DRAFT_RFP___W52P1J16R0139.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Offeror To Complete Block 12, 17, 23, 24, & 30

1. Requisition Number Page Of

2. Contract No. 3. Award/Effective Date 4. Order Number 5. Solicitation Number 6. Solicitation Issue Date

7. For Solicitation Information Call:

A. Name B. Telephone Number (No Collect Calls) 8. Offer Due Date/Local Time

9. Issued By Code 10. This Acquisition is Unrestricted OR Set Aside: % For:

Small Business Women-Owned Small Business (WOSB) Eligible Under the Women-Owned Small Business Program

Hubzone Small Business EDWOSB

Service-Disabled Veteran-Owned Small Business NAICS:

Email: 8(A) Size Standard:

11. Delivery For FOB Destination Unless Block Is Marked

12. Discount Terms 13a. This Contract Is A Rated Order Under DPAS (15 CFR 700) 13b. Rating

See Schedule 14. Method Of Solicitation RFQ IFB RFP

15. Deliver To Code 16. Administered By Code

Telephone No.

17a. Contractor/Offeror Code Facility 18a. Payment Will Be Made By Code

Telephone No.

17b. Check If Remittance Is Different And Put Such Address In Offer

18b. Submit Invoices To Address Shown In Block 18a Unless Block Below Is Checked See Addendum

19.

Item No.

20.

Schedule Of Supplies/Services

21.

Quantity

22.

Unit

23.

Unit Price

24.

Amount

(Use Reverse and/or Attach Additional Sheets As Necessary)

25. Accounting And Appropriation Data 26. Total Award Amount (For Govt. Use Only)

27a.Solicitation Incorporates By Reference FAR 52.212-1, 52.212-4. FAR 52.212-3 And 52.212-5 Are Attached. Addenda Are Are Not Attached.

27b.Contract/Purchase Order Incorporates By Reference FAR 52.212-4. FAR 52.212-5 Is Attached. Addenda Are Are Not Attached.

28. Contractor Is Required To Sign This Document And Return _________ 29. Award Of Contract: Ref. Offer Copies to Issuing Office. Contractor Agrees To Furnish And Deliver All Items Set Forth Or Otherwise Identified Above And On Any Additional Sheets Subject To The Terms And Conditions Specified.

Dated . Your Offer On Solicitation (Block 5), Including Any Additions Or Changes Which Are Set Forth Herein, Is Accepted As To Items:

30a. Signature Of Offeror/Contractor 31a. United States Of America (Signature Of Contracting Officer)

30b. Name And Title Of Signer (Type Or Print) 30c. Date Signed 31b. Name Of Contracting Officer (Type Or Print) 31c. Date Signed

Authorized For Local Reproduction Previous Edition Is Not Usable

Standard Form 1449 (Rev. 2/2012) Prescribed By GSA-FAR (48 CFR) 53.212

W52P1J-16-R-0139

TIMOTHY W. VOLKERT (309)782-1956

TIMOTHY.W.VOLKERT.CIV@MAIL.MIL

2016AUG01

W52P1J

ARMY CONTRACTING COMMAND - RI

ROCK ISLAND, IL 61299-8000

BLDGS 60 & 62

X

334111

X

NONE

X

SEE SCHEDULE

SEE SCHEDULE

X X

X 1

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DRAFT

19.

Item No.

20.

Schedule Of Supplies/Services

21.

Quantity

22.

Unit

23.

Unit Price

24.

Amount

32a. Quantity In Column 21 Has Been

Received Inspected Accepted, And Conforms To The Contract, Except As Noted: _________________________________________________

32b. Signature Of Authorized Government Representative 32c. Date 32d. Printed Name and Title of Authorized Government Representative

32e. Mailing Address of Authorized Government Representative 32f. Telephone Number of Authorized Government Representative

32g. E-Mail of Authorized Government Representative

33. Ship Number 34. Voucher Number 35. Amount Verified 36. Payment 37. Check Number Correct For Partial Final Complete Partial Final

38. S/R Account No. 39. S/R Voucher Number 40. Paid By

41a. I Certify This Account Is Correct And Proper For Payment 42a. Received By (Print) 41b. Signature And Title Of Certifying Officer 41c. Date 42b. Received At (Location)

42c. Date Rec’d (YY/MM/DD) 42d. Total Containers

Standard Form 1449 (Rev. 2/2012) Back

CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SUPPLEMENTAL INFORMATION

Buyer Name: TIMOTHY W. VOLKERT

Buyer Office Symbol/Telephone Number: CCRC-IT/(309)782-1956

Type of Contract 1: Firm Fixed Price

Kind of Contract: Supply Contracts and Priced Orders

*** End of Narrative A0000 ***

1. Army Contracting Command-Rock Island (ACC-RI) has a requirement for Passive Radio Frequency Identification (pRFID) III hardware, software, documentation, and, incidental services to authorized users worldwide. Incidental services include site surveys, installation, training, warranty, maintenance services, and technical engineering services (TES). This acquisition, named "pRFID III," is a follow-on to the current pRFID II contract expiring 19 December 2016.

2. This requirement is solicited as a full and open competition and any qualified vendor, regardless of size status, may submit a proposal. Services shall be performed in accordance with (IAW) the Performance Work Statement (PWS), which is located in the

"Descriptions/Specifications/Work Statement section of this solicitation.

The closing date and time are as follows:

Closing Date and Time: **To Be Determined**

3. The evaluation of proposals and subsequent source selection for award will be conducted IAW Instructions, Conditions, and Notices to

Offerors and Evaluation Factors for Award sections of this solicitation. The Government will evaluate a maximum of one proposal from each Offeror.

4. The Government intends to award one five (5) year decentralized Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

The guaranteed minimum dollar value amount of this contract is $25,000.00. The maximum value for the entire procurement is

$24,500,000.00. An award under this solicitation in no way obligates the Government to place additional orders beyond the guaranteed minimum amount.

5. A Delivery/Task Order will be issued at time of contract award in the amount of the guaranteed minimum dollar value. A specific list of products/services will be determined prior to contract award.

6. The CLIN structure and all required CLINs for this solicitation is outlined in Attachment 0009 (pRFID III Price Model) of this RFP.

Offerors shall enter their Firm Fixed Price information on Attachment 0009 for each CLIN and corresponding ordering period (i.e.

Ordering Period 1, and Ordering Period 2). Furthermore, prices must be submitted on a FOB Destination basis and in U.S. dollars.

Note that the quantities listed within the PRFID III Price Model are Government estimates for evaluation purposes and do not constitute actual Government requirements.

7. Awards will be made to the Best Value offeror (FAR 15.3 Source Selection) using the criteria established in Evaluation Factors for

Award," section of this RFP. Offerors are reminded to read Evaluation Factors for Award carefully and in its entirety. Offerors are also encouraged to read "Instructions, Conditions, and Notices to Offerors" carefully to ensure that any proposal submitted in response hereto includes all technical, management, past performance, price, and small business information required by the solicitation.

Failure to provide the required supporting documentation may result in an Offeror's proposal being rejected. Offerors shall ensure their proposals are fully complete, including all fill-ins and blanks within the solicitation.

8. Special contract requirements are included in this RFP and can be found in Special Contract Requirements.

9. Offerors should note the provision at FAR 52.215-1, Instructions to Offerors Competitive Acquisition. The Government intends to award without discussions with the Offerors (except clarifications described in FAR 15.306(a)). Therefore, Offerors' initial proposals should contain the best terms. The Government does, however, reserve the right to conduct discussions if determined necessary by the

Procuring Contracting Officer.

10. Performance of this contract could be Continental United States (CONUS) or Outside the Continental United States (OCONUS);

additional clauses required to perform OCONUS shall be added at the task order level.

11. All questions/requests for clarifications (RFC) should be submitted in writing directly to the Contracting Officer and Contract

Specialist via email:

Amanda Struve, contracting officer:

amanda.k.struve.civ@mail.mil

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Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

Tim Volkert, contract specialist:

timothy.w.volkert.civ@mail.mil

All questions/requests for clarifications shall be submitted no later than two weeks days after RFP release. The Government does not guarantee that it will answer any request for clarification received later than this date. RFCs that result in specific information necessary to submit proposals will be provided to all contractors. Therefore, questions/comments shall not be marked with a restrictive legend and shall not include proprietary information. The Government is not obligated to provide responses to all RFCs, but will consider them and incorporate changes into the RFP as deemed necessary.

Questions/requests for clarification shall be submitted electronically via email in Microsoft Excel spreadsheet format (Microsoft Office

Excel 2007 compatible) and addressed to the Contracting Officer and Contract Specialist. Each question/request for clarification shall be entered in a separate row; the Offeror shall insert additional rows as needed. Use Times New Roman, 12-pitch font. When submitting questions, Offerors shall ensure that their company name appears in the file name.

12. This RFP should NOT be discussed with any Government employee except the Contracting Officer, Ms. Amanda Struve, or Contract

Specialist, Mr. Tim Volkert. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive acquisition.

13. The Acquisition Source Selection Interactive Tool (ASSIST) automated application will be used to manage and document the evaluation of this solicitation.

14. Information regarding this solicitation, including questions and answers, will be posted to Federal Business Opportunities website at www.fbo.gov under solicitation W52P1J-16-R-0139.

*** END OF NARRATIVE A0001 ***

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PIIN/SIIN

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

SUPPLIES OR SERVICES AND PRICES/COSTS

0001 SEE ATTACHED SPREADSHEET ________________________

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Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PASSIVE RADIO FREQUENCY IDENTIFICATION (pRFID) III

PERFORMANCE WORK STATEMENT (PWS)

Table of Contents

1 SCOPE

1.1 PROJECT OBJECTIVEs

1.2 DESCRIPTION AND SPECIFICATION

1.3 GENERAL

1.4 PASSIVE RFID APPLICATION

1.5 GEOGRAPHIC LOCATIONS

1.6 RESTRICTION OF HAZARDOUS SUBSTANCES (ROHS)

1.7 OFFICIAL HOURS OF OPERATION

1.8 ATTACHMENTS AND EXHIBITS

2 APPLICABLE DOCUMENTS, DEFINITIONS, AND ACRONYMS

2.1 FEDERAL INFORMATION PROCESSING STANDARDS

2.2 ELECTRONIC PRODUCT CODE (EPC) GLOBAL STANDARDS

2.3 FEDERAL COMMUNICATION COMMISSION (FCC) REGULATIONS

2.4 UID AND IUID POLICY REGULATIONS

2.5 ARMY SECURITY POLICY REGULATIONS

2.6 DOD SECURITY POLICY REGULATIONS AND DFARS

2.7 OMB CIRCULAR NO. A-130 REVISED

2.8 DEFINITION OF TERMS

2.9 ACRONYMS

3 PASSIVE RFID TECHNOLOGY REQUIREMENTS

3.1 GENERAL

3.2 DEFENSE INFORMATION STANDARDS REGISTRY (DISR) COMPLIANCE

3.3 OPERATING ENVIRONMENTS

3.3.1 Electromagnetic Environment

3.3.2 Electrostatic Discharge

3.3.3 Hazardous Environment

3.3.4 Ordnance Environment

3.3.5 Testing

3.3.6 Safety

3.3.7 Device Labels

3.3.8 Radio Regulatory Compliance

3.3.9 Rugged Environment

3.4 BAR CODE REQUIREMENTS

3.5 ORIGINAL EQUIPMENT MANUFACTURER ENGINEERING CHANGES

3.6 CONNECTIVITY TO GOVERNMENT-OWNED COMPUTERS

3.7 AC/DC POWER REQUIREMENTS

3.7.1 Power Requirements

3.7.2 Battery Operated pRFID Readers

3.7.3 Rechargeable Batteries

3.7.4 Internal Back-up Power

3.7.5 Battery Protection

3.7.6 Hand-Held Reader (HHR) Low-Power Operation

3.8 ACCESSIBILITY

3.9 EQUIPMENT DELIVERY REQUIREMENTS

3.10 EXPEDITED DELIVERY REQUIREMENTS

3.11 UNIQUE IDENTIFICATION

3.12 IPV6 CAPABLE ASSETS

3.13 HAZARDS OF ELECTROMAGNETIC RADIATION TO PERSONNEL (HERP)

4 PRFID EQUIPMENT REQUIREMENTS

4.1 PRFID REQUIREMENTS

4.2 PRFID FUNCTIONAL/DEVICE REQUIREMENTS

4.2.1 pRFID Fixed Reader

4.2.2 pRFID Vehicle Mount Fixed Reader

4.2.3 pRFID Smart Table

4.2.4 pRFID Hand-Held Reader

4.2.5 pRFID Tags

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4.2.6 pRFID Enabled Bar Code Label Printer

4.3 RADIO FREQUENCY DATA COMMUNICATION CONFIGURATIONS

4.3.1 Technical Requirements

4.3.2 RF Access Point

4.3.3 RF Gateway

5 SOFTWARE, FIRMWARE, AND SECURITY REQUIREMENTS

5.1 SOFTWARE REQUIREMENTS

5.1.1 Environment

5.1.2 Graphical User Interface

5.1.3 Capability

5.2 CONFIGURATION/OPERATIONAL SOFTWARE FOR FIXED READER PC

5.3 CONFIGURATION/OPERATIONAL SOFTWARE FOR HHR

5.4 APPLICATION DEVELOPMENT SOFTWARE

5.4.1 pRFID Application Development Software

5.4.2 Separately Orderable Components

5.4.3 HHR Software Development Kit

5.5 PASSIVE RFID ENABLED PRINTER SOFTWARE

5.6 FIRMWARE REQUIREMENTS

6 SECURITY

6.1 HHR AND HHT ACCESS PROTECTION

6.2 SECURITY STANDARDS

6.3 DOD INFORMATION ASSURANCE REQUIREMENTS

6.4 DOD WIRELESS DEVICE SECURITY REQUIREMENTS

6.5 ARMY WIRELESS DEVICE SECURITY REQUIREMENTS

6.6 COMMON CRITERIA COMPLIANCE REQUIREMENTS

6.7 SECURITY CERTIFICATION AND ACCREDITATION SUPPORT

6.8 SECURITY MAINTENANCE SERVICES

6.9 GOVERNMENT EVALUATION

7 MANAGEMENT

7.1 PRFID PROGRAM MANAGEMENT

7.1.1 Points of Contact

7.1.2 pRFID III Contract Program Manager

7.2 USER GUIDE (UG)

7.2.1 Purpose

7.2.2 User Guide Review

7.2.3 User GuideApproval and Posting

7.3 PRFID III MANAGEMENT PLAN

7.3. Integrated Product Teams

7.3.2 Project Progress Reviews

7.3.3 Status Report

7.3.4 Contractor Manpower Reporting

7.4 CONFIGURATION MANAGEMENT

7.4.1 pRFID III Configuration Management Plan

7.4.2 Changes and Modifications

7.4.3 Changes to Software

7.4.4 Notification of Software Changes

7.4.5 Correction of Safety Hazards or Equipment Malfunctions

7.4.6 Configuration Audits

7.4.7 Physical Configuration Audit

7.4.8 Functional Configuration Audit

7.5 RISK MANAGEMENT

7.6 MONTHLY EQUIPMENT AND SERVICE REPORT

7.7 WARRANTY STATUS REPORT

7.8 KEY PERSONNEL

8 EQUIPMENT RETURN AND TRACKING

9 CUSTOMER SUPPORT

9.1 TECHNICAL ASSISTANCE

9.1.1 Toll-Free Customer Support Help Desk

9.1.2 Website

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10 WARRANTY

10.1 WARRANTY SUPPORT

10.2 WARRANTY MAIL-IN PROCEDURES

10.3 COMPONENT RETURN AND TRACKING

10.4 WARRANTY REPLACEMENT PARTS

10.5 WARRANTY ON-CALL PROCEDURES

11 MAINTENANCE

11.1 MAINTENANCE TURN-AROUND TIME

11.1.1 pRFID Component Return and Tracking

11.1.2 Mail-In Maintenance

11.1.3 On-Call Maintenance

11.1.4 Maintenance Procedures

11.1.5 Maintenance Replacement Parts

11.1.6 Software Maintenance

11.2 PREVENTIVE MAINTENANCE

11.3 TRANSPORTATION

12 TECHNICAL ENGINEERING SERVICES

12.1 GENERAL

12.1.1 Proposal Request for TES

12.1.2 Travel

12.1.3 TES Trip Report

12.1.4 TES Response Time

12.1.5 Software Development Services

12.2 INSTALLATION/DE-INSTALLATION/RELOCATION

12.2.1 Site Surveys and Installation Plans

12.2.2 Installation/De-installation

12.2.3 Relocation of Passive RFID Components

12.2.4 Installation Plans

12.3 CONTRACT SUPPORT PERSONNEL

13 DOCUMENTATION REQUIREMENTS

13.1 GOVERNMENT RIGHTS

13.2 COMMERCIAL USER MANUALS

13.3 SOFTWARE REFERENCE DOCUMENTATION

14 TRAINING REQUIREMENTS

14.1 WEB-BASED AND CD-ROM TRAINING

14.1.1 Target Audiences and Areas

14.1.2 Training

14.1.3 Special Training Materials

14.1.4 Training Deliverables

14.1.5 Training Package Updates

15 CERTIFICATION

15.1 PASSIVE RFID CERTIFICATIONS

15.1.1 Energy Star

15.1.2 Non-incendive Certification

15.1.3 Product Safety Certification

15.1.4 Electromagnetic Compatibility (EMC) Compliance and Hazards of Electromagnetic Radiation to Ordnance (HERO) Compliance

15.1.5 Self-Certification

16 BACKGROUND INVESTIGATIONS FOR CONTRACTOR PERSONNEL

16.1 BACKGROUND

16.2 NAC FILE RECORDS

16.3 CONTINUED PERFORMANCE DURING SUPPORT OF CRISIS SITUATIONS, CONTINGENCY OR EXERCISE

17 ORGANIZATION CONFLICT OF INTEREST (OCI)

17.1 NON-DISCLOSURE AGREEMENT

18 ANTI-TERRORISM/OPERATIONS SECURITY REQUIREMENTS

1. SCOPE

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The Mission of Automated Movement and Identification Solutions (AMIS) is to provide a single point of contact for procurement and technical expertise across the suite of Automatic Identification Technology (AIT) enabling technologies that support focused logistics, Total Asset Visibility (TAV), and the integration of global supply chains. The Passive Radio Frequency Identification (pRFID) III

Contract will provide hardware, software, documentation, and, incidental services to authorized users worldwide. Incidental services include training, warranty and maintenance services, and technical engineering services (TES). All Passive RFID hardware will conform to the EPC Global Standards/Specifications for each Class of Tags. In addition, future requirements involving portal readers, extended memory Tags, sensor enabled Tags, and smart fixed readers will be reviewed on a biannual basis to determine applicability with regard to

Government use and implementation. Hardware and software delivery and installation, as well as performance of associated training and warranty and maintenance services, will be required at CONUS and OCONUS Government sites. Performance of TES will be required at CONUS and OCONUS Government sites, and the Contractor facility.

1.1 PROJECT OBJECTIVES

The objective of the pRFID III acquisition is to provide a state-of-the-art, common, integrated structure for logistic identification, tracking, locating, and monitoring of commodities and assets. In addition, Item Unique Identification (IUID) marking, data collection, storage information, retrieval methods, information processing, and transmission of Tag data will greatly enhance systems within the

Department of Defense (DoD), United States Coast Guard, other Federal Agencies, North Atlantic Treaty Organization (NATO), Coalition

Partners and, other Foreign Military Sales (FMS). Passive RFID technology will provide standardization and interoperability amongst

Government Users of Passive RFID equipment and incidental services acquired from the pRFID III Contract.

1.2 DESCRIPTION AND SPECIFICATION

This Description and Specification sets forth the requirements for the pRFID III Contract.

The Contracts shall provide for commercially available Passive RFID technology communications hardware, software, TES, documentation, training, and warranty and, maintenance services, to provide a common, integrated structure for logistics tracking, locating, and monitoring of assets for all Users.

The definition of Passive RFID (also referred to as pRFID) components for the purposes of this Contract are those commercial products necessary for Passive Radio Frequency Identification, the tracking of tagged commodities and assets, data collection, keyless data entry, data processing, data storage, and retrieval. The standalone terms Passive RFID and pRFID as used in this Contract initially refer to Passive technology.

The pRFID III Contract will provide pRFID hardware and software that will be used in fixed and mobile locations. The pRFID III requirements include, but are not limited to, microprocessor-based RFID hardware, software, data communications, and turnkey integration services to include: pRFID Tags, pRFID Fixed Readers; pRFID Enabled Printers; pRFID Hand-Held Readers; pRFID Vehicle Mount Readers;

pRFID Smart Tables; Rechargeable Batteries and Battery Chargers; Software Configuration/Operational Software for PC, Configuration/Operational Software for Hand-Held Reader, Application Development Software and Special Software Development Tool

Kits/Utility Libraries, Integration Software, pRFID Enabled Printer Software); upgrades and updates to all delivered Software;

Separately Orderable Components; TES (Installation, De-installation, and Relocation of pRFID components); Software Development Services;

Middleware Development Services for Task Orders; Commercially available Middleware for Task Orders; System Integration; IUID marking and

Implementation Support; Warranty; Maintenance; Program Management; and Training.

Turnkey solutions integrating technology purchased under the pRFID III Contract with existing Government provided AIT shall be provided under TES Task Orders to provide a transparent solution to the User. The pRFID Tags provided under this Contract shall have 100% readability in an optimal environment, as defined by the Contractor, when applied to but not limited to the following materials:

metals, fiberboard, plastic, wood, and glass. pRFID Tags (available in roll form) provided on this Contract shall be compatible with the Printer provided under this Contract. pRFID Printers shall write to and correctly verify programmed Tags after printing/encoding.

pRFID technologies are applied to areas such as inventory and warehousing environments; supply chain tracking, control of maintenance, repair, and tracking facilities; control of entry and exit points of military facilities, and roadside installations; control of transactions at custody exchange points (e.g., weapons issue facilities); the military transportation community (e.g., seaports and aerial ports); the handling of hazardous explosives; and for other regulated materials.

The Government reserves the right to add a transit case(s) to the Contract to support missions that require rapid deployment worldwide of groups of pRFID equipment. In the event the Government has a requirement to add a transit case(s) to the Contract, the Contracting officer will request a CCP, and the Contractor shall submit a CCP in accordance with the paragraphs Current Technology Substitutions and

Additions and Contract Change Proposal (CCP) Response Time stated in Section H of the base IDIQ contract.

1.3 GENERAL

The Government shall utilize pRFID technologies in applications that demand performance on a higher level than that available with bar

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code and other automated data storage and retrieval technologies. Passive RFID Tags will be affixed to pallets, cases, and assets or other objects of interest to capture and transmit varying amounts of data, which can be stored (either permanently or temporarily) and processed. The Government requires pRFID Readers that shall be programmable to read pRFID, Tags. The Reader shall read and write information to pRFID Tags. This feature shall enable a User to locate, track, and monitor the status of a Tag and its associated commodity and asset, or to alter the data stored on a Tag.

1.4 PASSIVE RFID APPLICATIONS

Some anticipated applications of pRFID technology include, but are not limited to the following:

a. Inventory and warehousing environments;

b. Supply chain tracking;

c. Large open-area storage facilities (austere marshaling areas, and staging and assembly areas), with or without electrical power or an established communications infrastructure;

d. The control of maintenance, repair, and tracking facilities;

e. The control of entry and exit points of military facilities, and roadside installations;

f. Restricted office and laboratory environments;

g. The control of transactions at custody exchange points (for example, weapons issue facilities);

h. The military transportation community (for example, seaports and aerial ports), and petroleum distribution points (including fueling operations at airports, in-flight, and at sea);

i. The handling of hazardous, explosive, or otherwise regulated materials; and

j. The control of military convoys.

1.5 GEOGRAPHIC LOCATIONS

The Government requires equipment that can be used worldwide in accordance with the EPC global Standard, Version 2.0 (excluding Japan).

1.6 RESTRICTION OF HAZARDOUS SUBSTANCES (ROHS)

All hardware provided under the Contract shall comply with the Directive 2002/95/EC of the European Parliament and of the Council of 27

January 2003 on the restriction of the use of certain hazardous substances in electrical and electronic equipment: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:32002L0095:EN:HTML.

1.7 OFFICIAL HOURS OF OPERATION

The Contractor shall provide support during local Official Hours of Operation (defined in paragraph Definition of Terms in this Part), based on the geographic location of the Government site at which the support will be provided except for Hours of Operation requirements that are specified in paragraphs Toll-Free Customer Support Help Desk and On-Call Maintenance in this Part.

1.8 ATTACHMENTS AND EXHIBITS

The following exhibits are contained in Section J:

a. Exhibit A - Safe Separation Distance between a RF Source and Unshielded Munitions Containing 10 mA No-fire Current Electro-explosive

Devices (EEDs).

b. Exhibit B - pRFID III Contract Status Report.

2. APPLICABLE DOCUMENTS, DEFINITIONS, AND ACRONYMS

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2.1 FEDERAL INFORMATION PROCESSING STANDARDS

Copies of the Federal Information Processing Standards (FIPS) may be obtained from the following:

U.S. Department of Commerce

National Technical Information Service

5301 Shawnee Road

Alexandria, VA 22312

Telephone: 1-800-553-6847

Website: http://www.ntis.gov/

2.2 ELECTRONIC PRODUCT CODE (EPC) GLOBAL STANDARDS

Copies of the EPCglobal Standards may be obtained from the following:

EPCglobal US

Princeton Pike Corporate Center

1009 Lenox Drive, Suite 202

Lawrenceville, NJ 08648

Phone: 609.620.4671

Fax: 609.620.0255

Website: http://www.gs1us.org/resources/standards

2.3 FEDERAL COMMUNICATION COMMISSION (FCC) REGULATIONS

Federal Communications Commission (FCC) Regulations can be obtained from the Government Printing Office website listed below:

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title47/47tab_02.tpl

International Transcription Services

732 North Capitol Street, NW

Washington, DC 20401-0001

Telephone Ordering: 202-512-1800

2.4 UID AND IUID POLICY REGULATIONS

Updates to Policy and associated Guides for Unique Identification (UID) and IUID of Tangible Items can be obtained from the following:

http://www.uidforum.com/ http://www.acq.osd.mil/dpap/pdi/uid/index.html

2.5 ARMY SECURITY POLICY REGULATIONS

http://www.army.mil/usapa/epubs/25_Series_Collection_1.html

2.6 DOD SECURITY POLICY REGULATIONS AND DFARS

Security Policy Regulations: http://www.dtic.mil/

DFARS: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

2.7 OMB CIRCULAR NO. A-130 REVISED

http://www.whitehouse.gov/omb/circulars/a130/a130trans4.html

2.8 DEFINITION OF TERMS

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THE FOLLOWING ARE DEFINITIONS OF TERMS USED IN THIS SPECIFICATION. ALL OTHER DEFINITIONS AND MEANINGS USED IN THIS SPECIFICATION WILL

BE THOSE THAT ARE COMMONLY USED IN THE RADIO FREQUENCY IDENTIFICATION TECHNOLOGY INDUSTRY.

a. Continental United States (CONUS): All locations and sites within the 48 contiguous States.

b. Industrially Hardened Components: Components that can operate in a warehouse or manufacturing setting and are capable of surviving the rough treatment and handling often found in shipping areas, loading docks, catwalks, ladders, or on the floor of a manufacturing facility.

c. Non-incendive: See paragraph entitled Hazardous Environment.

d. Outside Continental United States (OCONUS): All locations outside the 48 contiguous States of the U.S. OCONUS locations include, but are not limited to, Alaska, Hawaii, U.S. Territories and Possessions, Europe, Asia, and Australia.

e. Official Hours of Operation: Official hours of operation are from 8:00 a.m. to 5:00 p.m. local time, Monday through Friday, excluding Federal holidays, for each Government facility possessing Passive RFID components.

f. Return Material Authorization (RMA): This is a number that shall be assigned by the Contractor for tracking Passive RFID EPCglobal components returned for warranty or maintenance service. This number shall be furnished to the RFID user to assist in ascertaining the status of those components.

2.9 ACRONYMS

The following are acronyms used in this Specification:

AC Alternating Current

AIS Automated Information System

ANSI American National Standards Institute

CLIN Contract Line Item Number

CONUS Continental United States

COR Contracting Officers Representative

DC Direct Current

DoD Department of Defense

EIT Electronic and Information Technology

EPC Electronic Product Code

FCA Functional Configuration Audit

FCC Federal Communications Commission

FIPS Federal Information Processing Standard

FMS Foreign Military Sales

HERO Hazards of Electromagnetic Radiation to Ordnance

HHR Hand-Held Reader

IA Information Assurance

IEEE Institute of Electrical and Electronics Engineers

IPT Integrated Product Team

IUID Item Unique Identification

DISR Defense Information Standards Registry

MESR Monthly Equipment Service Report

NI Non-incendive

NIAP National Information Assurance Partnership

NIST National Institute of Standards and Technology

NTIA National Telecommunications and Information Administration

OCONUS Outside Continental United States

OEM Original Equipment Manufacturer

OG Ordering Guide

PC Personal Computer

PCA Physical Configuration Audit

PM Product Manager

PPR Project Progress Review

PWS Performance Work Statement

RC Repair Center

RFID Radio Frequency Identification

RMA Return Material Authorization

SLIN Sub-Line Item Number

TCP/IP Transmission Control Protocol/Internet Protocol

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TES Technical Engineering Services

WLAN Wireless Local Area Network

UID Unique Identification

UL Underwriters Laboratory

USB Universal Serial Bus

3. PASSIVE RFID TECHNOLOGY REQUIREMENTS

3.1 GENERAL

The Contractor shall provide all necessary hardware, software, data communications, cables, connectors, peripherals, training, installation support services, TES, and documentation (e.g., User Manuals) to operate and maintain the pRFID technologies as stated in this Specification. Due to the diversity of applications, the Contractor shall provide the TES necessary to configure, install, interface, and integrate, the appropriate hardware and software to satisfy specified applications, which will identified in the TES Task

Order. The Government requires equipment that supports the requirements of the Joint Technical Architecture, if applicable. The

Government requires Contractor support during Official Hours of Operations except for Hours of Operation requirements that are specified in paragraphs Toll-Free Customer Support Help Desk and On-Call Maintenance in this Part. The Government requires commercial software packages and software for application development. Program Management is required to support the Governments efficient execution of this Contract. Warranty services are required to ensure the operational availability of pRFID equipment. TES/Turnkey solutions are required to help the Government incorporate pRFID equipment into various Automated Information Systems (AIS). Training and documentation are required to inform and educate the Government User.

3.2 DEFENSE INFORMATION STANDARDS REGISTRY (DISR) COMPLIANCE

The DISR is the minimal set of rules governing the arrangement, interaction, and interdependence of the parts or elements that together form an information system. Its purpose is to ensure that DoD systems are interoperable, scalable, and portable. The pRFID III equipment specified in this Contract is not considered by DoD to be a system. Rather, pRFID III equipment is used to provide data entry front-ends for DoD systems. This Specification includes small computer platforms and components that may be proprietary, or that have neither the capacity nor the scope to satisfy DISR requirements. For example, the operating systems for hand held terminals do not meet

Common Operating Environment requirements. DISR requirements for modeling and designing a system are also not required by this

Contract. Systems developers incorporating pRFID III equipment purchased from this Contract will address product modeling and design requirements in their system models and designs. The DISR requirement for purposes of this Contract is for pRFID III equipment to interface with supported systems. Interface requirements for pRFID III equipment are part of the specifications for these components.

For each component provided by the Contractor, the Contractor shall identify each external interface of the component for which a standard interface specified in the DISR applies, and shall certify that each interface is compliant with a DISR standard.

3.3 OPERATING ENVIRONMENTS

The pRFID III equipment may be subject to operating in diverse/rugged environments, and under a full spectrum of climatic conditions

(desert and Arctic areas). The pRFID III equipment may be subject to rough handling, shock, and vibration during transportation, setup, and dismantling. The pRFID III equipment shall be capable of use in industrial, hazardous, and ordnance environments, on board surface and subsurface naval vessels, aircraft, tanks, in conditions that range from protected and controlled (office settings) to extremely harsh and severe environments and in areas with high levels of electromagnetic noise and interference. All components acquired from this Contract shall meet applicable Environmental Protection Act requirements. The Government requires pRFID equipment that shall operate in the following environments: electromagnetic, hazardous, ordnance and radio frequency environments. The Government requires pRFID equipment that shall operate, at a minimum, in the following temperature ranges:

pRFID Fixed Reader

Operating Temperature: -4 to 120 degrees F

Storage Temperature: -4 to 140 degrees F pRFID Hand Held Reader

Operating Temperature: 32 to 120 degrees F

Storage Temperature: -4 to 140 degrees F pRFID Enabled Bar Code Label Printer

Operating Temperature: 45 to 95 degrees F

Storage Temperature: 25 to 100 degrees F

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3.3.1 Electromagnetic Environment

Commercial pRFID equipment may be used in vicinity with spectrum-dependent devices that receive low-level signals and/or transmit high-level signals (See MIL-STD-464C: Interface Standard for Systems Electromagnetic Environmental Effects). In order to certify the use of commercial pRFID equipment in these environments, the Government may subject representative categories of equipment to radiated emission and susceptibility tests (See MIL-STD 461F: Requirements for the Control of Electromagnetic Interference Emissions and Susceptibility).

The Contractor shall provide timely support for Government-testing efforts by providing technical data sheets and responding to

Contracting Officers Representative requests for additional data.

3.3.2 Electrostatic Discharge

Commercial pRFID packaging of the Tags shall control and dissipate the effects of electrostatic discharge, minimally 5kV, with regard to the degradation or damage to the electronics, which make up the components of the Tag.

3.3.3 Hazardous Environment

The Contractor shall provide, no later than 90 days after the Notice to Proceed, equipment that is identified and certified as Non-incendive (NI) for operation in environments where flammable and explosive gases and vapors may be present, where specifically required in this Specification. The following minimum NI requirements shall be met:

1. Class 1 and 2 (Gases and Vapors)

Division 2 (Not present in normal operation)

Groups

A (Acetylene)

B (Hydrogen)

C (Ethyl Ether, Ethylene)

D (Acetone, Ammonia, Benzene, Butane, Cyclopropane, Ethanol, Gasoline, Hexane, Methanol, Methane, Natural Gas, Naphtha, Propane)

2. Class 2 (Combustible Dust)

Division 2 (Not present in normal operation)

Groups

F (Combustible carbonaceous dusts)

G (All other combustible dusts, such as grain dust)

3. Class 3 (Easily Ignitable Fibers)

Division 2 (Not present in normal operation)

NI is a rating classification of equipment specifically defined in the National Electrical Code (NEC). In order to receive a NI rating, the Contractor shall have demonstrated under normal operation equipment cannot produce a spark or other undesirable effects that might cause combustion in any potentially hazardous environment. The presence of gases, vapors, flammable liquids, combustible dust, or ignitable fiber or filings are examples of potentially hazardous environments. Equipment shall be certified by an approved testing laboratory meeting Occupation Safety Hazards Act standards. Circuits shall not be capable of producing a spark under normal operation.

The pRFID III equipment may be used under conventional, chemical, or biological warfare conditions. The Contractor shall label Passive

RFID III components that are approved for use in a hazardous environment in accordance with governing body markings.

3.3.4 Ordnance Environment

The pRFID equipment may be used near ordnance susceptible to radiated energy. In order to certify the use of pRFID equipment in these environments, the Government may subject representative categories of equipment to stringent Hazards of Electromagnetic Radiation to

Ordnance (HERO) environment testing (See MIL-STD 464C). The Contractor shall support HERO testing via a TES Task Order.

3.3.5 Testing

The Contractor shall support Government-testing efforts by providing technical data sheets and responding to the CORs requests for additional data.

3.3.6 Safety

A determination of the required safe separation distance can be made by referring to the graph entitled Safe Separation Distance Between an RF Source and Unshielded Munitions Containing 10 mA No-fire Current Electro-Explosive Devices (EEDs) in Exhibit-A. This graph

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relates safe separation distances to irradiate output power as a function of operating frequency. Although many ordnance items have no

EEDs, and other items have EEDs that are less sensitive to RF energy, this requirement represents a worst-case scenario that ensures safe operation around what frequently is unknown ordnance (unknown to transporters and others).

3.3.7 Device Labels

All items requiring HERO testing shall have a warning label affixed to each item that clearly indicates the safe separation distance that must be maintained between ordnance and the irradiating source after HERO evaluation is completed after contract award. The safe separation distance will be determined after HERO testing is completed (post-award). All separation distances shall be specified and added to labeling at that time. All equipment shall be clearly marked with applicable pRFID and WLAN operating frequency ranges. All equipment certified as Non-Incendive shall be marked in accordance with the National Electrical Code. Any CAC Reader that is not certified for NI operation shall have a label affixed which states Not for use in an NI environment.

3.3.8 Radio Regulatory Compliance

The Government requires pRFID technologies that operate in worldwide frequency spectrums. DoD will obtain Equipment Frequency

Allocation Guidance approvals for procuring equipment that is designed to either emit or receive electromagnetic (radio frequency) energy. DoD will also obtain frequency assignments to operate the items at each specific location in CONUS. The Government will operate equipment acquired under this Contract consistent with Federal regulations governing the use of the electromagnetic spectrum and the policies and procedures of DoD Directives and Instructions: DoDI 3222.3 Operation of the DoD Electromagnetic Environmental Effects

Program; DoDD 4650.1 Policy for Management and Use of the Electromagnetic Spectrum; DoDD 5000.1 The Defense Acquisition Program; and

DoDI 5000.2 Operation of the Defense Acquisition Program. To facilitate obtaining frequency allocations and assignments in CONUS, the

Government requires equipment that is non-licensed to comply with National Technical Information Association Manual Annex K and with FCC

Part 15, regulations for Government operations. In order to verify the use of pRFID III equipment the Government may subject selected pieces of equipment to electromagnetic compatibility tests (see MIL-STD-461F). The Contractor shall provide all technical data required to complete a DD Form 1494, Application For Equipment Frequency Application, after Contract award to support the DoD frequency allocation-to-equipment process, including information concerning specifications and testing of the transmitter, receiver and antenna characteristics.

3.3.9 Rugged Environment

Certain pRFID III equipment will be used by the Government in rugged environments (i.e., industrial and field settings under temperate, arctic, maritime and desert conditions). The words rugged or ruggedized, when used herein mean that the Government requires that such pRFID equipment be designed, built, and tested to ensure reliable and continuous performance in all rugged environments. In this environment, pRFID equipment may be subjected to rough handling, continuous operational use, vibration, dropping onto hard surfaces, and shock caused by transportation over rough terrain.

3.4 BAR CODE REQUIREMENTS

When bar code capability is required by this specification, equipment and software shall decode and printers shall print symbologies that comply with industry standards and specifications for Code 39, Code 128, CODABAR, Interleaved 2 of five, European Article Numbering

System (EAN), Universal Product Code (UPC), PDF 417, and Data Matrix ECC 200. Where bar code capability is required by this specification, the Contractor-provided equipment shall provide for the printing and decoding of the data printed on the Passive RFID

EPCglobal Enabled Bar Code Labels per these standards. Equipment shall be capable of printing or decoding these symbologies with a nominal x dimension of 10 mils for linear and PDF (10 mil cell module width for Data Matrix).

3.5 ORIGINAL EQUIPMENT MANUFACTURER ENGINEERING CHANGES

All Original Equipment Manufacturer (OEM)-sponsored Engineering Changes (ECs) adopted prior to the date of Contract award shall be incorporated into the hardware and software delivered under this Contract.

3.6 CONNECTIVITY TO GOVERNMENT-OWNED COMPUTERS

The Government currently uses a wide variety of processor-based computers that will connect with the Contractor-provided pRFID equipment. Connections shall be in accordance with standard protocols (ex., RS-232, RS-485, USB, TCP/IP, Institute of Electrical and

Electronics Engineers (IEEE) 802.11).

3.7 AC/DC POWER REQUIREMENTS

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3.7.1 Power Requirements

The Contractor shall provide equipment designed and certified to meet quality and safety standards of Underwriters Laboratory (UL) or an equivalent laboratory. The Contractor shall provide pRFID equipment equipped with power supplies, fuses, adapters, and cables to use with locally available commercial power. The pRFID equipment shall be compatible with the power supply, and power outlets or connectors, for the geographic area in which the component is to be operated as specified in the Task Order, Delivery Order, or purchase card order. Plug Types for various geographic locations are listed on the website:

http://www.interpower.com/ic/guide.html.

3.7.2 Battery Operated pRFID Readers

Each battery operated Reader shall be delivered with two sets of rechargeable batteries (one complete set of operational batteries and one complete set of spare batteries) and an AC Adapter (if required for AC operation).

3.7.3 Rechargeable Batteries

Rechargeable Batteries shall provide sufficient capacity to allow a minimum of four hours of continuous Reader operation. Rechargeable

Batteries shall not require discharge in order to attain full functionality and total rated battery capacity. The Contractor shall provide rechargeable batteries that are capable of charge operations without removal from pRFID III equipment. All rechargeable batteries shall be User-replaceable by hand or with the use of commonly available tools. The Contractor shall provide battery chargers as Separately Orderable Components, and shall replace re-chargeable batteries during the warranty period for batteries that are found defective (e.g. will not hold four-hour charge). The Contractor may provide battery chargers designed either to charge a single operating set of batteries, or to charge multiple battery sets concurrently.

3.7.4 Internal Back-up Power

The Contractor shall provide:

a. A method to maintain the configuration settings within all applicable pRFID III equipment (any Hand-Held Reader (HHR), Reader, or other products that include firmware);

b. A method for the configuration settings to be maintained for a minimum of 400 hours when the rechargeable battery or the AC Adapter power (if required for AC operation) is not available; and

c. A method for the rechargeable battery or AC Adapter power (if required for AC operation) source to recharge the internal back-up power source, if any.

3.7.5 Battery Protection

The Contractor shall provide a methodology to prevent premature battery depletion while in shipment or in storage before initial use for any device containing non-rechargeable batteries.

3.7.6 Hand-Held Reader (HHR) Low-Power Operation

Battery-operated Hand-Held pRFID Readers shall provide the User at a minimum with a low battery power indicator. The low-battery power indicator shall provide the User with at least five minutes of advanced warning of an automatic shutdown. Battery-operated Hand-Held

Readers shall automatically shut down before battery power is completely exhausted in order to preserve stored data and conserve power.

Battery-operated Hand-Held Readers shall have an automatic, User-definable, time-out capability to conserve battery power during periods of inactivity. The Government requires a feature that allows the User to terminate the time-out period and restore full operation with a single command to the Reader.

3.8 ACCESSIBILITY

The Contractor shall provide a comprehensive list of all provided specific electronic and information technology (EIT) products

(supplies and services) that fully comply with Section 508 of the Rehabilitation Act of 1973, per the 1998 Amendments, and the

Architectural and Transportation Barriers Compliance Boards Electronic and Information Technology Accessibility Standards at 36 CFR Part

1194. The Contractor shall clearly indicate where this list with full details of compliance can be found (e.g., Contractor, 15 101

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subcontractor, vendors, or other exact Web page location). The Contractor shall ensure that the list is easily accessible by a typical

User beginning five calendar days after receipt of the pRFID III Contract award. The Contractor shall maintain this detailed listing of compliant products for the full Contract term, including all forms of Contract extensions, and shall ensure that the detailed listing is updated no later than three calendar days of any changes to the Contractors, subcontractors, or vendors product line.

The Contractor shall ensure that all EIT products that are not fully compliant are the most compliant products and services available to satisfy this pRFID III Contract. The Contractor shall, for every EIT product provided under this pRFID III Contract that does not comply with 36 CFR Part 1194, make every effort to replace or upgrade it with a compliant product or service, if commercially available at no additional cost to the Government.

3.9 EQUIPMENT DELIVERY REQUIREMENTS

The Contractor shall provide all necessary software, cables, power adapters, connectors, drivers, essential accessories, and ancillary items in order to make each deliverable hardware item fully operational, which meets the intent of this Contract. All wireless products

(such as, but not limited to HHRs, Access Points, Network switches/controllers, etc.) shall include an integrated, certified, interoperable FIPS 140-2 security solution and shall be WPA2 compliant (certified to the IEEE 802.11i interoperability standard).

3.10 EXPEDITED DELIVERY REQUIREMENTS

The Contractor shall provide Expedited Delivery for CONUS and OCONUS locations when specified in equipment orders (Delivery Orders and

Government wide Purchase Card Orders). Delivery shall comply with the requirements of the paragraph entitled Expedited Delivery in

Section H of the base IDIQ contract.

3.11 UNIQUE IDENTIFICATION

Applicable items, as identified in DFARS 252.211-7003, Item Identification and Valuation (Dec 2013), found in Section I of the RFP, shall be permanently marked in accordance with latest version of Military Standard-130, Department of Defense Standard Practice:

Identification Making of US Military Property and Version 3.0 of the DoD Guide to Uniquely Identifying Items. If an original part number is used as a component of the Unique Item Identifier (UII), it shall be the identifier assigned by the original design activity or by a controlling nationally recognized standard. Contractors using Wide Area Workflow (WAWF) shall use the receiving report capability of

WAWF to register the Item Unique Identification (IUID) of those end items (CLINs) requiring IUID but may use alternate methods of registering other items such as IUID-required components of end items. Contractors not using WAWF will use alternate methods to register all items requiring IUID. The required Error Correction Code 200 Data Matrix marks containing the data from which the unique item identifier (UII) is derived shall be verified and validated as prescribed by MIL-STD-130 (latest version). A copy of that validation and verification report for the first instance of each CLIN, SLIN and component delivered under the contract and designated by DFARS

252.211-7003 as requiring IUID shall be provided to the COR within 7 days of the date the uniquely identified item is shipped. The contractor shall maintain the additional reports of verification and validation required by DFARS 252.211-7003, subject to Government examination, for one year. DFARS 252.211-7003 requires that the packaging of uniquely identified items be marked as provided by MIL-STD-

129 (latest version). That version is currently MIL-STD-129R, which requires use of a PDF417 mark and enveloping of UIIs and serial numbers. Within 60 days of the base IDIQ contract award, contractors shall provide an IUID Marking Activity Validation and Verification report (DI-MGMT-81894A) assuring the COR that packaging will be marked IAW MIL-STD-129 requirements (IAW CDRL A014).

3.12 IPV6 CAPABLE ASSETS

The Contractor shall…