W56HZV16R0064_RFP_Questions_and_Responses_2nd_set_15_NOV_2016.pdf

UNCLASSIFIED: Distribution Statement A. Approved for Public Release: Distribution Unlimited

Industry Questions – W56HZV16R0064

1) Reference:

a) RFP Section A-1 (b) states on page 4 of 114: “As of 10 August 2015, unless directed to do otherwise in Section L of this solicitation, vendors are required to submit a quote or proposal via the Federal Business Opportunities (FBO) system. Proposals or quotes submitted after this date using any other mechanism, including the Army Single Face to

Industry Bid Response System (ASFI BRS) may be deemed non-responsive… “

b) RFP Section L.3.2 states on page 99 of 114: “The offeror's proposal shall be uploaded via the

Federal Business Opportunities (FBO) website clearly labeled, with volumes divided as follows: …”

c) RFP sections L.3.4 and L.3.4.1 on page 99 of 114 states: “The offeror's proposal shall be received at the physical mailing address set forth below in L.3.4.1.2 no later than 01:00 p.m.

Eastern Daylight Time before the RFP closing date and time. The Offeror shall ensure its proposal is received at the Government mailing address as described below in L.3.4.1.2.”

“Each volume listed above shall be submitted on a separate set of CD-ROMs or DVDs. The offeror shall submit three identical sets of CD-ROMs or DVDs for each volume. One set of media shall be labeled as the primary copy and signed by a representative of the company authorized to submit proposals. In the case of discrepancies between the sets of media, the primary copy will take precedence.”

d) RFP Section L.3.4.1.2 on page 100 of 114 states: “Submit the proposal to the address below.

All proposals delivered in response to this solicitation, whether hand-carried or submitted via U.S. mail, shall be addressed as follows:

US Army Contracting Command Warren

Bid Room, Bldg 231, Mail Stop 303

Attn: TARDEC Technical and Engineering Services (TES) Proposal

6501 East 11 Mile Road

Warren, MI 48397-5000

Solicitation Number: W56HZV-16-R-0064

Proposal Due Date & Time: (Refer to Standard Form 1449 (pg. 1), Block 8)

TO BE DELIVERED UNOPENED

(offeror's name)”

e) RFP Section L.3.4.1.3 on page 100 of 114 states: “Proposals may either be hand-carried or submitted via US mail. Hand-carried submissions* include proposals delivered by commercial carriers such as FedEx, UPS, or services other than the US Postal Service.

Proposals must be delivered to the Detroit Arsenal (DTA) Mail Handling Facility (Building

255) between the hours of 8:00AM and 1:00PM local Warren, MI time. The package(s) will be dated and time stamped at the Mail Handling Facility and the Government will be responsible for forwarding the package(s) to the appropriate personnel. Offerors should ensure that any commercial carrier it uses has a tracking system that can provide documentation that will prove the date and time of delivery to the Government. If the proposal is hand-carried by other than a commercial carrier, the delivery person (even if an employee of the offeror) must be a US citizen, and must obtain a signed receipt, indicating date and time of delivery, from the Mail Handling Facility personnel. The delivery person must provide the receipt since the Mail Handling Facility personnel do not have them.”

Question: Which RFP proposal submission instructions are correct: (1) RFP Sections A-1 (b) and L.3.2 indicating that submission of a single soft copy of all proposal volumes through FBO.gov is required; (2)

RFP Section L.3.4 (and subsections thereunder) indicating that CD-ROM or DVD proposal volumes are required to be delivered to the physical address specified for proposal receipt; or (3) both FBO.gov and physical address deliveries are required?

Government Response: Proposals shall be submitted via CD-ROM or DVD in accordance with L.3.4.

Section L.3.2 has been revised to remove reference to FBO submission.

2) Reference: Attachment 0008 Compensation Rates tab’s Column D contains formulas linking the

Price Matrix tab’s Column B listings of Offerors Labor Categories Nomenclature. However, the formulas in the Compensation Rates tab’s cells D11 – D23 appear to be off by one row. For example, the Compensation Rates tab’s cells D23 and D25 for the Master Scheduler’s and Senior

Technician’s Offeror Labor Categories both refer to the Price Matrix tab’s cell B24 for the Senior

Technician’s Offeror Labor Category.

Question: Could you please confirm that these links should be in line with the RFP labor category listings in the Compensation Rates and Price Matrix tabs? If so, please update Attachment 0008 accordingly.

Government Response: Attachment 0008 has been updated to pull the data from the correct cells in the

Compensation Rates tab.

3) Reference: L.3.1 “Offerors shall submit electronic copies and any supplemental information (such as spreadsheets, backup data, and technical information) using the following file types: …L.3.1.1 Files in either Microsoft (MS) Windows Vista/MS Office 2010: Word, Excel, or PowerPoint. ….L.3.1.2 Files in

Adobe Portable Document Format (PDF)…”

Question: Can documents generated in in MS-Word be submitted in PDF format?

Government Response: No, documents generated in MS-Word should be submitted in MS-Word format.

4) Reference: L.3.4.1.1 “….Provide a list of all attachments and substantiating data in the table of contents. The table of contents shall be organized as set forth below. The table of contents shall include the following information for each Factor, attachment, and for all substantiating data listed:

(a) Cross-reference to related section L paragraph number

(b) Page number

(c) CD-ROM or DVD Volume and number

(d) File name”

Question 2.a: Given that each Volume will be on a single CD and the Table of Contents will already be organized by Volume and all numbered CD-ROM/DVD copies of each Volume contain identical information, please clarify what information is requested in item c.

Government Response: RFP will be revised to remove item (c)

Question 2.b: Please confirm that Item (d) File name applies only to Attachments or substantiating data.

Government Response: Yes, item (d) File name applies only to attachments or substantiating data.

5) Reference: L.3.4.1.6 Marking Instructions. ”Proposals shall be marked as Unclassified//For Official

Use Only (U//FOUO).”

Question: Does this requirement apply only to the delivery packaging of the proposal? If not, please clarify requirements for marking (e.g., Would marking the title page of each volume and the

CD/DVD labels be sufficient to meet this requirement?)

Government Response: All pages of the proposal shall be marked as described in L.3.4.1.6

6) Reference: L.6.2.8 “…. Copies of the entire SOW/PWS from the contract(s) cited describing relevant experience corresponding to the relevance considerations cited in paragraphs L.6.1.3.2.1, L.6.1.3.2.2, and L.6.1.3.2.3 shall be submitted as attachments at the end of Attachment 0005 and shall be clearly annotated with the relevance consideration for which it is applicable...”

Question: Please confirm that this should read Attachment 0006 and not Attachment 0005 (Sample

Tasks).

Government Response: RFP will be revised to list Attachment 0006 at L.6.2.8

7) Reference: L.6.4 Experience Cross-Reference Matrix (Attachment 0007).

Question: Should offerors delete the Example chart included in rows 14-24 of Attachment 0007 prior to submittal?

Government Response: The contractor shall have the choice to delete the example chart or to leave it in.

8) Reference: L.3.1.2 Files in Adobe Portable Document Format (PDF). Scanners should be set to 200 dots per inch. All PDF files shall be searchable; scanned image is not acceptable.

Question: Are searchable PDF files generated by converting MS Word to PDF using Adobe Acrobat

Professional acceptable?

Government Response: No, the MS Word documents should be submitted in original format.

9) Reference: L.3.4.1.1 States that “Each page of the proposal shall be numbered, and each paragraph of the proposal shall have a reference number.”

Question: Each proposal section will have a number which corresponds to the proposal outline.

Does the Government require offerors to provide a separate reference number for each and every paragraph within each section? If so, please clarify placement and format requirements for such a reference number.

Government Response: Each and every paragraph shall have a reference number. Contractor format and placement of the reference number are acceptable.

10) Reference: In the TES Draft RFP Industry Questions and Government Responses released on 10 May

2016, the Government provided the following response. The corresponding changes to the solicitation indicated by the Government do not appear in the Final RFP.

Reference: L.6.2.3 (pg. 110) and Attachment 0005 Experience Matrix (Item #3), Section L.6.b.iii and the Attachment 0005 Experience Matrix (Item #3) request a “Dollar Value” for each contract.

Question: Does “Dollar Value” mean the funded value to date?

Government Response: Yes, funded to date.

Renewed Question: Is this an oversight? If so, we respectfully request that the corresponding changes be incorporated in the Attachment 0006 and Section L .6.2.3 final RFP in accordance with the Government’s response to Draft RFP question cited above.

Government Response: Attachment 0006 and Section L.6.2.3 have been revised to state Dollar Value funded to date.

11) L.6.1.3.1 Corporate Entities (Parents or Affiliates): states that “If a prime offeror has relevant experience on a prior contract performed independently, the offeror shall provide supporting documentation to establish that the prime offeror performed the work itself in order for the experience to be considered relevant.”

Question 1.a: Does this requirement mean that prime offerors are required to document/ differentiate the level of work it performed from that performed by subcontractors on a prior contract?

Government Response: Yes, Prime offerors are required to demonstrate they performed the work in accordance with the guidelines of L.6 and the Experience Summary Matrix (attachment 0006).

Question 1.b: What specifically is meant by “supporting documentation”? What type of supporting documentation is expected and in what format within the proposal?

Government Response: Documentation can be in contractor format in accordance with guidelines of L.6 and the Experience Summary Matrix (attachment 0006).

Question 1.c: Will such supporting documentation be excluded from page counts (similar to the exclusion of the SOW/PWS excerpts documentation from Volume II page counts)?

Government Response: No, page limits as described in L.6.2 and the Experience Summary Matrix

(attachment 0006) apply.

12) Does the Combined Synopsis/Solicitation under solicitation number W56HZV16R0064 contain requirements similar to a current contract? If possible, please provide the current contract number.

Or, is this a new requirement for the government?

Government Response: The requirements are similar to efforts on contract W56HZV-11-C-0073.

13) Reference: Attachment 0008 Prime-Contractor Site tab’s Ordering Period 1 direct labor or wage rate formulas in Column F refer to the Compensation Rates tab’s Direct Labor Rate Prime Offeror cells F7 – F28 for Government Location.

Question: Could you please confirm that the Prime-Contractor Site tab formulas should refer instead to the Compensation Rates tab’s Direct Labor Rate cells F35 – F56 for Contractor Facilities vice cells F7 – F28 for Government Location? If so, please update Attachment 0008 accordingly.

Government Response: Attachment 0008 has been updated to pull the data from the correct cells in the Compensation Rates tab’s Direct Labor Rate cells.