27QA010 Attachment V - Solicitation RFIs.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Tobyhanna Gates & Turnstiles
- Solicitation number
- W51AA127QA010
- Issued by
-
Department of the Army
About this file
This file is a Questions and Answers (Q&A) document addressing 25 inquiries submitted by potential offerors regarding solicitation W51AA1-27-Q-A010 for gates, barriers, and turnstiles service and maintenance at Tobyhanna Army Depot.
Cybersecurity and Compliance Requirements: CMMC Level 2 (Self) certification is mandatory prior to contract award and applies to the entire scope of work, with no exceptions or alternatives accepted. This requirement is established under DFARS 252.204-7025(b)(1) and applies regardless of whether the offeror currently holds CMMC status or uses another firm's system UID. The work involves preventive maintenance and repair of vehicle gates, crash barriers, drop arms, and turnstiles classified as commercial services under FAR Part 12.
Scope of Work and Pricing Structure: The contract requires quarterly preventive maintenance (PM) services performed during government facility operating hours (0730-1600, Monday-Friday), with 24/7 emergency response capability and a 6-hour on-site arrival standard. Preventive maintenance consumables—including filters, lubricants, batteries (48 units replaced in Option Year 1 and 3), turnbuckles (8 units replaced in Option Year 2), and miscellaneous hardware—must be included in firm-fixed-price PM CLINs provided by the contractor. Parts and materials for unexpected remedial and emergency repairs are treated as Other Direct Costs (ODCs) and billed based on pre-approved quotes authorized by the Contracting Officer's Representative. The contract also includes a one-time gate system upgrade (installing sprocket-based drive systems on 6 specified gates with Slide Driver 40 operators within 60 days of award) and barrier refurbishment limited to two GRAB 300 barriers at specified locations, which includes sandblasting using low-impact sweep blasting techniques, color-matched repainting, and sticker replacement. The contractor is solely responsible for site verification of all existing field conditions, dimensions, and equipment prior to ordering materials or performing work modifications.
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Other files
| File | Type | Posted |
|---|---|---|
| 27QA010 Amendment 0002.pdf | ||
| 27QA010 Attachment V - Solicitation RFIs.xlsx | XLSX spreadsheet | |
| 27QA010 Amendment 0001.pdf | ||
| 27QA010 Attachment III - Pricing Table.xlsx | XLSX spreadsheet | |
| 27QA010 Attachment IV - 648-C Request for Access to Tobyhanna Army Depot.pdf | ||
| 27QA010 Solicitation.pdf | ||
| 27QA010 Attachment III - Pricing Table.xlsx | XLSX spreadsheet | |
| 27QA010 Attachment II - Service Wage Determination 2015-5797 Revision Number 33 on 8-12-26.pdf | ||
| 27QA010 Attachment I - PWS Gates and Turnstiles.docx | DOCX document |
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Sheet1
| W51AA1-27-Q-A010 Solicitation RFIs | ||
| Question | Answer | |
| 1 | DFARS 252.204-7025(b)(1) in the solicitation requires CMMC Level 2 (Self) before award. The work (preventive maintenance and repair of gates, crash barriers, drop arms and turnstiles) appears to involve only Federal Contract Information. Would the Government accept CMMC Level 1 (Self) for this requirement? | No, the only acceptable level for this requirement is Level two (self). |
| 2 | The issued pages 61-62 specify CMMC Level 2 Self status and applicable offeror system UIDs in the proposal. Please confirm this applies to the proposed public maintenance scope and identify the applicable information category. Aroi is not claiming a current CMMC status or using another firm's UID. | Under PWS Section 1.5.1, this acquisition is for commercial services performed under FAR Part 12. As confirmed by the Government in Questions 1 and 3, CMMC Level 2 (Self) is the only acceptable level for this requirement. This requirement applies to the entire scope of work (preventive maintenance and repair of gates, crash barriers, drop arms, and turnstiles) prior to contract award, regardless of whether the offeror currently claims a CMMC status or intends to use another firm's system UID. |
| 3 | CMMC level: DFARS 252.204-7025 in the solicitation sets the required level as CMMC Level 2 (Self). The PWS does not appear to involve controlled unclassified information. Could you confirm whether Level 2 (Self) is intended, or whether CMMC Level 1 (Self) applies to this requirement? | No, the only acceptable level for this requirement is Level two (self). |
| 4 | Pricing table: the SAM.gov notice shows an earlier version of Attachment III – Pricing Table as deleted. Could you confirm which version offerors should use, and whether an amendment will be issued? | Use the version currently posted, I only changed the header on the current one. There are no differences in anything else on the doc. |
| 5 | Wage determination: PWS paragraph 1.5.7 cites WD 2015-4235, Revision 26, while the solicitation provides WD 2015-5797, Revision 33 as Attachment II. Could you confirm which wage determination applies? | Disregard the reference to NO. 2015-4235 in section 1.5.7 of the PWS (Attachment I), the most recent wage determination is to be used (Attachment II) and if an update comes out before award, the updated one will then be used for the contract. |
| 6 | Parts as ODCs vs. contractor-furnished: PWS 1.14 says Other Direct Costs are expected for parts and materials for remedial and emergency repairs, while PWS 4.3 requires the contractor to provide all parts and materials for PM and remedial repairs. Should remedial/emergency parts be priced on an ODC/not-to-exceed CLIN and billed per the approved quote (PWS 5.2.2.8), with only PM consumables (including the 48 batteries and 8 turnbuckles in PWS 5.2.1.6-5.2.1.7) included in the quarterly PM price? | PM Consumables: Under PWS 4.3 and 5.2.1.4, the contractor must furnish all consumables required for quarterly PMs (including filters, miscellaneous hardware, lubricants, hydraulic oil, light bulbs, batteries, and turnbuckles). Specifically: |
The 48 batteries (2 locations: Hap Arnold Blvd & CPL D'Amato Street) are replaced every two and a half years during scheduled PMs (Option Year 1, 1st PM; and Option Year 3, 2nd PM) per PWS 5.2.1.6.
The 8 turnbuckles (same 2 locations) are replaced during the 2nd PM of Option Year 2 (or as-needed if one fails) per PWS 5.2.1.7.
Remedial/Emergency Parts: Under PWS 1.14 and 5.2.2.8, parts and materials for unexpected remedial and emergency repairs are treated as Other Direct Costs (ODCs) and must be billed based on a pre-approved quote submitted by the contractor and authorized by the POC prior to starting work.
7 Gate System Upgrade (PWS 5.3.1): Is the "Slide Driver 40" operator brand-name (HySecurity) or brand-name-or-equal? For the six gates listed, should the existing operators be replaced or retrofitted with the sprocket drive, and do any existing gate panels, tracks, or foundations need modification? retrofitted with the sprocket drive Brand Specifications: Under PWS Section 5.1 (Scope of Equipment), the existing equipment inventory lists "8 Hy-Security Slide Drivers with Battery Backup Cabinets" on-site. The Slide Driver 40 is manufactured by HySecurity.
Scope of Upgrades: PWS 5.3.1 states that the contractor must install a Gate System Upgrade within the first 60 days of the contract, which includes "installing a sprocket-based drive system on 6 specified gates with Slide Driver 40 operator."
Field Verification Responsibilities: Per PWS 5.3.2 (Mandatory Field Verification Notice), the contractor is solely responsible for visiting the site to verify all existing field conditions, rough openings, grades, setbacks, motors, and dimensions prior to ordering materials or performing modifications to any existing panels, tracks, or foundations.
8 Barrier refurbishment (PWS 5.4.1): How many barrier posts or barriers are to be sandblasted and repainted, and what are their approximate dimensions and current coating? Is on-site sandblasting allowed at the Hap Arnold Blvd and CPL D'Amato Street locations, or must containment or off-site work be used? Quantity & Locations: PWS Section 5.1 lists 2 Grab 300 Barriers (the corroded barriers located at Hap Arnold Blvd and CPL D'Amato Street as referenced in PWS 5.2.1.6/5.2.1.7).
Refurbishment Details: PWS 5.4.1 specifies that the refurbishment includes sandblasting, color-matched repainting, and replacement of stickers on corroded barriers.
onsite blasting 9 1. Are there any special manufacturer-authorized technician requirements for the SlideDriver 40 upgrades?
PART 6 (Applicable Publications) states: "The Contractor shall abide by all applicable publications, regulations, manuals, local policies and procedures for repairs and installations. The manufacturer’s specifications and methods are priority."
Technicians should therefore have sufficient expertise to execute the upgrades and maintenance in strict adherence to HySecurity's manufacturer specifications.
| 10 | Barrier refurbishment scope (PWS 5.4.1 / CLIN 0004): Which barriers are to be sandblasted, repainted and re-stickered? Is it only the two GRAB 300 barriers on Hap Arnold Blvd and CPL D'Amato Street, or are other barriers or posts included? If others are included, how many? | The barrier refurbishment is limited strictly to the two (2) GRAB 300 barriers located at Hap Arnold Blvd and CPL D'Amato Street. Under PWS Section 5.1 (Scope of Equipment) and RFI Question 8, only these 2 corroded barriers are specified for sandblasting, color-matched repainting, and sticker replacement. No other barriers or turnstiles are included. |
| 11 | Parts: Section 13 says approved remedial work is invoiced at a single fully loaded labor rate. Attachment III says parts are reimbursed on a cost basis under CLIN 0003, and PWS 4.3 says the contractor provides all parts and materials. Please confirm how parts are to be priced and invoiced. | Under PWS 4.3 and 5.2.1.4, all preventative maintenance consumables (filters, lubricants, light bulbs, hydraulic oil, batteries, and turnbuckles) are provided by the contractor and should be included in the firm-fixed-price PM CLINs. Under PWS 1.14 and 5.2.2.8, parts and materials for unexpected remedial/emergency repairs are treated as Other Direct Costs (ODCs) and must be billed based on a pre-approved formal quote submitted by the contractor and authorized by the POC prior to starting work. |
| 12 | Preventive maintenance materials: PWS 5.2.1.4 includes batteries and turnbuckles in preventive maintenance. Should the 48 batteries (option years 1 and 3) and 8 turnbuckles (option year 2) be included in the firm-fixed PM price? | Yes. Under PWS 4.3 and 5.2.1.4, the contractor is required to furnish all necessary parts and materials for PM. This includes the 48 batteries (replaced in Option Year 1, 1st PM and Option Year 3, 2nd PM per PWS 5.2.1.6) and the 8 turnbuckles (replaced in Option Year 2, 2nd PM or as-needed per PWS 5.2.1.7). These must be included in the firm-fixed-price PM CLIN. |
| 13 | Does the upgrade replace the existing AdvanceDrive wheel drives with sprocket-based drive systems? | Yes. Under PWS 5.3.1, the Gate System Upgrade within the first 60 days of contract award explicitly requires installing a sprocket-based drive system on the 6 specified gates with Slide Driver 40 operators. |
| 14 | Is anything else included in the upgrade, such as operators, controls, track, or sprockets beyond the drive itself? | The upgrade is focused on installing the sprocket-based drive system. However, under PWS 5.3.2 (Mandatory Field Verification Notice), the contractor is solely responsible for visiting the site to verify all existing field conditions, rough openings, grades, setbacks, motors, and dimensions prior to ordering materials or performing modifications to any existing panels, tracks, or foundations. |
| 15 | Is the current contractor providing an identical scope, including the replacement of 48 batteries every two and a half years and replacement of the 8 turnbuckles once during Option Year 2? | yes |
| 16 | The GRAB 300 net barriers require the shear pins connected to the turnbuckles to be replaced annually. In 5.2.1.7 of the PWS, when the government requires replacing “turnbuckles,” does this mean only the shear pins or the entire turnbuckle assembly? | "Turnbuckles" refers to the entire turnbuckle assembly. PWS 5.2.1.4 lists both "shear pins" and "turnbuckles" as separate materials. While shear pins are regular PM consumables replaced annually or as needed, the 8 turnbuckles at Hap Arnold Blvd and CPL D'Amato Street must be completely replaced during Option Year 2 (PWS 5.2.1.7). |
| 17 | If the entire turnbuckle assembly should be replaced in Option Year 2, should the contractor include replacing the shear pins only in the other contract years? | Yes. Because shear pins are listed under standard maintenance hardware in PWS 5.2.1.4, they must be checked and replaced as part of regular quarterly/annual PM during the non-turnbuckle replacement years. |
| 18 | Can the government provide an inventory list of the equipment to include make, model, serial number, and year of installation for each piece of equipment to be maintained? | PWS Section 5.1 provides the de-identified equipment inventory detailing the counts, types, and model specifications: |
3 Turnstile Enclosures (6 turnstiles + 3 swing gates)
2 Grab 300 Barriers
8 Hy-Security Slide Drivers
3 MHTM Micro Drive Drop Arms
2 HydraSwing 40F operators
For serial numbers and years of installation, the contractor must conduct a site visit and perform field verification under PWS 5.3.2.
| 19 | Please confirm that all preventative maintenance services are to be performed during Government facility operating hours 0730 to 1600 Monday through Friday. | Under PWS 1.5.4.2 and 1.5.4.3, regular contractor support and facility operating hours are 0730 to 1600, Monday through Friday, and PMs are scheduled at the convenience of the government (PWS 5.2.1.1). Emergency response remains 24/7 with a 6-hour on-site arrival standard (PWS 1.5.4.3 and 5.2.2.3). |
| 20 | The draft PWS describes “non-emergency remedial service calls” but the pricing sheet does not provide a separate CLIN for bidders to quote a lower rate for these non-emergency service calls. Will the government consider adding a CLIN for this non-emergency rate? | Yes, but The PWS details both emergency and non-emergency service calls (PWS 5.2.2.2). Adding a separate CLIN is a solicitation structure decision made by the Contracting Officer. |
| 21 | While non-emergency remedial service calls are described as occurring during normal business hours and scheduled at the base’s convenience, the PWS does not make clear that the initial onsite response time for these types of service calls is greater than 6 hours. Setting a longer response time for non-emergency remedial service calls or making it clear the contractor is not required to be onsite within 6 hours for these calls would result in lower costs for this service. Please clarify the response time for non-emergency remedial service calls. | The 6-hour response time (Technical Exhibit A and PWS 5.2.2.3) applies exclusively to Emergency Response. PWS 5.2.2.2 states that non-emergency remedial repairs are scheduled and performed during normal operating hours at the convenience of the government. |
| 22 | Bidders` will be assisted in pricing 5.4 Onetime Occurrence: Barrier Refurbishment if pictures are provided of each piece of equipment to be refurbished. We read from the PWS and the government’s answer to Question #8 that this is to be limited to the GRAB 300 barriers, not turnstiles or other equipment. Please confirm and advise if the government can provide pictures of the GRAB 300 barriers. | The refurbishment is indeed limited only to the 2 GRAB 300 barriers (RFI Question 8 / PWS 5.1). the government cannot provide pictures in the solicitation package due to secuirty |
| 23 | Section 5.4 of the PWS requires the metal structures of the GRAB 300 barriers to be sandblasted. Sandblasting is not recommended for hot dip galvanized surfaces (pressure washing is recommended instead). Can the government confirm the surfaces are not hot dip galvanized or, if they are, if pressure washing will be acceptable in lieu of sandblasting? | Low-Impact Sweep Blasting (Brush-Off Blasting): If sandblasting is required to prepare the surface for repainting, it must be a "sweep blast" using a less-abrasive medium (e.g., aluminum oxide, glass beads, or organic shells) at a significantly lower pressure (under 40 PSI) and at a wide angle. This removes the surface corrosion and creates a profile for the new paint without penetrating the galvanized zinc layer beneath. |
| 24 | Can the government provide an inventory of all government-owned parts stored onsite to be used for repairs? | PWS Part 3 (Government Property and Services), Section 3.6 (Materials), the space is marked RESERVED. Consequently, there are no government-furnished parts stored onsite; the contractor must provide all repair materials under PWS 4.3. |
| 25 | Regarding the requirement for CMMC Level 2 (self), all the specs and drawings for the equipment to be maintained are publicly available. Nasatka holds numerous similar contracts for maintenance of perimeter security equipment, including a nationwide contract for a federal agency, and none require CMMC Level 2. Can the government elaborate on the reasoning for requiring CMMC Level 2? | As confirmed in the government's official responses (RFI Questions 1, 2, and 3) and PWS Section 1.5.1, the requirement for CMMC Level 2 (Self) is established under DFARS 252.204-7025(b)(1) for the solicitation. No exceptions (including Level 1) will be accepted prior to award, and this applies to the entire maintenance scope of work regardless of individual firm UID status. |
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