27QA010 Attachment I - PWS Gates and Turnstiles.docx

PERFORMANCE WORK STATEMENT (PWS)

GATES, BARRIERS, AND TURNSTILES

SERVICE AND MAINTENANCE

Tobyhanna Army Depot, Pennsylvania

Table of Contents

Assumption Log

Regulatory Citations Used

PART 1 — GENERAL INFORMATION

1. General This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction

This is a non-personal service(s) contract to provide Gates, Barriers, and Turnstiles Service and Maintenance. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform service and maintenance on vehicle gates, barriers, and personnel turnstiles at Tobyhanna Army Depot as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.2 Background

Tobyhanna Army Depot (TYAD) relies on a comprehensive physical security infrastructure to protect personnel, equipment, and mission-critical assets. The vehicle gates, barriers, and personnel turnstiles are essential components of this infrastructure. Consistent preventative maintenance, emergency repair, and targeted technical upgrades are required to ensure continuous operational readiness and compliance with DoD physical security standards.

1.3 Scope

The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in this PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives

Ensure all gates, barriers, and turnstiles are adequately maintained to prevent failures and extend equipment lifecycle.

Return damaged or degraded devices to full service quickly through a 24/7 emergency response capability.

Maintain reliable function when activated to secure Tobyhanna Army Depot perimeters.

Complete initial technical baseline repairs and upgrades safely and efficiently.

1.5 General Information

1.5.1 Quality Control Plan (QCP)

This acquisition is for commercial services performed under FAR Part 12. In accordance with FAR 12.208, the Contractor's existing quality assurance system will be utilized.

1.5.1.1 Analysis of QC and Timeliness of Submittals

An Analysis of Quality Control and Timeliness of Submittals shall be provided to the COR within 30 calendar days upon completion of each option period or Task Order. {A.002}

1.5.1.2 Issue Notification

The Contractor shall inform the COR of issues or potential issues that might affect the performance within 4 clock hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 calendar days. {A.003}

1.5.2 Quality Assurance

The Government will evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays

1.5.3.1 U.S. Holidays

Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.5.3.2 Host Nation Holidays

RESERVED

1.5.4 Operating Hours

1.5.4.1 Government Facility Office Hours

The Government facility office hours are 0730 to 1600, Monday through Friday, except U.S. Holidays identified in paragraph 1.5.3.1 above.

1.5.4.2 Government Facility Operating Hours

The Government facility operating hours are 0730 to 1600 Monday through Friday.

1.5.4.3 Contractor Support Hours

The Contractor shall provide support between the hours of 0730 to 1600, Monday through Friday. The Contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS. The Contractor must also maintain 24/7 emergency response capabilities to arrive on-site within 6 hours of notification.

1.5.4.3.1 Contractor Work Plan

The Contractor shall prepare and maintain a Work Plan. The Contractor's proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 10 calendar days after date of contract award {A.004}.

1.5.5 Training Holidays

RESERVED

1.5.6 Place of Performance

The work to be performed under this contract will be performed at Tobyhanna Army Depot (TYAD), Pennsylvania.

1.5.7 Service Contract Act Compliance

This contract is subject to the Service Contract Act (SCA), 41 U.S.C. Chapter 67, and the applicable Wage Determination issued by the U.S. Department of Labor (Wage Determination No. 2015-4235, Revision 26, effective 2025-01-01).

1.6 Security Requirements

1.6.1 Security Program

RESERVED

1.6.2 Personnel Security Clearance Requirements

RESERVED

1.6.3 Installation Access

Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized.

1.6.3.1 Installation Pass Log

The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 3 calendar days after contract award {A.005}.

1.6.3.2 Individual Termination or Expiration

The Contractor shall collect installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 1 calendar day {A.007}.

1.6.3.3 Contract Termination or Cancellation

Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 calendar days {A.008}.

1.6.3.4 Common Access Cards (CAC) and CAC Log

RESERVED

1.6.4 Background Checks

1.6.4.1 U.S. Citizens

The Contractor shall ensure all employees pass the local base access background checks via ELTY 648-C prior to performance. Favorable results must be submitted within 5 days {A.011}.

1.6.4.2 Local Nationals and Third Country Nationals

RESERVED

1.6.5 Physical Security

The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements

Contractor personnel shall adhere to facility security policies and restrictions.

1.7 Key Control

The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Procedures shall be included in the Quality Control Plan {A.013}.

1.8 Post Award Conference/Periodic Progress Meetings

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5.

1.9 Contracting Officer's Representative (COR)

The COR monitors all technical aspects of the contract and assists in contract administration.

1.10 Key Personnel

RESERVED

1.11 Identification of Contractor Employees

All Contractor personnel must identify themselves to avoid creating an impression that they are Government officials.

1.13 Contractor Travel

RESERVED

1.14 Other Direct Costs (ODCs)

Other Direct Costs are anticipated for parts and materials required for remedial and emergency repairs.

1.15 Data Rights

The Government has unlimited rights to all documents and materials produced under this contract.

1.16 Non-Disclosure Requirements

RESERVED

1.17 Protection of Government and Contract Information

The Contractor shall not cite any information obtained through this contract on any hard copy or digital marketing tools.

1.18 Non-Disclosure Statements

RESERVED

1.19 Organizational Conflict of Interest (OCI)

RESERVED

1.20 Phase In/Phase Out Period

RESERVED

1.21 Safety

1.21.1 Safety Laws and Regulations

The Contractor shall comply with FAR 52.236-13, Accident Prevention, the references contained therein (e.g., EM 385-1-1). The Contractor shall submit a Job Hazard Analysis (JHA) before each new hazardous activity type {A.015}.

1.22 Environmental Compliance

1.22.1 Environmental Compliance Plan and Program

The Contractor shall comply with all installation environmental policies. The Contractor shall submit Waste/Recycling Weight Receipts for all disposed items {A.016} and maintain MSDS for all chemicals brought on-site {A.017}.

1.23 Required Training

1.23.1 Anti-Terrorism (AT) Level I Training

All Contractor employees shall complete AT Level I Training within 30 days after contract start date {A.018}.

1.23.2 OPSEC Training

All Contractor employees shall complete Level I OPSEC training within 30 days of employment {A.019}.

1.23.3 iWATCH Training The Contractor shall brief all employees on the local iWATCH program within 30 days after contract award {A.020}.

1.23.4 Information Assurance (IA) Training

RESERVED

1.23.5 Personally Identifiable Information (PII)

RESERVED

1.24 Authorization to Perform Services

RESERVED

1.25 Notice to Proceed

The effective date of contract will constitute the date of notice to proceed.

1.26 Electromagnetic Compatibility Directive

RESERVED

1.27 Government Property and Services

RESERVED

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection

RESERVED

PART 2 — DEFINITIONS & ACRONYMS

2.1 Definitions

Definitions

2.2 Acronyms

Acronyms

PART 3 — GOVERNMENT PROPERTY (GP) AND SERVICES

3.1 Services: RESERVED

3.2 Facilities: Limited use of premises for operations.

3.3 Utilities: All utilities in the facility are available for contractor use.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4 — CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General

The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in this PWS.

4.2 Secret Facility Clearance

RESERVED

4.3 Materials

The Contractor shall provide all necessary parts and materials (filters, hardware, lubricants, hydraulic oil, batteries, turnbuckles, fork lifts, tools, etc.) to complete preventative maintenance and remedial repairs.

4.4 Vehicles and Equipment

The Contractor shall provide all necessary vehicles and equipment to perform the work described in this PWS.

4.5 Background Checks

The Contractor shall provide Background Checks in accordance with paragraph 1.6.4 of this PWS.

PART 5 — SPECIFIC TASKS

5.1 Basic Services

The contractor shall provide service and maintenance for all components of the gates, barriers, and turnstiles listed under Section 5.2 of this performance work statement.

1. Section 5.1 (Basic Services & Scope of Equipment): Added the de-identified equipment inventory detailing the exact counts, types, and model specifications (3 Turnstile Enclosures [6 turnstiles + 3 swing gates], 2 Grab 300 Barriers, 8 Hy-Security Slide Drivers with Battery Backup Cabinets, 3 MHTM Micro Drive Drop Arms, and 2 HydraSwing 40F operators).

5.2 Task Heading

5.2.1 Quarterly Preventative Maintenance

5.2.1.1 The contractor will provide four quarterly preventative maintenances (scheduled at the convenience of the government) consisting of visual inspections, greasing the fittings, condition of hose, oil and filter changes for hydraulic units, sensors and IES (Inherent Entrapment System) and adjusting, testing, and cleaning of all equipment.

5.2.1.2 The contractor will make cold weather speed adjustments to improve performance during cold weather months.

5.2.1.3 The contractor shall submit a preventative maintenance report detailing all procedures completed to the POC within 48 hours of the completion of the quarterly preventative maintenance. {A.021} Standard (STD): Report is accurate, complete, and submitted to the POC within the 48-hour timeframe.

Acceptable Quality Level (AQL): 100% of reports submitted on time.

5.2.1.4 The material included with (but not limited to) maintenance will be filters, miscellaneous hardware (nuts, bolts, clevis, shear pins, etc.), lubricants, light bulbs and environmentally friendly hydraulic oil, batteries, and turnbuckles.

5.2.1.5 The contractor shall use environmentally friendly bio-degradable hydraulic oil where possible.

5.2.1.6 The contractor shall replace all 12v 5ah Batteries within the Barrier Control Panel on Hap Arnold Blvd & on CPL Damato Street with a total of two locations and 48 batteries in total. The contractor shall replace batteries every two and half years. The batteries will be replaced during the first Preventive maintenance of the Option year one and the second preventive maintenance of option year three.

Standard (STD): All 48 batteries and 8 turnbuckles are replaced during the specified Option Year preventative maintenance cycles.

Acceptable Quality Level (AQL): 100% of required batteries and turnbuckles are replaced within the specified timeframe.

5.2.1.7 The contractor shall replace all turnbuckles within the Barrier on Hap Arnold Blvd & on CPL D’Amato Street with a total of two locations and (8) turnbuckles in total, shall replace during the second preventive maintenance of option year two or (as needed if one fails).

Standard (STD): All 48 batteries and 8 turnbuckles are replaced during the specified Option Year preventative maintenance cycles.

Acceptable Quality Level (AQL): 100% of required batteries and turnbuckles are replaced within the specified timeframe.

5.2.1.8 All preventative maintenance shall be done according to manufacturer specifications.

Standard (STD): All PM tasks completed IAW approved PM schedule and manufacturer specifications.

Acceptable Quality Level (AQL): 95% of scheduled PMs completed on time per quarter.

5.2.1.9 The contractor shall dispose of any waste materials according to Tobyhanna Army Depot Recycling Policy.

Standard (STD): Waste materials and fluids are disposed of strictly in accordance with Tobyhanna Army Depot Recycling Policy and environmental regulations.

Acceptable Quality Level (AQL): 100% Compliance. Zero environmental violations, improper disposal incidents, or unapproved spills.

5.2.2 Emergency and Remedial Service Calls

5.2.2.1 The contractor agrees to provide emergency service 24 hours a day, seven days a week, and all government holidays inclusive.

5.2.2.2 The contractor shall provide non-emergency remedial service calls repairs during normal operating hours unless otherwise approved by the Security POC.

Standard (STD): Non-emergency remedial service calls are scheduled and performed during normal operating hours unless explicitly approved otherwise by the Security POC.

Acceptable Quality Level (AQL): 100% Compliance. Zero unauthorized after-hours work instances.

5.2.2.3 The contractor will respond within 6 hours after notification of an emergency.

Standard (STD): Technician arrives on-site within 6 hours of emergency notification.

Acceptable Quality Level (AQL): 100% of emergency calls responded to within 6 hours.

5.2.2.4 The contractor will furnish name and telephone number of the technician to be contacted in case of emergency repair need for malfunctioning or non-functioning of equipment listed.

5.2.2.5 The contractor will make every effort to restore the equipment to its normal operation in the shortest possible time. The POC shall be notified of the estimated time required to restore service after an initial visit has been made by the Contractor’s Service Technician.

5.2.2.6 The contractor will prepare an Emergency or Remedial Service Report and will indicate the nature of their service call, response time, a detailed description of the correction applied, and the amount of time required to restore the equipment. {A.022} Standard (STD): Report details the nature of the service call, response time, correction applied, and time required to restore the equipment.

Acceptable Quality Level (AQL): 95% of reports submitted within 3 days of repair completion.

5.2.2.7 The contractor will maintain the systems in satisfactory continuous operation. When replacement parts are required, the contractor will use (with government approval) “State of the Art” components that are compatible with the damaged equipment.

5.2.2.8 The contractor shall provide a quote for services and repairs that requires approval from the POC prior to commencement of any emergency/remedial repair work. {A.024} Standard (STD): A formal quote for services and repairs is submitted to and approved by the POC prior to the commencement of any remedial repair work.

Acceptable Quality Level (AQL): 100% of quotes are submitted and approved prior to repair work starting. Zero instances of unauthorized billable work.

5.2.3 Miscellaneous Requirements

5.2.3.1 The contractor and their employees will remedy damage to the equipment, site, building, or contents that is the result of any failure or damage caused by the contractor.

5.2.3.1.1 If arrangements to repair damaged government property are not made within 48 hours, the government will replace, repair, or otherwise remedy such failure or damage at the contractor’s expense.

Standard (STD): Contractor initiates and completes arrangements to repair contractor-caused damage to government property within 48 hours.

Acceptable Quality Level (AQL): Zero instances of the Government having to repair or remedy damages at the contractor's expense due to failure to arrange repairs.

5.2.3.2 In the event the system is not made operational on the day of service, the contractor will return the following duty day thereafter until the system is in operational condition.

Standard (STD): If the system cannot be made operational on the initial day of service, the contractor returns the following consecutive duty day and continues work until operational.

Acceptable Quality Level (AQL): 100% Compliance. Zero unexcused delays or skipped duty days during an ongoing open repair.

5.2.3.3 The contractor shall adhere to Tobyhanna Army Depot excavation policies for any excavation or demolition.

5.2.3.3.1 The contractor shall apply for a dig permit prior to the start of any excavation. The application can be acquired via the POC.

5.2.3.3.2 The contractor shall adhere to Tobyhanna Army Depot Pennsylvania One Call (PA One Call, 8-1-1) requirements.

5.2.3.3.2.1 The contractor shall submit a ticket to PA One Call a minimum of three (3) days prior to the start of digging. {A.025} Standard (STD): Tickets are submitted to PA One Call a minimum of three (3) days prior to the start of any excavation.

Acceptable Quality Level (AQL): 100% Compliance. Zero excavations performed without a valid PA One Call ticket and dig permit.

5.2.3.4 The contractor will provide a parts list including part number and price when needed to make necessary repairs to keep equipment in proper working condition. {A.026}

5.2.3.5 Upon arrival and departure of each visit the contractor will have the POC or designed representative sign the Preventative Maintenance, Emergency Repair, or Remedial Repair Report with the condition of all equipment repaired.

Standard (STD): Contractor obtains the POC or designated representative’s signature on the Preventative Maintenance, Emergency, or Remedial Repair Report upon arrival and departure.

Acceptable Quality Level (AQL): 95% of all service reports contain the required POC verification signature.

5.2.3.6 If any Preventative Maintenance reveals a weakness in the degree of security provided by the system, or should show evidence of tampering, moved, or removal of the equipment, it will be reported to the POC or Security POC immediately.

Standard (STD): Any weakness in security or evidence of tampering is reported to the POC or Security POC immediately upon discovery.

Acceptable Quality Level (AQL): 100% of incidents reported immediately; zero delayed reports.

5.2.3.7 If adjustments are necessary on the equipment, they will be performed at the time of preventative maintenance and will be reported to the POC.

5.2.3.8 Additional work will be scheduled with the POC for other hours as required.

5.3 Onetime occurrence

5.3.1 During the Base year, at a onetime occurrence, within the first 60 days of the contract being awarded, the contractor shall install a Gate System Upgrade, which will include Installing a sprocket-based drive systems on 6 specified gates with Slide Driver 40 operator.

· Two (2) gates with a 33.5 ft gate size and a 44 ft clear opening double Leaf / Paired Slide

· Two (2) gates with a 26.5 ft clear opening and a 38 ft gate size Cantilever / Single Slide

· One (1) gate with a 30 ft clear opening and a 40 ft gate size Cantilever / Single Slide

· One (1) gate with a 28 ft clear opening and a 40.8 ft gate size Cantilever / Single Slide

5.3.2 Mandatory Field Verification Notice: All dimensions, clear opening widths, and gate sizes listed in this specification and associated schedules are approximate. The Contractor shall be solely responsible for verifying all existing field conditions, rough openings, grades, setbacks, motors and dimensions on-site prior to ordering materials Standard (STD): Work completed IAW EM 385-1-1 and site safety plans.

Acceptable Quality Level (AQL): Zero safety incidents; 100% accepted by COR upon completion.

5.4 Sandblasting/Painting Barrier Post

5.4.1 During the base year, at a onetime occurrence, within the first 180 days of the contract being awarded, there will be a barrier refurbishment which will include: Sandblasting, color matched repainting, and replacement of stickers on corroded barriers.

Standard (STD): Work completed IAW EM 385-1-1 and site safety plans.

Acceptable Quality Level (AQL): Zero safety incidents; 100% accepted by COR upon completion.

5.5 Service Contract Reporting

5.5.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site at www.sam.gov.

Standard (STD): All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in the corresponding paragraph above.

Acceptable Quality Level (AQL): 100% Compliant {A.023}

PART 6 — APPLICABLE PUBLICATIONS

The Contractor shall abide by all applicable publications, regulations, manuals, local policies and procedures for repairs and installations. The manufacturer’s specifications and methods are priority. If conflicts arise, the more stringent shall be required. The following documents shall be adhered to during the life of this contract.

Security Operations (SECOPS) SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARD Standard NEPA Specifications for Projects JUN 25

6.1 Applicable Publications (Current Editions)

6.1.1 FAR Part 37 (Service Contracting)

6.1.2 FAR Part 46 (Quality Assurance)

6.1.3 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.4 AR 420-1 (Army Facilities Management)

6.1.5 DA PAM 420-6 (DPW Resource Management System)

PART 7 — ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7.1 Technical Exhibit A — Performance Requirements Summary (PRS)

7.2 Technical Exhibit B — Deliverables Schedule