RRAD_Custodial_QA_Log_6_07_16_Rev_2.xlsx
XLSX spreadsheet 35 KB Posted
- Attached to
- Custodial Services - Red River Army Depot
- Solicitation number
- W56HZV-16-R-0157
About this file
Question and Answer Log - 06-07-16 Rev 2
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Other files
| File | Type | Posted |
|---|---|---|
| W56HZV-16-R-0157_Amendment_0002_Final.pdf | ||
| RRAD_Custodial_QA_Log_6_07_16_Rev_1.xlsx | XLSX spreadsheet | |
| W56HZV-16-R-0157_Amendment_0001.pdf | ||
| PWS_-_Appendix_D_-_07_June_2016.pdf | ||
| ATT_0001_-_PWS_RRAD_Custodial_06-07-16.doc | DOC document | |
| PWS_-_Appendix_C_-_07_June_2016.pdf | ||
| RRAD_Custodial_QA_Log_6_07_16.xlsx | XLSX spreadsheet | |
| W56HZV16D0157.pdf | ||
| RRAD_Custodial_QA_Log_5_25_16.xlsx | XLSX spreadsheet | |
| ATT_0002_-_Wage_Determination.pdf | ||
| PWS_-_Appendix_D.pdf | ||
| W56HZV-16-R-0157_Draft.pdf | ||
| ATT_0001_-_PWS_RRAD_Custodial__05-18-16.doc | DOC document | |
| ATT_0003_-_Price_Evaluation_Sheet.xlsx | XLSX spreadsheet | |
| ATT_0004_-_Staffing_Plan.xlsx | XLSX spreadsheet | |
| PWS_-_Appendix_B.pdf | ||
| PWS_-_Appendix_C.pdf | ||
| PWS_-_Appendix_A.pdf | ||
| PWS_-_Appendix_E.xls | XLS spreadsheet |
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Sheet1 RRAD Custodial Services
W56HZV-16-R-0157
Question and Answer Log
| Question Number | Document | Document Reference | Question/Comments | Answer/Response | Date Received | Date Posted |
| 1 | FBO Posting | We are interested in bidding solicitation on the subject matter. What is the price of the former contractor on theproject? Any special fixture on the building and would they be site walk if yes is that mandatory ? | A MANDATORY site visit is scheduled for 01 June 2016. Offerors not attending the site visit will not be considered for award. |
| Current Contract (W912C3-11-C-0001) was awarded for $7,650,157.59. | 21-May-16 | 23-May-16 | |||||
| 2 | FBO Posting | Who is the incumbent on solicitation W56HZV-16-R-0157? | Apex Limited, Inc. is the incumbent. | 20-May-16 | 23-May-16 | ||
| 3 | Solicitation | Regarding solicitation W56HZV-16-R-0157, can you please advise the value of the current contract and the period of performance of the contract? | Current Contract (W912C3-11-C-0001) was awarded for $7,650,157.59. Period of Performance was for from Dec 2010 through June 2016. The current solicitation will be for the follow-on contract. | ||||
| 4 | Solicitation | Site Visit | There were multiple requests for additional Site Visit details. | This site visit is very important to those proposing as the offerors will have opportunity to see the expanse of the Depot, and the interior of buildings. |
The site visit will start at 0800 on June 1, 2016 at Red River Army Depot in Texarkana, Texas to allow sufficient time for offerors to review all areas of the Depot that will be involved in performance of the contract.
The Visitor Control Center (VCC) opens at 0600 and offerors can start being vetted through for passes.
Site Visit Schedule will be as follows:
0600-0750 Obtain passes for entry to Depot, bus to DPW Directorate 0800 Meet in DPW Conference Room for Q/A 0900 Begin tour, bus and on foot depending on location. Bus will be available all day as needed for tour.
Offerors vehicles will remained parked in the VCC area.
| 24-May-16 | 24-May-16 | ||||||
| 5 | Solicitation | Site Visit | There were multiple requests for clarification of Type of ID required for proof of US citizenship. | Each attendee shall present valid Government issued ID (Driver's License, Military ID, Passport, etc. ) as proof of US citizenship. SSN information is NOT required. | 24-May-16 | 24-May-16 | |
| 6 | Solicitation | Appendix E | Which square footage should be used? 554,464 from the Performance Work Statement or 600,628 from Appendix E? | Use 600,628 Square feet as stated in the PWS. | 3-Jun-16 | 7-Jun-16 | |
| 7 | Solicitation | Site Visit | How many shifts will there be? The day shift (during normal business hours as stated in the Performance Work Statement)? Or a day and night shift? | Appendix E indicates which areas have swing shifts. The codes are defined in Appendix D and the Acronym Page. | 3-Jun-16 | 7-Jun-16 | |
| 8 | Solicitation | PWS | Clarify the minimum number of employees required, at minimum -- 23 per Performance Work Statement s.f., 25 per Appendix E s.f., or 14 per Appendix C | Appendix C only defines the minimum number of personnel for the buildings listed, which is more stringent than the general requirement of one FTE per 24,107 square feet as stated in paragraph 1 of the PWS. Paragraph 1 of the PWS was amended to change the square feet from 554,464 to 600,628 to match appendix E. The 24,107 SF only applies to those areas not covered in Appendix C. The buildings in Appendix C should have the FTE as indicated and they work the entire shift. The frequency chart (Appendix D) does not apply to the buildings in Appendix C. | 3-Jun-16 | 7-Jun-16 | |
| 9 | Solicitation | PWS | Will there be office and storage space available on site for the awardee? If so, what is monthly the cost the Government will charge? | Yes, site is available for office and storage space. Contractor will be responsible for all utility hookups and payment of those utilities. | 3-Jun-16 | 7-Jun-16 | |
| 10 | Solicitation | Appendix B | Appendix B did not provide sizes for Plastic Waste Basket Liners and Plastic Trash Bags. Please provide sizes for each being used at the site. | Typical waste basket liners are 10, 13 and 33 gallon or equivalent sizes. The contractor will be responsible for determing the appropriate size to use. The liner sleected must be appropriate for the container. | 3-Jun-16 | 7-Jun-16 | |
| 11 | Solicitation | Site Visit | Please provide a copy of the sign in sheet for the site visit. | A copy of the Site Vist sign in sheet will NOT be provided. | 3-Jun-16 | 7-Jun-16 | |
| 12 | Solicitation | Appendix C | Under Appendix C the minimum janitor personnel per building started? summer months? Date? Current incumbent? | This question is unclear, but the minimum number stated should be for all months. The seasonal facilities require service for up to eight months a year, generally starting in May. | |||
| 3-Jun-16 | 7-Jun-16 | ||||||
| 13 | Solicitation | Appendix C | Under Appendix C the building 1489 no minimum personnel was stated? Minimum required? How often will it need to be cleaned during the spring and summer months? | Disregard the paragraph for building 1489 as it doesn't have anything to do with the minimum number of personnel. This situation is already covered in paragraph 1.1 of the PWS. During the "open" months, it should be cleaned per the frequency listed in Appendix D. | 3-Jun-16 | 7-Jun-16 | |
| 14 | Solicitation | L.2 Volume 1 Corporate | |||||
| Experience | L.2.1. The offeror shall submit up to 3 contracts where they provided custodial services to a Commercial or Government customer involving no less than 100,000 square feet of area to be cleaned, within the last two years. The volume shall contain the contract number (if applicable), a description of the work performed, to include the amount of area, in square feet that the contractor was responsible to clean, a description of the environments that were cleaned (e.g. office space), and the frequency the service was required. The volume shall also include a point of contact for the customer to include a current phone number and electronic mail required. The volume shall also include a point of contact for the customer to include a current phone number and electronic mail address that can be used to validate the assertions made by the offeror in this volume. |
Questions:
If a company is doing a teaming agreement, is the prime able to utilize past performance from their teaming partner and if so would the prime’s past performance and their teaming partner’s past performance totaled together count as 3 contracts (which is the limit) or do they have to each provide 3?
2) Are we allowed to submit an alternate proposal for this requirement? If so, can we submit one proposal as a Teaming Agreement and the other one as a Joint Venture?
1. A partner may provide past performance, but only in porpotion to the amount of work they will perform. The prime must have some experience of its own and the limitations on subcontracting as mayu be required by the 8(a) program and any contract clauses must be adhered to.
| 2. Only one proposal per offeror will be evaluated. If the Joint Venture is registered as a distinct corporate entity in SAM, that would be considered a proposal from another offeror. | 3-Jun-16 | 7-Jun-16 | |||
| 15 | PWS | 1.1.1.1 | If it is determined three times floors cannot be maintained with a uniform glossy appearance with the minimum every three month service, will the contract be modified to increase the services? | Otherwise, contractors will not be able to determine the frequency for bidding purposes. Based on past experience, once every three months has been sufficient. |
The intervals in the contract are the minimum times the contractor must perform the service. The contractor will be required to maintain the PWS standard even if it requires service at more frequent intervals. There will be no change to the contract in such a circumstance.
| 3-Jun-16 | 7-Jun-16 | |||||
| 16 | PWS | 1.6.2 | Interior and exterior Window Cleaning Services are described in this section but these services do not appear on Appendix D, Task and Frequency Charts. Are we required to clean Interior and exterior windows and if so, what is the frequency of service? | The requirement to clean windows has been removed from the RFP. The glass doors are still required to be cleaned. Additionally, the window treatment shall still be cleaned as specified in 1.5.3. | 3-Jun-16 | 7-Jun-16 |
| 17 | PWS | 1.6.3 | This section indicates we are required to clean light fixtures no less than once per month. This task does not appear on Appendix D. Are we required to clean Light Fixtures monthly and if so, are we required to disassemble the light fixture for cleaning? | Added frequency to the revised Appendix D (Attached). Only the exterior side of the lens/diffuser is to be cleaned, so the lights will not have to be disassembled. | 3-Jun-16 | 7-Jun-16 |
| 18 | PWS | 1.6.4 | This section addresses cleaning Register Vent and Diffusers monthly. This task does not appear on the Appendix D. Is this task required to be performed and if so would it not be part of the Every Three month High Dusting | Added frequency to the revised Appendix D (Attached). | 3-Jun-16 | 7-Jun-16 |
| 19 | PWS | 1.6.5 | Chalk Boards, Smart Boards, and Dry Erase Boards. This task does not appear on the Appendix D | Added frequency to the revised Appendix D (Attached). | 3-Jun-16 | 7-Jun-16 |
| 20 | PWS | General | Significant number of tasks are listed in the PWS but are not listed on Appendix D. Can you issue a new Appendix D to show the frequency of all tasks required to be performed under the various Level of Services? | Revised Appendix D is provided. However, this does not include all task in the PWS. Some buildings have specific requirements that are not shown in the chart. The offeror must account for all the required tasks listed in the PWS, and not simply rely on a review on the appendices. | 3-Jun-16 | 7-Jun-16 |
| 21 | PWS | 4.5.3 | Is the Contractor required to have a Facility Security Clearance in order to request the Secret Clearances from DISCO or will the RRAD Security Department request the clearances based on input from the Contractor. | An FSC is is not required. Employees assigned to any secure facilities would be required to have a SECRET clearance. Request for security clearance must be submitted by contractor. | 3-Jun-16 | 7-Jun-16 |
| 22 | PWS | 4.11.1 | Will the Contractor get a 30 day phase-in-period? | No. The contractor will get a 15 day phase in period. Updated 4.11.1 to reflect this change. | 3-Jun-16 | 7-Jun-16 |
| 23 | PWS | 4.1.2.4 | Requires employees to wear Steel Toe Shoes in Industrial areas. Are employees required to wear Steel Toe Shoes in Industrial Buildings? | Steel toe shoes are required in all industrial areas. | ||
| 3-Jun-16 | 7-Jun-16 | |||||
| 23 | PWS | 4.5.3 | What Agencies must we obtain Criminal History Background Checks? Local only, Local and State, Local, State, FBI? | Should be local, state and national background check. | 3-Jun-16 | 7-Jun-16 |
| 25 | Proposal | Pricing | Please clarify the requirements for the pricing: (1) Do we use the same Wage Rate and Benefit Rates for the option years that we use per the CBA for the Base Year? | The CBA lists wage rates for multiple years. For any year not covered, the offeror should use the last year for which the CBA provided a rate as its assumption. | 3-Jun-16 | 7-Jun-16 |
| 26 | PWS | Appendix C | Are the FTE's listed in Appendix C required to be in those facilities during those hours regardless of the work to be done or can they leave when all scheduled work for the day is completed? Will they have to be replaced if they are out sick or on vacation for the full day or just to complete scheduled work? | The FTEs should be in those buildings during those hours. The frequency chart does not apply to these employees. They are to work the entire operating hours indicated and will need to be replaced if on leave. | 3-Jun-16 | 7-Jun-16 |
| 27 | Staffing Plan | Staffing Plan | Can you verify your Hours per FTE. Looks like you are accounting for more than the 10 Federal Holidays when you use the 1920 number. | The 1,920 figure is correct. | 3-Jun-16 | 7-Jun-16 |
| 28 | Solicitation | Page 49, L.1.2, Proposal Content, Cover Letter | Would the Government please specify the required contents of the cover letter? | The cover letter provides the contractor identification, contact information for the proposal POC and any other introductory information the offeror wishes to provide. | 3-Jun-16 | 7-Jun-16 |
| 29 | When was the last time the carpet and flooring was cleaning (shampoo, strip/refinish, scrubbing)? | The 2nd quarter of CY2016. | 3-Jun-16 | 7-Jun-16 | ||
| 30 | What service is needed as far as the concrete flooring? |
> There are discrepancies between CBA and PWS:
> Full time in the CBA is 40 hrs per week
| > Full time in the PWS is 36.92 hrs per week | The service for a concrete floor is similar to the tile floor, except it is not stripped and waxed. | 3-Jun-16 | 7-Jun-16 | ||||
| 31 | Building 498 is included in the PWS but not included on the list of buildings | Changed "498" to "468" in paragraph 1.4. | 3-Jun-16 | 7-Jun-16 | |||
| 32 | Is there specific times for vacuuming and mopping during the day? | No | 3-Jun-16 | 7-Jun-16 | |||
| 33 | What does dry shampooing consist of? | It is still a wet process, but uses less liquid and very little or no suction. Some buffers are made for this application. It is used on carpet squares to keep from pulling the squares up. | 3-Jun-16 | 7-Jun-16 | |||
| 34 | Q&A Log | Questions 1 and 2 | Incorrect contract number referenced in Questions 1 and 2 above? | Yes, the correct contract number is W911RQ-10-R-0021 and was awarded for $805,926.64. | 8-Jun-16 | 8-Jun-16 |
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