Attachment_0015_-_Pre-Deployment_Guide_-_June_2017.pdf

US CENTRAL COMMAND

DoD Expeditionary Civilian

Pre-DEPLOYMENT

GUIDE

Revision 4.2 June 2017

Revision 4.2 Page-2 This guide can be printed and use of tabs will provide convenience and ease of use.

Table of Contents

I. INTRODUCTION

The Civilian Deployment Experience

Contact Listing

Your Local Resource Team

US CENTCOM DoD-EC Program Office Contacts

Timeline & Checklist Items for Pre-Deployment

II. DoD-EC & JKO Access Registration

Technical tips

III. CREDENTIALS

“No-Fee” Passport

Visit your installation or local passport office

In Possession of a “No-fee” Official Passport

Tourist Passport

OCONUS CAC Card

Resources

IV. MEDICAL AND DENTAL CLEARANCE

MEDICAL --ENGAGE EARLY

WAIVERS

Medical Resources

V. ONLINE TRAINING

Training Certificates

AKO Website - Access

VI. ISOPREP – PERSONNEL RECOVER-ISOLATED PERSONNEL REPORT

TWO STEP PROCESS

Actions for Step One

Actions for Step Two

General tips for ISOPREP

Photograph Requirements

Technical tips

Example of Step One ISOPREP Certificate

VII. DEPLOYMENT ORDERS

Important Things to Know

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Customer Identification Codes (CIC Code)

Recommend for Defense Travel System Users

VIII. TRAVEL & HOTEL INFORMATION

General Travel Routine

Stateside Travel Responsibility

Guidance

Other Info

Return from Theater/Redeployment

Resources:

IX. RESIDENTIAL TRAINING

Phase One – Camp Atterbury

Camp Atterbury Training Environment

Phase Two – Muscatatuck

Muscatatuck Training Environment

FACTS MUTC Facilities

Packing for Training And Deployment

UNIFORMS

EQUIPMENT

ARMING

X. PERSONNEL ACTIONS, PAY ENTITLEMENTS & WORK SCHEDULE OVERVIEW

Stakeholders of Your Deployment

Once Deployed Work Schedule &Time and Attendance

Pre-During-Post RPA & Pay Entitlements Actions

Premium Pay for Training Activities

Entitlement Timelines

End of your deployment

XI. GENERAL OCO FUNDING INFORMATION

APPENDIX A: RECOMMENDED CLOTHING PACKING LIST (CAMP ATTERBURY)

APPENDIX B: TEMPLATE FOR UNIFORM WAIVER TEMPLATE OR ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT

(OCIE) WAIVER

APPENDIX C: TEMPLATE FOR REQUEST TO WAIVE THE BI-WEEKLY PAY AND ANNUAL SALARY CAP

Appendix D: Comprehensive Pre-Deployment Checklist

Appendix E: List of TSirts

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Blank Page for Notes

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*US Air Force civilians, who are attending the Fieldcraft Training for the Hostile

Environment (FC-H) formerly CAST at JB McGuire-Dix-Lakehurst, may use this guide as a general reference ONLY. Follow AF-specific guidance provided by the AF DoD-EC

Program Office email address: afpc.expeditionarycivilian@us.af.mil.

I. INTRODUCTION

Congratulations and welcome to the CENTCOM’s DoD Expeditionary Civilian (DoD-EC) program!

You have reach the second part of your deployment. Keeping track of each part of the whole process and managing actions for each will lead to a successful deployment. You will spend the next few months getting ready to deploy. There are number tasks to complete before you arrive in theater. This guide should provide you with a comprehensive description of the required activities, forms, and training that must be completed in order to deploy.

Throughout the process, you can contact the DoD-EC processor with questions or concerns in order to transition as smoothly as possible.

Reporting delays in excess of 45 days to the assigned Report No Later Than date (RNLTD) may result in cancellation of deployment. Please contact US CENTCOM DoD-EC as soon as possible if ANY concerns arise for meeting the assigned RNLT date.

The Civilian Deployment Experience The following link for Department of Defense’s International/Expeditionary Policy Office. This is a great resource for Deployers and their leadership.

http://www.cpms.osd.mil/expeditionary/home.html

•Arrival in theater

•Administrative Set-up

•Living Arrangements

•Time-Cards

•Pay Entitlements

•Letter of Release

•Travel

•Post Deployment Process

•Return Home through Camp Atterbury (re-deployment)

•Redeployment E-mail:

ng.in.inarng.list.cajmtc-cew-moda@mail.mil

•Accept Offer

•Official Passport

•Medical Processing

•Online training

•Home Service Processing

•Orders

•Residential Training

•Application

•Service Approval

•Selection

•Job Offer for Deployment

Recruitment & Placement

Pre- Deployment Processing

Deployment Re-

Deployment mailto:afpc.expeditionarycivilian@us.af.mil http://www.cpms.osd.mil/expeditionary/home.html

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Contact Listing

There are plenty of pre-deployment actions and getting them done in a timely manner is key to your success. Leverage your resources to help understand and assistance in your pre-deployment activities. Each DoD service, component, agency or field activity will have their own subject matter experts. We recommend you become acquainted with contacts in the following sections. We have provided entry space for each below:

Your Local Resource Team - Record your team information

Organization Administration Office

Name:_____________________ Phone/Email:________________________

Human Resources Office

Name:_____________________ Phone/Email:________________________

Civilian Payroll Office

Name:_____________________ Phone/Email:________________________

Travel Office

Name:_____________________ Phone/Email:________________________

Agency DoD-EC Office (if applicable)

Name:_____________________ Phone/Email:________________________

Personnel Readiness Office

Name:_____________________ Phone/Email:________________________

US CENTCOM DoD-EC Program Office Contacts

Ms. Terri Grocott - Program Manager Mr. Jeff Hahn - Global Force Management Specialist Ms. Dorothy Gregoire - Resource Management Specialist / DoD-EC Processor Communications Officer / Website Manager HR Specialist / DoD-EC Processor

Email: centcom.macdill.centcom-hq.mbx.ccj3-cew@mail.mil

Timeline & Checklist Items for Pre-Deployment

All deploying civilians participating in the DoD-EC Program will:

Obtain Access to DoD-EC and JKO training sites Complete medical, dental, vision and immunizations screening – provide completed documentation to Camp Atterbury Joint Maneuver Training Center (CAJMTC) clinic 30 days prior to CRC start date

Obtain a “no-fee” official passport Complete required forms and documents (ISOPREP, DD93, etc.)

Complete online training (approximately 40 + hours) Attend residential training, Camp Atterbury (CA) or as designated Coordinate travel/hotel arrangements Coordinate deployment orders in DTS Coordinate personnel actions with servicing Human Resources Office mailto:centcom.macdill.centcom-hq.mbx.ccj3-cew@mail.mil

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Appendix D The DoD-EC pre-deployment Checklist is comprehensive checklist to accomplish pre-deployment activities. NOTE: You may receive additional checklists from your current organization.

ENSURE you follow their instructions as well. In most instances there will be some duplication in pre-deployment actions. The overall goal is to ensure DoD-EC requirements AND your organization requirements are met. Problems or questions call or email US CENTCOM DoD-EC.

Days to Training 90 60 30 20-15 7

Be Medically “Screened” by Camp Atterbury

Complete Online & JKO Training

Schedule Med/Dental/Vision & Immunizations – Appointments must be NET 90 days prior to CRC

Schedule with Passport Office “no-fee” passport Application

Complete Arming Packet (if applicable)

Complete ISOPREP

Applicable Forms

Provide medical records to CAJMTC

TDY/CED Orders

Confirm IND & BWI Travel

OCONUS CAC (Deployment +30 days)

Selection & Notification

“Acceptance” Email

DoD-EC Site Enrollment

JKO Training Enrollment

CAMP

ATTERBURY

RESIDENTIAL

TRAINING

mailto:centcom.macdill.centcom-hq.mbx.ccj3-cew@mail.mil

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II. DoD-EC & JKO Access Registration

1. CENTCOM DoD-EC Website: https://cew.centcom.mil/Account/Register.aspx

a) Complete the “Registration Form” and then Select “REGISTER” to request access.

b) After page refreshes, you will see a green checkmark indicating your request was successfully submitted.

c) Training and information for CENTCOM deployment.

d) DoD-EC web site assistance: centcom.macdill.centcom-hq.mbx.ccj3-f-cew@mail.mil

2. Joint Knowledge Online (JKO): http://jko.jfcom.mil/

a) On the main page, Select “Enter JKO.”

b) After page refreshes, Select “CAC Login – Login in using my CAC”

c) Be sure to use your email CAC certificate when prompted.

d) Training for deployment.

e) JKO Helpdesk: JKO Help Desk: Monday - Friday 24 hours a day support.

jkohelpdesk@jten.mil or COMM: 757-203-5654, DSN: 668-5654

Technical tips Close all Internet Explorer browsers; Open only one browser from a .mil domain to complete.

Clear your Temporary Internet Files, Cookies, and Form Data (Tools>Internet

Options>Delete Browsing History) Internet Options select the Content tab and then Clear SSL State.

Ensure your computer system has the latest security certificates https://cew.centcom.mil/Account/Register.aspx mailto:centcom.macdill.centcom-hq.mbx.ccj3-f-cew@mail.mil http://jko.jfcom.mil/ mailto:jkohelpdesk@jten.mil

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III. CREDENTIALS

“No-Fee” Passport Department of Defense Deployers participating in the DoD Expeditionary Civilian (DoD-EC) program under USCENTCOM may require specific credentials depending on country and activities in theater. Such as a “no-fee” Official Passport as a Deployer of the U. S. government travelling abroad for official duties.

Visit your installation or local passport office

In person with a copy your offer. Although a location is designated in the offer, the passport requirement is for travel throughout CENTCOM Area of Responsibility (AOR). Your deployment is based upon mission capabilities and not location. Per the Foreign Clearance Guide, DoD civilians are eligible for a no-fee passport based on the Western Hemisphere Travel Initiative (WHTI) requirement to re-enter the US with a passport. Be persistent!

We have a very limited number of Deployers who require a VISA, confirm with the passport office all appropriate credentials.

In Possession of a “No-fee” Official Passport It must;

Expire 180 days after the end of your project deployment date; and Your name on the passport MUST match your Common Access Card (CAC).

Tourist Passport

Recommend that you also obtain and carry a “Tourist” Passport (blue cover). The cost of this passport will be at your own expense.

OCONUS CAC Card Once in receipt of TDY/CED orders you have a window of opportunity to obtain and overseas CAC card at your home station. Please make every effort to get this done prior to your departure. The CAC card will be issued during your training at Camp Atterbury if you are unable to obtain before leaving home station. All Deployed civilians will receive an Overseas CAC for the duration of the deployment plus 30 calendar days (for travel).

Schedule and work with your local DEERS/RAPIDs processing site. Confirm with that office what information or documentation must be brought to the appointment, such as;

Copy of your Orders DD Form 2365 (see note below) Two forms of ID such as

Current CAC Card Driver’s License Passport

Government NIPR (unclassified) email address

At the appointment please ensure The RAPIDS operator:

ADDs a “condition” of OCONUS-Emergency Essential Only (This will enact the Geneva conventions required for travel).

There needs to be 30 calendar days added to timeframe listed on the orders for the card. (A 395 day travel order will have a CAC card cut for 425 days).

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Note on DD2365

Since your permanent position of record becomes an "Emergency Essential" position until you return from deployment, complete Form DD 2365, Emergency Essential Position Agreement, based on your permanent position and parent command.

Section B

(1) Parent Command Organization

(2) Your position description number shown in block 15 of your most recent Notification of Personnel Action, SF-50.

(3) Permanent position of record job title shown in block 15 of your most recent SF-50.

(4) Shown in block 16 of your most recent SF-50.

(5) Shown in block 17 of your most recent SF-50.

(6) Shown in block 18 of your most recent SF-50.

Section C

(1) Service (ie Navy)

(2) Select "b".

(3) Line through "designated alternate.

(4) Line through "designated alternate.

(5) Completed by your current supervisor of record

Resources:

DoD Electronic Foreign Clearance Guide Left Navigation bar, select Africa and Southwest Asia for country.

U.S. Dept. of State, Special Issuance Agency US Passport & International Travel

DoD Passport Matters Passport and Visa documents resource site.

Where To Apply Find a passport office nearby

DS-11 Application for a U.S. Passport (for all first-time applicants, all minors, and applicants who are not eligible to use the DS-82)

DS-82 U.S. Passport Renewal Application for Eligible Individuals

Military Installations As a DoD Civilian, it is possible to request the Military Passport Office for assistance in obtaining a “No-Fee” Official Passport.

Camp Atterbury Passport Agent can forward to you if you are already in training.

MAIL TO: (Your Name) C/O DoD-EC 647 Gatling St, Edinburgh, IN 46124.

https://www.fcg.pentagon.mil/fcg.cfm http://www.travel.state.gov/content/passports/en/passports/information/where-to-apply/agencies/special-issuance-agency.html https://passportmatters.hqda.pentagon.mil/index.aspx http://travel.state.gov/content/passports/en/passports/information/where-to-apply.html http://travel.state.gov/content/passports/en/passports/forms.html http://travel.state.gov/content/passports/en/passports/forms.html http://www.military.com/base-guide/

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IV. MEDICAL AND DENTAL CLEARANCE

All Department of Defense Deployers participating in the DoD-Expeditionary Civilian (DoD-EC) program under US CENTCOM will be medically cleared for the deployment. These examinations will determine your medical, psychological, and physical fitness for deployment in accordance with the USCENTCOM INDIVIDUAL PROTECTION AND INDIVIDUAL-UNIT DEPLOYMENT POLICY, Modification 13; commonly referred to as “MOD 13” and “MOD 13-Tab A.”

The USCENTCOM INDIVIDUAL PROTECTION AND INDIVIDUAL-UNIT DEPLOYMENT POLICY, Modification 13; commonly referred to as “MOD 13” and “MOD 13-Tab A” are very detailed regarding medical requirements. While some health conditions may be waived, some cannot. The medical clearance process evaluates your health status to ensure you are medically fit to do your job in a contingency environment. Be open and honest about health your history/medical issues. Don’t run the risk of being sent home or medically evacuated from theater.

All medical, dental, vision, and hearing examinations, lab tests/results and immunizations must occur and be completed within 90 calendar days of the deployment report date. Imperative to take action to schedule appointments if you are within the 90 day window. This is the most time intensive requirement of pre-deployment. Without being medically cleared you cannot deploy.

MEDICAL --ENGAGE EARLY

Please engage with the medical processing as early as possible. The Camp Atterbury Joint Maneuver Training Center (CAJMTC) is the only office that can medically clear you if you go through Camp Atterbury for training. It is your responsibility to send all medical documents to CAJMTC as soon as possible. Do not wait to the due date to submit documentation. CAJMTC may require additional labs, tests or identify waivers needed. It is your responsibility to confirm receipt with Camp Atterbury Medical Team.

By Email: ng.in.inarng.list.cajmtc-dpca-crc-medical-records@mail.mil In the SUBJECT Line of the email: Write your name, position number and training dates at Camp Atterbury, the word Medical and DoD-EC in the subject line. (Example: WRIGHT/123456/7-20 JUN 2016 DoD-EC MEDICAL)

Secondary option FAX: 812-526-1178 Combine all applicable medical documents into a single set and cover with the Privacy Act Cover Sheet included at the end of this Guide. On the COVER PAGE, include your name, report date to Camp Atterbury, the words Medical and DoD-EC, and your return telephone number. (Example: John Smith, 4-14-2013, Medical, DoD-EC // FROM John Smith at tel. 222-222-2222).

Confirm Receipt: Follow up of your email or fax.

Points of Contact:

John Agee, APRN Nurse Practitioner (primary) Tel: 812-526-1499 ext. 62681 Lisa Bell, APRN Nurse Practitioner (alternate) Tel: 812-526-1499 ext. 61947 Dana Johnson, Administrative Medical Specialist Tel: 812-526-1499 ext. 62957 Wendy Wood, Alt Admin Medical Specialist Tel: 812-526-1499 ext. 64862 Brenda Chipman, Supervisory Nurse Administrator Tel: 812-526-1135 Teresa Isgrigg, LPN Tel: 812-526-1499 ext. 61144

As a DoD civilian Deployer projected for deployment, you have options for completing your pre-deployment physical: See Appendix D – Comprehensive Checklist of this pre-deployment guide will provide a listing of medical, dental and applicable health forms needed.

mailto:ng.in.inarng.list.cajmtc-dpca-crc-medical-records@mail.mil

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Exams at the nearest Military Treatment Facility (MTF) and the Occupational Health office for your Component

OR

Exams with your private Primary Care Manager and the Occupational Health office for your Component

Take your Offer Letter, *OF-178 Form (via email), and Appendix D – Comprehensive pre-deployment checklist of this guide with you to the appointment.

*Please ensure use of the OF-178 Form that was provided to you in the CENTCOM Welcome Package. *Some medical facilities will also want a copy of your current position description (PD).

Deployment Orders are NOT REQUIRED to proceed with pre-deployment medical processing.

The CENTCOM “Offer letter” has details and information about your projected deployment. If you have scheduling issues contact CENTCOM DoD-EC for further guidance or assistance.

You also need to initiate an online medical assessment that will be finalized during your final medical exam at Camp Atterbury. The Pre-Deployment Health Assessment (DD Form 2795) (https://rc.mods.army.mil/MHA/default.aspx) is located on Army Knowledge Online (AKO) website.

Select “Login With CAC” in the upper left hand corner (email certificate). For systems issues, contact the MHA help desk DSN 761-4976; MODS Support Team 1-888-849-4341. Please hand-carry a copy of your PDHA with you to Camp Atterbury to facilitate the medical screening process.

DoD civilian Deployers on a Temporary Change in Duty Station or Temporary Duty assignment in support of the DoD-EC Program, and who develop physical or psychological illnesses or injuries while forward deployed in support of U.S. military forces engaged in hostilities are eligible for health care treatment and services, including routine care, at a MTF at the same level and scope provided to military personnel. Care for DoD civilians is provided at no cost to the Deployer.

WAIVERS

Deployers who have a condition, as described in Central Command (CENTCOM) Modification 13, Tab A as a “condition generally precluding deployment” must have a complete waiver, signed by the appropriate service component Surgeon’s Office.

Local MTF or CAJMTC assists with waiver submissions, ensure you coordinate with all involved until you are in receipt of a signed waiver if approved. Hand-carry a copy with you to Camp Atterbury.

If a condition is found at CA Medical Processing that the deployer was unaware of, and it is a waiver-able condition listed in “MOD 13-Tab A,” CA Medical Staff will submit for that specific waiver on behalf of the deployer and his or her organization.

Medical Resources

Nearest Military Treatment Facility: http://www.tricare.mil/mtf/

Camp Atterbury Medical Team Email: ng.in.inarng.list.cajmtc-dpca-crc-medical-records@mail.mil Lisa Bell, SRP Nurse Practitioner Tel: 812-526-1499 ext. 62439 Brenda Chipman, Supervisory Nurse Administrator Tel: 812-526-1135 Teresa Isgrigg, LPN Tel: 812-526-1499 ext. 61144 Dana Johnson, Medical Liaison Tel: 812-526-1499 ext. 62957 https://rc.mods.army.mil/MHA/default.aspx http://www.tricare.mil/mtf/ http://www.tricare.mil/mtf/ mailto:ng.in.inarng.list.cajmtc-dpca-crc-medical-records@mail.mil

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V. ONLINE TRAINING

All Department of Defense Deployers participating in the DoD Expeditionary Civilian program under US CENTCOM will complete approximately 40 hours of online computer based training (CBTs). You have previously registered with the sites you will use: the CENTCOM DoD-EC web site and the Joint Knowledge Online (JKO) web site. See Section II for access.

Training Certificates Some online courses automatically fill-in the name and dated completed on a certificate at the end of the module for printing, some allow a fillable certificate to be printed at the end and some do not have a certificate at all. For those courses without a certificate, print the last page of the course, write the title of the course, your name, signature and date completed or reviewed. Keep this pseudo-certificate with the other training certificates. You will hand-carry two copies of each training certificate to Camp Atterbury. See Appendix E for a list of TSIRTS

Some online training modules are packaged instruction, some are power-point slides, and some are policy memorandums. Some online materials may need to be “saved” to your desk top and then opened to view. The entire online training requirements are listed in Appendix D comprehensive pre-deployment checklist of this guide.

All online training must be completed prior to arrival at Camp Atterbury (CA). Training should be completed within 60 days of arrival. Hand carry two copies of each training certificate. Training that do not have certificates at the end, please digitally sign and print last page/slide of training in lieu of certificate. Training requirements are listed on the comprehensive pre-deployment checklist.

Use your email CAC certificate;

Ensure your computer system has the latest security certificates Delete browsing history Clear cache (under Internet Options) Close all extra browsers.

AKO Website - Access Unless you have an ARMY AKO sponsor you will not gain access to this website via CAC card.

CENTCOM DoD-EC cannot provide sponsorship on this site. All training materials can be accessed as a “guest” account. Once in as a guest complete a “search” for the training material.

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VI. ISOPREP – PERSONNEL RECOVER-ISOLATED

PERSONNEL REPORT

All Department of Defense Deployers participating in the DoD Expeditionary Civilian program under US CENTCOM will complete or update a Personnel Recovery-Isolated Personnel Report (ISOPREP) in the Personnel Recovery Mission Software (PRMS) database. All personnel travelling OCONUS must complete the Pre-CONUS Travel File Program Survey (PRO-File) also known as a DD Form 1833 ISOPREP – you are completing the electronic version. Your record will include photographs.

TWO STEP PROCESS

Actions for Step One

1. You must enter the date you completed the SERE 100.2 Code of Conduct Training Course.

2. Connect to ISOPREP https://prmsglobal.prms.af.mil/

3. On a NIPR network, complete the Pre-CONUS Travel File Program Survey (PRO-File) including two photos; answer items marked with the red * asterisk. First step is complete when you receive a “Certificate of Completion.”

4. Follow the web link on the DoD-EC Training page for ISOPREP Survey and upload COLOR photos (NIPR network) and complete the low-side questionnaire. The pictures must be a front view and a profile/side view on a neutral background; no jewelry; no head gear (including headbands or hairclips); no eyewear.

5. When finished you should obtain a copy of a PRO-Forms Certificate of Completion., then this FIRST step for ISOPREP is not done.

Actions for Step Two

1. Wait 48 hours after completing Step one actions above.

2. Contact your Service Component’s PRMS Manager or Security Manager.

3. This office needs to validate your information to include the picture are correct.

a) This is done on the SIPR network.

b) Specifically Section 8, block 48 on your ISOPREP record needs to be updated with a date reviewed.

4. Receive formal confirmation for your Service Component’s PRMS Manager or Security

Manager that step two is complete. This completes the ISOPREP process.

General tips for ISOPREP

If you have travelled OCONUS as a DoD Deployer (MIL or CIV or CTR), you may already have created an ISOPREP record in PRMS. Consult your organization’s PRMS Manager or Deployment Manager for assistance for updating and/or reviewing your previous ISOPREP record.

If you need help or do not know who your PRMS Manager is, contact the PRMS OTS Management Office, PRMSMail@jricp.osis.gov , commercial 586-239-3701, DSN 312-273-3701, for assistance. You will need your current organization and chain of command information so they can help identify a PRMS contact for you.

Photograph Requirements

Two photos – one front view, one profile view *Full front Profile – no angles

Photos must be at least 200x200 pixels; file size less than 200k file://///ds.centcom.mil/dfs/hq/directorates/RDrive/CCJ3/CCJ3-F/CCJ3-F-CW/94.%20Program%20Templates%20-%20Forms%20Library/10.%20Reference%20Material/0.%20CENTCOM%20CEW%20Program/ISOPREP https://prmsglobal.prms.af.mil/ mailto:PRMSMail@jricp.osis.gov

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In front of neutral background

Color photos, not black and white

NO jewelry

NO headgear, hats or visors

NO eyeglasses on face OR resting on head

Technical tips

1. Close all Internet Explorer browsers; Open only one browser from a .mil domain to complete.

2. Clear your Temporary Internet Files, Cookies, and Form Data (Tools>Internet Options>Delete Browsing History) and from the same Internet Options select the Content tab and then Clear SSL State.

3. Re-enter the URL (manually) https://prmsglobal.prms.af.mil/

4. When logging on with the CAC select the NON-Email CAC choice.

5. BEGIN THE PROCESS BY UPLOADING PHOTOS FIRST. Skip your name and all the fields above “Photos,” as well as the dates the photos were taken.

6. After uploading the photos, then enter the dates your photos were taken, and proceed to the rest of the required items marked with a red * asterisk.

7. Do not include any special characters in any fields (i.e. NA rather than N/A)

8. ONLY answer FOUR of the six statements and for all sections follow the format of the answer as/if provided.

9. When you click Submit you get the Blue Recommended items. Ignore them and

Continue.

10. If you get the Certificate GREAT! Print and keep with the DoD-EC online training certificates.

If not, click the back browser button twice. You'll get back to the form now partially filled

in. Finish it again and then resubmit as you did before (steps 3-5 only) and when you submit this time it should work.

Example of Step One ISOPREP Certificate https://prmsglobal.prms.af.mil/

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VII. DEPLOYMENT ORDERS

Orders will need to be issued for Deployers participating in the DoD Expeditionary Civilian program under USCENTCOM. Either DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel or CED orders.

Deployment orders are usually generated no earlier than 30 days from departure. Depending on your Service Component processing, you may either:

create a travel authorization in the Defense Travel System (DTS), or administrative staff will create the travel authorization for you in DTS, or you will create a manual version of the DD 1610 outside of DTS, or Contingency, Exercise & Deployment (CED) orders will be issued to you by your

Deployment Manager.

Consult your service component DoD-EC representative for assistance with deployment orders.

Important Things to Know

1. Complete Minimal DTS training. See DTS training below.

2. Follow your Service Component instructions for generating travel authorizations and orders; consult your Finance or Resource Budget Office for assistance and guidance.

3. LOCAL FUND CITE must be used – there is NO CENTRAL FUNDING. The local Finance or Resource Budget Office will provide the necessary information to capture the OCO (formerly GWOT) costs. Note: Since you are deploying as a DoD civilian Deployer, your home station/command is responsible for 100% of your salary and incremental expenses during your deployment.

4. Travel orders for TDY assignments in support of a contingency operation are the exception to the rule and can be processed for a period of more than 180 days.

5. Either the Deployer or the designated person at the parent command will prepare the TDY orders following the guidance in the pre-deployment package.

6. Depending upon how DTS was loaded at your organization, some Deployers encounter problems when utilizing DTS for their long term travel/beyond 180 days.

7. Manual orders will need to be prepared if unable to process one set of orders in DTS for any reason, i.e., long term, crossing fiscal years.

8. Travel orders should cover the ENTIRE period of the deployment, and:

a. Begin with the date Deployer travels to Camp Atterbury in Edinburgh, Indiana.

b. Cover a 390 day period (for a 12 month deployment) or a 300 day period (for a 9 month deployment), or 210 day period (for a 6 month deployment).

c. Block 11, Itinerary, reflect, "From: (specify Residence), To: Camp Atterbury, IN, To: BWI, To: Kuwait, To: (Specify location and country in theater), and Redeploy to BWI, Camp Atterbury IN, then Home Station." Insert into Remarks block to show full route.

9. When returning from deployment, Deployers will return through Camp Atterbury IN for post-deployment processing. POCs:

• Group email: ng.in.inarng.list.cajmtc-cew-moda@mail.mil

Glenn Miller: glenn.w.miller10.ctr@mail.mil Jason Reed: jason.k.reed6.ctr@mail.mil

Anthony Miller: anthony.j.miller20.ctr@mail.mil

10. Lodging and meals provided at Camp Atterbury and in theater.

11. All orders, DD 1610 or CED, MUST state Variations Authorized.

12. A copy of the CED or DD 1610 orders MUST be provided to the servicing Human

Resources/Civilian Personnel Office as soon as they are completed.

13. Both CED orders and DD 1610 orders can be amended if/when corrections are necessary.

mailto:ng.in.inarng.list.cajmtc-cew-moda@mail.mil mailto:glenn.w.miller10.ctr@mail.mil mailto:jason.k.reed6.ctr@mail.mil mailto:anthony.j.miller20.ctr@mail.mil

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14. If the deployment crosses over one Fiscal Year to another Fiscal Year, a statement MUST be listed in the remarks: “Deployment will cross over FY## to FY##; amendment to provide updated FY## fund information will be provided when available. Total duration of TDY approximately ### days.”

Roadmap of DD Form 1610 is self-explanatory, unless otherwise stated below:

BLOCK # ENTER

Enter current permanent duty station, unit, agency, or command name, unit identification code and location

8 AA-ROUTINE TDY

9 DEPLOYMENT IN SPT OF DoD-EC or SPECIAL MISSION DoD-EC

10a 390 days(for a 12 month deployment) or 300 days (for a 9 month deployment), or 210 days (for a 6 month deployment).

10b Date travel begins to Camp Atterbury

11 “X” Variation Authorized

"From: (specify Residence), To: Indianapolis, IN, To: BWI, To: Kuwait, To:

(Specify location and country in theater), & Redeploy to BWI, Camp Atterbury IN, then (specify Home Station)"

“X” As determined by appropriate Transportation Officer; minimum selections may include: commercial air; government air, government vehicle;

advantageous to the government. (follow Service Component guidance)

REMARKS: Block 16 contains a variety of instructions unique to your deployment situation. Numerous conditions associated with your deployment should be noted on your travel orders, in Block 16. Following is a list of most common conditions typically addressed. The list is NOT all-inclusive – there may be unique situations that apply only to you – and some of these conditions may not apply to you.

a. Deployment Authorization Number (Position #) and Duty Location

b. Security clearance level:

Verified by: (Add Security Manager NAME, PHONE # Commercial AND DSN)

c. Overtime and compensatory time authorized at TDY site(s) as required by deployment supervisor.

d. All salary earned during deployment is subject to income tax.

e. Cost of an official passport is reimbursable.

f. POV and rental car are not authorized at the Camp Atterbury location.

g. Taxi or shuttle to/from airport is authorized.

h. Medical care and dental care are authorized IAW service regulations; non-reimbursable care authorized at deployment site.

i. TDY is under “FIELD DUTY” conditions; Government Quarters and Mess are available and will be utilized. Lodging/meals are provided; per diem limited to incidentals rate ($3.50) only.

j. Prior to leaving Permanent Duty Station, individual must receive country brief from the Force Protection Office.

k. Exchange, commissary and MWR privileges are authorized.

l. Use of government travel card is required.

m. Claims may be submitted during the TDY period and must be submitted manually.

n. Final Travel Voucher must be submitted within 5 days of return to home station.

o. Excess baggage is authorized.

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p. Duties of the position require the Deployer to be armed. (if/when applicable)

q. Deployment will cross over FY## to FY##; amendment to provide updated FY## fund information will be provided when available. Total duration of TDY approximately ### days.”

r. Variations Authorized

s. Member is authorized to travel with a weapon.

Follow your Service Component instructions for generating travel authorizations and orders; consult your Finance or Resource Budget Office for assistance and guidance.

Once the deployment orders are completed, provide copies to:

Servicing HR/Civilian Personnel Office Supervisor US CENTCOM DoD-EC Family Member or other trusted agent

Customer Identification Codes (CIC Code)

At a minimum, CENTCOM DoD-EC has this guidance on the use of CIC numbers on deployment orders: The CIC code is included in the fund citation; there are 15 digits of the fund citation made up the CIC. The CIC # is not always required.

For future deployments, recommend the order issuing authority, regardless of service component, contact AMC/FMFAB at Scott AFB in order to correctly put the deploying person's CIC code on their orders prior to the deployment flight. The people in the AMC/FMFAB office work with ALL services on CIC codes.

If there are still concerns about the CIC, AMC POCs Mr. Steven “Tom” Mifflin DSN 779-2366 and Ms. Lisa Below DSN 779-2315 can help determine whether it's needed for CENTCOM DoD-EC orders. They are the final authority as they are the ones who bill for the MILAIR rotator, which is why the CIC was on the orders initially.

If the order issuing authority would prefer to figure out the CIC code without assistance from AMC/FMFAB, please have them use the applicable reference from the list below:

DFAS-Indianapolis Manual 37-100-04, Financial Management;

The Army Structure Fiscal Year 2004, Chapter 1, General Information, Section 16;

TAC Air Mobility Transportation Account Code and Customer Identification Code

Recommend for Defense Travel System Users

The Defense Travel resources online include the Travel Explorer (TraX) for accessing online DTS training: http://www.defensetravel.dod.mil/site/trax.cfm

Minimal DTS training, 3 modules: DTS Basic 1) About DTS, 2) DTS Travel Documents (DTS 101), and Programs & Policies, can be found on the TRAX Travel Explorer web site (CAC Access), under Training. Direct Link:

https://www.defensetravel.dod.mil/Passport/bin/Passport.html?CFID=22776309&CFTOKEN=109 19100#myViewStack=1

It is highly recommended that you take the following training in TraX (if you haven’t already) as you prepare for your class: “DoD Travel Policies,” “About Defense Travel System (DTS),” and “DTS Travel Documents 101;” as well as “DoD Travel Card Program 101.”

http://www.defensetravel.dod.mil/site/trax.cfm https://www.defensetravel.dod.mil/Passport/bin/Passport.html?CFID=22776309&CFTOKEN=10919100#myViewStack=1 https://www.defensetravel.dod.mil/Passport/bin/Passport.html?CFID=22776309&CFTOKEN=10919100#myViewStack=1

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For technical assistance in utilizing the DTS system to create the travel authorization / DD1610, contact the DTS Travel Assistance Center, 24 hours a day, 7 days a week; 1-888-435-7146; web link: http://www.defensetravel.dod.mil/site/tac.cfm

~Sample DD Form Next 2 Pages~ http://www.defensetravel.dod.mil/site/tac.cfm

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VIII. TRAVEL & HOTEL INFORMATION

Department of Defense Deployers participating in the under USCENTCOM usually includes traveling to Camp Atterbury, Indiana, to complete residential training and finish administrative deployment processing. Once you complete the residential training, then you will travel to theater and finally to deployment location.

General Travel Routine From your home station you will travel to Indianapolis Airport (IND), At IND you will connect with a Camp Atterbury facilitator along with the other CENTCOM DoD-EC deployers for transportation to Camp Atterbury. After the two-week session at Camp Atterbury, you will be taken back to IND to then travel to Baltimore-Washington International (BWI) Airport. If un-armed you will travel on Saturday after training and you have an overnight to Sunday. If arriving armed at BWI you will travel on Sunday, you will not need a hotel overnight. At BWI you will connect with the MILAIR rotator that will take you into theater.

Stateside Travel Responsibility Deployer you are responsible:

1. Flight from Home station to IND (Camp Atterbury).

2. If arrival day is Saturday before training a hotel reservation will be required.

3. After training flight from IND to BWI.

4. Unarmed fly on Saturday with hotel reservation required. Armed fly on Sunday.

Camp Atterbury Facilitators will:

1. Arrange MILAIR transportation.

2. Provide MILAIR information to you during training.

3. Multiple connecting flights (i.e. two stops) in theater, Camp Atterbury will make those follow-on reservations as well.

Guidance

1. All travel, CONUS and OCONUS, must be included on your deployment orders, DD 1610 or CED orders.

2. Use your organization’s contracted Commercial Travel Office to support travel and hotel arrangements.

3. Travel TO IND: Schedule your travel to Indianapolis Airport (IND) for ARRIVAL NO LATER THAN 11 AM on the class start date. If you are unable to arrive by 11 AM on Sunday, schedule your travel to arrive Saturday evening and stay in a near-by hotel that has a free shuttle and government rate.

4. ALL residential training participants will meet the Camp Atterbury facilitator at IND Airport Baggage Claim 6 NO LATER THAN 11 AM on Sunday with baggage ready to travel to Camp Atterbury. A volunteer will reach out to you by an introductory email.

5. Lodging and meals are provided at Camp Atterbury for the entire two-weeks. No rental car or private vehicle is authorized. You can take your cell phone and a laptop computer with you (no WiFi, Cat 5 only). The two-week schedule is packed with training and administrative processing.

6. Travel FROM IND to BWI:

a. UN-ARMED – Schedule your travel to depart from IND Airport (going to BWI)

AFTER 11AM on Saturday after training is complete. Camp Atterbury transportation will be available. Allow yourself the time to check-in and not rush to meet your plane. Book a hotel overnight. Ensure the hotel is near BWI and has a free shuttle and government rate.

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b. ARMED – Schedule your travel to depart from IND Airport (going to BWI) AFTER 11AM on Sunday after training is complete. Camp Atterbury transportation will be available. Allow yourself the time to check-in and not rush to meet your plane.

Other Info Daytime Lodging. Always consult your home station Finance/Resource office for assistance.

Hotel check-out is usually before Noon. For choosing to book a “second night,” per the JTR, Chapter 2: Official Travel, Part M: Miscellaneous Expenses (page 2M-5), traveler's may stay a "second night" as airport daytime lodging;

c. "Lodging Fees / Daytime Lodging Charges

d. Reimbursable when authorized/approved by the AO.

e. Includes:

i. Room occupancy lodging charges for late departure, early arrival, or

ii. Airport daytime lodging facilities due to travel arrangements that are not for the traveler's convenience."

Return from Theater/Redeployment At the end of your deployment, you will travel from theater back to Camp Atterbury, before going to your home station, for the demobilization processing. Follow the instructions provided in theater for redeployment travel. It is critical that you contact Camp Atterbury BEFORE your return to CONUS at the end of your deployment. Failure to contact Camp Atterbury on your return may delay your return home.

Redeployment contact is Anthony Miller (812) 552-3274 / Jason Reed (812) 526-3175, email contact: ng.in.inarng.list.cajmtc-cew-moda@mail.mil. Ensure you contact Jason or Anthony as soon as your travel arrangements are made (prior to leaving theater) to ensure/arrange pick-up at airport.

When you arrive at Camp Atterbury you will be issued a room for the evening. All of your CIF gear will remain in your possession until the following morning when you begin the redeployment process. If you have a weapon it will be secured by the Atterbury Staff and stored in the authorized weapons vault until the next morning.

Resources:

Your Service Component’s Contract Travel Office

Defense Travel System - DTS: http://www.defensetravel.osd.mil/

Defense Travel Management Office – DTMO: http://www.defensetravel.dod.mil/

Indianapolis Airport Hotels: http://www.airporthotelguide.com/indianapolis/map.html

Be sure the hotel provides a shuttle service to the IND airport.

Baltimore-Washington International Airport Hotels: http://www.bwi-hotels.com/map.html

Be sure the hotel provides a shuttle service to the BWI airport.

http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf mailto:ng.in.inarng.list.cajmtc-cew-moda@mail.mil http://www.defensetravel.osd.mil/ http://www.defensetravel.dod.mil/ http://www.airporthotelguide.com/indianapolis/map.html http://www.bwi-hotels.com/map.html

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IX. RESIDENTIAL TRAINING

Department of Defense Deployers participating in the DoD Expeditionary Civilian program under USCENTOCM includes residential training and the final phase of pre-deployment administrative processing at Camp Atterbury in Indiana before going to theater. The standard program is a two-week curriculum consisting of classroom courses and field exercises. Phase one schedule is conducted at the Camp Atterbury Joint Maneuver Training Center (CAJMTC) in Edinburgh, Indiana. Phase two training is conducted at the Muscatatuck Urban Training Complex (MUTC) in Butlerville, Indiana.

Phase One – Camp Atterbury Material covered in the training conducted at Camp Atterbury includes final pre-deployment processing, final medical processing, validation of on-line training, weapons training, information on mobilization. Phase one (approximately 4-5 days) training is essential for providing deployers with an enterprise-wide knowledge base and cannot be waived.

Camp Atterbury Training Environment Students are assigned to a two-person dormitory- style room with a shared bathroom and common areas. The CA compound includes a laundry facility, dining hall, gym, Post Exchange, ATM, all ranks club, classrooms, and MWR (retirees only) activities.

Phase Two – Muscatatuck Training is conducted at Forward Operating Base (FOB) Panther at MUTC (Muscatatuck Urban Training Center). Students will spend several days at the FOB, integrated with U.S. military personnel in the same manner experienced in theater. Conditions have been established to mimic the type of austere living conditions found in theater, including sleeping in open bay trailers, use of field showers and toilets, and subsistence at a military dining facility. Training consists of classroom instruction and practical application exercises, concluding with a two-day immersive field event. The two-day immersive exercise is physically demanding and requires participants to be equipped in military protective gear (Kevlar vest and helmet).

Throughout the phase students will be presented with a series of role-play exercises duplicating the various scenarios in which they may find themselves during their deployment, including negotiating sensitive situations and engaging host-country partners to build collaborative relationships. Students will also be involved in mock ambushes and IED strikes, which will be filmed for debriefing and review.

Muscatatuck Training Environment The Forward Operating Base (FOB) Panther at MUTC (Muscatatuck Urban Training Center) does not contain the type of amenities found at CA (ATM, Post Exchange, etc.) and deployers should prepare themselves for this environment and ensure that they bring appropriate clothing and http://www.atterburymuscatatuck.in.ng.mil/ http://www.atterburymuscatatuck.in.ng.mil/ http://www.atterburymuscatatuck.in.ng.mil/

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FACTS MUTC Facilities No ATM, PX or post office available Laundry facilities available (“HE” detergent only).

Linens provided Towels, toiletries not provided Communal living (several students per trailer, outside showers/latrines) FOB Panther is built upon a gravel base, you will need sturdy shoes for support Bring shower shoes, eye protection (issued) and gloves Internet via Cat-5 Cable in the classroom only (available 24/7)

MUTC Quarters

Packing for Training And Deployment You will be able to take only a limited amount of region / activity-specific clothing with you for the entire duration of deployment, whether it’s 6 months, 9 months or 12 months in length. A practical checklist of appropriate clothing can be found in Appendix A, of this guide

At Camp Atterbury, you will be provided:

“Up to” three (3) duffle bags to take to theater to transport all your clothing, equipment, and personal items that you will use while in theater.

Multi-cam uniforms are ordered by the Central Issue Facility (CIF) At Camp Atterbury, if required by you position; see Job Offer email / letter to verify.

Standard minimum equipment for deployment (helmet, IOTV (body armor), mask and inserts) is required for all DoD-EC deployers. This equipment is ordered at the Camp Atterbury fitting session during the first phase; then the equipment ordered is received during the second phase. CAVEAT: Deployment positions in Kuwait and some in Iraq/Qatar will not be issued this equipment.

The authorized uniforms and equipment must be taken with you to theater. Items weigh between 40-50 lbs. This is important because you will have weight requirements for your duffle bags when flying on MILAIR:

70 lb maximum weight for checked bags – authorized three each.

50 lb maximum weight for carry-on bag – authorized one each.

Please consider these restrictions when preparing for your flight and when packing your personal items. We recommend using soft-sided bags for your personal items so that you may more easily consolidate them with your CIF-issued items.

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IMPORTANT: Tough Boxes are NOT authorized for baggage check (i.e., Pelican Case, Gorilla Box, Tuff Box, etc.)

NOTE: If you choose to ship some of your material to theater, be sure to wait until you have successfully been processed through the medical portion of the mobilization process first.

Shipping will be off-post, the Friday prior to leaving Camp Atterbury for theater.

UNIFORMS

Specific to your current DoD-EC deployment, uniforms may or may not be required. Uniform requirement is indicated on the Job Offer email and Welcome Package email.

IF REQUIRED – if uniforms are required for your position, up to four (4) full sets (pants, undershirt, over-shirt, hat, socks, belt and boots) are issued at Camp Atterbury.

Requests to waive the use of uniforms must be approved by theater; see Uniform

Waiver template letter on page 27, Appendix B. Letter would be submitted to DoD- EC and theater by email. Theater would have final determination and either sign the uniform waiver or not.

IF “NOT” REQUIRED – One (1) Optional set can be issued at Camp Atterbury at deployer’s request. It is not a requirement but is recommended.

EQUIPMENT

The mandatory gear cannot be declined.

For all DoD-EC deployers, the minimum mandatory gear issued at Camp Atterbury is:

- ACH Helmet - Specific to your measurements; you will be shown how to customize it to your head.

- Body Armor I0TV-111 - Specific to your measurements; you will be shown how to customize it to your body.

- Eye Protection - Part of the medical documentation you provide to the Camp Atterbury Medical Team needs to include pupillary measurements, as well as eyewear prescription if needed. Camp Atterbury will order the inserts; specific to your measurements; you will be shown how to customize it to your gas mask.

- Protection Mask - Specific to your measurements; you will be shown how to customize it to your head.

CAVEAT: Deployment positions in Kuwait, Qatar, and Iraq will not be issued the standard equipment. If position requirements change, equipment can be issued in theater.

ARMING

Arming requirement is indicated on the Job Offer email and Welcome Package email. If the position is armed, an “Arming Packet” E-email will be sent with required documents to be completed and returned to CENTCOM DoD-EC. The deployer will be issued weapon at Camp Atterbury. Whether the deployment position requires arming or not, all CENTCOM DoD-EC deployers will receive weapons training while at Camp Atterbury.

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X. PERSONNEL ACTIONS, PAY ENTITLEMENTS &

WORK SCHEDULE OVERVIEW

Your successful pay during deployment can be thought of as “coin”: ONE SIDE is your bi-weekly time cards (for regular hours worked, overtime and night differential) managed through the electronic time card system at your home station. The SECOND SIDE are the personnel actions in the Defense Civilian Personnel Data System (DCPDS) for formal personnel record, danger pay and post differential actions.

Stakeholders of Your Deployment Stakeholders you will engage:

Deployment Supervisor Home Station Supervisor and unit chain of command Home Station Civilian Personnel/Human Resources Office (CPO or HRO) Home Station Civilian Payroll/Finance Office

Remember the Contact Listing (Page 6)? Now is the time to ensure you have a good contact name/email/telephone…