RRAD_Custodial_QA_Log_6_07_16.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- Custodial Services - Red River Army Depot
- Solicitation number
- W56HZV-16-R-0157
About this file
Updated Question and Answer Log - 7 June 2016
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Other files
| File | Type | Posted |
|---|---|---|
| RRAD_Custodial_QA_Log_6_07_16_Rev_2.xlsx | XLSX spreadsheet | |
| W56HZV-16-R-0157_Amendment_0002_Final.pdf | ||
| RRAD_Custodial_QA_Log_6_07_16_Rev_1.xlsx | XLSX spreadsheet | |
| W56HZV-16-R-0157_Amendment_0001.pdf | ||
| PWS_-_Appendix_D_-_07_June_2016.pdf | ||
| ATT_0001_-_PWS_RRAD_Custodial_06-07-16.doc | DOC document | |
| PWS_-_Appendix_C_-_07_June_2016.pdf | ||
| W56HZV16D0157.pdf | ||
| RRAD_Custodial_QA_Log_5_25_16.xlsx | XLSX spreadsheet | |
| ATT_0002_-_Wage_Determination.pdf | ||
| PWS_-_Appendix_D.pdf | ||
| W56HZV-16-R-0157_Draft.pdf | ||
| ATT_0001_-_PWS_RRAD_Custodial__05-18-16.doc | DOC document | |
| ATT_0003_-_Price_Evaluation_Sheet.xlsx | XLSX spreadsheet | |
| ATT_0004_-_Staffing_Plan.xlsx | XLSX spreadsheet | |
| PWS_-_Appendix_B.pdf | ||
| PWS_-_Appendix_C.pdf | ||
| PWS_-_Appendix_A.pdf | ||
| PWS_-_Appendix_E.xls | XLS spreadsheet |
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Sheet1 RRAD Custodial Services
W56HZV-16-R-0157
Question and Answer Log
| Question Number | Document | Document Reference | Question/Comments | Answer/Response | Date Received | Date Posted |
| 1 | FBO Posting | We are interested in bidding solicitation on the subject matter. What is the price of the former contractor on theproject? Any special fixture on the building and would they be site walk if yes is that mandatory ? | A MANDATORY site visit is scheduled for 01 June 2016. Offerors not attending the site visit will not be considered for award. |
| Current Contract (W912C3-11-C-0001) was awarded for $7,650,157.59. | 21-May-16 | 23-May-16 | |||||
| 2 | FBO Posting | Who is the incumbent on solicitation W56HZV-16-R-0157? | Apex Limited, Inc. is the incumbent. | 20-May-16 | 23-May-16 | ||
| 3 | Solicitation | Regarding solicitation W56HZV-16-R-0157, can you please advise the value of the current contract and the period of performance of the contract? | Current Contract (W912C3-11-C-0001) was awarded for $7,650,157.59. Period of Performance was for from Dec 2010 through June 2016. The current solicitation will be for the follow-on contract. | ||||
| 4 | Solicitation | Site Visit | There were multiple requests for additional Site Visit details. | This site visit is very important to those proposing as the offerors will have opportunity to see the expanse of the Depot, and the interior of buildings. |
The site visit will start at 0800 on June 1, 2016 at Red River Army Depot in Texarkana, Texas to allow sufficient time for offerors to review all areas of the Depot that will be involved in performance of the contract.
The Visitor Control Center (VCC) opens at 0600 and offerors can start being vetted through for passes.
Site Visit Schedule will be as follows:
0600-0750 Obtain passes for entry to Depot, bus to DPW Directorate 0800 Meet in DPW Conference Room for Q/A 0900 Begin tour, bus and on foot depending on location. Bus will be available all day as needed for tour.
Offerors vehicles will remained parked in the VCC area.
| 24-May-16 | 24-May-16 | ||||||
| 5 | Solicitation | Site Visit | There were multiple requests for clarification of Type of ID required for proof of US citizenship. | Each attendee shall present valid Government issued ID (Driver's License, Military ID, Passport, etc. ) as proof of US citizenship. SSN information is NOT required. | 24-May-16 | 24-May-16 | |
| 6 | Solicitation | Appendix E | Which square footage should be used? 554,464 from the Performance Work Statement or 600,628 from Appendix E? | Use 600,628 Square feet as stated in the PWS. | 3-Jun-16 | ||
| 7 | Solicitation | Site Visit | How many shifts will there be? The day shift (during normal business hours as stated in the Performance Work Statement)? Or a day and night shift? | 3-Jun-16 | |||
| 8 | Solicitation | PWS | Clarify the minimum number of employees required, at minimum -- 23 per Performance Work Statement s.f., 25 per Appendix E s.f., or 14 per Appendix C | 3-Jun-16 | |||
| 9 | Solicitation | PWS | Will there be office and storage space available on site for the awardee? If so, what is monthly the cost the Government will charge? | Yes, site is available for office and storage space. Contractor will be responsible for all utility hookups and payment of those utilities. | 3-Jun-16 | ||
| 10 | Solicitation | Appendix B | Appendix B did not provide sizes for Plastic Waste Basket Liners and Plastic Trash Bags. Please provide sizes for each being used at the site. | Typical waste basket liners are 10, 13 and 33 gallon or equivalent sizes. The contractor will be responsible for determing the appropriate size to use. | 3-Jun-16 | ||
| 11 | Solicitation | Site Visit | Please provide a copy of the sign in sheet for the site visit. | A copy of the Site Vist sign in sheet will NOT be provided. | 3-Jun-16 | ||
| 12 | Solicitation | Appendix C | Under Appendix C the minimum janitor personnel per building started? summer months? Date? Current incumbent? | Answer Pending | 3-Jun-16 | ||
| 13 | Solicitation | Appendix C | Under Appendix C the building 1489 no minimum personnel was stated? Minimum required? How often will it need to be cleaned during the spring and summer months? | Answer Pending | 3-Jun-16 | ||
| 14 | Solicitation | L.2 Volume 1 Corporate | |||||
| Experience | L.2.1. The offeror shall submit up to 3 contracts where they provided custodial services to a Commercial or Government customer involving no less than 100,000 square feet of area to be cleaned, within the last two years. The volume shall contain the contract number (if applicable), a description of the work performed, to include the amount of area, in square feet that the contractor was responsible to clean, a description of the environments that were cleaned (e.g. office space), and the frequency the service was required. The volume shall also include a point of contact for the customer to include a current phone number and electronic mail required. The volume shall also include a point of contact for the customer to include a current phone number and electronic mail address that can be used to validate the assertions made by the offeror in this volume. |
Questions:
If a company is doing a teaming agreement, is the prime able to utilize past performance from their teaming partner and if so would the prime’s past performance and their teaming partner’s past performance totaled together count as 3 contracts (which is the limit) or do they have to each provide 3?
2) Are we allowed to submit an alternate proposal for this requirement? If so, can we submit one proposal as a Teaming Agreement and the other one as a Joint Venture?
| Answer Pending | 3-Jun-16 | ||||
| 15 | PWS | 1.1.1.1 | If it is determined three times floors cannot be maintained with a uniform glossy appearance with the minimum every three month service, will the contract be modified to increase the services? | Answer Pending | 3-Jun-16 |
| 16 | PWS | 1.6.2 | Interior and exterior Window Cleaning Services are described in this section but these services do not appear on Appendix D, Task and Frequency Charts. Are we required to clean Interior and exterior windows and if so, what is the frequency of service? | Answer Pending | 3-Jun-16 |
| 17 | PWS | 1.6.3 | This section indicates we are required to clean light fixtures no less than once per month. This task does not appear on Appendix D. Are we required to clean Light Fixtures monthly and if so, are we required to disassemble the light fixture for cleaning? | Answer Pending | 3-Jun-16 |
| 18 | PWS | 1.6.4 | This section addresses cleaning Register Vent and Diffusers monthly. This task does not appear on the Appendix D. Is this task required to be performed and if so would it not be part of the Every Three month High Dusting | Answer Pending | 3-Jun-16 |
| 19 | PWS | 1.6.5 | Chalk Boards, Smart Boards, and Dry Erase Boards. This task does not appear on the Appendix D | Answer Pending | 3-Jun-16 |
| 20 | PWS | General | Significant number of tasks are listed in the PWS but are not listed on Appendix D. Can you issue a new Appendix D to show the frequency of all tasks required to be performed under the various Level of Services? | Answer Pending | 3-Jun-16 |
| 21 | PWS | 4.5.3 | Is the Contractor required to have a Facility Security Clearance in order to request the Secret Clearances from DISCO or will the RRAD Security Department request the clearances based on input from the Contractor. | Answer Pending | 3-Jun-16 |
| 22 | PWS | 4.11.1 | Will the Contractor get a 30 day phase-in-period? | Answer Pending | 3-Jun-16 |
| 23 | PWS | 4.1.2.4 | Requires employees to wear Steel Toe Shoes in Industrial areas. We were told on Site visit this was not a requirement. Are employees required to wear Steel Toe Shoes in Industrial Buildings? | Answer Pending | 3-Jun-16 |
| 23 | PWS | 4.5.3 | What Agencies must we obtain Criminal History Background Checks? Local only, Local and State, Local, State, FBI? | Answer Pending | 3-Jun-16 |
| 25 | Proposal | Pricing | Please clarify the requirements for the pricing: (1) Do we use the same Wage Rate and Benefit Rates for the option years that we use per the CBA for the Base Year? | Answer Pending | 3-Jun-16 |
| 26 | PWS | Appendix C | Are the FTE's listed in Appendix C required to be in those facilities during those hours regardless of the work to be done or can they leave when all scheduled work for the day is completed? Will they have to be replaced if they are out sick or on vacation for the full day or just to complete scheduled work? | Answer Pending | 3-Jun-16 |
| 27 | Staffing Plan | Staffing Plan | Can you verify your Hours per FTE. Looks like you are accounting for more than the 10 Federal Holidays when you use the 1920 number. | Answer Pending | 3-Jun-16 |
| 28 | Solicitation | Page 49, L.1.2, Proposal Content, Cover Letter | Would the Government please specify the required contents of the cover letter? | Answer Pending | 3-Jun-16 |
| 29 | When was the last time the carpet and flooring was cleaning (shampoo, strip/refinish, scrubbing)? | Answer Pending | 3-Jun-16 | ||
| 30 | What service is needed as far as the concrete flooring? |
> There are discrepancies between CBA and PWS:
> Full time in the CBA is 40 hrs per week
| > Full time in the PWS is 36.92 hrs per week | Answer Pending | 3-Jun-16 | |||
| 31 | Building 498 is included in the PWS but not included on the list of buildings | Answer Pending | 3-Jun-16 | ||
| 32 | Is there specific times for vacuuming and mopping during the day? | Answer Pending | 3-Jun-16 | ||
| 33 | What does dry shampooing consist of? | Answer Pending | 3-Jun-16 |
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