B08_ATT 0003_Addendum to FAR 52.212-1, Instructions to Offerors.docx

Attachment 0003

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021).

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services is tailored as follows:

FAR 52.212-1 Fill-ins:

(a) North American Industry Classification System (NAICS) code and small business size standard: NAICS: 325920 Explosives Manufacturing, Size Standard Number of Employees: 750

(b) Submission of offers: The minimum offer listed in this clause is incorrect for this procurement because of the addition of noncommercial clauses and the best value criteria. Offerors ARE required to submit a SIGNED copy of the SF1449 and acknowledge any/all amendments. The minimum offer for this procurement should include:

Proposal Documents Checklist:

I. Signed 1449 and any/all amendments II. Representations and Certifications (if not in SAM) III. Volume 1: Technical Capability or WAWF IV. Volume 2: Past Performance V. Volume 3: Small Business Participation (large business only) VI. Volume 4: RFP Attachment 0002 - Price Matrix

(c) Period for acceptance of offers: Instead of 30 days, the Offeror shall agree to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

(e) Multiple offers: The existing language in (e) is deleted. Offerors should not submit multiple offers. Only one IDIQ contract will be awarded as the result of this procurement.

(h) Multiple awards: The existing language in (h) is deleted. This procurement has specific quantity ranges and ordering periods. Only one IDIQ contract will be awarded as a result of this procurement.

End of FAR 52.212-1 fill-ins.

ADDITIONAL PROPOSAL SUBMISSION INSTRUCTIONS:

The proposal will consist of the following Factors/Sub-factors. Submit each proposal in separate volumes as set forth below:

A. Volume 1 – Technical Capability or WAWF

Sub-factor 1.1: Manufacturing Plan Sub-factor 1.2: Management Plan Sub-factor 1.3: Quality Program

B. Volume 2 – Past Performance

Sub-factor 2.1: Quality Program Problems Sub-factor 2.2: On-Time Delivery

C. Volume 3 – Small Business Participation (if applicable)

D. Volume 4 – Price Matrix (RFP Attachment 0002)

Page limits and Formats:

50 pages for Volume 1 – Technical Capability (including all three Sub-factors) or

WAWF

25 pages for Volume 2 – Past Performance (including both Sub-factors) 10 pages for Volume 3 – Small Business Participation (if applicable)

Pages shall be 8-1/2 inches in width by 11 inches in length. Pages 11 inch in width by 17 inches in length are acceptable for tables/graphic representations; however, each 11 inch by 17-inch page will count as two pages. The following will not count against page limitations: Volume title pages, table of contents pages, cross-referencing pages, acronym lists, and page dividers (used to separate proposal sections).

Minimum Font Size: 10 point (No less than 8 point permissible in graphics, sketches, illustrations, tables, charts, etc.). Arial or Times Roman font required.

Formats: All documents must be compatible with Microsoft Office (i.e. Word, Excel, PowerPoint) or Adobe PDF. Tables may be in landscape layout.

IMPORTANT NOTE: IMS must NOT be provided in Microsoft Project.

Offerors shall submit the complete proposal via electronic mail to the following point of contact:

ryan.m.oliver9.civ@army.mil

It is the Offeror’s responsibility to provide complete and comprehensive responses to each Factor and Sub-factor. The Government intends to award a single contract without discussions; consequently, it is the Offeror’s responsibility to submit a proposal that conforms to all of the terms and conditions of the solicitation and this section and contains the Offeror’s best offer.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation. The Government will not make assumptions concerning an Offeror’s intent, capabilities, or facilities. Clear identification is the sole responsibility of the Offeror.

Failure to Submit Information: Offerors are cautioned that failure to provide the necessary information may render its proposal unacceptable.

Questions: Offerors may submit their questions utilizing RFP Attachment 0008 via electronic mail to the following point of contact:

ryan.m.oliver9.civ@army.mil

Deadline for submitting questions is 14 calendar days after posting of the RFP.

SPECIFIC INFORMATION

L.1 Volume 1 Instructions: Technical Capability Factor or WAWF

Definitions:

- “WAWF”: Wide Area Work Flow (WAWF) Receiving Report

- “Key Subcontractor”: Subcontractor providing critical hardware OR whose subcontract is for more than 20% of the total proposed price.

- “IMS”: Integrated Master Schedule

One of following two options must be provided:

Option 1: WAWF receiving report approved by the Government for previous production of a SHEET EXPLOSIVE configuration.

In order to utilize Option 1, all of the following criteria must be met:

a. The WAWF receiving report must be for any of the configurations located in RFP Attachment 0001, Addendum to FAR 52.212-4, Section C. If an Offeror cannot provide a WAWF receiving report for one of the listed configurations, Option 2 must be utilized.

b. WAWF receiving report must be approved within 18 months from the date of issuance of the RFP.

c. Offeror must submit a certification statement verifying that it plans to utilize the same facilities, equipment, and processes for production under this contract as was used in the production of the WAWF receiving report SHEET EXPLOSIVE configuration. Any exceptions to this certification must be described in detail.

d. Offeror must submit an IMS that shall include Contract Data Requirement List (CDRL) Exhibit A, First Article Test Requirements (including vendor/subcontractor), equipment prove-out, and supplier deliveries. IMS shall identify critical path and long lead item purchases.

OR

Option 2: Written proposal detailing the following three (3) Sub-factors:

- Sub-factor 1: Manufacturing Plan

- Sub-factor 2: Management Plan

- Sub-factor 3: Quality Program

L.1.1. Sub-factor 1: Manufacturing Plan

The Offeror shall provide a detailed Manufacturing Plan for the production of all types of SHEET EXPLOSIVES.

a. The Offeror shall describe its manufacturing process for the SHEET EXPLOSIVES, beginning with the receipt of incoming raw materials through final pack out and palletization for shipment. Identify where manufacturing processes differ for the various configurations. Additionally, include any key components obtained from subcontractors and describe their ability to meet monthly production schedule.

b. The Offeror shall provide a detailed description and process map of the proposed assembly line, including, but not limited to, test [including First Article Test (FAT) and Lot Acceptance Test (LAT)], inspection, and build for all major assemblies, subassemblies, and parts to meet solicitation requirements.

c. The Offeror shall indicate which components, including parts, assemblies, and processes, of all the types of SHEET EXPLOSIVES that will be manufactured in-house, are subcontracted, or are purchased material/parts. The Offeror must provide a breakdown of all the proposed key subcontractors and their involvement in the production of SHEET EXPLOSIVES.

L.1.2. Sub-factor 2: Management Plan

a. The Offeror shall provide details on all system management, business processes, and plans to control technical and schedule risk. The details shall include a description of each appropriate system. The Offeror shall describe engineering, hardware, resources, and risk management to fully support its production lead-time and monthly production rates proposed. The Offeror shall describe its process to document and control the manufacturing processes with respect to their impact on performance, safety, and storage life expectancy.

b. The Offeror shall describe in detail how they plan to handle and control unforeseen production delays due to equipment, supplier issues, non-conforming materials and other issues that can surface during production.

c. The Offeror shall provide a description of its Configuration Management System. A Configuration Management Plan (CMP) should describe how engineering changes and variances to drawings/ specifications are developed, processed, and implemented, as well as the process to identify, control, audit, and track hardware configurations. The Offeror must describe the Configuration Management Organization and how Configuration Management requirements are implemented, managed, and controlled at the key subcontractor level.

d. The Offeror shall submit an IMS that shall include Contract Data Requirement List (CDRL) Exhibit A, First Article Test Requirements (including vendor/subcontractor), equipment prove-out, and supplier deliveries. IMS shall identify critical path and long lead item purchases.

L.1.3. Sub-factor 3: Quality Program

The Offeror shall provide a detailed Quality Plan with a comprehensive review of the proposed Quality System and of the proposed approach for meeting the Quality Assurance requirements of the solicitation. When the proposed Quality System has distinguished processes between the items, the Offeror shall clearly identify where the differences lie. The plan should be realistic, achievable, and supportable. Quality Plan shall include:

a. A detailed description of the process for identifying and controlling Critical Safety Characteristics at both the prime and subcontractor level.

b. A detailed description of the Offeror’s Quality Management System to include objective evidence, such as independent certifications, that the Offeror’s quality program meets the requirements of ISO 9001:2015. In the event the Offeror proposes the use of a quality system other than that specified by ISO 9001:2015, the Offeror shall describe the degree to which the proposed system is equivalent to and in compliance with ISO 9001:2015. If the Offeror is not currently compliant with ISO 9001:2015 requirements, the Offeror shall describe its plan to become compliant, including a schedule with milestones compared to the major milestones of the contract.

c. A detailed description of the plans/procedures for inspection and testing of all assemblies, subassemblies and parts in order to meet the requirements of the solicitation.

d. A detailed description of the processes for prevention and control of key parameters in order to meet the requirements (including, but not limited to, performance and reliability) of the solicitation.

e. A detailed description of the processes for detection, segregation and handling of non-conforming material.

f. A detailed description of the process by which the Quality System’s requirements will be flowed down to subcontractors and how the Offeror will verify subcontractor compliance to the contractual quality requirements.

L.2. Volume 2 Instructions: Past Performance Factor

Definitions:

- "Recent": Performance occurred within three (3) years prior to this solicitation’s final closing date.

- “Relevant”: Having previously produced like or similar items involving similar scope and magnitude of effort and complexities. “Like or similar items” are defined as items that have been produced using similar manufacturing processes, essential skills and unique techniques required to produce SHEET EXPLOSIVES. A like item may also have performed under similar performance parameters, military or industry specifications and environmental conditions as SHEET EXPLOSIVES.

- “Key Subcontractor”: Subcontractor providing critical hardware OR whose subcontract is for more than 20% of the total proposed price.

The Offeror shall submit a list of contract references for Past Performance Questionnaires representing its recent, relevant past performance under Government (Federal, state, local) and/or commercial contracts. The Offeror shall submit no more than five (5) contract references/questionnaires for itself and three (3) per key subcontractor. The following information is required with respect to each contract reference:

i. Contract number and award date

ii. Item(s) Description

iii. A brief explanation of the contract's relevance to the current procurement

iv. Contract dollar value

v. Quantity and monthly delivery rate if applicable

vi. Buying activity or company, and mailing address

vii. Point(s) of contact, including names, job titles, telephone numbers, and email addresses.

The Offeror shall provide a Letter of Consent for each key subcontractor using the Letter of Consent template provided in RFP Attachment 0006 – Past Performance Letter of Consent. This letter allows the release of the key subcontractors’ present and past performance information to the Offeror. Failure to include written consent from each key subcontractor will result in the Government’s inability to contact the Offeror to communicate the findings from its key subcontractor(s) references.

The Government may also request other persons knowledgeable of the Offeror’s performance to complete a PPQ.

The Government reserves the right to determine whether an item is like or similar, and whether the item applies to the current requirements(s) for evaluation purposes. The degree to which contracts are of a comparable complexity to the proposed effort may also be considered in determining relevance.

It is the responsibility of the Offeror to provide complete past performance information. The Government is not obliged to make another request for the required information, nor contact all points of contact identified.

The Offeror shall submit a written proposal addressing the following two (2) Sub-factors:

- Sub-factor 1: Quality

- Sub-factor 2: On-Time Delivery

L.2.1. Sub-factor 1: Quality

The Offeror shall submit the contract references, Letters of Consent, and Past Performance Questionnaires information identified above. In addition, the Offeror shall:

a. Provide a description of its recent and relevant performance in the area of quality assurance, including quality assurance standards applied on recent, relevant contracts. At a minimum, the description shall include the following information:

- Provide information on all quality issues encountered during the period of recent past performance, regardless of when the actual delivery was made. The Offeror will be required to submit data explaining corrective/preventative actions that have been taken to improve its processes(es) and/or resolve its quality problems.

- Disclose information about previous Request for Variances (RFVs), Quality Deficiency Reports (QDRs), Corrective Action Requests (CARs), First Article Test failures, Lot Acceptance Test failures, warranty actions, and/or other product quality and/or Quality Program related problems. The Offeror’s submission must be clear and concise in describing the deficiency and stating the corrective/preventative action, when it was implemented, and its effectiveness.

- Offeror may submit evidence of quality awards and/or quality certifications for consideration.

b. If the Offeror has no recent, relevant information in the area of Quality, the Offeror must state that.

L.2.2 Sub-factor 2: On-Time Delivery

The Offeror shall submit the contract references, Letters of Consent, and Past Performance Questionnaires identified above. In addition, the Offeror shall:

a. Identify the original contract delivery schedule, actual (final) contract delivery schedule, any reasons for schedule revisions (if applicable) for all recent, relevant contracts identified above, whether the Offeror provided consideration for the schedule revision(s), and corrective actions taken to prevent future delays (if contractor had shared or full responsibility for delay). The date of Government acceptance of product (DD250 or Wide Area Work Flow receiving report acceptance date) represents when actual delivery occurred on contract.

b. If there were any early deliveries, the Offeror may provide any known benefits to the Government that resulted from the early deliveries.

c. The Offeror shall also provide information regarding the timeliness of their completion of contractual administrative requirements and milestones, such as Contract Data Requirements Lists (CDRL) and Production Progress Reports.

d. If the Offeror has no recent, relevant information in the area of On-Time Delivery, the Offeror must state that.

L.3 Volume 3 Instructions: Small Business Participation Factor

THIS REQUIREMENT APPLIES TO OTHER THAN SMALL BUSINESS OFFERORS ONLY. In accordance with 13 CFR 125.3(g), a Small Business Offeror submitting an offer shall receive the maximum score, credit or rating on this evaluation Factor without having to submit any information in connection with this Factor. An Offeror is considered a Small Business concern if it can certify its small business status in SAM.gov under NAICS 325920.

The Offeror shall demonstrate small business participation by detailing its proposed approach to meet the requirements under this factor by addressing the following two areas in its Small Business Participation proposal:

- Proposed Small Business Participation Plan.

- Commitment to Small Business.

-- Payment Procedures -- Compliance with Small Business Subcontracting Plans.

L.3.1 Proposed Small Business Participation Plan

The Offeror shall complete the Small Business Participation Plan, RFP Attachment 0007, to show maximum practicable opportunities to small businesses to compete on this requirement in accordance with FAR 52.219-8, Utilization of Small Business Concerns.

L.3.2 Commitment to Small Business

The Offeror shall include a written statement of its established procedures to ensure timely payments to small business subcontractors in accordance with FAR 52.219-8, Utilization of Small Business Concerns (for those contracts under which it was required within the past three years from the closing date of this solicitation). If not required in any recent contracts, the Offeror shall so state.

Note: Compliance with terms and conditions of FAR 52.219-9, Small Business Subcontracting Plan (if required on recent contracts). The Offeror shall provide three Individual Subcontracting Reports (ISRs) for recent contracts (performed within the past three years from the closing date of this solicitation) that included a subcontracting plan. Offerors using Commercial Subcontracting Plans shall provide three Summary Subcontract Reports (SSRs) and the associated Commercial Subcontracting Plan for each SSR. Caution: SSRs based on Individual Subcontracting Plans will not be accepted. If Small Business Subcontracting Plans were not required in any recent contracts, the Offeror shall so state. If the Offeror has less than three recent contracts, the Offeror shall provide the most recent ISR (or SSR for Commercial Subcontracting Plans) for each contract it has, and state that the Offeror does not have three recent contracts.

L.4 Volume 4 Instructions: Price Factor

Offerors shall complete and return the original locked RFP Attachment 0002 Price Matrix. Do not attempt to add nor change any information other than the required inputs for blue highlighted cells.

The Offeror shall complete the Sheet Explosives Price Matrix (RFP Attachment 0002 Price Matrix).

- The Offeror shall enter its full name and CAGE CODE in the space provided.

- The Offeror shall enter firm fixed prices for each contract line item number (CLIN), each ordering period, and each quantity range on the Sheet Explosives Price Matrix (RFP Attachment 0002 Price Matrix).

- The Offeror shall enter a firm fixed price for each FAT for each CLIN and each ordering period.

All unit prices proposed will be binding. Proposed unit prices are limited to two decimal places and shall be stated in current U.S. dollars.

The Government reserves the right to require the submission of any data (i.e. data other than certified cost or pricing data) in accordance with FAR 15.403-3 necessary to validate the reasonableness of an offer.

Each cell that requires the Offeror’s input has been highlighted in Blue. Failure to complete the RFP Attachment 0002 Price Matrix in its entirety may deem an Offeror as non-responsive or ineligible for award.

No other information is to be added to the Price Matrix, nor shall Offerors make any changes to the Price Matrix. If an Offeror changes the Price Matrix, its proposal may be considered unacceptable or ineligible for award.

End of Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services