Attachment_0012_-_Ordering_Guide_21Feb2018.pdf

Solicitation W52P1J-17-R-0111, Attachment 0012 – Ordering Guide

Basis for Award and Instructions to Offerors for Task Order awards.

BASIS FOR AWARD

The USG will conduct the Subsequent task order competitions in the following manner:

IAW FAR 16.505(b), the PCO will provide each IDIQ awardee a fair opportunity to be considered for each subsequent Task Order exceeding $3,500.00, except as provided for in FAR 16.505(b)(2), which states:

a. The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

b. Only one awardee is capable of providing the services required at the level of quality required because the services are unique or highly specialized.

c. The order must be issued on a sole-source basis in the interest of the economy and efficiency because it is a logical follow on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order

d. It is necessary to place an order to satisfy a minimum guarantee.

e. For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

f. In accordance with section 1331 of Public Law 111-240 (15 U.S.C.

644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

For the Task Order Competition with the awardee(s) of the base IDIQ contract, the following factors will be evaluated:

Task Order Competition Current Performance on the Contract and Business Operation Licenses Technical Capability Price

At a minimum, task order competitions will define the following:

a. Quantity of personnel, by position type and security clearance requirement.

b. Period of performance.

c. Country of performance.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/19.htm#P3_98

d. Risk associated with the place of performance (e.g. Military Engagement, Other Significant Military Operations, or Area of Combat Operations).

e. Government Furnished Property / Equipment, as applicable (e.g.

housing).

Step One: Current Contract Performance and Business Operation Licenses

Go: Very little doubt or no doubt exists that the Contractor will successfully perform the required task order effort. The Contractor has been able to timely mobilize personnel into the theater of operations or handle surge or simultaneous operations. Current customers and contract officials have found the Contractor to have no delays in schedules, for both performance and deliverables, to include staffing at the required PWS levels by the FOC date. Current customers and contract officials have found the Contractor consistently responsive and extremely easy to work with and, have, in the past, responded proactively to problems and their resolutions.

The Contractor submitted proof of an operating business license or proof the Contractor initiated the licensing process for performance within the country of the task order requirement.

No Go: There is doubt that the Contractor will successfully perform the required effort IAW the PWS for the task order. Any of the following findings would be considered evidence to create sufficient doubt; the Contractor has been unable to timely mobilize personnel into theater of operations or handle surge and simultaneous operations, current customers and/or contract officials found the Contractor to have numerous delays in schedules, for both performance and deliverables, current customers and/or contract officials found the Contractor to be non-responsive and difficult to work with regarding problems and their resolutions.

The Contractor failed to submit proof of an operating business license or proof the Contractor initiated the licensing process for performance within the country of the task order requirement.

Step Two: LPTA or Tradeoff

If a Contractor receives a ‘Go’ on current performance on the contract, the evaluators will next evaluate proposals on either a LPTA or tradeoff approach, which will be determined at the Task Order level, depending on the nature and complexity of the specific requirement.

A ‘No Go’ in current performance on the contract will make the Contractor ineligible for Task Order Award.

If a tradeoff approach is utilized, the relative importance of factors will be determined at the task order level.

Note: Although the USG anticipate these are the procedures for task order competitions, they are subject to change at the USG’s discretion.

INSTRUCTIONS TO OFFERORS

Task Orders will be competed among all IDIQ contract awardees utilizing either a LPTA or tradeoff approach, which will be determined at Task Order Level based on the complexity, risk, and site of the task order requirement.

The USG may issue one or more Task Orders during the performance period of this contract. IAW the Federal Acquisition Streamlining Act, the PCO will consider and give each awardee a fair opportunity for each order unless conditions prevent from doing so.

For task order competitions contractors will have three calendar days, unless noted otherwise, to submit Task Order proposals in writing to the PCO. The following factors will be evaluated IAW Basis for Award Section above.

Step One: Current Contract Performance and Business Operation Licenses

The Contractor shall submit a five page narrative on its current SSS contract performance and the Business Operations Licenses for the country identified at the Task Order level.

If the Contractor does not have current SSS contract performance, the Contractor may use past performance that is relevant with the type of service/support, complexity, dollar value, contract type, and degree of subcontracting/team. Relevant will be defined in accordance with Attachment 0003 – Section M, Additional Evaluation Factors for Award, Section M.10.2.2.

Additionally, Theater Business Clearance approval will be executed at this time, prior to award. Note: new requests are required when exercising an option or extending a period of performance beyond 12 months.

Factor 1: Technical Capability

The USG will define Technical Capability factors at each individual Task Order level, taking into consideration capacity of labor and equipment assets, management plan, Task Order Competition Current Performance on the Contract and Business Operation Licenses Technical Capability Price and housing plan (The extent to which it meets host nation housing and safety standards).

Factor 2: Price

For requirements awarded under each Task Order, the Contractor(s) shall submit a pricing matrix consisting of either the original proposed prices or lower prices.

At the Task Order level, the USG will define a minimum staffing quantity for successful mission execution. That manning will not account for personnel who may be on R&R, Surge, Sick Leave, Personal or Emergency Leave, Attrition, or other factors. It is the Contractor’s responsibility to populate the CLINs in the price matrix to account for the defined manning and the number of personnel needed to cover instances such as R&R, Surge, Sick Leave, Personal or Emergency Leave, Attrition and other factors.

Note: Although the USG anticipates that these are the procedures for task order competitions, they are subject to change at the USG’s discretion.