Draft_RFP_16-R-0031_Transportation_Services_20Nov2015.pdf

SEE ADDENDUM

(No Collect Calls)

W564KV-16-R-0031 20-Nov-2015

b. TELEPHONE NUMBER

483-6229

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 08 Dec 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W564KV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KASSANDRA N ROBINSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

TRANSPORTATION

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

TCC-KAISERSLAUTERN

KLEBER KASERNE MANNHEIMER STRASSE 238

BLDG 3233

67657 KAISERSLAUTERN

GERMANY

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M20060 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SUPO M-F M20060

COMMANDER HQ, MARFOREUR

HQ US MARINE FORCES EUROPE-AFRICA

PANZER KASERNE, BLDG 2901

09107-0401 APO

UNITED STATES (THE)

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

532111

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W564KV-16-R-0031

Section A - Solicitation/Contract Form

GENERAL INFOMATION

1. This solicitation is for Full Service Transportation Operations in the Republic of Georgia. This is a Lowest Price, Technically Acceptable (LPTA) source selection procurement pursuant to FAR 15.

2. The resultant non-personal services contract will be Firm-Fixed-Price Indefinite Delivery, Indefnite Quantity (IDIQ) with a base term of six (6) months, an Option Period I of six (6) months and an additional six (6) months of performance upon conclusion of Option Period I if Clause 52.217-8 is exercised. The minimum guaranteed order shall be the first task order issued against this contract.

3. All proposed prices for this requirement shall be exclusive of VAT or any taxes.

4. Foreign vendors requesting payment via Electronic Funds Transfer (EFT) shall provide the following information on their invoice at time of invoice submission. Only one EFT instruction per invoice is authorized.

- SWIFT CODE

- BLZ or BANK ROUTING NUMBER

- ACCOUNT NUMBER

- BANK NAME

- International Bank Account Number (IBAN) (If Applicable) ---

The above information must be provided to the United States Embassy at Tbilisi, Republic of Georgia upon contract award. It will be the U.S. Embassy that processes the contractor's invoices for payment.

5. Invoices for payment for any U.S. Government contract or order processed by the U.S. Embassy in Tbilisi, shall be exclusive of VAT or any taxes.

6. PROHIBITION ON CONTRACTING WITH THE ENEMY (DEVIATION 2014-O0020) (SEP 2014, DPAP Memo)

(a) The Contractor shall exercise due diligence to ensure that none of the funds received under this contract are provided directly or indirectly to a person or entity who is actively opposing United States or Coalition forces involved in a contingency operation in which members of the armed forces are actively engaged in hostilities.

(b) The Contractor shall exercise due diligence to ensure that none of their subcontracts are associated with a person or entities listed as a prohibited/restricted source in the System for Award Management at www.sam.gov.

(c) The Head of the Contracting Activity (HCA) has the authority to—

(1) Terminate this contract for default, in whole or in part, if the HCA determines in writing that the contractor failed to exercise due diligence as required by paragraph (a) and (b) of this clause; or

(2) Void this contract, in whole or in part, if the HCA determines in writing that any funds received under this contract have been provided directly or indirectly to a person or entity who is actively opposing or Coalition forces involved in a contingency operation in which members of the armed forces are actively engaged in hostilities.

(d) The substance of this clause, including this paragraph (d), is required to be included in subcontracts under this contract that have an estimated value over $50,000.

7. All contractor employees performing services under this contract are subject to a security background check/Government vetting process upon contract award, and, thereafter during contract performance, if or as deemed necessary by the U.S.

Government.

8. A Pre-Proposal Conference for interested firms is tentatively scheduled for 05 December 2015 at a location to be determined within the Republic of Georgia. More definitive details of this conference will be posted on FedBizOpps.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Months Transportation Services: SUV

FFP

The Contractor SHALL provide twelve (12) Sport Utilities Vehicles (SUVs) and drivers to operate them. The contractor Shall manage the drivers to ensure they are able to meet requirements prescribed in the Performance Work Statement (PWS) herein. All 12 vehicles are required to have a minimum of 140 Horse Power (HP);

4X4; four doors; capable of transporting 5 passengers safely. All 12 vehicles are required to have Air Conditioning (A/C) and shall have new all-weather tires. All vehicles will comply with local laws pertaining to insurance, maintenance, operation and authority to operate. All drivers must have the appropriate national driver's license for SUVs. Drivers of the vehicles will work 12 hours per day, Monday to Sunday from 0700 thru 1900. All additional time in excess of the 12-hour day will be covered under CLIN 0003. The offeror's Unit Price will be the monthly price for all 12 vehicles combined. In other words: 6 Months X Monthly Total Price for 12 Vehicles = Line Item Extended Price.

FOB: Destination

PURCHASE REQUEST NUMBER: TRANSPORTATION

NET AMT

0002 6 Months Transportation Services: Minivans

FFP

The Contractor shall provide three (3) minivans and drivers to operate them.The contractor Shall manage the drivers to ensure they are able to meet requirements prescribed in the Performance Work Statement (PWS). Each minivan should safely seat 12 passengers. All 3 vehicles are required to have Air Conditioning (A/C) and Shall have new all-weather tires. All vehicles will comply with local laws pertaining to insurance, maintenance, operation and authority to operate. All drivers must have the appropriate national driver's license to operate minivans.

Drivers of the vehicles will work 12 hours per day, Monday to Sunday from 0700 thru 1900. All additional hours in excess of the 12-hour day will be covered under CLIN 0003. The offeror's Unit Price will be the monthly price for all 3 vehicles combined. In other words: 6 Months X Monthly Total Price of 3 Vehicles = Line Item Extended Price.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0003 50 Each Driver Additional Time Over 12-Hour Day

FFP

This CLIN is for additional time when a driver may have to go over his or her 12-hour daily schedule. No driver will work over 12 hours per day without prior approval from the Contracting Officer or the Contracting Officer's Representative (COR). All payments under this CLIN will only be made for actual authorizations. The unit of issue ("EACH") means Each Block of 2 additional hours. Thus, a 'block" is defined as an additional 2 hours period of time that an individual is required to work after a normal duty day. Whether the driver works only one (1) hour or two (2) hours after the 12-hour workday, the driver will be paid the unit price for a 2-hour block.

MAX

0004 6 Months Contract Management Operations

FFP

The contractor shall manage the entire transportation services operation to include coordinating drivers' schedules with the requiring unit's schedules; providing a qualified Contract Manager, qualified dispatchers and qualified drivers; processing vehicle insurance claims when/if necessary; arranging for regular maintenance and upkeep of all vehicles used in the contract; and, replacing non-operational vehicles with vehicles that are in good and safe working condition.

0005 1 Each Defense Base Act (DBA)

FFP

The contractor shall, before commencing performance under this contract, establish provisions to provide for the payment of disability compensation and medical benefits to covered employees and death benefits to their eligible survivors, by purchasing workers’ compensation insurance or qualifying as a self-insurer under the Longshore and Harbor Workers’ Compensation Act (33 U.S.C. 932) as extended by the Defense Base Act (42 U.S.C. 1651, et seq.), and continue to maintain provisions to provide such Defense Base Act benefits until contract performance is completed. This insurance coverage will be in effect from the beginning through the end of the contract period of performance, and shall cover only direct-labor contractor employees applicable to this contract.

UNIT UNIT PRICE MAX AMOUNT

0006 100 Each Additional Vehicles (Surge Requirements)

FFP

The contractor shall provide an SUV vehicle to support the Government's need for an emergency, unanticipated or unscheduled SUV vehicle requirement. The unit price is a daily rate per vehicle. Features of this SUV vehicle shall be the same as listed in CLIN 0001 herein.

1001 6 Months OPTION Transportation Services: SUV

FFP

The Contractor SHALL provide twelve (12) Sport Utilities Vehicles (SUVs) and drivers to operate them. The contractor Shall manage the drivers to ensure they are able to meet requirements prescribed in the Performance Work Statement (PWS) herein. All 12 vehicles are required to have a minimum of 140 Horse Power (HP);

4X4; four doors; capable of transporting 5 passengers safely. All 12 vehicles are required to have Air Conditioning (A/C) and shall have new all-weather tires. All vehicles will comply with local laws pertaining to insurance, maintenance, operation and authority to operate. All drivers must have the appropriate national driver's license for SUVs. Drivers of the vehicles will work 12 hours per day, Monday to Sunday from 0700 thru 1900. All additional time in excess of the 12-hour day will be covered under CLIN 0003. The offeror's Unit Price will be the monthly price for all 12 vehicles combined. In other words: 6 Months X Monthly Total Price for 12 Vehicles = Line Item Extended Price.

1002 6 Months OPTION Transportation Services: Minivans

FFP

The Contractor shall provide three (3) minivans and drivers to operate them.The contractor Shall manage the drivers to ensure they are able to meet requirements prescribed in the Performance Work Statement (PWS). Each minivan should safely seat 12 passengers. All 3 vehicles are required to have Air Conditioning (A/C) and Shall have new all-weather tires. All vehicles will comply with local laws pertaining to insurance, maintenance, operation and authority to operate. All drivers must have the appropriate national driver's license to operate minivans.

Drivers of the vehicles will work 12 hours per day, Monday to Sunday from 0700 thru 1900. All additional hours in excess of the 12-hour day will be covered under CLIN 0003. The offeror's Unit Price will be the monthly price for all 3 vehicles combined. In other words: 6 Months X Monthly Total Price of 3 Vehicles = Line Item Extended Price.

UNIT UNIT PRICE MAX AMOUNT

1003 50 Each OPTION Driver Additional Time Over 12-Hour Day

FFP

This CLIN is for additional time when a driver may have to go over his or her 12-hour daily schedule. No driver will work over 12 hours per day without prior approval from the Contracting Officer or the Contracting Officer's Representative (COR). All payments under this CLIN will only be made for actual authorizations. The unit of issue ("EACH") means Each Block of 2 additional hours. Thus, a 'block" is defined as an additional 2 hours period of time that an individual is required to work after a normal duty day. Whether the driver works only one (1) hour or two (2) hours after the 12-hour workday, the driver will be paid the unit price for a 2-hour block.

1004 6 Months OPTION Contract Management Operations

FFP

The contractor shall manage the entire transportation services operation to include coordinating drivers' schedules with the requiring unit's schedules; providing a qualified Contract Manager, qualified dispatchers and qualified drivers; processing vehicle insurance claims when/if necessary; arranging for regular maintenance and upkeep of all vehicles used in the contract; and, replacing non-operational vehicles with vehicles that are in good and safe working condition.

1005 1 Each OPTION Defense Base Act (DBA)

FFP

The contractor shall, before commencing performance under this contract, establish provisions to provide for the payment of disability compensation and medical benefits to covered employees and death benefits to their eligible survivors, by purchasing workers’ compensation insurance or qualifying as a self-insurer under the Longshore and Harbor Workers’ Compensation Act (33 U.S.C. 932) as extended by the Defense Base Act (42 U.S.C. 1651, et seq.), and continue to maintain provisions to provide such Defense Base Act benefits until contract performance is completed. This insurance coverage will be in effect from the beginning through the end of the contract period of performance, and shall cover only direct-labor contractor employees applicable to this contract.

UNIT UNIT PRICE MAX AMOUNT

1006 100 Each OPTION Additional Vehicles (Surge Requirements)

FFP

The contractor shall provide an SUV vehicle to support the Government's need for an emergency, unanticipated or unscheduled SUV vehicle requirement. The unit price is a daily rate per vehicle. Features of this SUV vehicle shall be the same as listed in CLIN 1001 herein.

CMRA

FFP

The contractor SHALL ensure ALL contract labor hours (including subcontractor's labor hours) required for the performance of services provided under this contract, are reported via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/.

OPTION CMRA

FFP

The contractor SHALL ensure ALL contract labor hours (including subcontractor's labor hours) required for the performance of services provided under this contract, are reported via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Passenger Transportation and Vehicle Driver Services

For The Georgian Deployment Program Resolute Support Mission (GDP RSM) MARFOREUR

Part 1

General Information

The Georgian Deployment Program (GDP) is a training program with the goal to increase interoperability between the Georgian Army and Resolute Support Mission. The training consists of two (2) six-month rotations designed to train three (3) Georgian infantry battalions in counter-insurgency tactics, techniques, and procedures in preparation for their deployment to Afghanistan in support of the Resolute Support Mission. The contractor shall provide required personnel, inclusive of supervisors and day to day management, to accomplish the following services during the specified periods of performance and maintain the established performance standard herein: Full-time Vehicle Dispatchers, with basic English skills and business experience in a English–speaking environment, including delegating requests to drivers. The core hours of work are Monday thru Sunday 0700-1900 hrs (12 hours). A minimum of 2 dispatchers will be needed 7 days a week between the hours of 0700hrs to 1600hrs Monday thru Sunday. All other hours can be managed by one (1) dispatcher. On-call services of one (1) dispatcher shall be available by phone during non-core hours to provide assistance and to resolve unforeseen issues as needed. Such calls should be on rare occasions and require less than 1 hour to complete. Price for those on-call services shall be included in the price for dispatcher and will not be invoiced separately. Dispatchers and Drivers must work within and comply with Georgian Labor Laws.

1. Introduction: This is a non-personal services contract to provide Passenger Transportation and Vehicle Driver Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government for satisfactory performance of this contract.

1.1 Background: The Transportation and Driver Services required herein are in support of Marine Forces Europe (MARFOREUR) personnel training Georgian military forces in the Republic of Georgia.

1.2 Responsibilities: The contractor shall provide transportation services for the Marine Forces Europe (MARFOREUR) personnel training Georgian military forces in the Republic of Georgia.

the contractor shall ensure that the vehicles are readily available.

1.2.1 Work Responsibility: On the commencement date of the performance period, the Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Georgian, and local laws, regulations, standards, policy, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S.

Georgian, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: To provide transportation services in support of U.S. Marine Forces Europe/Africa's Georgian Deployment Program Resolute Support Mission (GDP-RSM)

1.4 Functional Areas: The contractor shall provide transportation services to the US military and host nation personnel who are in support of the Georgian Deployment Program Resolute Support Mission within the territorial boundaries of the Republic of Georgia.

1.5 Period of Performance: "See Schedule"

1.6 Management and Administration: The contractor shall ensure that there are enough drivers available to perform the service prescribed within the PWS. The contractor shall assume total responsibility for all requirements herein on the commencement date of the contract performance period.

1.6.1 Phase In /Phase out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board by 15 December 2015 for a phase in/phase out periods with the incumbent contractor. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start.

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Contract Manager, who will be physically present on-site during regular working hours. The Contract Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. A Contractor employee shall be designated to act for the Contract Manager when work is being performed outside of duty hours, or during the Contract Manager’s absence. Both the Primary and Alternate Contract Managers shall have full authority to act for the contractor on all contract matters relating to daily operation of this Contract.

1.6.2.1 Disorderly conduct: Use of abusive or offensive language, quarreling, intimidation by words, actions, behavior or fighting shall not be condoned during contract performance. Also prohibited is participation in disruptive activities that interfere with normal and efficient Government operations. Instances of these or other similar disorderly conduct may result in the employee being removed from the worksite or from further performance of the contract, depending on the severity of the infraction, abuse or conduct.

1.6.2.2 Employee Salary Benefits. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees.

The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of such costs and must include all such costs in the fixed prices in this contract.

1.6.2.3 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects.

1.6.2.4 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

1.6.2.5 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries, death, property damage or losses suffered due to: Negligence of the Contractor’s personnel in the performance of this contract, or any cause arising from accidental, careless or irresponsible discharge of any firearms assigned to the Contractor’s personnel.

1.6.2.6 The Contractor’s assumption of absolute liability is independent of any insurance policies.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, and during the working hours specified in Para 1.6.5. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The core hours of work for drivers are Monday through Sunday 0700-1900hrs (12 hours). A minimum of two (2) dispatchers will be needed 7 days a week between the hours of 0900 to 1600hrs Monday through Sunday. At least one dispatcher shall be available by phone during non-core hours to provide assistance and to resolve unforeseen issues as needed. Such calls should be on rare occasions and require less than 1 hour to complete. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Any additional time will be billed to CLIN 0003 and

CLIN 1003.

1.6.6 Recognized Holidays: Holidays will not be recognized. The schedule is mission dependent and the contractor maybe required to work on a holiday.

1.6.7 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Within 5 days after contract award, the contractor must provide a Quality Control Plan (QCP) to the Contracting Officer. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.8 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.9 Place of Performance: The work to be performed under this contract shall be performed within the Republic of Georgia. Specific locations include Tbilisi, Georgia and Georgian military installations, but are not limited to those regions in Georgia.

1.6.11 Type of Contract: The government will award a contract with a firm fixed priced

(FFP).

1.6.12 Security Program: The contractor shall provide the Government all information pertinent to drivers for security vetting purposes, as specified in Section L herein. Information such as pertaining to security clearances, accreditation, experience and licenses should be provided to the Contracting Officer. The Government will run background checks on proposed contractor employees based on the proposed drivers' names, biographic data (CVs), licenses and police clearance results.

1.6.12.1 AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Georgian and US installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

1.6.12.2 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures provided by GTT Force Protection Officer. The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.12.3 iWATCH/iSALUTE Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, facilities and property provided for contractor use. At the close of each work period, government facilities, equipment, facilities and materials shall be secured.

1.6.14 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.15 Special Qualifications: The contractor is responsible for ensuring each driver shall meet minimum standards including:

1.6.15.1Compliance requirements listed herein.

1.6.15.2. English Skills—all drivers must be able to understand directions given to them in English: must be able to acknowledge passengers in English; and must be able to ask questions in English so that customers can clarify questions and asked from the drivers.

1.6.15.3. Local Knowledge: Be completely familiar with Tbilisi, Georgia and the surrounding areas so as to know alternate routes should primary routes be impassable or otherwise not be the best means of transportation at any given time.

1.6.15.4. License—possess an appropriate national drivers license for SUVs and passenger Vans/shuttle.

1.6.15.5. Experience—Driver shall have no less than 2 years driving experience in Georgia;

experience time will be validated through driver’s license date of issue.

1.6.15.6. Full-time Vehicle Dispatchers, with basic English skills and business experience in an English–speaking environment, including delegating requests to drivers.

1.6.16 Post Award Conference/Periodic Progress Meetings: The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between, 7:00 a.m. to 16:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Dispatcher -Full-time vehicle dispatchers, with basic English language skills and business experience in an English-speaking environment. This individual shall delegate vehicle requests to drivers upon receiving the request from U.S. Individual vehicle scheduling shall occur with designated Government personnel.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All employees shall wear accreditation/ID cards at all times

1.6.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.21 Safety: All vehicles shall be in excellent mechanical condition with air-conditioning;

needs no reconditioning; is free of rust, engine compartment clean, with no fluid leaks and is free of any wear and visible defects; complete and verifiable service records; and clean title history.

The contractor’s express warranty on all vehicles mechanical conditions and compliance with the required vehicle standard stated herein shall remain in effect throughout the contract. The contractor shall provide registration numbers before the vehicles are used. All vehicles will comply with the local laws of insurance, maintenance, and authority to operate. All vehicles shall be equipped with working safety belts for all passengers and shall be inspected by the operator for serviceability no less than, but not limited to weekly. All vehicles shall be equipped with EU approved first aid kit, fire extinguisher, reflective vest for all passengers and warning signs in the event of an accident or break down.

1.6.21.1 Safety Plan and Program: Periodic monthly safety inspections of vehicles as outlined in the PRS and QASP.

1.6.22 Inspection and acceptance: As outlined in the QASP.

1.6.22.1 Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the COR to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objectives PWS Paragraph Performance Threshold Services. Performs all vehicle rental services set forth in the Performance Work Statement(PWS)

Sections 1-5 (in its entirety)

All required services are performed and no more than one (1) customer complaint is received per month.

Operational Maintenance and readiness

Sections J-S (in its entirety)

As stated in PWS

1.6.23 Surveillance:

1.6.23.1 The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.6.23.2 The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action.

1.6.23.3. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the termination clause

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Blocks - A 'block" will be defined as an additional 3 hours period of time that an individual is requested to work after a normal duty day.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week -Monday to Sunday 0700-1900 hrs (12 hours). A minimum of 2 dispatchers will be needed 7 days a week between the hours of 0900 hrs to 1600 hrs Monday through Sunday. All other hours can be managed by one dispatcher. On call services-at least one dispatcher shall be available by phone during non-core hours to provide assistance and to resolve unforeseen issues as needed.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer's Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf

DA Department of the Army DBA Defense Base Act DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KNTC Krtsanisi National Training Center KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TCC Theater Contracting Center TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services:: The Government will assist the Contractor with ensuring that this contract is exempt from Value Added Tax (VAT). This exemption is processed through the U.S. Embassy, Tbilisi, Georgia.

3.2 Facilities: The Government will provide a (1) dispatch facility, (1) driver's rest facility and

(1) parking lot for contracted vehicles aboard Krtsanisi National Training Center (KNTC). The facilities will be coordinated with the Georgian Ministry of Defense and is subject to their final approval. There are no restaurants or dining facilities near these sites open for non-military personnel; therefore, the drivers and dispatchers will have to bring their own meals and drinks.

3.3 Utilities: The Government will provide proper utilities to support all services and equipment at KNTC. The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide one (1) cellular phone for the dispatcher who will work the non-core working hours.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The contractor shall provide all dispatchers and vehicles.

4.3 Equipment: The Contractor shall provide the following:

4.3.1 Sport Utilities Vehicle (SUV) (12 each) Minimum 140 HP, 4X4, four doors, capable of carrying 5…