- D. Lgs. 81, 9 Aprile 2008, e succ. mod. e integr.

- DPGR Toscana 62/R, 23 Novembre 2005, Regolamento di Attuazione dell’Art. 82, comma 16, della LR 1 del 3/1/2005

- D.lgs. 192/2005, DM 26/6/2009 etc.

- DM 37/08

- Ente Unificazione Italiana (UNI), various standards, in particular:

o UNI 9795 “Sistemi fissi automatici di rivelazione e di segnalazione allarme d'incendio - Progettazione, installazione ed esercizio” o UNI 8723 o UNI 16282, UNI EN 15780, UNI 12097

- DM 20-12-2012

- DM 26-8-1992

- All applicable Italian Laws

- All applicable Italian CEI and European CEI EN norms

- All applicable NFPA Codes, in particular o NFPA 70 “National Electric Code” o NFPA 72 “National Fire Alarm and Signaling code” o NFPA101 o NFPA 1 o NFPA 90A o NFPA 96 o NFPA 13

- NADCA ACR Standard for Assessment, Cleaning & Restoration of HVAC

- All Applicable Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications

(UFGS) documents available on the Internet at http://www.wbdg.org, in particular:

o UFC 1-200-01 DoD Building Code o UFC 3-410-01, Heating ventilation and air conditioning system o UFC 3-410-04N Industrial ventilation o UFC 3-420-01, Plumbing system o UFC 3-430-01, FA heating and cooling distribution systems o UFC 3-450-01, Noise and vibration control o UFC 3-501-01, Unified Facilities Criteria, Electrical Engineering o UFC 3-520-01, Unified Facilities Criteria, Interior Electrical Systems o UFC 3-600-01, Fire Protection Engineering for Facilities o UFC 4-740-14 Child Development Centers o UFC 4-010-01, Design: DOD Minimum Antiterrorism Standards for Buildings

- Factory Mutual System (FM) Publication, National Fire Protection Association (NFPA)

Standards No. 13-2010, 14

- Underwriters Laboratories, Inc. (UL) P. Fire Protection Equipment List.

- ASHRAE 62.1.2016 Ventilation for acceptable indoor air quality

3.3. Reference documents

The following reference material is provided with the purpose of showing the consistency of the area where the work is planned and sharing the available information. With reference to the drawings there is however the possibility that some discrepancies exist between what depicted and the actual existing conditions. The documents are provided in .pdf or .tif format and will not be available in CAD format unless otherwise specified:

- Sheet A7 – roof plan and detail (.tif)

- Sheet A14 – roof construction details (.tif)

- Sheet M1 –symbol list (available in CAD format)

- Sheet M2 – equipment schedule and destination (available in CAD format)

- Sheet M5 – mechanical rooms plan and control diagrams (available in CAD format)

- Sheet M6 – HVAC system plan – new condition (available in CAD format)

- Sheet M7 – supply, return and exhaust air duct plan (available in CAD format)

- Sheet E2 – lighting, power and special system (available in CAD format)

- Sheet E5 – Wiring diagram Panel S3 (available in CAD format)

- Sheet E6 – Wiring diagram Panel ME (available in CAD format)

3.4. Site investigation

Designer is required to perform a site investigation and measurements in order to ascertain the actual local conditions and extent of required work.

Designer is then required to prepare as-built drawings of the existing area to be used for design, based on the documents which will be provided by the Government and on the performed site investigations and measurements.

3.5. Design contents

Design shall be composed by the following documents as minimum:

1) DESIGN DRAWINGS

Design Drawings shall be on ISO A1 sheets and must contain the following, as minimum:

- Cover sheet and index of drawings including vicinity map, and a general location plan;

- Existing/Demolition plans;

- Future conditions plans;

- Sections/Details in the number and quantity to make the work description clear and the project fully constructible;

All drawings shall be to scale, with graphic scale indicated. Dimensions and material identifications shall be clearly indicated. Drawings shall include all necessary notes and legends. All wording shall be in both English and Italian.

Include a plan showing the overlapping layout of all fixtures installed on false ceilings or ceilings, if applicable. Include sections showing all distribution systems location over the false ceiling or at the ceiling.

Design drawings shall comply with the US Army Corps of Engineers “A/E/C Computer-Aided Design (CAD) Standard” (free download in https://www.wbdg.org/ffc/army-coe/cad-bim-technology-center)

2) BASIS OF DESIGN

Detailed technical report (in English and Italian) to include the following:

- Detailed description of all works to be accomplished;

- Method of accomplishment;

- Materials and finishing;

- Reference to applicable norms and laws (US, Military and Italian); designer is required to perform a comparison between the applicable codes/laws, clearly identifying the most stringent requirements, that will be applied. In case of conflict, if it is not possible to comply with both Italian and US codes, Italian codes take precedence.

In particular a fire protection analysis, referred only to the hood and its fire extinguishing systems and all works included in this contract will be performed to include requirements for fire alarm/extinguishing systems. The analysis will list all applicable Italian and US criteria, in particular NFPA 96, UFC 3-600-01. All additional features required by the analysis will be included in the design. At the end of the works the fire engineer shall certify using the forms approved by VV.F. all relevant works related to active and passive fire protections included in this contract, such as all crossing of fire rated wall by the new air ducts or the hood fire extinguishing system.

3) DESIGN ANALYSIS

Detailed calculation of all the systems, structures and all other elements involved in the project, with reference to applied codes requirements listed in the basis of design. Calculation can be submitted in Italian only.

4) TECHNICAL SPECIFICATION

Technical Specifications are furnished to the Contractor to be used as the basis to prepare the design technical specification. Technical Specifications provided by the Government contain the minimum requirements for the project and Designer will be able to modify/expand/integrate the TS as applicable only upon authorization of the Design COR. Integrations will be however mandatory for sections which are not covered in what provided by the Government. Designer shall highlight the proposed modification/integration in order to allow the Government to easily identify and evaluate what submitted. Sections Ia, Ib, and Enclosure of Technical Specification are ruling for what attains construction management, quality control, anti-terrorism, physical security requirements and are not allowed to be modified by Contractor. Technical Specifications shall be submitted in English only.

3.6. Design Submittals

1) PREFINAL DESIGN SUBMITTAL (90% DESIGN COMPLETION).

The Prefinal design will be delivered as per enclosed Progress Plan and will consist of the following elements in the quantities specified for the project:

ELEMENT QUANTITY

a. Print copies of drawings (drawings must be ISO A1 but print copies can be ISO A3)

2 double language copies (English and Italian)

b. Print copies of technical specifications 2 copies in English

c. Print copies of Basis of Design / Design Analysis 2 copies in English + 2 copies in Italian

d. CD containing PDF copy of the documents listed above

2 CDs

2) FINAL DESIGN SUBMITTAL (100% DESIGN COMPLETION).

The final design will be delivered as per enclosed Progress Plan and will consist of the following elements in the quantities specified for the project:

ELEMENT QUANTITY

a. Print copy of ISO A1 drawings signed and stamped by a professional engineer 1 double language copy (English and Italian)

b. Print copy of technical specifications signed and stamped by a professional engineer.

1 copy in English

c. Print copy of certification of compliance with Italian norms (English and Italian) signed and stamped by a professional engineer.

1 double language copy (English and Italian)

d. Print copy of Contractor statement signed by a technically qualified representative of the construction contractor.

1 double language copy (English and Italian)

e. Compact disk, rewritable, containing:

1. The entire technical specifications (English) in

Microsoft Word .DOC or .DOCX format.

2. The entire technical specifications (English) in PDF format (compatible with Adobe Acrobat Reader).

3. All project drawings (English and Italian) in DWG format (compatible with Autocad Software)

4. All project drawings (English and Italian) in PDF format.

5. Final Basis of design/design analysis (English and

Italian) in PDF format.

6. Scans of Certification of Compliance and Contractor statement, signed, in PDF format.

1 CD

f. Compact disk, rewritable, containing:

1. The entire technical specifications (English) digitally signed by a professional engineer in PAdES format.

2. All project drawings (English and Italian) digitally signed by a professional engineer in PAdES format.

3. Final Basis of design / Design analysis (English and

Italian) digitally signed by a professional engineer in PAdES format.

4. Certification of Compliance with Italian norms (English and Italian) digitally signed by a professional engineer in PAdES format.

1 CD

Documents at points a., b., f. above will be delivered after the contents of point e. have been checked and approved, and will incorporate any further comment or discovered deficiency.

3.7. Certification of Compliance with Italian Norms

The final submission shall include Certification of Compliance with Italian Norms. It will consist of the following statement, to be signed and stamped by the designer:

“Having reviewed the definitive and detailed project No. CD1 00197-8P, pertaining to “Replace kitchen hood at bldg. 726, Camp Darby, Livorno, Italy”, I declare that I have ascertained that the structures and technological system included therein comply with the applicable Italian norms.

DATE SIGNATURE

Esaminato il progetto definitivo e dettagliato No. CD1 00197-8P, relativo a “sostituzione cappa della cucina del fabbricato 726, Camp Darby, Livorno, Italia”, dichiaro di aver accertato che strutture ed impianti tecnologici in esso contenuti rispondono alla vigente normativa italiana.

DATA FIRMA

3.8. Contractor Statement of design acceptance

The final design submittal shall also be accompanied by the following statement, signed by a technically qualified representative of the construction contractor:

“I, undersigned __________, in the vest of __________, have reviewed the final design submittal of project CD1 00197-8P “Replace kitchen hood, Camp Darby, Livorno, Italy”, prepared by __________, with particular reference to the drawings and technical specifications, and I have found it:

- complete;

- constructible;

- fully compliant with the Scope of Work;

- feasible within the terms of the contract.

I understand that the above mentioned design documents, once reviewed and accepted by the Government, will become contract documents. I also understand that if anything of the Scope of Work is missing in the design, my Company will still be obliged to perform.”

DATE SIGNATURE

3.9. Design review meetings and Government review comments

The Contractor is required to attend a pre-design meeting and a review meetings after the pre-final submittal; Contractor’s designer is required to attend these meetings too. All meetings will take place at the COR’s office, Bldg 5155, Supply and Maintenance Area, Livorno.

In general, design review comments will be returned to designers within 15 calendar days from the date of receipt of design submittal. Every submittal after the preliminary shall be accompanied by an annotated copy of the review comments.

3.10. Materials disposal

Verify and prepare documentation for special material disposal per current Italian regulation, if the case occurs. In designing and planning construction and/or demolition activities, waste produced will be identified and waste removal opportunities will be evaluated. The designer shall identify all reusable materials to be turned in and materials to be disposed off in landfill or to be delivered to recycling plant.

Prepare documentation for hazardous material handling and disposal, for ASL approval, if that kind of material is planned to be removed. To be noted that Asbestos Containing Material is not expected to be required to be demolished under this project.

3.11. Safety and Coordination Plan

The project is performed assuming the possible presence of more than one firm, also not at the same time, on the work place, as per paragraphs 3 and 4 of art. 90 of Legislative Decree 81/2008.

A preliminary “Piano di Sicurezza e Coordinamento” (safety and coordination plan) is included in the contract documentation. The Government will award separated contract for the final “Piano di Sicurezza e Coordinamento” (safety and coordination plan). The document shall be prepared by the “Coordinatore per la Sicurezza in Fase di Progettazione” (safety coordinator during design) after the approval of the final project.

4. CONSTRUCTION REQUIREMENTS

4.1. Interference with occupants activities or facility operations Building is occupied and shall remain occupied during construction works.

All construction works must be done during the period of not-use of the kitchen, from June 10th to August 10th. In order to complete all the works within this time frame, Contractor could be required to work also outside the normal duty hours (after 17:00) including Saturdays and Sundays without any additional burdens for the Government.

4.2. Compliance with laws, regulations, criteria

All construction works shall be performed in full accordance with applicable Italian and United States laws, regulations, codes, whichever is more restrictive at contract award date.

4.3. Safety

The project is performed assuming the possible presence of more than one firm, also not at the same time, on the work place, as per paragraphs 3 and 4 of art. 90 of Legislative Decree 81/2008.

The Contractor shall provide his/her own “Piano Operativo di Sicurezza” (operational safety plan) to the Safety Coordinator during Construction considering the prescriptions of the Safety and coordination Plan and shall comply with the requirements of Legislative Decree 81/2008 in all applicable parts.

4.4. Emergency Situations

Contractor will maintain the following documentation available and usable at the work site, to be provided by the COR:

- A copy of the Camp Darby Emergency Plan, to which contractor will refer in the case of the emergency conditions indicated in the plan itself.

- Base Grid Coordinates layout, with the work site highlighted.

- List of emergency telephone numbers.

4.5. Project Identification Sign

The contractor shall supply and install a sign identifying the project. The sign shall be of high-resistant plywood for outdoor installation, white painted. The dimensions shall be 1200x2400x12

mm. The letters of the wording shall be uppercase, black color, 5 cm high, except the letters of the project title which shall be 10 cm. The sign shall be fixed to a structure made of any material provided it is lasting and in compliance with all safety requirements. The sign shall be well visible, with the lower side at 1.2 m from ground level.

4.6. Submittals Requirements

Government approval is required for extensions or modification of design, construction materials and equipment (which must meet specific quality performance standards required by design parameters), deviations (any submittal by the construction contractor that varies from or are omitted from the construction contract specifications), O&M manuals or those involving equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled “Specifications and Drawings for Construction,” they are considered to be “shop drawings.” The Contracting Officer’s approval of submittals shall not be construed as a complete check, but will indicate that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error, which may exist, as the contractor is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work.

Shop drawing submittals for Government approval are required for electrical, mechanical and LAN equipment to be installed and shall be made concurrently, and shall include layout drawings showing the equipment proposed to be furnished, including special foundations, duct work, piping and electrical conduit, superimposed on the building plans and elevation. Elevation views of the layout shall be included. The layouts shall be true to scale in both plan and elevation. The equipment shall be shown in its final position as recommended by the manufacturer and shall contain adequate dimensions to determine the location of all equipment proposed and areas required for maintenance indicated.

4.7. Digging Permit

For any excavations deeper than 6" (15 cm.), the Contractor must request to COR the digging permit. This form will be furnished to the Contractor on occasion of the pre-construction conference.

4.8. Final cleaning

At the completion of the construction works Contractor is required to provide an accurate cleaning of the areas involved by the construction works.

4.9. Documents to be provided at the completion of the works

At the completion of the work, the following documents will be provided to the COR:

ELEMENT QUANTITY AND FORMAT

a. Statement of Conformity

(Dichiarazione di conformita’) of 1 paper copy + each utility system, according to Italian D.M. 37/08 requirements;

1 electronic copy in PDF format created by scanning the original document, stamped and signed, attachments included.

b. Instruction manuals of each system or equipment.

1 paper copy + 1 electronic copy in PDF format created by scanning the original document

c. Certification of each item / element / equipment installed.

1 paper copy + 1 electronic copy in PDF format created by scanning the original document

d. Certification of each active and passive fire protection

1 electronic copy in PDF format digitally stamped and signed in PAdES by a Fire engineer. For drawings only 1 electronic copy in CAD format (.dwg files)

e. As built drawings. 1 electronic copy in CAD format (.dwg files) and in PDF format digitally stamped and signed in PAdES

f. DD Form 1354 (latest version) completely filled.

1 electronic copy in PDF format

g. All the other documents required in the Technical Specification.

1 electronic copy in PDF format

In addition to the drawings pertaining the works performed within the project, the as built drawings shall include a new condition plan of the facility, in scale, showing only all the quotes of all the rooms, without any additional information.

In order to properly fill the DD Form 1354 the Contractor is required to interface with COR and the Government Real Property Office for the correct compilation of the Form.

All the electronic copies of the above documents must be delivered in a CD-ROM properly labeled.

Label shall include the following information:

- Number and title of the project

- Type and date of each document

5. TRAININGS, SECURITY POLICY AND ENVIRONMENTAL REQUIREMENTS

5.1. AT Level I Training

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas must complete AT Level I awareness training prior to issuance of Installation Access Passes. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. Certificate is valid for 1 year and training must be redone before the expiration date. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

5.2. OPSEC Training

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas must complete Level I OPSEC training prior to issuance of Installation Access Passes. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. Certificate is valid for 1 year and training must be redone before the expiration date. OPSEC training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm.

5.3. iWATCH Training The contractor and all associated sub-contractors must brief all employees requiring access Army installations, facilities and controlled access areas on the local iWATCH program prior to issuance of Installation Access Passes. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

The contractor shall submit a declaration of training completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. Training must be annually renovated.

5.4. Access and General Protection/Security Policy and Procedures The Contractor shall obtain entry passes for each employee. The Contractor shall inform his personnel that they may be subjected to search when entering or leaving the installation at the discretion of the Installation Commander. Upon completion of the contract work or upon employee termination the Contractor shall return all passes to the Contracting Officer or the COR. Contractor and all associated sub-contractors' employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.5. Environmental Management System

The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January

– June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Construction Debris/Demolition Materials

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Compostable/Organic Material

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

Hazardous Materials Total Used (Kg) Hazardous Waste Total Generated (Kg) Total Recycled (Kg) Energy Consumption - Electricity

Total Energy Consumed (MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy

Total Consumed (MW)

Facility Construction/Renovation

Number of Buildings LEED Certified Silver or Higher

SqFt of buildings LEED Certified

6. WORKS SCHEDULE

6.1. Contract performance period

The contract performance period for the entire contract (Phase 1 plus Phase 2) is as follows:

- Design Phase: 80 calendar days (including days taken by the Government to review design submittals);

- Construction Phase: 60 calendar days.

Individual Notices to Proceed will be released for each of the two phases.

6.2. Phase I (Design) Management

This phase is managed by a Contracting Officer Representative (COR), from the Directorate of Public Works (DPW), Engineering Services, Design Branch. The US Government should not take longer than 15 days to provide review comments to the contractor for each planned submittal.

6.3. Phase II (Construction) Management

This phase will be controlled by the COR from the DPW, Engineering Services, Construction Branch, in accordance with documents approved in Phase 1. Normally, construction can begin once the contractor has made all changes identified during the Government design review.

However, the contractor may be allowed to proceed with construction while clarification and administrative comments are being incorporated into the design. The revisions can be approved by partial re-submittals.

6.4. Notice to Proceed

The Notice to Proceed (NTP) date for the Design Phase will be established at the Pre-Performance Conference. After the final design submittal has been approved and it is time to start construction, the first phase is closed and a new Notice to Proceed is issued by the Contracting Officer to the contractor.

6.5. Installation Access

Once the contractor has been awarded the contract, he must apply for installation passes for each contract personnel requiring access for more than 60 calendar days to perform work. It takes a minimum of 30 working days from the date of application to the Security Office to be issued an installation pass. This strict access requirement will require more attention for scheduling and handling pass applications and shall be considered prior to submission of contractor’s proposal.

6.6. Milestones Plan

Project phasing will be in accordance with the Milestones Plan. Overall number of Calendar Days allowed will be in accordance with paragraph 7.1.

Milestones Phase duration Progressive Date

Design Phase NTP/Start Design 0 1-Mar-21 Submittal Prefinal Design 40 40 10-Apr-21 Comments 15 55 25-Apr-21 Submittal Final Design and Approval Requests 15 70 10-May-21 Comments and final corrections 10 80 20-May-21

Construction Phase NTP/Start Construction 10-Jun-21 Completion of construction 60 60 9-Aug-21

Notes:

- Design NTP date is hypothetical. In case this date changes, the plan will vary.

- Passes for construction shall be obtained during design phase.

- Approval for material submittal shall be obtained during design phase.

- All construction works must be done during the period of not-use of the kitchen, from June

10th to august 10th.