Question_and_Answer_01_DEC_5.pdf

Question and Answer 01 1

On 05 December 2015 a Pre-Solicitation conference was held at the Marriot Tbillsi for solicitation number W564KV-16-R-0031. As a result, the following questions were asked:

Q1: In the solicitation, it indicates that Government wants twelve (12) Sport Utility Vehicles (SUV) that are able to transport five (5) passengers. Does the five (5) passengers include the driver?

A1. Yes, the five (5) passengers does include the drivers.

Q2: The Government has requested that the vehicles are no older than eight (8) years old. Is this based on calendar years or physical years?

A2: COR prefers that the 8 years start from the year in which the period of performance begins. For follow on options, the 8 years should start from the year that the option period of performance begins. For example: if the period of performance begins in December 2015, the vehicles should not be older than 2007 model. If an option is exercise in 2016, then the vehicles should not be older than 2008.

Q3: The solicitation states that the contractor’s employees must be medically qualified.

What is considered medically qualified? What document must be submitted to be considered medically qualified?

A3: All proposed drivers should meet the standards outlined in Federal Motor Carrier Safety Administration, U.S. Code of Federal Regulations (CFR), and 49 CFR 391.41 Physical Qualifications for drivers.

Q4: It was stated in the solicitation that the vehicles cannot be older than eight (8) years old. Will the vehicles be required to be updated with every option year?

A4: Please review to A2 above.

Q5: Will the Government provide meals for the driver?

A5: No, the driver will be responsible for his or her own meal.

Q6: Is there a specific model of vehicles that the Government is requesting?

A6: There is so specific model the Government is requesting.

Q7: The Government wants the contractor to provide background check on each driver they propose. Does the contractor need to provide a criminal background check or an administrative background check?

A7: The Government is not asking the Offerors to provide criminal or administrative background checks for their respective drivers. The government will ensure the validity of the respective license, the qualifications, and a clean criminal record. It is in the offerors

Question and Answer 01 2 interest to submit valid drivers. The Regional Security Office (RSO), US Embassy Tbilisi in coordination with the Ministry of Internal Affairs will run a criminal and administrative background check. Regardless of whether the Offeror submits a criminal background check, the RSO will still verify the results. Further information with respect to the criminal background check is in part one of the PWS. The offerors have the ability to conduct criminal back ground checks prior to submitting their perspective employees.

Q8: Will the Government pay for Phase-in/Phase-out period?

A8: No, the contractor will include that cost in their proposal in CLIN 0004.

Q9: If this is going to be an IDIQ contract, what will be the minimum and the max?

A9: This cannot be determined at this time

Q10: What side does the steering wheel need to be on in the vehicle?

A10: The left side.

Q11: How many pictures of the vehicles are required?

A11: Four pictures are required. One photo of the front of the vehicle, one photo of the left side of the vehicle, one photo of the right side of the vehicle and one photo of the rear of the vehicle.

Q12: Can proposals be submitted through zip files?

A12: No, because there is difficulty opening these files often times.

Q13: Can we send our company’s webpage instead of submitting pictures?

A13: No.

Q14: Please clarify CLIN 0004?

A14: CLIN 0004 to contract management cost such as vehicle repair and maintenance, phase-in period, Contract Manager, and Dispatcher.

Q15: What type of insurance is required?

A15: All contractors are required to have the local standard insurance as well as the standard specified in the PWS.

Q16: When will the of performance date begin?

A16: The start date will be published on the FINAL solicitation.

Question and Answer 01 3

Q17: How do contractors become SAM’s registered?

A17: Contractors must go to https://www.sam.gov/ to get registered in SAMs. Instructions will be posted separately.

Q18: Please clarify what 24 hours/7 days a week means?

A18: The Contractor will have two vehicles available at all times aboard the Krtsanisi Training Area (KTA).

https://www.sam.gov/